We'll now begin with the uh Board of Public Works.

Uh call to order.

Steve Cassins.

Kevin Riley.

Hey, Ronald.

Pay and I.

Paynear.

Second that.

Motion carries.

We're all here.

We have a quorum.

We've already done the pledge of allegiance.

See any more public comment.

So approval of minutes for A.

We've got the minutes from March 5th for your review and approval.

Kevin Riley moves to accept the uh minutes for the last meeting.

Pay and second.

Motion and a second.

Anybody have any comments or questions?

See none, we'll take a vote.

Cassins aye.

Kevin Riley, aye.

O'Donnell I.

Pay and aye.

Motion passes.

Item 4A.

4A, approval of payments.

We've got uh two payments uh this round.

One of them is a final payment for the Badger Drive HVAC project.

There's any questions, Brendan or I'll try to answer.

Payne moves for payment.

Kevin Riley seconds.

So we have a motion and a second.

Any other questions or comments?

Seeing none, go for a vote.

Casson's aye.

Kevin Riley, aye.

Move down a line.

Pay and aye.

Motion carries.

Item five A.

Five A.

Uh, we've got two bids.

The first one is for the uh transit center boiler replacement project that we received on March 6th.

Uh we received two bids.

Uh the low bid came in from August Winter and Sons uh for a total cost of $52,400.

That's what uh we're recommending moving forward with Payne moves for recommended bid.

Kevin Riley seconds with a question.

Go ahead.

Uh the alternatives.

What would are those entailing?

Brian can answer those.

Um the alternatives were to replace the pumps on the air handler and some other uh uh reconfiguration of some of the controls.

Um were the bids were a little bit higher than what we wanted, so we're gonna hold off on those at this point.

So could that was it?

Yeah.

Uh could any of that federal grant money be used for uh for this project?

Well, there we get it to do all to do like the pumps, yeah.

We we could we I'll I'll just I'll take that question.

So uh the bid we are using additional federal first of all the federal grants are paying for the project, so there's no city money on this project.

Um the project we originally had a budget of 40,000, so we are using some additional uh money from a pre another federal project that we transferred over to this project to cover that extra.

So we are.

I mean, if we want to look at doing additional one, additional parts of that project with additional funds.

We can consider that.

But yeah, if we get them, right?

Yeah, we could consider that.

I think what we want to do is have some of these projects finish out before we would commit to anything more.

We we can't we have a good idea of where things are gonna come out with some of these, but we just want to be uh conservative, just make sure we're not having any surprises with any of the other projects.

Right.

Okay, thank you.

Yep.

Other questions or comments.

Seeing none, we'll take a vote.

Cassins I.

O'Donnell I pay and aye.

Motion passes.

Uh next bid, 5B would be bid we receive for our 2026 asphalt street resurfacing and utility improvements project.

This is a rather large project, as you can see by the number of bid items that uh the staff put together.

Uh very hard work here.

Um we received three bids, very competitive bids.

Um and we're recommending and there's multiple alternates for this project as well.

And we're recommending moving forward with the base bid and alternate one and the utility repair alternate number one also to the low bidder of Leylon contractors, the amount of 10 million seven hundred and seventy-one thousand eighty-one dollars and eighty cents.

Um the budget amount for this project is around 11 million dollars.

So this project came in under budget.

Has has Lalan done some of our other major projects?

They annually they get projects.

Um we've had some issues with uh quality of work that we are working through on other projects, the Silver Nail Road Project.

If you remember, we had the discussion about the right ride out there.

Um this is an asphalt street resurfacing project, so the work they're gonna be doing is removals and probably uh placing all the concrete.

Um their subcontractor for the asphalt was was it remember who it was?

I I believe it's wolf wolf paving, so um they'll they're acting as a general contractor though.

Okay, thank you.

Thanks.

Any other questions or comments?

Kevin Riley moves to accept the low bid by Laland.

Any other questions or comments before we go to a vote?

Seeing none.

We're going to now vote on five B and then boy.

Uh Casson's eye.

Kevin Riley, aye.

O'Donnell I motion carries.

6A.

Um, you see these multiple times.

This is a stormwater management practice agreement with uh City of Walkshonda Montessori School of Waukeshaw uh for the property located at 2600 Summit Avenue.

Um see the the plans there and the agreement.

There's uh infiltration basion and multiple catch basins.

So this is the agreement we have for them to maintain those uh systems.

It is this because of their new addition and everything they're putting on?

Correct.

They have to meet new the new stormwater requirements for their additional disturbance and things.

So move for uh storm water management uh maintenance agreement, Kevin Riley seconds we have a motion in the second.

Any other discussion or questions nothing?

Casson's aye, Kevin Riley Aye.

O'Donnell I pay and aye.

Motion carries 6A is approved.

7A.

7A.

Uh this is review and possibly act on a request from Danielle Knapp at 1575-1577 Dover Drive for a one-time sewer credit.

Um, as you know, these uh are available one time uh for uh sewage that uh um or water that's used but not sent down into the sewage system for uh treatment.

Um usually it's for swimming filling a swimming pool or establishing a new lawn.

Uh but you'll remember that on occasion people have broken hose bibs or leaking hoses, etc.

Uh this is one of those instances.

Um while uh the department doesn't necessarily recommend moving forward with credits due to loss like this is deemed like kind of negligence for having a hose leaking.

Um it's up to the board to make that final determination.

Um in this instance, uh the additional usage, uh, which is what we recommend is you know, after doing calculations is 11 or 100,000 gallons, so uh over a two-month period, less than a two-month period.

Um so it's a a rather large amount of water that uh was running out of a hose for for a period of time.

Um to put that in perspective, that's about sixteen hundred and seventy gallons a day running out of the hose and uh 70 gallons an hour.

So um like I said, you guys have approved situations like this, but not necessarily to this extent.

Um, but uh it's up to the board uh to make that determination for these.

Um if it was up to the department, us we wouldn't recommend moving forward with them because it's a act of negligence.

This isn't something like a putting landscaping in or something like that.

But um, so that's we recommend if you are to recommend moving forward uh a credit of 1049 dollars and five cents is the calculation that we did.

So wow, yeah, it's a it's a large volume of water and uh a large dollar amount.

It is a duplex, so it's a lot of property.

We don't know the the whole story, we just were told the holes was leaking over uh a period of time there between September and October of 2025.

So what did they do?

Leave their hose out turned on and it froze and then cracked, and then this was over the summer, so I'm assuming it was not summer, September and October, so we didn't have freezing right temperatures at that time, so it's probably left on at some point.

So leaking, I don't know.

They never went in their yard ever.

I was saying that's a pretty wet yard.

It's a lot of water.

Oh yeah, marsh by now.

Oh and just the question you assume this happened over a two-month period.

Um yeah, we have month to month data that we can look at, and that's when the high usage was.

It could have been a few days, you know, a number of days, or it could have been those whole two months.

We don't know the exact um data on that.

So we compare what we how we do the calculation is is we look at their monthly usage and you see what months are high, and then we compare that to their average usage over those same periods of time in previous years.

That's how the uh the calculation is completed.

I'm leaning towards denying the claim.

It's up to the board.

Yeah, make a motion to deny based based on the rationale behind it.

Kevin Riley seconds.

We have a motion, a second for a one-time credit to be denied.

Any other comments?

Scapegoat.

Um, I think they to provide better information.

Because even though I read what we I think what they provided, give me an answer.

So do you let me just back up for a minute?

The only other thing, if you have questions, the only other thing we can do is hold it till the next meeting and ask for additional information.

If we don't want to deny it outright tonight.

And then you guys, I guess staff can try to get more information, more detailed information.

Yeah, I I doubt that the vote would change for me, but um if it makes the others feel comfortable, I'm I'm good to withdraw my motion if you so long.

I'd ask what additional information you're looking for uh for us to receive.

And maybe we have it quite frankly.

Is this open to discussion right now?

Yeah, um I would agree with you, Eric.

Um, because if if there was a specific hardship that happened that was explainable, I could understand it, but it's just you know, that much water just pouring out of your house and nobody noticing it for two months.

That sounds extremely negligence.

When I may I don't know, I got a whole louse, but when I my outside water is running or whatever, I can hear water going through the pipes here through my pipes when I'm sitting in the front room, you know.

So I I don't know where to what happened here, you know, were they in France or something for a couple of months?

I don't know.

Can't answer that.

No, so the the only information that that I looked up that that Chris had provided was the request, the original request stated that a tile contractor used the hose, left it on at the source, and it had a hole in it.

That was the information that was provided in the original request.

So they're saying it's a contractor's fault and not theirs.

So they left the hose on that hose had a leak in it, but it's a lot of water.

So it is a lot of water.

Well, then I'm I'm thinking that they have some action to take against the contractor, but not the city.

Yeah.

So I'm still in support of denying the claim.

Yeah, let's I I'm not gonna change my my motion.

I didn't expect it to.

All right, so um our motion currently is I understand it.

We're putting this once the deny.

Oh, sorry, we're gonna deny request 5B.

Oh, sorry.

Kevin Riley, I 6A.

Oh, I'm sorry.

Sorry.

6A numbers are all different, so it's very hard to track.

It's 7A.

7A.

6A.

So 6A.

So we're all on the same track.

It's being denied.

To vote.

You have to vote.

Yep.

Ready to take a vote?

Kevin Riley votes in favor of the motion to deny.

Uh Cassans same.

Aye.

O'Donnell aye.

Motion passes.

Okay.

So then we go into eight and nine.

Eight and nine.

Um don't really have any uh report other than we're happy to be done with the snowfall on Sunday and Monday.

That was long hours on Monday and Sunday night.

So hopefully it's the last snowfall.

You did a good job on my street.

Yeah, I got no complaints.

No complaints.

It was a hard one for for staff, especially newer staff that aren't familiar with the is familiar with their routes and seeing the curbs and the road, and so there was maybe a little more damage than normal, but it's kind of it's gonna happen when it's I'm talking about sod damage where terraces get scraped out, but um we'll be repairing that in the spring.

The only thing I can say about snow removal, and it's probably park and wreck, and not you guys.

These big oversized machines, they tear up half of that grass on the sidewalks when they're trying to plow, and they have big piles of dirt everywhere, mud, and it's I don't know.

Those things are overkill at me.

Sidewalk.

There's yeah, they have different equipment for different locations, and there's some sidewalks that probably should be six feet wide instead of five feet wide, which would be helpful because a five-foot sidewalk is uh pretty narrow to plow with any sort of machine.

Yeah.

School district, I assume plows their sidewalks, right on campus.

They got piles of mud as high as the snow bank.

Yeah, it's uh there's a lot of repair work after uh a season of plowing.

It's not what happened now.

We're talking about snow removal.

Obviously, this would cause when you get up by the dairy, you're making the curve to head towards.

What happened?

I'm not medium.

A plow truck uh missed the curve, whether it'd be ice or just didn't see the the curb and they drove into it and got stuck.

The tire the turf was really soft and it sunk in, and I can see the tire tracks and we we had to call a wrecker to pull it out.

Exciting stuff, right?

Good thing you had that ramp to go up so plane.

I'm sure it was frightening.

I just wanted to uh commend the public works, and I'm not sure how much of it was you guys or not, but the the Lomyra prospect uh construction road work that's happening coming up with the whoever came up with the idea to uh put an entrance at the end of Lomira onto the back of the golf course.

That's given uh that whole neighborhood another access point when they're closing the streets down.

So those of us who need to get fuel oil in on those locations, and I know that the the semi truck was delivering today to the golf course, and so however that all worked out, I don't know if that was cooperative or what with the county, but well done.

How creative problem solving.

Thank you.

Yeah, I will definitely relay the message to the design team.

There's a lot of effort that went into that between the coordination of our group and and the county and finding a solution that still maintained that access point was was definitely critical to launching this project from day one.

Now, one thing I overheard, and this may have no official um weight to it, but uh someone at someone who works at the golf course said that they're considering putting a gate up there at the conclusion of the project.

And so I don't know if that's going to continue to be an access point or not.

No, the intention was to that's a temporary access point.

It is to be removed after our work is complete and then restored um back in place.

So we did not intend to leave that as a permanent access, and that's why the the pavement is definitely temporary.

They did use temp concrete because that's the material that was available uh at you know this time of the year.

Um, but that is the intention is that that's fully temporary.

Oh, that's unfortunate.

I was hoping that we'd get the traffic away from my front door.

But anyway, thank you.

It was creative solution.

Thanks everyone.

Yeah.

All right.

Any other questions or comments?

Seeing none, we are adjourned.