Board of Public Works Meeting - February 5, 2026
Board of Public Works Meeting - February 5, 2026
The Board of Public Works met on February 5, 2026, at 5:30 PM in Council Chambers at Waukesha City Hall. All five members (Kevin Reilly, Eric Payne, Joe Pieper, Steve Kassens, Chad O'Donnell) were present. The board approved minutes, recommended a bid award, considered two contract change orders, authorized agreements for paper shredding and e-waste events, approved payments, and noted upcoming bid opportunities. No public comments were made.
Consent Calendar
- Approval of Minutes: The minutes of the January 22, 2026 meeting were approved unanimously.
- Approval of Payments: A list of five payments (including a final payment to Milans for the Bethesda Court and Park Avenue Utility Street Improvements project) was approved unanimously.
Discussion Items
- Bid Recommendation – Bidwell Avenue and Prospect Avenue Utility and Street Improvements: The board reviewed bids received on January 23, 2026. Six bids were submitted, ranging from approximately $1.6 million to $2 million. The low bid of $1,646,591.35 from Wandel Contractors, Inc. was recommended for award. Discussion included the budget of $1.85 million, a project timeline starting mid-March with completion in July, and coordination with Mordowns Golf Course and Waukesha County for a temporary access point off La Myra. The board voted unanimously to recommend the low bid for Council approval.
- Contract Change Order No. 2 – Edgerton Contractors, Inc. (2025 Area 7 Flood Mitigation Channel and Storage Improvements): The change order totaled $72,874.28. Items included $10,650 for rework after a heavy September rainstorm, $6,000 for alternative bedrock anchors (vs. higher removal cost), $875 for hydro vacuum work, and $38,428.80 in delay costs attributable to AT&T (14 days) and We Energies (44 days) — the city will seek reimbursement from those utilities. Additional costs were for utility conflicts on the Holiday Ditch. The board discussed the unique nature of the project and confirmed that FEMA denied reimbursement for the storm damage. A motion to recommend the change order for Council Consent passed unanimously.
- Contract Change Order No. 2 – Sure-Fire, Inc. (Municipal Garage HVAC Replacement, 300 Sentry Drive): The change order of $17,050 covered new wiring and replacement of four carbon monoxide and nitric oxide sensors that could not be reused. The board asked about alarm connectivity to dispatch; staff indicated they would check. A motion to recommend for Council Consent passed unanimously.
- Agreement with Strongbox Document Destruction, LLC – 2026 Paper Shredding Events: The interim Solid Waste and Recycling Manager, Emma Hastings, presented the agreement. Two events are planned: May 9 and September 5, 2026. The cost is $250 per hour plus a $50 setup/transportation fee. To cover expenses, the resident fee will increase from $7 to $10 per vehicle. Discussion included a suggestion to combine shredding with e-waste events, but Hastings and the board concluded that combined events would overwhelm staff and space. The board also noted that Waukesha County residents participate but the city receives no direct county funding. The motion to recommend for Council Consent passed unanimously.
- Contract Renewal with Legacy Recycling, LLC – 2026 Residential E-Waste and Appliance Drop-Off Events: The renewal allows Legacy Recycling to host events at no cost to the city; residents pay the contractor directly (cash only). The board voted unanimously to recommend approval for Council Consent.
Key Outcomes
- All motions carried with a 5-0 vote.
- The low bid from Wandel Contractors, Inc. for the Bidwell/Prospect project was recommended for Council award.
- Both change orders (Edgerton and Sure-Fire) were recommended for Council Consent.
- The agreements for paper shredding and e-waste events were recommended for Council Consent.
- Payments were approved.
- Official notices were announced: bids for the N. Moreland Blvd. and Michigan Ave. Traffic Signal Improvements project and the Concrete Pavement Patching and Concrete Sawing (City Wide) project will close on February 20, 2026, at 11:00 a.m.
- The meeting was adjourned.
Meeting Transcript
Steve Cassins. Kevin Riley. Joe Piper. Eric Payne. We have a quorum. Seeing no public comment. Move to the 3A. 3A. We've got the approval of minutes from January 22nd. Pre-reviewed approval. Okay and move. Piper seconds. We have a motion and a second. Any discussion or questions? We'll take a vote. Casson's eye. Kevin Riley. Piper I. Pay and I. Motion carries. 4A. 4A. On January 23rd, we received uh bids for the Bidwall Avenue and Prospect Avenue Utility and Street Improvement Project. As you can see, it was a very competitive bid. We received six bids from uh contractors. The ranges were between 1.6 to 2 million dollars. So like I said, that's a fairly competitive bid there. We reviewed them and we recommend moving forward with one Dell contractors for their low price of $1,646,000 for $1 million $646,591.35 cents. Piper moves and with a second, I have a question. Kevin Riley, seconds. Okay. Can we on the next one of these? Can we make the font like a little bit bigger? That's a Judy S just I just say that to Alex. I don't say that to you. Um I was having trouble reading that reading the number two. Is the budget a million eight fifty? Correct. Okay. Yep. I gotta make that bigger. So if somebody asks me a council, Eric and I know the answer to that. And then I'm getting new glasses next week. I know. And then what was and just give me can you give me one Dell's number so I can see it a little bit bigger? One six, four, six, five, nine, one. All right. 35 cents. And 35 cents. Okay.
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