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Record of Proceedings

Waukesha Board of Public Works Meeting - June 4, 2026

Public Meetings — Thursday, June 4, 2026
BodyWaukesha, Wisconsin
SessionPublic Meetings
DateThursday, June 4, 2026
StatusFILED
Video Record
0:00 / 14:07

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it
0:12

We'll start with a roll call.

0:13

Chad O'Donnell.

0:14

Kevin Riley.

0:15

Joe Piper.

0:16

Alley McLitz.

0:18

All right.

0:19

We'll start with the Pedge of Allegiance then.

0:24

I pledge allegiance to the flag of the United States of America.

0:28

And so the Republic for which it stands.

0:31

One nation.

0:32

Under God, indivisible with liberty and justice for all.

0:40

Okay, seeing no one for public uh comment, we'll move to item uh 48.

0:45

Approval pivot p uh minutes, sorry, uh from uh May 21st before you Kevin Riley makes a motion to approve the minutes.

0:57

I wasn't here.

0:59

Piper will second.

1:01

All right, we have a motion and a second.

1:03

Uh any discussion?

1:06

None we'll take a vote.

1:06

Uh O'Donnell aye.

1:08

Kevin Riley, aye.

1:09

Piper aye.

1:10

Micklitz aye.

1:11

All right.

1:11

Motion passes.

1:12

We'll move to item 5A.

1:14

5A, the uh payments.

1:16

Uh we have seven payments for your review and approval.

1:19

If there's any questions on them, uh feel free to ask.

1:28

This is Piper.

1:29

I'll make a motion to approve the payments as presented.

1:33

Micklitz seconds.

1:35

All right.

1:35

Any discussion?

1:37

Seeing none, I'll take a vote.

1:39

Uh O'Donnell, aye.

1:40

Kevin Riley, aye.

1:42

Piper aye.

1:43

Make litz aye.

1:44

Okay.

1:44

Motion passes.

1:45

We move to item six A.

1:47

Six A.

1:48

Uh, we did go out to bid for the Greenway Terrace Playground Resilient Surface uh project.

1:53

Uh we are asking for you to reject this bid.

1:56

Uh it came in well over budget.

1:58

Uh, we're gonna repackage that and work with Park Rock on uh working on reducing the cost of this project.

2:04

So uh please uh reject.

2:08

Uh Piper will make a motion to reject the bid.

2:11

And with the second, I have a question.

2:13

Kevin Riley seconds.

2:15

What why is this why was this so over budget?

2:20

Do we have a sense?

2:21

Um well I guess the resilient surface, I believe just the surfacing part of it was what 20 or 25 percent higher uh than estimated.

2:33

So uh it's gotta be the material though it goes in those materials came up in price.

2:38

Um, and then uh what we saw in here for the some of the concrete work, and that was uh really uh high priced, and uh we would not recommend moving forward with uh a project that came in that high at this time.

2:51

So I know probably a better question for Park Crack because this resilient surface is one of my favorites, but I'm just curious, is there a point where is there a point where this stuff is just gonna get too expensive or we're gonna have to look at something else?

3:04

I think that's probably a good point of discussion for budget time.

3:07

Um this was more expensive than we'd had seen previous years.

3:12

I think the budget was even more than it had been previously.

3:18

Correct, it was increased going into the 26 CIP, so they did increase uh the budget request as part of the CIP, but um a little short of where these bids came in.

Discussion Breakdown — Share of Meeting
Engineering And Infrastructure█████████████████████████████████████████████47%
Procedural█████████████████18%
Parks and Recreation█████████████████18%
Economic Development███████████11%
Public Safety██████6%
Summary of Proceedings

Waukesha Board of Public Works Meeting - June 4, 2026

The Board of Public Works met on Thursday, June 4, 2026, at 5:30 PM in Council Chambers at Waukesha City Hall. Members present: Kevin Reilly, Chad O'Donnell, Joe Pieper, and Eileen Micklitz. Steve Kassens was absent. The board approved routine items, considered bids for several projects, and recommended a contract change order to the Common Council.

Consent Calendar

  • Approval of Minutes (May 21, 2026): Approved unanimously (4-0).
  • Approval of Payments: Approved unanimously (4-0).

Public Comments & Testimony

  • No public comments were made.

Discussion Items

  • Greenway Terrace Playground Resilient Surface (Bid Rejection): Staff reported that the sole bid received was well over budget—approximately 20-25% higher than estimates for the resilient surface and concrete work. The board voted unanimously to reject the bid. The project will be repackaged and re-scoped in coordination with the Parks, Recreation and Forestry Department to reduce costs.
  • Williams Street Overhead to Underground Electric Conversion: Two bids were received. The board recommended awarding the contract to the low bidder, Bevara, in the amount of $99,920. This project is tied to the broader Williams Street placemaking and reconstruction effort. Motion approved unanimously.
  • 2026 Pavement Crackfilling: Three bids were received. The board recommended awarding the contract to the low bidder, Thunder Road LLC, in the amount of $143,220. Motion approved unanimously.
  • Grede Park Irrigation Installation: No bids were received. Staff will repackage the project and proactively reach out to potential contractors, many of whom typically work as subcontractors and may need guidance on the bidding process. No action taken.
  • Contract Change Order No. 1 – Bidwell Avenue and Prospect Avenue Utility and Street Improvements Project: The change order includes:
    • $30,000 additional for unsuitable sub-base (gravel and geotextile grid) to ensure pavement stability.
    • Sanitary sewer items: a manhole outside drop ($5,750), a lateral open cut ($10,120), and deducts for unneeded sewer spot repairs, resulting in a net increase.
    • A separate item for repairs to the Police Department parking lot ($112,328.75) to correct a drainage design error by the original engineer, JSD. JSD will reimburse the city for this cost, making it a net-zero expense to the city. The total change order was approximately $140,000, but the city’s net cost is only for the utility/road items. The board voted unanimously to recommend the change order for Council consent.

Key Outcomes

  • Approved unanimously: Minutes, payments.
  • Recommended for Council approval: Williams Street electric conversion (Bevara, $99,920); 2026 Pavement Crackfilling (Thunder Road LLC, $143,220); Contract Change Order No. 1 with Wandel Contractors.
  • Bid rejected: Greenway Terrace Playground Resilient Surface (to be repackaged).
  • No action: Grede Park Irrigation Installation (no bids received; to be rebid).
  • Future item: A tour of the Clean Water Plant will be scheduled for July, as requested by members Micklitz and Molson.

Meeting Transcript

We'll start with a roll call. Chad O'Donnell. Kevin Riley. Joe Piper. Alley McLitz. All right. We'll start with the Pedge of Allegiance then. I pledge allegiance to the flag of the United States of America. And so the Republic for which it stands. One nation. Under God, indivisible with liberty and justice for all. Okay, seeing no one for public uh comment, we'll move to item uh 48. Approval pivot p uh minutes, sorry, uh from uh May 21st before you Kevin Riley makes a motion to approve the minutes. I wasn't here. Piper will second. All right, we have a motion and a second. Uh any discussion? None we'll take a vote. Uh O'Donnell aye. Kevin Riley, aye. Piper aye. Micklitz aye. All right. Motion passes. We'll move to item 5A. 5A, the uh payments. Uh we have seven payments for your review and approval. If there's any questions on them, uh feel free to ask. This is Piper. I'll make a motion to approve the payments as presented. Micklitz seconds. All right. Any discussion? Seeing none, I'll take a vote. Uh O'Donnell, aye. Kevin Riley, aye. Piper aye. Make litz aye. Okay. Motion passes. We move to item six A. Six A. Uh, we did go out to bid for the Greenway Terrace Playground Resilient Surface uh project. Uh we are asking for you to reject this bid. Uh it came in well over budget. Uh, we're gonna repackage that and work with Park Rock on uh working on reducing the cost of this project. So uh please uh reject. Uh Piper will make a motion to reject the bid. And with the second, I have a question. Kevin Riley seconds.

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