Today is Tuesday, May 26th, and this is the Tulsa Authority for Recovery of Energy regular meeting.

Could we have a roll call, please?

Here, all of us.

Finally, here.

Here, Keith.

Okay, Patrick.

Thank you.

Item number three is in meet minutes of meetings on April 21st and 28th submitted for review and approval.

Okay.

Move to approve.

Second.

Yeah.

Okay.

Item number four is staff report and updates.

Bill.

Yes.

Yes.

So our residential refugee recycling is again, numbers are pretty much inconsistent.

Um there's no changes there.

Uh the contamination recycling carts removed.

We have uh room 12 in April.

Total for the year has been 23.

Um, and if you look down to divert to AEL from uh ReWorld, so ReWorld's had some algas planned outages, but also both of their cranes are still down.

Uh so that's actually causing a lot of the problems with uh the diversion.

I have my staff pulling up the total diversion amounts.

Uh I haven't received those accents today, so I haven't received them yet.

Um, is there a status on?

I'm sorry.

Go ahead.

Is there a status on when they're gonna get those fixed?

We usually have a Monday meeting.

We didn't have a meeting yesterday because the holiday for city, right?

I hadn't heard anything, but the last meeting we had is uh there's an electrical issue and one of the panels.

Every time they get a panel replaced, uh they put it back in, it works for a little bit, then it blows something.

They did find a grounding issue, which I think I totally didn't focus for, they found a grounding issue.

They're supposed to be working on that, and then their their short-term fix was to try to pull that that crane offline and put it on hook it up to a generator, and I think that that's their latest fix.

I don't know where they're at on getting that generator in and how they're getting everything off the grid yet.

But nothing's going there.

Uh, we were in full diversion again today, so right now we're not taking anything.

Okay, twice a week customers.

We lost another seven last month.

So given the fact that those are all gonna disappear.

I don't know if you need to maintain your.

That was for you, Pat.

I I I can get rid of that.

You don't have to spend any more on that.

It's gonna go away October.

October first, yes.

October one, it's no longer be a service provided.

Yeah, and are you still gonna let us know when you're gonna send a letter or whatever to those people?

Yeah, so I've been talking to Billing, then also uh with customer service, and we're trying to coordinate all the information.

I in fact I looked at a uh a flyer today, uh City Life Flyer, which is gonna go out, which also talks about uh the services changes and the new rates and everything as well.

So there's gonna be communication.

Are you gonna communicate directly to the customers?

I don't have it though.

So with uh Bill and they already have a list of customers that have all the services, so we're gonna send direct flyers out to them.

We have a like a custom flyer to each it's not for twice a week.

Well, I think it's gonna be a general one for uh everyone, but then I think we're gonna reach out directly to the ones that actually have those services, and I'm not sure if it's gonna be a phone call or if it's gonna be uh a direct uh written correspondence as well.

And I can uh get the billing on that and see how they plan to you got three one one all prepped and ready to go, right?

We've been talking with room one.

Okay, thank you.

In fact, I've been uh sent an email last week to uh Monica to them uh talking to uh road mills as well on the side.

Thank you about 90.

95% of the nine customers won't see any change at all.

Tell me the twice a week and extra carts and those folks, the only ones that will see any.

Well, the extra carts and then the backyard service so it's not necessarily we're losing backyard service, the rates gonna go up, so they'll see a change in that, and then anyone who uses the extra refuge stickers will also see a change in the price on that as well.

On the stickers, is it gonna be the same stickers?

Just the price increases like stamps, same thing?

Yeah, it's gonna be a stickers, it'll be a different color.

Right now, they're currently orange and white.

We're gonna be purple and white.

So the orange and white ones, how do people use those?

So you'll need to put four on uh bag.

So after October one, you'll have to if you still have orange stickers, you'll have to use four to a bag.

And that's also in the city flyer as well.

It's gonna be going out.

We're trying to do our best to let everyone know in every form and fashion as well.

We're also changing bulky waste, as you know.

So we're we're also adding that into the uh city.

I say city flyers, the city life is also going to talk about the bulky waste changes as well.

Okay.

I did I don't know how many people read that.

So just if we can also put it on social media and we're also we also already made uh flyers to hand out to the community outreach uh meetings that their bringers having.

So there's flyers already made for that.

So we're trying all different uh avenues to educate.

We don't want to put too much too far in advance on social media.

I think we're looking at three months out, I believe, uh on that.

So we're gonna hit every avenue as we can to try to.

Sorry, what'd you say?

Reiterated multiple, multiple um multiple announcements.

That's all.

October one rolls around, people are not well.

How do you do it?

Of course.

Uh the mulch site, again, the numbers right there are staying pretty consistent now that we don't longer have the contractors coming in.

We've had 2,351 residents and 68 MOUs.

That's broken arrow, Bigsby and Jinx.

Um, and also some of the MOUs are going to be our public trees contractors, so that's the only contract we have right now.

That's allowed to come in there.

That's what I said.

Bulky waste tonnage.

Um, if you look at last year's this year's, uh last year was 329, uh, this year's 313.

Uh on the tons.

So we're pretty consistent on what our times are from year to year.

Uh legal tons of dumping, we were minus seven tons from last month and three tons more than last year.

So just looking at the tonnage from legal dumping, we're pretty much again hanging right there in the same numbers.

Nothing really drastic.

Uh the tons collected via DC dumpsters, which DC is the uh part of the helping with the homeless cleanup right now, and also the neighborhood cleanup.

So if someone has a co-code enforcement violation and wants to clear up the property, the they're getting code enforcement.

We're setting the dumpster form.

We're actually up 73 more tons than we were last year.

So it is being utilized uh in multiple areas, and so that's shown in the numbers as well.

Okay, and that's all that I have unless you guys have any questions for me.

Thank you very much for that.

Next, we have the manager's report from Brian Lewis.

Um, good afternoon.

We got the monthly report for the month of April for the household pollutant collection facility.

Um we are back to increasing uh compared to last year.

We're up about 81 cars than we were this time last year in April, um, which is uh we're gonna end then we're up 90 more than last month as well.

Um we had 200 swap shop customers taking 724 items out, um disposing of 1800 pounds or so of pollutants that way.

Um the that's pretty much it for the numbers, just good month.

We're already looking to um have even more numbers for next month as well.

So what is it looking like already?

Uh additionally, we completed the insulation project for the building, which I'm very excited about, and all the employees are excited about as well.

Um so far it works pretty well.

We haven't had too many really warm days to test it out, but we did have one night where it got really cold and it remained really cold inside of the building all day long where we considered turning the heaters on, so uh that was good.

Uh and then we're also started the installation of the bathroom in the building as well.

So we'll have some facilities for the employees to be able to immediately wash their hands if they need to, or something like that, and it kind of reorganizes the safety shower, I think, to be um a little bit more accessible and effective for those folks too.

So that'll be great.

Uh I do not have an ETA on that completion, but hopefully soon.

Uh and then I brought some numbers last month.

I was asked about repeat customers.

Um I apologize I didn't get the graphic on the agenda in time, but uh we did look at those numbers.

Uh we had 4,451 individual customers, and then 535 of those customers visited the household pollute collection.

More than one time in 2025.

Um about 80% of those 535 visited twice.

Um 14% or 76 of them visited three times.

And we had 5%, which is 24 folks visited four times.

Uh six people visited five times, and then one person visited six times in 2025.

So I think one of the one of the things reasons we're looking at it is because somebody we thought somebody was coming in and and hoarding again, you know, pulling all that stuff out, but it sounds like they're not.

Not from those numbers, we weren't able to tease that out, but I had that thought too when we were looking at that, which is a good idea.

Right, which is why I'm which is exactly what we were thinking.

It's like it's awesome now.

We know the numbers, and yep, that is.

So I think that's a pretty cool stat that we'll just include in the annual report every year if that's okay with the board.

We'll just have that graphic in there that information, and that's about all I have unless you have any questions.

Thank you for this.

Thank you, Bar very much.

Item five is a monthly financial report, Katie.

Thank you.

Good afternoon.

I have the financial report for the tech fund for April, um, this is a pretty straightforward report.

Um, everything looks really good in line with how we expect it to this time of the year.

Um I'll go through just a couple of you go to the second page of the charts on it.

Sorry about the color printer went out, color printer went out today.

And so everything's had to be printing black and white.

We have that visuals, so it's okay.

Um, so we have at this point in the year total revenues of 35.5 million.

Um that is 86.14 percent of our estimate this point in the year, and we had or 86.14 percent, I'm sorry, of the budget that we expected to have of revenues at this point in the year.

And um, we estimated we'd be 83 percent, so doing a little bit better there.

Um that puts us about 1.2 million over our budget estimate.

Um, on just charges for services, we have 34.5 million, and that's about 857,000 over budget estimate on charges for services.

Um, so revenue coming in real close to what we expected this point in the year, a little bit over, but that's always always good.

Um, and then on the expenditures, so we talked about this before, but the the encumbrances, um, versus the uh encumbrances and commitments versus the expenses.

Um so at this point in the year, our expenses are 30 million, our encumbrances are about 10 million.

If you remember toward the beginning of the year, that was the expenses are a much smaller portion of the total um spent through the year, and the encumbrances were the larger portions.

So just again, everything's as expected, kind of turning into those um encumbrances are being actually spent out the door, so it's um turning into expenses, and our encumbrance amount is getting smaller.

Um to that.

We also about this time of year is when we get with departments on um if they have items for reappropriation.

So toward year end, if there's things that they're still trying to purchase and there's been a delay, um, if there's things they need to reappropriate into the next year, um, so they can use up that money for the first few months of the next year to finish things out.

Um we asked them if they have those items.

Um there weren't any for for fund 730, so things seem to be operationally going well there.

We also do year-end budget action, so if there's it's pretty much focused on the salary expenses, um, if they're we think that we're gonna have be over versus our appropriated salary expenses, we'll do a year-in budget action that will just appropriate some more funds and able to to cover all that.

Um and fund 730 doesn't have any any need for that either.

So um the expenses are staying within budget, um, staying right on track, the revenues are doing well.

Um there's two more months the fiscal year.

If we keep doing like this, I don't see we'd have any any big issues or anything, so that goodness.

Yeah, yeah.

Yeah, looks great.

Okay, all right.

Okay, thank you.

Thank you.

Item six is a flock camera agreement.

So, yes, long-weighted flock camera agreement.

Um so I've been working with Adam and Flock staff and our staff, and we finally got an agreement and contract uh with Flock.

Um the only difference, and I don't know if you know some last time I added one camera, it still fit within our budget.

Uh initially it's gonna be a little bit higher on the first year because it has the installation fee and the permit and all that, but we can absorb those costs in some of our accounts, but then next year, the year after your uh cost is gonna fit within our budget for what we set aside for it anyways.

So we're going to add an extra camera into that as well.

Uh other than that, this contract.

How many cameras will you have in time?

We're gonna have we originally asked for nine and then we're gonna get 10.

Uh one of those is going to be at the malt site, and then we'll have nine throughout the city.

And what we did was we um we worked really close with the Arctic, which is real-time information center here, city of Tulsa that has the flock cameras already in place.

And what we try to do is we because flock kind of helps set those cameras.

We did like an overlay where police uh cameras are versus where we want ours, so we weren't like putting a camera right next to theirs and kind of defeating the purpose of having two cameras in one location.

So we kind of staggered them out into areas that we have our prone uh dumping areas, and also that we kind of coincide and and join in with the police's uh flock cameras so we can utilize theirs as well.

They've been really great to work with Arctic has for us and our staff, they helped us in investigations already, and so we we have a good partnership, and so that I think that's gonna continue on.

So we're gonna give them access to our cameras, and then we'll they'll we can't have access to theirs because legal reasons, but what we do is we can ask them for hey, we think we saw a truck, you know, whatever, and that they'll run the the parameters on that and pull up the video and send that to us.

So it's been working so far.

That's awesome.

Yeah, that's great.

Ten enough.

Well, that like nine are nine enough.

Um I we don't start.

Yeah, I mean we we'd like to say we don't know, so we're we're gonna try it and see.

Didn't we talk about we talked about that several months ago when we kind of started this that we went with we went with nine or it was gonna be like six or nine or somewhere in that vicinity only to see if it was going to be fruitful for us to cut down on the illegal dumping.

Well, it was gonna be seven.

They had a sales rep that they were originally assigned to us and she was inaccurate in her costs she gave us.

And so we were shooting for seven, and then when we realized what she I guess was asked to move on, and so we got a new guy, and so we kind of rehashed the the agreement again.

He's like, kind of talked about some of the pricing.

I was like, Well, that's not what we were told.

And he said, Well, this is what the actual costs are.

So we were able to go from seven to nine, get some more cameras and then from there after looking at what the the budget amount was gonna be, I thought, well, I can we can bump it up to 10 and still fit within the the yearly amount.

Uh but the cameras do come with a live camera and then an LPR, which is a license plate reader, and they store all the data for us for 30 days, so we don't have to worry about providing servers or any IT support.

It's all done in-house through Flock.

After 30 days, the video does go away.

However, we see a violation, we can download it, save our record for any kind of court uh appearance or anything like that.

Great.

So when are they gonna be up and running?

I'm sorry.

So um they'll have to no hard date.

The contract that sets it in motion for them to start the work.

They'll have to give a permitting, and because a lot of the places are gonna be right away, still have to go city of Tulsa and get right away to set up hold.

There's not something already available.

So that also kind of depends on city staff on when they uh authorize the permit.

Sure.

And then they'll order their bowls and their cameras and set everything up for us.

So I don't really have a once we sign this, they'll start it.

Well, once we sign this, we'll write a PO or we already got a requisition in place.

We'll write a PO, get the money uh so we can they can work off that PO, and then they'll start their work.

So I don't actually have a hard ETA when the cameras will be up and running.

But this is the right bill you once they're like, we'll pay monthly once the I think it's up for ratio.

I think it's all up front.

All up front, yeah.

All three years, and no, no, no, the first year we'll pay the first year.

We'll do the 40 for the first year.

Yeah.

41.5 for the first year, and then the next year we'll pay.

Annual recurring is 35.

So the sub year one is 41.5 and then subsequent 35,000.

Yeah, and I budget uh 37 for the year.

What is the fine for illegal dumping?

Does it depend on the $500 fine and a uh mandatory court parents?

So whether you get fined or not, you'll still have to show up in court and talk to a judge about it.

Um I'm not sure last year we had a super fund site, so I'm not sure what because once it gets to a super fund, I don't know what the costs are on those.

If it's beyond us, they never did catch the person who did that, but they dumped a hundred barrels of something.

Uh state DQ got involved, Feds got involved.

Um so yeah, so I don't know what a fine would be for that.

But I'm sure it cost over a million dollars.

I'm sure there'd be fined over a million dollars if they were to get caught.

I'm super excited about this.

If we can catch those bad actors, nice.

Okay, so something else brings to mind.

Yeah, they're out there.

Two words, yeah.

Any other questions on the flat camera agreement or is there any motion on it?

I move we approve.

Second.

I'll approve that.

Uh any of those?

Thank you.

All right.

Item seven is the Met second joint propositor in our local agreement.

Yes, um, this has been brought up for two months now.

Uh basically we're missing the signatures uh from the Met attorney on the first one.

So we pushed it to this month.

So basically we just need signatures from the tear board.

Okay.

Any questions on that?

We need approval.

I move approval, second.

Uh, first yeah, I think that all right.

Item eight is new business.

Oh, new business.

Oh uh, so we discussed a lot at our focus committee meeting about the um discontinuing the go-to meetings uh for our meeting uh for focus and you Adam, you had looked up whether or not we need the question was is whether we could do it now, just completely stop, or do we have to do it through the end of the year?

Yeah, and so we looked at whether the annual notices said that they would be uh available via video and they did not.

So if you guys want to stop cease doing that, you can at any time, we just gotta make sure the agenda when it goes out doesn't include something that tells people it's going to be on go-to.

And so the other thing is is the finding out we also don't even need to do the go to meetings for our actual meetings either, because we have TGav that that films our meetings currently.

So, less meetings.

Correct.

Well, that's that's less that's less set up, less set up, and you know, uh for uh for Tory for them to do and and I again, you know, having to have people come and try to set it up and it doesn't always work, and then we gotta wait, and then so that was my thought was let's simplify this because we only did it because of COVID at the time.

I think is when because we were doing those meetings.

So my recommendation is is to just get rid of the go-to meetings, unless there is somebody that is presenting, then we can do a special something special for that.

We just need to know before the agenda goes out.

Correct.

So that'd be on a as a needed basis then, but you know we can't come in.

Can you?

Yeah.

That's not is it a kind of that's kind of like a officer and staff decision, isn't it?

The board doesn't need to.

You don't need to vote on it.

Yeah, they can decide.

Great.

All right.

Okay.

Any other new business?

What about public comments?

Do we have any public comments?

No.

All right.

Then the date of our next meeting is going to be June 30th, 2026, conference attend North City Hall.

And with that we are adjourned.