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Record of Proceedings

Waukesha Board of Public Works Meeting - May 7, 2026

Public Meetings — Thursday, May 7, 2026
BodyWaukesha, Wisconsin
SessionPublic Meetings
DateThursday, May 7, 2026
StatusFILED
Video Record
0:00 / 19:37

Original source
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0:05

Yes.

0:07

Um all right.

0:08

Uh we'll uh start the meeting for uh the Board of Public Works for Thursday, May 7th, uh 2026.

0:15

And we'll start with a roll call.

0:17

Chad O'Donnell.

0:18

Kevin Riley.

0:19

Eileen McClitz.

0:21

All right.

0:21

With that, we'll uh start with the Pledge of Allegiance.

0:28

Pledge allegiance to the flag in the United States of America to the Republic for which it stands.

0:36

Undergun.

0:44

Okay.

0:45

Uh then we'll move to I don't see any public comments.

0:48

We'll move to item uh four A, approval of minutes.

0:52

Minutes from April 23rd are available for your review and approval.

0:58

Kevin Riley moves to accept the minutes.

1:01

Second by Eileen.

1:04

We have a motion and a second.

1:05

Any discussion?

1:07

None, we'll take a vote.

1:08

Uh O'Donnell, aye.

1:10

Kevin Riley, aye.

1:11

Micklitz, aye.

1:12

All right.

1:13

Motion passes, then we'll move to item five A approval of payments.

1:17

Uh this round of payments are four.

1:20

Um, and as you can see, there's one final payment for the Sell Street ramp uh structural repair project.

1:26

There's any questions on those, Brandon or I'll try to answer.

1:43

Uh just how is the uh bidwell prospect um project going?

1:50

Yeah, it's going well.

1:51

Um sure that you saw yesterday.

1:54

We did uh get some pavements down on prospects uh the entire length.

1:59

So that was very successful.

2:01

Everything is moving on schedule, it's looking really nice.

2:05

Obviously, they focus a lot of the efforts on prospect first, and uh bidwell will be uh not too far behind.

2:11

So that concrete will be curing, and then next up for a prospect will be um topsoil placement, terrace restoration, you know, final touch-ups of that street, and then uh more of the concrete pouring on on bidwell.

2:27

Thank you.

2:28

Is that gonna be a permanent entrance to more downs from La Myra then?

2:33

Lamyra will not be a permanent entrance.

2:35

So that is a temporary measure for just during the project.

2:40

Um we've restored with the work on prospect, we'll restore that entrance into more downs, and then the temporary access point will be removed.

2:49

It was just temporary concrete.

2:51

Uh that was coordinated with the county that they do still only want their primary access off of um prospect.

2:58

So okay.

3:02

All right, I'll retain a motion.

3:05

Kevin Riley makes a motion to accept the uh approval of payments.

3:09

Second by Miklitz.

3:11

All right, we have a motion and a second.

3:12

Any further discussion?

3:15

That will take a vote.

3:16

Uh O'Donnell, aye.

3:17

Kevin Riley, aye.

3:18

Micklitz aye.

3:20

All right.

3:20

Motion passes.

3:21

We'll move to item 6A.

3:23

6A.

3:24

Uh, this is a resolution uh for the uh Board of Public Works to prepare plans and specs and advertise for bids for the library revolving door replacement project.

3:34

Um so this project was not uh in this year's budget.

3:39

However, uh the library has brought this through the finance committee and the common council as well for an amendment for the budget to complete this project.

Discussion Breakdown — Share of Meeting
Engineering And Infrastructure█████████████████████████████████████████████80%
Procedural██████10%
Stormwater Management██████10%
Summary of Proceedings

Waukesha Board of Public Works Meeting Summary - May 7, 2026

The Board of Public Works met on Thursday, May 7, 2026, at 5:30 PM in City Hall Council Chambers. The meeting included approvals of minutes and payments, a resolution for a library door replacement, a bid award for pump station improvements, adoption of a federal procurement policy, approval of two roofing projects via OMNIA Partners contracts, and a stormwater maintenance agreement for a condominium development. All votes were unanimous (3-0).

Consent Calendar

  • Approval of Minutes (ID#26-03525): The Board unanimously approved the minutes from the April 23, 2026 meeting. Motion by Kevin Riley, second by Eileen McLitz. Vote: 3-0.
  • Approval of Payments (ID#26-03526): The Board approved the payment list, which included one final payment for the Sell Street ramp structural repair project. Staff provided an update on the Bidwell/Prospect project, noting pavement was laid on Prospect and concrete is curing; a temporary entrance to More Downs from LaMyra will be removed and the permanent entrance restored on Prospect. Motion by Kevin Riley, second by Eileen McLitz. Vote: 3-0.

Discussion Items

  • Resolution for Library Revolving Door Replacement (ID#26-03531): The Board authorized preparation of plans and specifications for bidding on the replacement of the library's revolving door, which is no longer operational. The project was not in the original budget but was added via a budget amendment approved by the Finance Committee and Common Council. Staff confirmed that replacement was more cost-effective than repair, and that other door options (sliding doors, vestibule) were evaluated. Common Council member Kevin Riley noted the door “fell off its piston.” Motion by Kevin Riley, second by Eileen McLitz. Vote: 3-0.
  • Bids Received: Deer Trails and Fox Lake Village Pump Station Improvements (ID#26-03477): Four bids were received on April 17, 2026. The low bid of $1,277,724.50 from Next Electric was accepted. The bid slightly exceeded the budget, but staff indicated project savings from other 2026 bids (specifically the resurfacing project) would cover the overage. Motion by Kevin Riley, second by Eileen McLitz. Vote: 3-0.
  • Architectural/Engineering Procurement, Management and Contract Administration Policy for Federally Funded Projects (ID#26-03527): The Board adopted a 24-page policy required for federally funded projects, specifically for the RAISE grant awarded for studying two pedestrian bridges over the bypass. The policy mandates a qualification-based selection process (Brooks Act) that does not consider cost during initial consultant selection. Cost is negotiated after the top-ranked firm is selected. This policy applies only to federally funded projects; standard city or CIP-funded projects will continue to consider cost. Staff confirmed this is the only active federal grant. Motion by Kevin Riley, second by Eileen McLitz. Vote: 3-0.
  • OMNIA Partners Contract – 2026 Municipal Garage Roofing Project (ID#26-03529): Four bids were received; the low bid of $486,790 was accepted, which is under the $500,000 budget. Motion by Kevin Riley, second by Eileen McLitz. Vote: 3-0.
  • OMNIA Partners Contract – 2026 Cemetery Autumn Gardens Roofing and Masonry Project (ID#26-03530): Bids were received for both roofing (four bids) and masonry (three bids) components. The total project cost of $304,344 is $4,344 over the budget. The Cemetery Department, with approval from Finance and the City Administrator, will cover the overage. Two different contractors will be used for the roofing and masonry work. Motion by Kevin Riley, second by Eileen McLitz. Vote: 3-0.
  • Storm Water Management Practice Maintenance Agreement – Hawk’s Landing Condominiums (ID#26-03536): The Board approved a maintenance agreement with St. Paul Rental Properties LLC for stormwater facilities at the Hawk’s Landing development (east of Jill’s Dr. and south of E. Racine Ave.). The developer is responsible for annual inspections and reporting to the city. Non-compliance can be enforced under city ordinance Chapter 32. Staff noted a future software solution is in development to manage submittals and reminders for all stormwater maintenance agreements. Motion by Kevin Riley, second by Eileen McLitz. Vote: 3-0.
  • Official Notices for Upcoming Bids (ID#26-03532): The Board acknowledged that official notices have been issued for bids closing on May 22, 2026, at 11:00 AM for three projects: Williams Street Overhead to Underground Electric Conversion, Grede Park Irrigation Installation, and 2026 Pavement Crackfilling. No action was required.

Key Outcomes

  • All agenda items were approved by unanimous votes (3-0).
  • The Board authorized the preparation of plans and specifications for the library revolving door replacement.
  • The low bid for the Deer Trails and Fox Lake Village Pump Station Improvements was accepted at $1,277,724.50.
  • A formal policy for federally funded engineering consultant selection was adopted, enabling the RAISE grant-funded pedestrian bridge study to proceed.
  • Two OMNIA Partners contracts were approved for roofing projects at the Municipal Garage and Cemetery Autumn Gardens.
  • A stormwater maintenance agreement was executed for Hawk’s Landing Condominiums.
  • Bids for three upcoming public works projects will be accepted through May 22, 2026.

Meeting Transcript

Yes. Um all right. Uh we'll uh start the meeting for uh the Board of Public Works for Thursday, May 7th, uh 2026. And we'll start with a roll call. Chad O'Donnell. Kevin Riley. Eileen McClitz. All right. With that, we'll uh start with the Pledge of Allegiance. Pledge allegiance to the flag in the United States of America to the Republic for which it stands. Undergun. Okay. Uh then we'll move to I don't see any public comments. We'll move to item uh four A, approval of minutes. Minutes from April 23rd are available for your review and approval. Kevin Riley moves to accept the minutes. Second by Eileen. We have a motion and a second. Any discussion? None, we'll take a vote. Uh O'Donnell, aye. Kevin Riley, aye. Micklitz, aye. All right. Motion passes, then we'll move to item five A approval of payments. Uh this round of payments are four. Um, and as you can see, there's one final payment for the Sell Street ramp uh structural repair project. There's any questions on those, Brandon or I'll try to answer. Uh just how is the uh bidwell prospect um project going? Yeah, it's going well. Um sure that you saw yesterday. We did uh get some pavements down on prospects uh the entire length. So that was very successful. Everything is moving on schedule, it's looking really nice. Obviously, they focus a lot of the efforts on prospect first, and uh bidwell will be uh not too far behind. So that concrete will be curing, and then next up for a prospect will be um topsoil placement, terrace restoration, you know, final touch-ups of that street, and then uh more of the concrete pouring on on bidwell. Thank you. Is that gonna be a permanent entrance to more downs from La Myra then? Lamyra will not be a permanent entrance. So that is a temporary measure for just during the project. Um we've restored with the work on prospect, we'll restore that entrance into more downs, and then the temporary access point will be removed. It was just temporary concrete. Uh that was coordinated with the county that they do still only want their primary access off of um prospect. So okay. All right, I'll retain a motion. Kevin Riley makes a motion to accept the uh approval of payments. Second by Miklitz. All right, we have a motion and a second. Any further discussion? That will take a vote.

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