OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Tulsa Authority for Recovery of Energy (TARE) Regular Meeting - May 29, 2026

City Council — Friday, May 29, 2026
BodyTulsa, Oklahoma
SessionCity Council
DateFriday, May 29, 2026
StatusFILED
Video Record
0:00 / 23:41
Transcript — Verbatim
0:11

Today is Tuesday, May 26th, and this is the Tulsa Authority for Recovery of Energy regular meeting.

0:17

Could we have a roll call, please?

0:20

Here, all of us.

0:21

Finally, here.

0:25

Here, Keith.

0:26

Okay, Patrick.

0:29

Thank you.

0:30

Item number three is in meet minutes of meetings on April 21st and 28th submitted for review and approval.

0:37

Okay.

0:39

Move to approve.

0:41

Second.

0:42

Yeah.

0:43

Okay.

0:47

Item number four is staff report and updates.

0:50

Bill.

0:51

Yes.

0:53

Yes.

0:53

So our residential refugee recycling is again, numbers are pretty much inconsistent.

0:59

Um there's no changes there.

1:01

Uh the contamination recycling carts removed.

1:04

We have uh room 12 in April.

1:06

Total for the year has been 23.

1:09

Um, and if you look down to divert to AEL from uh ReWorld, so ReWorld's had some algas planned outages, but also both of their cranes are still down.

1:19

Uh so that's actually causing a lot of the problems with uh the diversion.

1:24

I have my staff pulling up the total diversion amounts.

1:27

Uh I haven't received those accents today, so I haven't received them yet.

1:30

Um, is there a status on?

1:32

I'm sorry.

1:32

Go ahead.

1:33

Is there a status on when they're gonna get those fixed?

1:37

We usually have a Monday meeting.

1:38

We didn't have a meeting yesterday because the holiday for city, right?

1:40

I hadn't heard anything, but the last meeting we had is uh there's an electrical issue and one of the panels.

1:46

Every time they get a panel replaced, uh they put it back in, it works for a little bit, then it blows something.

1:52

They did find a grounding issue, which I think I totally didn't focus for, they found a grounding issue.

1:55

They're supposed to be working on that, and then their their short-term fix was to try to pull that that crane offline and put it on hook it up to a generator, and I think that that's their latest fix.

2:06

I don't know where they're at on getting that generator in and how they're getting everything off the grid yet.

2:10

But nothing's going there.

2:12

Uh, we were in full diversion again today, so right now we're not taking anything.

2:17

Okay, twice a week customers.

2:20

We lost another seven last month.

2:24

So given the fact that those are all gonna disappear.

2:28

I don't know if you need to maintain your.

2:30

That was for you, Pat.

2:31

I I I can get rid of that.

2:34

You don't have to spend any more on that.

2:37

It's gonna go away October.

2:39

October first, yes.

2:42

October one, it's no longer be a service provided.

2:44

Yeah, and are you still gonna let us know when you're gonna send a letter or whatever to those people?

2:49

Yeah, so I've been talking to Billing, then also uh with customer service, and we're trying to coordinate all the information.

2:55

I in fact I looked at a uh a flyer today, uh City Life Flyer, which is gonna go out, which also talks about uh the services changes and the new rates and everything as well.

3:05

So there's gonna be communication.

3:07

Are you gonna communicate directly to the customers?

3:09

I don't have it though.

3:10

So with uh Bill and they already have a list of customers that have all the services, so we're gonna send direct flyers out to them.

3:17

We have a like a custom flyer to each it's not for twice a week.

3:22

Well, I think it's gonna be a general one for uh everyone, but then I think we're gonna reach out directly to the ones that actually have those services, and I'm not sure if it's gonna be a phone call or if it's gonna be uh a direct uh written correspondence as well.

3:36

And I can uh get the billing on that and see how they plan to you got three one one all prepped and ready to go, right?

3:47

We've been talking with room one.

Discussion Breakdown — Share of Meeting
Solid Waste Management█████████████████████████████████████████████67%
Procedural███████████17%
Fiscal Sustainability███████████16%
Summary of Proceedings

Tulsa Authority for Recovery of Energy (TARE) Regular Meeting - May 29, 2026

Note: The raw transcript identifies the meeting date as Tuesday, May 26th, 2026, but the user-provided instructions specify the meeting took place on May 29th, 2026. This summary uses the provided date per instructions, but the discrepancy is noted for accuracy.

The Tulsa Authority for Recovery of Energy (TARE) held its regular meeting on May 29, 2026. The board reviewed operational updates, financial reports, a new Flock camera agreement, and decided to discontinue use of GoToMeeting for virtual attendance. No public comments were received.

Consent Calendar

  • Minutes Approval: The minutes from the meetings on April 21st and 28th, 2026, were presented for review. A motion to approve was made and seconded; the motion carried.
  • Met Second Joint Propositor in Our Local Agreement: An agreement requiring signatures from the Met attorney was discussed. The board approved the agreement with a motion and second; the motion passed.

Staff Report & Updates

  • Residential Recycling (Bill): Contamination recycling carts removed: 12 in April, 23 total for the year. Diversion to AEL from ReWorld is hindered by ReWorld's planned outages and both cranes being down; no materials are being accepted currently. The board asked for status on repairs; a grounding issue was identified, and a short-term fix using a generator is planned, but no timeline was given.
  • Twice-a-Week Service: Seven more customers were lost in April. Service will be discontinued on October 1, 2026. Billing and customer service are coordinating direct notifications. A city flyer (City Life) will also announce changes to rates and services, including sticker price increases (orange/white stickers replaced by purple/white) and bulky waste changes. Approximately 90-95% of customers will see no change.
  • Mulch Site: 2,351 residents and 68 MOUs (Broken Arrow, Bixby, Jenks, and public tree contractors) used the site. Numbers remain consistent.
  • Bulky Waste Tonnage: 329 tons in the previous year vs. 313 tons this year (April). Similar consistency.
  • Legal Dumping: Down 7 tons from last month, up 3 tons from the prior year.
  • DC Dumpsters (Code Enforcement/Homeless Cleanup): Up 73 tons compared to last year.

Household Pollutant Collection Facility (Manager Brian Lewis)

  • April Metrics: 81 more cars than April 2025; 200 swap shop customers took 724 items, disposing of ~1,800 pounds of pollutants.
  • Facility Improvements: Completed insulation project; bathroom installation underway (no ETA) which will provide hand-washing facilities and improve safety shower accessibility.
  • Repeat Customers (2025 data): 4,451 individual customers; 535 visited more than once. Of those: 80% visited twice, 14% three times, 5% four times, 6 people visited five times, and 1 person visited six times. This addresses potential hoarding concerns.

Monthly Financial Report (Katie)

  • Revenues: $35.5 million total, 86.14% of budget estimate (expected 83%), ahead by $1.2 million. Charges for services: $34.5 million, $857,000 over budget estimate.
  • Expenditures: $30 million in expenses, $10 million in encumbrances. As the fiscal year progresses, encumbrances are converting to expenses. No reappropriations or year-end budget action needed for Fund 730. Revenues and expenses are on track.

Flock Camera Agreement

  • Details: Agreement to install 10 Flock cameras (one at the mulch site, nine around the city) with license plate readers and 30-day data storage. The board worked with the ARCTIC real-time information center to avoid overlapping with police cameras. First-year cost: $41,500 (includes installation and permits); subsequent annual cost: $35,000. The first year cost will be absorbed from existing accounts; the board had budgeted $37,000 annually. The cameras aim to combat illegal dumping (current fine: $500 plus mandatory court appearance). No hard ETA for installation; depends on permitting and equipment ordering. Motion to approve was made, seconded, and passed.

New Business

  • Discontinuation of GoToMeeting: The board discussed eliminating GoToMeeting for board meetings since T.Gav already records sessions. The annual notices did not promise video availability, so the board can stop at any time. The decision can be made administratively without a vote. Future meetings will not include GoToMeeting unless a special presentation is needed, with notice prior to agenda release.

Key Outcomes

  • Approved minutes of April 21 and 28, 2026.
  • Approved the Met Second Joint Propositor in Our Local Agreement.
  • Approved the Flock Camera Agreement (10 cameras, $41,500 first year, $35,000 subsequent years).
  • Decided to discontinue use of GoToMeeting for regular meetings (administrative decision, no vote).
  • Next regular meeting scheduled for June 30, 2026, at the Conference Center at North City Hall.

Meeting Transcript

Today is Tuesday, May 26th, and this is the Tulsa Authority for Recovery of Energy regular meeting. Could we have a roll call, please? Here, all of us. Finally, here. Here, Keith. Okay, Patrick. Thank you. Item number three is in meet minutes of meetings on April 21st and 28th submitted for review and approval. Okay. Move to approve. Second. Yeah. Okay. Item number four is staff report and updates. Bill. Yes. Yes. So our residential refugee recycling is again, numbers are pretty much inconsistent. Um there's no changes there. Uh the contamination recycling carts removed. We have uh room 12 in April. Total for the year has been 23. Um, and if you look down to divert to AEL from uh ReWorld, so ReWorld's had some algas planned outages, but also both of their cranes are still down. Uh so that's actually causing a lot of the problems with uh the diversion. I have my staff pulling up the total diversion amounts. Uh I haven't received those accents today, so I haven't received them yet. Um, is there a status on? I'm sorry. Go ahead. Is there a status on when they're gonna get those fixed? We usually have a Monday meeting. We didn't have a meeting yesterday because the holiday for city, right? I hadn't heard anything, but the last meeting we had is uh there's an electrical issue and one of the panels. Every time they get a panel replaced, uh they put it back in, it works for a little bit, then it blows something. They did find a grounding issue, which I think I totally didn't focus for, they found a grounding issue. They're supposed to be working on that, and then their their short-term fix was to try to pull that that crane offline and put it on hook it up to a generator, and I think that that's their latest fix. I don't know where they're at on getting that generator in and how they're getting everything off the grid yet. But nothing's going there. Uh, we were in full diversion again today, so right now we're not taking anything. Okay, twice a week customers. We lost another seven last month. So given the fact that those are all gonna disappear. I don't know if you need to maintain your. That was for you, Pat. I I I can get rid of that. You don't have to spend any more on that. It's gonna go away October. October first, yes. October one, it's no longer be a service provided. Yeah, and are you still gonna let us know when you're gonna send a letter or whatever to those people?

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