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Record of Proceedings

Waukesha City Council Meeting – March 3, 2026: Administrator Raise, AI Policy, Infrastructure Bids

Public Meetings — Tuesday, March 3, 2026
BodyWaukesha, Wisconsin
SessionPublic Meetings
DateTuesday, March 3, 2026
StatusFILED
Video Record
0:00 / 24:14

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it
0:01

Okay, we'll call the Tuesday March 3rd, 2026 Common Council meeting to order.

0:08

We'll start with roll call.

0:10

Alderman Piper is unable to attend tonight.

0:13

Um Alder Person Matthews is uh appearing via Zoom.

0:17

Christine here.

0:19

Payne.

0:19

Here Wigderson here.

0:21

Piper's absent Pan Trieste.

0:24

Wells.

0:25

Here.

0:25

Manion.

0:26

Here.

0:26

Moltson.

0:27

Here.

0:27

Whateska?

0:28

Here.

0:28

Anderson.

0:29

Here.

0:29

Halvin Slavin?

0:30

Here.

0:31

Matthews.

0:34

Via Zoom, he may be muted.

0:37

I have been told he's on.

0:39

Uh Dean Lumpkey.

0:40

Here.

0:41

Rick Lemke.

0:42

Here.

0:43

Camacho.

0:44

Here.

0:45

Okay, we do have a quorum.

0:46

Please stand for the Pledge of Allegiance.

0:50

I pledge allegiance to the flag of the United States of America.

0:55

And to the Republic for which it stands.

0:58

One nation under God.

1:04

Can I text the is on the chat for some reason?

1:06

I think it's because it's a webinar instead of meeting I can't message you, but just tell them.

1:11

Oh, next.

1:13

Okay.

1:14

So that's right.

1:23

Okay.

1:25

Next item is announcement of closed session pursuant to Wisconsin stats section 19.85 parens one parent C for the purpose of considering employment employment promotion compensation and other terms and conditions of employment or performance evaluation data of any public employee over which the governing body has jurisdiction or exercises responsibility.

1:48

And this is in regards to the city administrators performance review.

1:52

The next item is public comment.

1:54

I did check it just a little while ago.

1:56

No one had signed up for public comment.

1:58

Is that still true?

2:01

All right.

2:02

Next item is approval of the minutes of February 19th, 2026.

2:11

Eric Payne?

2:12

Payne moves.

2:13

Almost seconds.

2:15

Discussion.

2:17

All right.

2:18

All in favor, please signify by saying aye.

2:22

Aye.

2:24

I guess uh we can do voice.

2:26

We we can do voting.

2:28

So I'm sorry, I'm using my plan commission of right now.

2:33

Umpposed?

2:36

Anyone abstaining?

Discussion Breakdown — Share of Meeting
Procedural██████████████████████████████████████38%
Personnel Matters███████████████15%
Engineering And Infrastructure████████████12%
Zoning Regulations███████████11%
Public Engagement██████████10%
Technology and Innovation█████████9%
Public Works█████5%
Summary of Proceedings

Waukesha City Council Meeting – March 3, 2026

The Waukesha Common Council met on Tuesday, March 3, 2026, at 6:00 PM in Council Chambers. The meeting covered consent agenda items, approval of an AI Acceptable Use Policy, a site plan variance for Superior Crane Corporation, award of two public works contracts, reappointments to city boards, and a closed session for the City Administrator’s performance review followed by a vote on compensation. Fourteen aldermen were present; Ald. Joe Pieper was absent, and Ald. Dale Matthews attended via Zoom but could not participate in the closed session. The meeting adjourned at 7:26 PM.

Consent Calendar

  • Plan Commission – Certified Survey Map, Prairie Song Dr: Approved a one-lot certified survey map on 4.0295 acres for residential development in the Rm-2 PUD district. (PC26-0008)
  • Finance Committee: No items removed; all committee actions approved.
  • Building & Grounds Committee: No items removed.
  • Ordinance & License Committee: License applications (Other Applications, ID#26-03029) approved.
  • Human Resources Committee: Seven HR policy revisions approved (Commemorative Awards, Training & Education Reimbursement, Leaves of Absence, Staffing Position List, Benefits at Retirement/Termination, Employment Benefits, and abolishment of Website Linking policy).
  • Board of Public Works:
    • Cemetery Chapel Tuck-Pointing contract (OMNIA Partners) approved.
    • Easement with We Energies at 600 Sentry Drive for electric facilities to serve the MVB Storage building approved.
    • Resolution to submit a WDNR Municipal Flood Control Grant for Deer Path subdivision flood mitigation approved.
    • State Municipal Agreement for HSIP grant at Sunset Drive and Guthrie Drive approved.

Public Comments & Testimony

  • No members of the public were present to speak.

Discussion Items

  • Approval of Minutes (February 19, 2026): Approved unanimously by voice vote.
  • AI Acceptable Use Policy (ID#26-02919): Ald. Manion moved to approve edits that removed the requirement to label AI-generated content and added language clarifying that attorney-client privileged information will not be monitored and access to AI usage data requires legal authorization. The policy was previously approved by the Information Technology Board on February 4, 2026. Motion carried 14-0.
  • Communications and Engagement Team Year-End Review (ID#26-03089): Held over to the March 17 meeting because the communications team was at a library focus group.
  • Final Site Plan & Architectural Review – 400 Wilmont Drive, Superior Crane Corporation (PC26-0006): Request for a new 31,234 sq. ft. industrial building and a 122-foot-wide driveway variance to accommodate oversized cranes (approximately 200-foot-long loads). The plan commission had recommended approval. Ald. Payne moved to approve; seconded by Ald. Moltzan. Motion carried unanimously (14-0).
  • Board of Public Works – Bids:
    • Davidson Road Utility and Street Improvements: Awarded low bid from Musson Bros., Inc. for asphalt base bid at $1,064,017.25 (budget $1.22 million). Motion by Ald. Payne, seconded by Ald. Wuteska; carried unanimously.
    • 2026 Concrete Sidewalk Replacement – City Wide: Awarded low bid from State Contractors, Inc. at $535,345.00 (budget $560,000). Motion by Ald. Payne, seconded by Ald. Wuteska; carried unanimously.
  • Mayor’s Report & Referrals: Reappointment of Jennifer Wallner and Eric Huemmer to the Parks, Recreation and Forestry Board, and Don Paul Browne to the Cemetery Commission. Motion by Ald. Chrisien, seconded by Ald. Halvensleben; carried unanimously.
  • Commission Reports: Transit, Water Utility, IT Board, Landmarks, Redevelopment Authority, Parks, Library, Cemetery, Housing Authority, CDBG, Public Art – all routine or no reports.
  • City Administrator’s Report: Held to next meeting.
  • Closed Session (6:20 PM – 7:23 PM): Pursuant to Wis. Stat. §19.85(1)(c) for City Administrator’s performance review. Motion to enter closed session by Ald. Halvensleben, seconded by Ald. Wigderson; passed 13-0 (Matthews and Pieper absent).

Key Outcomes

  • AI Acceptable Use Policy: Approved unanimously.
  • Superior Crane Driveway Variance: Approved unanimously.
  • Davidson Road Utility & Street Improvements Contract: Awarded to Musson Bros., Inc. for $1,064,017.25.
  • 2026 Concrete Sidewalk Replacement Contract: Awarded to State Contractors, Inc. for $535,345.00.
  • Board Reappointments: Approved unanimously for Parks Board (Wallner, Huemmer) and Cemetery Commission (Brown).
  • City Administrator Compensation (after closed session): A motion to increase the City Administrator’s annual base salary by 4% retroactive to January 1, 2026, and provide a one-time bonus of 4% based on 2025 base salary. Motion carried 7-6 (Ayes: Chrisien, Wigderson, Wells, Moltzan, Wuteska, Anderson, Camacho; Nays: Payne, Van Trieste, Manion, Halvensleben, Dean D. Lemke, Rick R. Lemke; Absent: Pieper, Matthews). No other action taken.

Meeting Transcript

Okay, we'll call the Tuesday March 3rd, 2026 Common Council meeting to order. We'll start with roll call. Alderman Piper is unable to attend tonight. Um Alder Person Matthews is uh appearing via Zoom. Christine here. Payne. Here Wigderson here. Piper's absent Pan Trieste. Wells. Here. Manion. Here. Moltson. Here. Whateska? Here. Anderson. Here. Halvin Slavin? Here. Matthews. Via Zoom, he may be muted. I have been told he's on. Uh Dean Lumpkey. Here. Rick Lemke. Here. Camacho. Here. Okay, we do have a quorum. Please stand for the Pledge of Allegiance. I pledge allegiance to the flag of the United States of America. And to the Republic for which it stands. One nation under God. Can I text the is on the chat for some reason? I think it's because it's a webinar instead of meeting I can't message you, but just tell them. Oh, next. Okay. So that's right. Okay. Next item is announcement of closed session pursuant to Wisconsin stats section 19.85 parens one parent C for the purpose of considering employment employment promotion compensation and other terms and conditions of employment or performance evaluation data of any public employee over which the governing body has jurisdiction or exercises responsibility. And this is in regards to the city administrators performance review. The next item is public comment. I did check it just a little while ago. No one had signed up for public comment. Is that still true? All right. Next item is approval of the minutes of February 19th, 2026. Eric Payne? Payne moves.

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