OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Waukesha Transit Commission Meeting - June 18, 2026

Public MeetingsThursday, June 18, 2026
BodyWaukesha, Wisconsin
SessionPublic Meetings
DateThursday, June 18, 2026
StatusFILED
Video Record
0:00 / 25:17

Transcript — Verbatim
0:06

Yep, we're ready when you are we'll go ahead then and get started with the Board of Public Works uh meeting, or excuse me, transit commission meeting for uh Thursday, June 18th, 2026.

0:18

We'll start with a roll call.

0:20

Uh Chad O'Donnell?

0:21

Kevin Riley.

0:22

Joel Piper.

0:22

Eileen Nicholas.

0:24

All right.

0:24

With that, we'll move to the Pledge of Allegiance.

0:30

Pledge allegiance to the flag of the United States of America and to the Republic for which it stands one underall.

0:38

Indivisible liberty and justice.

0:45

All right.

0:46

Anyone here for public comment?

0:49

Seeing none, we'll move to election of officers.

0:54

Kevin Riley makes a motion that Chad O'Donnell be chairperson for the next calendar year.

1:01

Micklitz seconds.

1:05

Alex, I believe we need to nominate a do we need to nominate a co-chair as well?

1:10

A vice chair?

1:12

Doing it all in one would be ideal.

1:15

And then Kevin Riley also nominates himself as vice chair.

1:19

And just for clarification, it wouldn't be the calendar year, it would be the I don't know, the all the manual year.

1:25

All the Matic year.

1:26

Yeah.

1:27

Okay.

1:32

I still second.

1:33

All right, a motion and a second, any discussion.

1:36

That will take a vote.

1:37

O'Donnell, I.

1:38

Kevin Riley, aye.

1:39

Piper I.

1:40

Miklitzai.

1:41

All right.

1:41

Motion passes.

1:42

We'll move to item 5A.

1:44

5A, we have the presentation from uh Baker Tilley on the 2025 transit financial audit.

1:51

Uh Jody Dobson, a principal at Baker Tilley, will be here is coming up to give that presentation.

1:58

So I'll turn it over to Jody.

2:08

Thank you very much for having me here tonight.

2:11

Um you have in front of you a two-page um kind of summary of the audit process and results, and then there's also the full financial statements.

2:23

So similar to prior years, our audit process starts in the fall with planning.

2:27

Um we work with management to understand what may have changed during the year in processes or systems or contracts, et cetera, and use that to design how we want to complete our audit process.

2:40

We use a number of different procedures to obtain audit evidence, whether that be confirmations, tracing things to supporting documentation, completing analytic procedures, testing controls, et cetera.

2:53

Um, but ultimately we're able to issue our audit opinion on the financial statements for the transit operations.

2:59

And they received what we call an unmodified or a clean opinion.

3:02

So that's the highest level of assurance that we can give, and that says that the financial statements are fair presentation in all material respects of the of the financial position and the results of operations for the year.

3:23

Um, because of the receipt of federal grant funding, the transit operations, their grants are typically part of that single audit that has to be completed, both for state and federal funding.

3:34

So there we test both controls and compliance with the grant agreements, and there were no issues identified this year for the transit operations.

3:44

So then if we go to the next page here, we've got just a couple financial highlights.

4:04

Um, but really stable operations, as well as the mix of information or of sources is very stable year over year.

4:15

Um then at the bottom we have the expenses, and here the expenses actually decreased a little bit in 2025.

4:24

Um as we looked there, there was a small decrease in the overall labor and benefits as well as materials and supplies and purchase transportation, um, the purchase transportation related to some changes in the Route 1 extension.

4:40

Um that was anticipated there.

4:43

But overall, the mix again, relatively consistent with labor and benefits being the largest portion of the expenses, and that's consistent with every transit operation I work with.

5:03

And that was by design.

5:06

Management has been working to draw down some of the ARPA or CARES funding that was available.

5:12

Um and in the process of doing that is able to take some of the local subsidy from the city and set that aside into the reserve account so that if there are future years where an unanticipated expense were to occur or something like fuel is above budget, that there is a reserve to pay for those types of items.

5:34

And so I did want to note in looking at the overall financial statements that the reserve fund at the end of 2025 was just over 1.6 million.

5:51

So I think overall the audit this year went very smoothly.

5:55

You know, we didn't have any difficulties.

5:57

Management gets us everything we need and has answers along the way.

6:01

And the overall results look very stable and positive.

Discussion Breakdown — Share of Meeting
Transportation Safety████████████████████████████████████████████44%
Fiscal Sustainability████████████████████████24%
Public Safety███████████████████19%
Procedural█████████████13%
Summary of Proceedings

Waukesha Transit Commission Meeting Summary - June 18, 2026

The Transit Commission met on Thursday, June 18, 2026, at 5:30 PM in Council Chambers at Waukesha City Hall. Commissioners Kevin Reilly, Chad O'Donnell, Eileen Micklitz, and Joe Pieper were present; Steve Kassens was absent. No public comments were offered.

Discussion Items

  • Election of Officers: Commissioner Kevin Reilly moved to elect Chad O'Donnell as Chair and Kevin Reilly as Vice Chair for the aldermanic year. The motion carried 4-0 (Kassens absent).
  • 2025 Transit Financial Audit: Transit Manager Brian Engelking introduced Jody Dobson, Principal at Baker Tilly, who presented the audit results. Waukesha Metro Transit received an unmodified (clean) opinion. The reserve fund totaled $1.6 million, with approximately $2.8 million (later estimated at $2.3-2.4 million) in unspent COVID relief funds still available to draw. Combined state and federal subsidies decreased from 59.17% of operating expenses in 2024 to 55.93% in 2025, while the city's share increased. Overall financial results were described as stable and positive.
  • Approval of Minutes: The minutes of May 21, 2026, were approved unanimously (4-0).
  • Change Order - 2027 Bus Purchase from Gillig, LLC: Brian Engelking explained that a pre-production meeting identified missing standard components ($1,300 per bus) and a safety enhancement (electronic steering assist, about $4,500 per bus) to improve turning. The total increase is less than 1% per bus, bringing the per-bus cost to $664,752, still below the CIP budget of $690,000. A motion to recommend the change order to the City Council for consent passed 4-0.
  • Mass Transit Operating Aid Agreement with WisDOT: The item was held because the state had not yet provided the contract; no action taken.
  • Paratransit Aid Agreement with WisDOT: The 2026 agreement provides $91,209, a 5% ($4,000) increase over 2025. A motion to recommend approval to the City Council carried 4-0.
  • Update on Transit Service Levels: Brian Engelking summarized service changes implemented on June 15, 2026, with additional weekend changes taking effect. When all 2026 changes are complete, weekly service hours within Waukesha will have decreased from nearly 900 hours (pre-COVID 2020) to just over 600 hours, the lowest level since 1990. The city's financial contribution to transit is the lowest since 2011. Ridership efficiency (rides per hour) improved 45%, from 6.5 to 9.5. MetroLift paratransit demand is estimated at 15,000 rides in 2026 (highest since 2012), requiring an additional vehicle. The presentation will be given to the City Council at a future meeting.

Key Outcomes

  • Elected officers: Chair - Chad O'Donnell; Vice Chair - Kevin Reilly.
  • Approved minutes of May 21, 2026.
  • Recommended to City Council for consent: Change order to the 2027 bus purchase and the 2026 Paratransit Aid Agreement.
  • Held for future consideration: Mass Transit Operating Aid Agreement (pending contract from WisDOT).
  • Noted: 2025 financial audit and service level update (no votes required).

Meeting Transcript

Yep, we're ready when you are we'll go ahead then and get started with the Board of Public Works uh meeting, or excuse me, transit commission meeting for uh Thursday, June 18th, 2026. We'll start with a roll call. Uh Chad O'Donnell? Kevin Riley. Joel Piper. Eileen Nicholas. All right. With that, we'll move to the Pledge of Allegiance. Pledge allegiance to the flag of the United States of America and to the Republic for which it stands one underall. Indivisible liberty and justice. All right. Anyone here for public comment? Seeing none, we'll move to election of officers. Kevin Riley makes a motion that Chad O'Donnell be chairperson for the next calendar year. Micklitz seconds. Alex, I believe we need to nominate a do we need to nominate a co-chair as well? A vice chair? Doing it all in one would be ideal. And then Kevin Riley also nominates himself as vice chair. And just for clarification, it wouldn't be the calendar year, it would be the I don't know, the all the manual year. All the Matic year. Yeah. Okay. I still second. All right, a motion and a second, any discussion. That will take a vote. O'Donnell, I. Kevin Riley, aye. Piper I. Miklitzai. All right. Motion passes. We'll move to item 5A. 5A, we have the presentation from uh Baker Tilley on the 2025 transit financial audit. Uh Jody Dobson, a principal at Baker Tilley, will be here is coming up to give that presentation. So I'll turn it over to Jody. Thank you very much for having me here tonight. Um you have in front of you a two-page um kind of summary of the audit process and results, and then there's also the full financial statements. So similar to prior years, our audit process starts in the fall with planning. Um we work with management to understand what may have changed during the year in processes or systems or contracts, et cetera, and use that to design how we want to complete our audit process. We use a number of different procedures to obtain audit evidence, whether that be confirmations, tracing things to supporting documentation, completing analytic procedures, testing controls, et cetera. Um, but ultimately we're able to issue our audit opinion on the financial statements for the transit operations. And they received what we call an unmodified or a clean opinion. So that's the highest level of assurance that we can give, and that says that the financial statements are fair presentation in all material respects of the of the financial position and the results of operations for the year. Um, because of the receipt of federal grant funding, the transit operations, their grants are typically part of that single audit that has to be completed, both for state and federal funding. So there we test both controls and compliance with the grant agreements, and there were no issues identified this year for the transit operations. So then if we go to the next page here, we've got just a couple financial highlights. Um, but really stable operations, as well as the mix of information or of sources is very stable year over year. Um then at the bottom we have the expenses, and here the expenses actually decreased a little bit in 2025. Um as we looked there, there was a small decrease in the overall labor and benefits as well as materials and supplies and purchase transportation, um, the purchase transportation related to some changes in the Route 1 extension.

SUMMARIZED BY OPENPUBLICA AI
TRANSCRIPT VIA PUBLIC VIDEO
openpublica.com