Steve Cassins.

Kevin Riley.

Joe Piper.

Eric Payne.

We have a quorum.

Seeing no public comment.

Move to the 3A.

3A.

We've got the approval of minutes from January 22nd.

Pre-reviewed approval.

Okay and move.

Piper seconds.

We have a motion and a second.

Any discussion or questions?

We'll take a vote.

Casson's eye.

Kevin Riley.

Piper I.

Pay and I.

Motion carries.

4A.

4A.

On January 23rd, we received uh bids for the Bidwall Avenue and Prospect Avenue Utility and Street Improvement Project.

As you can see, it was a very competitive bid.

We received six bids from uh contractors.

The ranges were between 1.6 to 2 million dollars.

So like I said, that's a fairly competitive bid there.

We reviewed them and we recommend moving forward with one Dell contractors for their low price of $1,646,000 for $1 million $646,591.35 cents.

Piper moves and with a second, I have a question.

Kevin Riley, seconds.

Okay.

Can we on the next one of these?

Can we make the font like a little bit bigger?

That's a Judy S just I just say that to Alex.

I don't say that to you.

Um I was having trouble reading that reading the number two.

Is the budget a million eight fifty?

Correct.

Okay.

Yep.

I gotta make that bigger.

So if somebody asks me a council, Eric and I know the answer to that.

And then I'm getting new glasses next week.

I know.

And then what was and just give me can you give me one Dell's number so I can see it a little bit bigger?

One six, four, six, five, nine, one.

All right.

35 cents.

And 35 cents.

Okay.

Thank you, gentlemen.

Any other questions or comments?

Um, just one what's the time frame on starting completion of these projects?

Just generally.

I know they can't all date to it.

Yeah, so we likely we'll get started.

The goal would be when weather allows, but early mid-March, probably more mid-March than anything.

This does have a lot shorter time frame.

It's a much smaller project.

Um will be contract completion should be in July.

So that's kind of the time frame earlier July than later.

And uh the Mordowns golf course, we've been in contact with them, correct?

Yeah, between them and and definitely Waxhaw County.

We are working on uh the terms of making sure that we were actually doing a temporary access point for them off of La Myra to make sure that they have full access during the project work going on on prospect.

Yep.

Residents on on prospect would appreciate that too.

For sure.

Any other questions or comments?

Seeing none, we'll take a vote.

Casson's eye.

Kevin Riley, aye, piper eye.

Motion carries, and then 5A.

5A.

Ah, this is a review and possibly act on contract change order number two with the Edgerton Contractors Company for the area 7 flood mitigation channel and storage improvements project.

Um, so see in the uh cover sheet here.

There's uh several items that uh required uh additional uh work to be done.

Um there was a heavy rain in September that uh caused quite a bit of uh work to be redone that they had already completed.

Um so we have to pay them to redo that work as no fault of their own.

Um the next item is uh section of bedrock larger area was found to be at a higher elevation than anticipated.

Um so uh in order to uh put the geo grid system in place.

Um rather than having the standard earth anchors, we need to put bedrock anchors in.

Um so we'd ask the contractor to alternatives for just removing that bedrock, and this is a a much cheaper alternative.

Uh removing that extra bedrock would have been two to three times uh that cost.

So we looked for alternative to find a cheaper path to get that uh uh material in place, um, and then just some extra cost for um hydro vacuum, 875 dollars.

Um and the next page of this change order that uh we're going through here is uh work uh related extra work related to third party conflicts.

Uh third party means utilities usually um that included ATT and we energies.

So this first uh little bit here is uh we were delayed right multiple times uh by either those companies.

Um so we're gonna have to extend the contract um on this eventually.

We're not asking for that to be done tonight yet because the contract isn't complete and we need to see the entire uh project through, but to date ATT is delayed us 14 days, we energies 44 days and ATT again on the Holiday Ditch project, which is part of this contract as well, uh 21 days.

So it hasn't been a uh a fun project uh dealing with utility conflicts.

That uh is for sure.

Um so besides the delays, there's extra costs that were uh caused by the utility companies.

Um keep in mind that we will be going after we energies and ATT for these costs.

Um of them due to the delay, as you can see in that first item $3,800 for uh to we energies that uh they promised they'd be in and out of the way by a certain day.

The contractor showed up, and guess what?

They couldn't do the work they needed to do.

So they had engines running and we're gonna charge we energies for that.

Um there was some work that uh we had to be redo because of uh we energy subcontractor, a thousand dollars there, and then um ten thousand dollars for a different type of anchor system uh needing to be placed due to uh utility conflict.

Um so rather than moving that utility uh where we energies was willing to pay for uh this different anchor system.

Um additional uh work on the the Holiday Ditch uh because of uh ATT not being moved out of the way, uh renting of a crane, and then um also shared items between ATT and we energies of temporary seating and traffic control extension due to those delays.

So the total cost of the delays that are going to We energies on this contract change order would be $38,428 and eighty cents.

Um and the total contract uh change order is $72,874 and 28 cents.

So if you have any questions, Brandon is probably the best to answer, but uh we'll try to take a motion.

Um this is Piper, I'll make a motion with the second I have a question.

Kevin Riley seconds.

So if it rained, we have to pay them ten thousand six hundred and fifty dollars.

Yep, there's Brandon can explain it, but that was a heavy rain, more than just like a regular rain.

And if you remember, we had a heavy rain in August that caused all the flooding, and then we had another rain in September that did cause other flooding in uh the city, um, substantial amount of rain that had an area that was been already completed, like restoration was put down but not set yet.

Was not established fully yet to be able to handle that level of rain events and completely lost it, which is unfortunate.

And this we did have additional costs that we didn't incur on the August storm as well.

Very similar exact same situation uh that was on the first change order on this project.

Did we I mean I know we I think we we FEMA told us not FEMA told us no, right?

We went try to go back to them and say, hey, we had a bunch of construction projects that we're impacted by the flood, and they said no, nope.

All right.

That's I guess.

I don't you don't see a lot of I mean we look at a ton of change orders, it's just we don't see this kind of stuff on a lot of change orders.

But this is a unique project, too, with the amount of open space open dirt that was out there at that time and the amount of water that flows through that area.

You know that, and uh that uh is a recipe for disaster and a heavy rain.

So okay.

Thanks, guys.

Any other questions or comments?

None we'll take a vote.

Cast and I Kevin Riley, all right, pipe right.

Motion carries item 5B.

5B.

This is uh contract changer number two with surefire for the missile garage HVAC replacement project.

Um as projects finishing up, um they're going and connecting um carbon monoxide and nitric oxide sensors uh to the new system.

Uh those were planned to be used, the existing ones were planned to be used uh in the project.

However, uh four of them, the CO detectors and communication wires and things were uh not uh operating, so we had to have them run new wire, add new detectors, etc.

Um, to make the system be able to detect carbon monoxide and whatnot in uh this in the garage area there.

So those systems are necessary.

Uh the total cost of this change order would be 17,050.

And Brandon has any other additional details if you're have any questions.

I'll make piper, I'll make a motion to approve, and with a second, I have a quick quick question.

Kevin Rayleigh, seconds.

So I guess kind of a call this really in the weeds, but was there a new when we when all of this was put in, was there a new conduit that was put in?

Or was this just running of just running new wire that was replacing bad wire?

For for this change order or for the project in general?

I guess both.

Um I there was mostly it's wiring, there was conduit work already in the bid package of the project.

I think they tried to use as much existing as they could, okay, but it's still it's replacing the controller, it's all the wiring for these, replacing these sensors that were not being able to be reused with the new system based on the condition that they were in.

Okay, I always I always my question's always around like when we put new conduit in, do we make it because I'm with my project right in the house?

It's you make you don't put one inch conduit in, you put one and a half inch conduit in because you never know what you're gonna have to fish down there five years from now.

So this was we were trying to reconnect and use old sensors and whatnot, and they just ended up not being able to do that.

So if if this system is tripped, is there an alarm that goes off like in certainly in the building?

I would think.

But is there a is there an alarm that would go off at like dispatch?

That's that's a good question.

I doubt it.

But we can we'd I mean it that check it's I mean you think about it, right?

I mean, if something a system like this is detecting carbon monoxide, and if it's bad enough, you could impact the whole entire building, and then what if there's nobody there?

What if someone isn't there that's conscious to really hear the alarm?

So maybe we wanted to have the alarm go off somewhere else.

I don't think it is connected to dispatch, but we can check.

Okay.

Yeah.

There we go.

Thank you, gentlemen.

Yep.

Any other questions or comments?

None we'll take a vote.

Casson's eye.

Kevin Riley, I piper I.

Motion carries item six five C.

5C.

Uh, this is to review and possibly act on the contract renewal with strong box document destruction for the 2026 paper shredding events.

As you know, uh, we've done these events in the past, they've been very, very successful.

Um, the intention is to uh move forward with the same contractor as we've used before for this and host another two events in 2026 on one on May 9th and one on September 5th.

Um, as you'll note, uh the costs for the event are listed under the financial remarks that uh we get charged about 250 dollars an hour and $50 set up in transportation fee.

Um so we'd been charging about seven dollars per vehicle load, and we're looking to increase that to ten dollars uh to make sure that we cover our expenses on that event there.

So we were slightly over budget, I guess, last year.

So we want to make sure we're covering that completely with this event.

And Emma Hastings, our interim solid waste coordinator.

If you don't know her, she is here if there's any detailed specific questions about the event.

She's successfully hosted how many?

Two this is last summer.

So we could we could probably move C and D together then, right?

If we wanted to, Alex?

All right, yeah.

So I'll make a motion to move item number C, which is the strong box document destruction.

And with a second, I have a question, and then Alderman Van Trieste has a question too.

Eight seconds.

Emma, this is this is this is over here, not you do a wonderful job.

So not that these guys don't, but they know what I'm gonna ask.

So I'm lining up the dates between the between the electrical collection and the paper collection.

And what I'm not seeing is one of them at least on the same date.

Yep.

And I was wondering if I know we talked about it, and I know these things are like ridiculously popular, and there's a ton of people that come.

Yep, but I'm just curious.

Is there we've look we've looked at it?

Can we try it at some point to maybe do one on the same day?

So all of our Waukeshonians could bring both paper and old computers at the same time.

Let me remind the board that this is open to Waukesha County residents as well, not just City of Walkershaw.

And when we host either one of these events, the line for entry goes all the way around the big corner, all the way to EV shirts over there.

And that's just one of those events.

So if we were to bring in two of these events potentially, not necessarily all everybody having overlapping stuff.

This is going to get overwhelmed.

100%.

Emma, would you would you concur with that?

I would concur with that.

Um I think we don't have enough staff, nor do we have the physical space to host both events at the same time.

Okay.

Exits and entrances for both the events, and we would not have anywhere for people to go.

Okay.

Well, much unlike my archaeological surveys.

I will drop this issue.

I'll continue to bring that one up.

But if if hearing from hearing from someone that runs the event and is there, okay.

I'll if we were to consider this doing that, I would recommend that we close it down to just city residents only and do both of these events separate to see how many people we get for just city of Waukesha residents, and then we could possibly combine them.

But if we would do this like next year and just shut it down to city residents or this year to city residents, you're gonna we're gonna get hundreds and hundreds of Walkshaw County residents in line anyways.

And uh yeah, it's okay.

But that's a valid point.

So it's seeing that this is the Walkshaw County event.

Remind the board, does Walkshaw County help re help cover some of the cost of this then?

No, they don't.

These are events that we put in place as a benefit to our residents, um, but also to promote recycling and that throughout the community.

Um if and when we would receive a dividend payment from Waksha County, there is a formula that gets put into that calculation that would give us more of a dividend payment for hosting things like this, having the recycling center open up to um county residents, etc.

So Emma, what what you're there?

I mean, what do you have an idea on what the percentage of city resident versus county resident come to these?

We don't check the licenses at these events to verify that.

I guess if I was to take a guess, it would be 75% city of Waukesha, 25% county, but we're looking at 200 plus people like in sure.

So it's safe to say that there's probably a majority of city residents versus county residents.

I would okay.

All right, well.

I I like I said, I'm all I'm very excited about this.

I think I want to talk a little bit more about the fact that we're providing yet another service to Waukesha County and not getting any money for it.

Um we're not gonna figure that out this time.

County residents can bring recycling oil, etc.

to the drop-off center.

They can.

So very true.

Yep.

Very true.

We do it.

Can you put up a chips appreciated box?

I mean, I'm sure Emma and her team would appreciate that.

Emma, it's very nice to see you.

Thanks for coming tonight and appreciate the work that you do.

Thank you.

Thank you.

Steve So I'd like to ask the board uh one of these dates, it's four months later than the other one.

One one of the dates you have to go eight-month cycle before you can come and drop up your shredded uh paperwork or to be shredded paperwork.

So I'd like to ask the board to balance that and do it every six months instead of one.

It's an eight-month process, and the other one's a four-month when we get back to uh you know, zero, so to speak.

Thanks.

Thank you.

We have a motion and a second.

Any other comments or questions?

See none.

Let's take a vote.

Kevin Riley, I piper I.

Motion carries.

Moving to item six C this is reviewing act on uh the legisl legacy recycling LLC to host the 2026 residential e-waste and appliance drop-off events.

Um so this one there is no city dollars received, it's just directly uh allowing that contractor to receive electronics and they charge residents for it.

So if there's any questions, Emma would be happy to answer.

Hyper will make a motion to approve is presented.

Kevin Rayley seconds.

I I know um the one they do they pay it's you said they pay them directly.

Uh what kind of cash checks?

Cards?

Or all of you?

I think it's just cash.

We only take cash, yep.

Okay for the event.

All right.

Any other questions, comments?

Cass and I.

Kevin Rayleigh, aye.

Piper aye.

Oh down on aye.

Paying aye.

Motion passes.

Six A.

Uh, this is to uh review and approve of partial payments.

There's five of them.

Uh one of them is a final payment for Milan's contract to complete Bethesda Court and Park Avenue Utility Street Improvements Project.

There's any questions, uh, we'll try to answer.

Piper I'll move for payments.

Kevin Riley seconds.

Any questions or comments?

See none we'll take a vote.

Cass is aye.

Kevin Riley, aye.

Piper aye.

Motion passes.

6A, we just did so 7A matter report.

Um I don't have a report tonight, um, but under communications and referrals, there's two official notices, one for the North Moreland, Boulevard, and Michigan Avenue traffic signal improvement project, and the other for the concrete pavement patching project citywide.

That's all I've got tonight.

Thank you.

All right, anybody have anything else?

Otherwise, we are adjourned.

Thank you guys.