We'll start with a roll call.

Chad O'Donnell.

Kevin Riley.

Joe Piper.

Alley McLitz.

All right.

We'll start with the Pedge of Allegiance then.

I pledge allegiance to the flag of the United States of America.

And so the Republic for which it stands.

One nation.

Under God, indivisible with liberty and justice for all.

Okay, seeing no one for public uh comment, we'll move to item uh 48.

Approval pivot p uh minutes, sorry, uh from uh May 21st before you Kevin Riley makes a motion to approve the minutes.

I wasn't here.

Piper will second.

All right, we have a motion and a second.

Uh any discussion?

None we'll take a vote.

Uh O'Donnell aye.

Kevin Riley, aye.

Piper aye.

Micklitz aye.

All right.

Motion passes.

We'll move to item 5A.

5A, the uh payments.

Uh we have seven payments for your review and approval.

If there's any questions on them, uh feel free to ask.

This is Piper.

I'll make a motion to approve the payments as presented.

Micklitz seconds.

All right.

Any discussion?

Seeing none, I'll take a vote.

Uh O'Donnell, aye.

Kevin Riley, aye.

Piper aye.

Make litz aye.

Okay.

Motion passes.

We move to item six A.

Six A.

Uh, we did go out to bid for the Greenway Terrace Playground Resilient Surface uh project.

Uh we are asking for you to reject this bid.

Uh it came in well over budget.

Uh, we're gonna repackage that and work with Park Rock on uh working on reducing the cost of this project.

So uh please uh reject.

Uh Piper will make a motion to reject the bid.

And with the second, I have a question.

Kevin Riley seconds.

What why is this why was this so over budget?

Do we have a sense?

Um well I guess the resilient surface, I believe just the surfacing part of it was what 20 or 25 percent higher uh than estimated.

So uh it's gotta be the material though it goes in those materials came up in price.

Um, and then uh what we saw in here for the some of the concrete work, and that was uh really uh high priced, and uh we would not recommend moving forward with uh a project that came in that high at this time.

So I know probably a better question for Park Crack because this resilient surface is one of my favorites, but I'm just curious, is there a point where is there a point where this stuff is just gonna get too expensive or we're gonna have to look at something else?

I think that's probably a good point of discussion for budget time.

Um this was more expensive than we'd had seen previous years.

I think the budget was even more than it had been previously.

Correct, it was increased going into the 26 CIP, so they did increase uh the budget request as part of the CIP, but um a little short of where these bids came in.

And then lastly, and then I'll I'll yield.

I'm I cannot recall where Green Greenway Terrace Playground is.

Where is that?

On the north side of the city, I think uh near Atlantic and North of Moreland.

Yeah, the district uh Mike Christine's district up there.

Correct.

Yeah, yeah.

Oh, sure.

Okay, it's what's their side road over there?

Uh I'll look it up.

So it's over there on kind of the north side of town.

Okay, yep.

Thank you.

Go ahead.

Uh Vantriester here.

Um, just for the record, uh I noticed on this one particular bid, 146,000, I think it was for the for the uh playground squishy stuff underneath.

And if you do the math on it, uh 51 parks, that's seven and a half million dollars worth of uh pretty tough investment.

So um shouldn't this be put on parks rec and forestry instead of coming through this way?

All bids are uh brought through uh public works okay.

All right, thank you.

So we're recommending rejecting this bid.

Yeah, I do.

That was my motion.

Yep.

We have a motion and a second, any other further discussion.

If that will take a vote, uh aye.

Kevin Riley I piper aye.

Okay, uh motion uh passes.

I uh bids are rejected.

We'll move to item 6b.

Item 6b.

Uh this is a bid we received for the William Street Overhead and Underground Electric Conversion Project.

Um we received two bids, one from Bovera, uh, who uh was the low bid we'd recommend moving forward with and a total of 99,920.

The other bid from Will Surge, uh just slightly higher than that.

But uh we've worked with Bovera in the past and uh we'd recommend moving forward with them.

Hyper will make a motion to approve, and with a second, I have a comment.

Sure.

Uh Micklet second.

So guys, this is this is tied to the Williams Street placemaking.

So I William Street reconstruction project, correct?

But is that's also somewhat tied to I did my guess my comment is I know when we talked about this at budget, a couple of us mentioned that community development was really interested in redeveloping that part of William Street by La Stacion and everything, and it just it was nice to see that the city was able to kind of move this project around, actually do a bunch of stuff at one time.

So I just appreciate that, and it's nice to see that this is going to get done at relatively the same sequence as some of the other stuff that community development wants to do with that street.

So thank you guys, appreciate it.

All right, any further discussion with that we'll take a vote.

Oh, Donald I.

Kevin Riley, I piper I micklets I motion passes.

We'll move to item 6C.

6C.

This is our 2026 pavement crack filling project.

We received three bids.

Uh the low bid came in from Thunder Road on the amount of 143,220, uh, which is what we'd recommend moving forward with.

Kevin Riley makes a motion to accept the bid from Thunder Road.

Piper roll second.

All right, any discussion.

With that, we'll take a vote.

Uh O'Donnell, I.

Kevin Riley, aye.

Micklet's aye.

Piper I, sorry.

Okay, motion passes.

We'll move to item six D.

Six D.

Uh, this we put out for bid the Greedy Park irrigation installation project.

Uh, we did not receive any bids, so there's no action as required.

Uh we will be repackaging that and reaching out to contractors to see if we can drum up some interest in bidding that project.

Um, what we figure is a lot of contractors that do this type of work don't necessarily actually bid projects, they're subcontractors, so might need a little bit of extra help and guidance on the bidding process.

So with that, we'll move to item 7A.

7A.

Uh, this is to review and possibly act on contract change order number one with one Dell contractors for the bidwell avenue and prospect avenue utility and street improvement project.

Um, there's multiple aspects uh to this change order, uh, kind of categorically wise is the first part is roadway items.

Um, as an occasion happens, uh we ran across unsuitable uh sub-base.

We always estimate an amount to put in the bid.

Um sometimes we estimate high, sometimes we estimate low.

It's it's really uh a tough one to to get an exact number on.

Uh but this one we required an additional uh tonnage of uh gravel and a more geotextile grid on the tune of about $30,000 for that to make sure that the road would be uh sound enough to place the new pavement on.

Uh the other next items are the sanitary sewer related items.

Um there was a manhole that uh had an outside drop that we hadn't had a plan for in the project.

Um we had asked them to uh rehabilitate that so we don't end up having to dig up the road in the future.

Um so they gave us a price for that of five thousand seven hundred and fifty dollars.

Um a lateral at 314 bidwell was planned to be lined uh due to the condition we weren't able to line it and required open cuts, so there's additional cost for that of 10,120.

Um, and also there's several bid items that weren't necessary for the project, so these are deducts, um, a sewer spot repair items.

So that's a kind of a net deduct for the sanitary sewer items, is if you total those numbers together.

Um the final portion of this contract is is a little bit different.

It doesn't even part of uh the this road trees construction project.

Uh this is uh something we asked the contractor to give us a price on.

Um what happened is is uh we've since the 2022 edition at the police department.

Uh there's been a couple occasions where uh water has come off the pavement and basically inundated the new garage there, um, which is very unfortunate and makes a big mess.

Um we we looked at it internally and said, well, there's some things that aren't right here.

Uh we went back to the engineer of record, talked to them, said, Hey, uh there's something wrong with this design.

Uh we'd like you to look at uh redesigning that and um JSD is the engineer of record, they've been good to work with, and uh they put together a new design and uh work needs to be redone out there uh basically.

So uh what we told them is you're responsible for that, and uh so we asked the contractor to give us a price to do the work.

JSD is gonna pay us, and we're gonna pay the contractor to complete that work.

So no cost to the city to make that uh repair adjustment, etc.

to the parking lot area.

Uh the total of that is 112,328 and 75 cents.

If there's any questions, Brandon or I can answer.

So Alex, I guess um, and it doesn't matter because the city's getting the money, but I'm just curious.

Do you know if this is just is JSD just cutting us a check, or is this coming out of their ENO or um they'll probably make a claim?

I mean correct, they're working with their insurance, okay?

Yes, that's what it would ultimately come to as.

And I assume that JSD did all the engine all the site engineering for the entire edition project then.

They did the site engineering.

Yeah, the site plan and this was just I mean, human error.

Does the computer spit out the wrong numbers?

I mean, I'm just curious to we know what kind of caused it.

I mean, they didn't they didn't really accommodate you know enough height and elevation between the low point and the parking lot to the adjacent building, like there's just not enough storage there for the volume of water that passes through and higher rain events and the capacity of the storm sewer inlets that are right in front of the garage.

Can't take that down fast enough, so there just wasn't enough elevation difference between that kind of low point and the garage floor, and that was the ultimately the error that led to this situation.

Okay.

Um, I'll make a I'll make a motion to accept the change order as presented.

Kevin Riley seconds.

All right, we have a motion and a second.

Any further discussion?

I I just have one question is how come just for my own edification, how come these aren't like two separate items?

It's under we're working it through the contract that we have with with uh Wandell for the project.

So because I I mean, like uh Wandell did the top, you know, the first part of it, the bidwell project, and they're doing this.

So they're gonna they've agreed to do the construction work at the police station for us.

Okay, it's just a mechanism to pay the contractor for that work, is what it comes down to.

So, and just so I understand it, we're getting 112 back from the and the original engineer.

And we're paying an additional unf 140 on top of that.

No, no, so it's 140 minus the 112.

We're we're paying $112 for that work, and we're getting 112, so that's a complete wash.

Okay.

The other items in the change order are related to the the road project.

This stuff on the top, yes.

Okay, those are the part the city is responsible for.

Okay.

So the 140 levels.

Okay.

All right.

Then I think we can go ahead and take a vote.

Uh, Donald I.

Kevin Rayleigh.

Piper I.

Miklitz.

I okay.

Motion passes.

We'll move to items eight and nine.

Um, we do not have any communications or um matter of report tonight.

Thank you all for coming.

Um, I guess there's one thing I'll mention is um the room mikklitz and uh Molson have requested a tour of the clean water plant.

So we're gonna be putting that together here probably in July.

Um for a council meeting, I think, if that's people are interested.

So yeah, yeah, we're happy to show people around.

So we'll send out an email once we kind of narrowed up out.

Thank you.

Thank you.

Yeah, we're here.