Agenda if there's a motion to adopt that we'll consider that so moved second all in favor say aye aye aye okay minutes are adopted from last week vicky here are the sign oh I don't he's signing he'll have to sign okay item number one under new business Mr.

Gardner welcome good afternoon um this is a request for a right of way use permit for uh partial encroachment I guess of stairs into our public right away this is uh the 14th Avenue I'm sorry 14th Street Townhomes project that the uh TBG Homes is doing formerly known as the Builders Group Rock Quarter and his team there's our location on four 14th Street at the terminus uh where it adjoins 359 and that's honing down on the site um those those existing houses have have been demolished and they're ready to start with their uh town home development uh this is a conceptual plan and you can see on the lower end of the the drawing there they're staggering the fronts of the townhomes to give it a uh a good aesthetic look and I think that's part of the uh the zoning requirement or development requirement as well uh but there'll be pieces of side uh stairs that are in the public right away and again this permit is just to establish uh ownership and maintenance of those stairs and we're we're in favor of this why well it it's good for the development I wasn't contesting I was just curious I was curious why yeah no it's uh it's been around 14th street I wouldn't clear from the map all right we're at the very end of 14th street where it runs into the to the ramp off of 15th street yeah you can see where they've cleared it all out yeah yeah um all right are there any uh questions or comments from either the members or other council members I think it will look much better than it did absolutely yeah much better all right and engineering department recommends it yes sir motion I make a motion second all in favor say aye aye item is approved uh item number two Colleen Cook hey how are you good thank you so this next item is a contract for virtual precipitation monitoring services so currently the city relies on five physical rain gauges however these gauges don't provide the level of location specific accuracy that's needed to fully support our stormwater management and drainage improvement efforts the proposed service will enhance our capabilities by providing virtual precipitation monitoring at 15 locations throughout the city uh that will be selected by OCE based on documented areas where more precise data is needed so these gauges will deliver accurate real-time rainfall data that will strengthen our evaluation of flooding issues and overall stormwater infrastructure performance uh by comparing rainfall amounts and intensity uh with system performance in specific areas we can more confidently identify where drainage improvements may be warranted and then additionally the data will support assessments of our upcoming NOAA's art drainage projects and help verify their effectiveness over time okay do you have a map of where these 15 yes or no we haven't pinpointed exact locations now once that we get the contract then um we do have areas identified with you know known drainage issues that we'll prioritize what is it exactly is it a cut some lines in it or it's actually all virtual so there's no physical rain gauge it's um you use Doppler radar to wow produce the rainfall amount it's all you know accepted legally in court and reliable um but yeah so there's no physical rain gauge what's the benefit to us the benefit to us is that we will be able to prioritize our drainage improvement efforts and kind of compare apples to apples so um you know storm events can vary greatly over a short distance with how much rainfall um falls and so we can use this data to identify what projects are higher priority based on rainfall intensity so if we're seeing a localized flooding issue how much rain is actually falling there that's causing that issue okay that makes sense questions comments sounds good money's in your outside services yes sir questions I make a most second all in favor say aye aye item is approved let's see mr o'Neal order number one premier service good afternoon council good afternoon so seeking approval for change order number one to the Silver Park North lighting project with premier service

Money's in your outside services.

Yes, sir.

Second, all in favor say aye.

Aye.

Item is approved.

Thank you.

Let's see.

Mr.

O'Neal, order number one, mere service.

Good afternoon, Council.

So seeking approval for change order number one to the Soble Park North Lighting Project with Premier Service Company.

So this change order will add Mason's place to their scope of work.

So you can look on the map.

The original lighting scope is in Sople Park North, that entry drive, and then south of there in Sokal Park is Mason's place.

It's a parking lot that doesn't have any lighting or security cameras.

So this change order will actually add the add about six street lights or six lights in that parking lot and the infrastructure for IT to come in and put cameras.

This was originally part of the design, but what it when we were doing our cost estimating, we thought we were gonna be over budget on the original project, but we came in under budget, so we want to change order this into the project.

So this was originally priced into it.

It was originally designed and we were gonna do it, and we took it out because we thought it was gonna be we thought we were gonna be over budget on the original, just the original location.

So we were surprised to come in under budget, so we have enough money to cover this in the original budget.

So the it lists under funding elevate account number, blah blah blah.

Is that something left over in the original contract, or did it flow out of there and back into an elevate account?

It was in the original budget, it's the original budget for the project, and so the project bid it came in under budget.

So this is the money that was left in that budget for reporting that original.

So it's still under isn't that over.

Okay.

I make a motion.

Second, all in favor say aye.

Aye.

Item is approved.

Thank you, Zach.

Uh item number four, Mr.

Gurney.

Never a real Tuesday without hearing from Mr.

Yes, sir.

Good afternoon.

Good afternoon.

Um bid award to Mark Johnson construction, Hilliard Fletcher, RAS pumping improvements.

Yes, sir.

Uh total contract, construction contract, one million seven hundred and eighty-two thousand nine hundred and six dollars.

Yeah, I'm sorry, how much uh one million seven hundred and eighty-two thousand nine hundred and six dollars.

So um at the WORF, there's um I believe I got a map.

This is the map next.

Um this is a the map shows uh a layout of the of the wharf, the the water resource recovery facility.

Um this map is actually the from our facilities master plan, which kind of highlights all our capital improvements that uh we're making and need to make.

Um I'll I'll add a note that all all the red items are products that were recommended to happen immediately.

Um all those products are active.

Um this is one of those projects that the rectangular.

This is one of the red ones, yes, sir.

The four circles on the left side and the red rectangle in the middle.

Um the red rectangle in the middle is a building that houses these pumps in the basement.

Basically, it takes sludge from those circles and pumps it to the aeration basin to the north.

So that's the the function of these pumps.

These pumps were installed in 91.

They're need to be replaced, and so this is a product to replace them.

Um schedule-wise, we're request we're requesting double up uh to so we can award the bed and the contractor can order the pumps and we can get this going.

Um if we expect that the project will start construction late the summer, depending on that lead time, and it'll be completed early 2027.

Uh funding-wise.

So the funding is through uh water through RFFI count called uh WERF phase three improvements.

Uh that product I'm gonna walk from the beginning.

Please the that funding was programmed as part of the last capital uh programming last year, FY26, 2.35 million dollars.

Um that was to get the engineering going on several components of this plan, which is the RAS pumps, the blowers, which is also in that same building, and then the septic facility, which is also on the map.

So that engineering was contracted, is active.

It's uh that was a million dollar contract, so that left us with 1.35 million um to address these things as we get through the design.

Uh we accelerated the RAS design because we're having issues with those pumps.

Um we were expecting this price to be more like three million with a 1.8 was a a good thing.

So uh funding-wise, we're wanting to use the rest of the 1.3 and supplement it with contingency in the 2025 B bond and uh award the whole project.

So what what questions?

How many bidders should we get on?

We had four bidders.

Uh the bid was March 2nd.

Had a pretty good spread on the bid four that we know and use before.

Anybody new showing up?

Um there was two local firm members and two kind of regional.

Um but uh so and the the two regional.

I've I've seen at least one of them bid before.

I'm not sure about the other.

And and the one that's being recommended for award mark Johnson, is that he's a local guy, he's done several for us before.

Yes, sir.

Uh I like the wood shopping local, so I'll make a motion.

Very much so.

Okay.

Second, all in favor say aye.

Aye.

Aye.

Item is approved.

Thank you.

Thank you, Mark.

Um item number five, Mr.

Max.

All right.

This is uh authorite authorization to enter into a contract with MXI.

MXI is the company we use to transport handle and uh dispose of all our chemicals and uh hazardous materials we take in during our household hazardous waste day.

Uh so this is a contract with them.

The contract amount is 26,500.

Um it does come out of uh ESD budget that we have a line item just for this uh this day, this event that we hold, it is reimbursed uh through our launch.

This is just for the household waste, yes, sir, just that one day.

Um we have a long-standing partnership with Newcore.

They uh pledged again this year to cover the cost of this.

They've done that for a very long time.

We're very thanksful for them, but this is that contract that allows us to have this day.

And what day will it be, Chris?

June the 6th.

June 6th, yes, sir, 8 to 11.

Anybody from new course listening out there, thank you.

Yeah, we'll replace the print.

I'm waiting to do that.

All right, all right.

I'll make a motion.

Second, all in favor say aye.

Aye.

Item is approved.

Thank you, Chris.

Tim, welcome.

What do you got?

Yes, sir.

Good afternoon.

Good afternoon.

So this is our balancing change order for the Northridge pickleball courts.

Um project contract completed with a $30,000 uh deduct.

We also have $15,000 remaining in the original budget.

We are asking for an additional $103,000 from tourism to perform some parking lot improvements with those remaining dollars at the Buddy Powell Pavilion.

Um as many of you have seen the parking lot at Buddy Powell is not in great shape.

What we're proposing to do is to seal coat the areas on the right-hand side of the screen, provide new asphalt around the northeast and west sides of the pavilion, new striping, new signage, some new bollards are going in place, and that total lump sum that price gave us was 150,000.

So we've got the 30,000 remaining in the original contract and the 15 still in uh the the budget, so that that change order amount would be an additive hundred and nineteen thousand if approved.

Um I'm sorry, Tim, walk me through it yet.

Yes, sir.

What that 13 project 15 left over 30 deductors, 45.

Correct.

And how do we come up with another 130 spend?

The hundred and three pocket and three we're asking to transfer from tourism.

I believe there's a corresponding finance item.

Well, is it it's it's just budgeted tour in the tourism capital fund?

So we're asking to use the 103 from tourism capital fund to fund the 150,000 dollar change order with price construction.

Ms.

Standard, is that on finance today?

I don't remember.

Yeah, that's been it's been on there for the last I want to say it's been in the um in the fund.

I want to say for like the last three months.

Okay.

I don't have any objections, Tim.

Uh Mr.

I'm gonna ask if we table it for one week or two weeks, I guess.

Just because I does tourism know that this money's who who directs that money?

The city does.

I'm gonna ask if we table it for one week or two weeks I guess just because I does tourism know that this money's who who directs that money the city does but since it's for tourism is that not no in collaboration with Tuscan storage no because tourism capital is set aside as a you know out of the lodging tax that we levy is 11% out of that we take one percent and we split it 5050 between the tourism bid fee fund and the tourism capital fund now the tourism board has played um you know consultation with how we spend the tourism bid fee fund but they don't have any play with how we spend the tourism capital what if we use that came up was that when we were gonna the Dixie improve the one of the baseball fields for the Dixie that was like when we were going to do the Dixie youth sports at Bowers Park we put in some fiber um to be able to use internet capabilities and camera capabilities at Bowers Park for Dixie youth sports.

So how much of this capital fund we're augmenting the difference in the 130 and the it's one in three hundred and three that we don't already have allocated this project.

And how much is in there now so there's there's a D an underrun of 33 capital oh um maybe I think there's about 6000 for between 450 and 6000 I can look it up really quickly.

That's okay it's it's that magnitude it's not yes sir 40.

Oh no no no notion now we're still upgrading the the uh internet ballots correct and it's already been done already been done yes sir yes sir that was prevented been done okay yeah I'm I'm gonna again I don't have an objection to this I'm gonna table it for asked that it be tabled for a week I say just so I can do my homework on it.

Thanks so Ms.

Johnson we need to vote to table it till the next projects meeting correct um I so make that I make that motion and I'll second it all in favor say aye aye okay Tim have you got anything oh you're next to yes sir before before we completely leave this one the work improvements to the parking lot and the pickleball what do we do in there so this is at the adjacent Buddy Powell sorry we already moved back the new Northridge pickleball site is right here.

Okay we've got the connecting sidewalk that we did as part of the original project so this is the existing parking lot that you see on the right from this line over we're proposing the silco this area and restrict um this would be new asphalt around the perimeter of the Buddy Power Pavilion uh there's a new bollard and signage going in one way sign do not air sign stop sign just a few bollards uh sign and then all the striping directional area we provided as part of that Tim why would we have not included that in the original um work we needed to do for that well originally we didn't have the funding available which even now while we do have the 45 still remaining within the project we were short initially with the project to to be able to do this scope okay all right y'all live with two weeks oh yes sir all right well let's table it for till our next meeting and what is it um item number seven that's you also right yes sir I'm gonna give out this hand out real quick so this is at the new Benjamin Barnes YMCA facility what we're asking to do here is provide a plaque that would go on the uh pedestal adjacent to the Marshall 4 statues this would just commemorate um the different entities and individuals involved in in that process there um in addition to that plaque we're also wanting to provide four player plaques with their individual names in front of each statue and this is funded by dollars that are still in the Benjamin Barnes YMCA project any questions comments one question I'll make a motion second all in favor say aye aye thanks to item is approved Jason welcome what you got thank you sir good afternoon good afternoon this is for an approval for a contract with red point audio video they are the company that installed and maintains all of our conference room uh council chambers in here uh incident commands uh PD 3200 and uh all of the installation of the audio

Jason Welcome, what you got?

Thank you, sir.

Good afternoon.

Good afternoon.

This is for an approval for a contract with Red Point Audio Video.

They are the company that installed and maintains all of our conference room, council chambers in here, incident commands, PD 3200, and all of the installation of the audio video.

This is for the maintenance contract with that we have with them for the maintenance of those seven locations around the city.

This is uh PD 3200 uh and then uh council chambers, this room, incident command, the Garner conference room, and the uh UD conference room.

So what kind of audio do we have in here?

That is uh all of the screens, the streaming equipment, um the uh the back end equipment that runs all of these rooms.

There's for this one, for example, across the hall, there's a full rack of equipment.

There's the same thing for the council chamber, there's the same thing for incident command and uh 50,000.

Yes, sir.

This is you maintain it.

This is yes, sir.

This is the third year, I believe, at this price.

It used to be a little higher.

We've we we bargained them down a little bit a few years ago, but uh this was previously uh when audiovisual was under communications.

Uh Richard would do this, this transferred to us in in October.

So this is our our first year to have this, but not so whose budget is this is in our uh our maintenance budget, yes, sir.

Yes, sir, Mr.

Chief.

Are we gonna need 3200?

Yes, sir.

We still use that right now.

Okay, there'll be a time.

We anticipate with wall fire administration on this.

I know, but are we I guess I should ask you too?

Is there not a plan to come out of there?

There is yes, sir.

But it's still then has to be service and so we still do weekly meetings, we still hold staff meetings, all that stuff.

And all that stuff, event planning, things like that, that we use that that equipment.

Yeah, we mr.

We do have some plans that whenever that move does happen that we will this company will actually help us take it down, have it placed.

It won't be lost in storage, no sir.

In storage, and then if if when we get to November of next year for the next contract, if that's no longer there, it'll be pulled out and the dollar amount will decrease.

Any questions, comments?

Sir, I'll make a motion.

Second, all in favor say aye.

Aye.

Item is approved.

Oh so doc are you up again?

Uh uh I am the uh on the opening act, and uh we'll we'll let uh we'll let Kay be the primary.

Uh so this uh once again, this is uh due to us now uh being over audio visual.

Uh we have a couple of slides.

So uh actually, as part of this process, but before we get started, I realized that uh in a couple of weeks we'll have the fifth it'll be 15 years since the amphitheater started.

I didn't personally realize that it'd been that long, so I guess that's a function of time.

Uh you go to the next one, I'm sorry, we're just having a couple.

Uh and then also last year, as part of the fact that uh the facility is now 15 years old, the LED video walls on either side of the stage were upgraded.

Uh just as a kind of a reference point, then what we have for you today is uh the next phase of audiovisual improvements.

This is basically to upgrade and change the infrastructure that connects.

You see there, the the mixed position, the stage itself, and the control room are all linked together with both electronics and cabling, and as you can imagine over the last 15 years, uh technology has changed quite a bit in this area.

So this is to uh to upgrade and replace and also give us uh some some future proofing of all that connectivity and equipment that's required for uh both the tours to use for the powering of the the cameras that go to the video screens and all the other kind of back end things that are required.

Uh miss day is going to give you a much better set of words for those, but from our perspective, that's basically what all this is.

It's not Dr.

It's Dr.

Dr.

Dave, so good afternoon.

Um so again, I just want to remind everybody that we provide no lights or AV at the amphitheater, but we do provide the connections for everything to plug into, and we have not upgraded anything since we opened the gates in 2011, so we still have coaxle cable.

So we still have coaxle cable.

So it's uh a little um it's critical right now that we have these upgrades.

I do want to thank IT, Tyler, and Jordan have done a great job in um band-aiding when the tours come in and and need and have certain requests.

Um you've seen what IT comes in and does uh counselor Busby.

Um and bottom line is the tours are only getting more technically advanced.

The lighting, the sound, and we have got to be able to uh be prepared for not only um next season but the future seasons, and this is gonna be able to do that again.

Um it's critical for uh to meet these technical demands of touring productions and replacing equipment that's now at the end of its serviceable life.

So that's bottom line is it's just it's time.

So can you back up one slide, please?

The video walls, the two shown there, that's not what's gonna be, right?

That that was replaced last year.

No, we did that last year.

That's done.

So that's paid forward.

That's it's now the one big one across.

Yes.

And I think I think what I understood you emphasizing is this is just the infrastructure that connects all of that and the other sound and screens that the acts bring in.

Yes.

We've got to have the right for them to plug in.

Our uh River District Fund and it is budgeted for.

Okay.

Can you assure me it cannot be heard at Mondish Ride?

No, sir.

It's gonna hit right in your chest.

Ice Cube, but you're gonna be at that show for that one.

So we're excited about that one.

Yeah, all in favor say aye.

Aye.

Item is approved.

Thank you.

Um it's me again.

Yes, sir.

We have been uh we have been working on a project to uh at the moment all around the city.

If we have cable television, we have basically a different account for every every location, sometimes for every department.

Uh this is a project to consolidate that all into one contract for uh basically a system that will treat us kind of similar to what you would have in a hotel where there is one connection coming in and then all the televisions are connected uh back to that.

It's just all the televisions in City Hall.

It's all in the city operations, city of and uh this will represent a roughly $40,000 a year savings over our the way we're currently doing things now.

And so after the $40,000 savings, what are we paying out?

It it is an upfront cost of five thousand dollars for installation that's being paid from our outside services account, and it is uh eight hundred and eighty-nine dollars and nine cents a month after that.

Joe, you got any questions coming?

I'll make a motion.

Second, all in favor say aye.

Aye, item is approved.

Thank you, Jason.

Um, it's on the back.

Um so this is an authorization for a professional service contract with Civic Plus for a software called Doc Access, um, which will uh enable us to convert every PDF that is located on all of the city's websites into an accessible version so that somebody who is blind or visually impaired can read those PDFs with a screen reader.

Uh convert all the PDFs that we the city use in our presentations or portrayals, is that right?

Yeah.

So that they can be read by the blind.

Yes, sir.

Okay.

So there um as part of the Americans with Disabilities Act, there's a federal requirement for um government government websites whose cities populations are over 50,000 to have this certain level of standards for um those with disabilities to be able to access our information.

Um and there's a deadline of April 26th of this year for us to get our website to that certain standard.

So we've been working on that for the past couple of years, and the PDFs are the last piece that we need to knock out.

Um and this is budgeted in Mr.

Foster's budget.

And how much is it?

So it's a 24-month contract, um, total $37,720.

And it's budgeted where you said Mr.

Foster's budget.

Okay.

Uh Mr.

Eatman or any other uh council members, any questions or comments?

I make a motion.

Uh well, this is mandated.

Yeah.

Second.

All in favor say aye.

Aye.

Item is approved.

Thank you.

Um Chief, Chief Sanders.

Well, what you got?

Yeah, afternoon, council.

Afternoon.

Uh this is a renewal contract profile power DMS.

Uh, this is where we store our data and um policies and uh documents of the kind.

The costs come up to $16,732 and 4%.

16, you said yes.

And what so what do we store here, Chief?

So most of it is like our uh body camera footage, what no, it's like trying to document the document in CRC request signatures thing that we store uh for policy by policy, policy, that's yes.

So um the data from security cameras and body cam footage.

That's that's the Samsung set sir.

That Jason, is that you also no that's axon, that's in the police department.

That's in your that's in the police budget, yes.

And this is just a renewal note.

This is something we already have.

I make a motion.

Second, all in favor say aye.

Aye, item is approved.

Okay, thanks, Chief.

Is there any other business to be brought before public projects?

Okay, if not, is there a motion to adjourn?

So moved.

Second, all in favor say aye.

Aye.