Board of Public Works Meeting Summary - August 20, 2026

The Board of Public Works of the City of Waukesha met on Thursday, August 20, 2026, at 5:30 PM in the Council Chambers at City Hall. The meeting covered approval of prior minutes, a resolution for sign rehabilitation, bid awards, a contract extension, a change order, and payment approvals. All votes were unanimous.

Consent Calendar

• Approval of Minutes: The minutes from the August 6, 2026 meeting were approved on a motion by Board Member Piper, seconded by Board Member Riley, with all members voting aye.
• Approval of Payments: Six payments were approved, including two final payments for the Horeb Springs Retaining Wall project and the Gascoyan Peters Drive Utility and Street Improvement project. The motion was made by Piper, seconded by Riley, and passed unanimously.

Public Comments

• No public comments were made.

Discussion Items

1. Resolution for City Hall Monument Sign Rehabilitation (Item 5A): A resolution directing the Board of Public Works to prepare plans and specifications for repairing the monument sign damaged by a driver months earlier. Staff estimated the worst-case cost at $110,000, depending on whether the foundation shifted. The resolution passed on a motion by Piper, seconded by Riley, unanimously.

2. Library Revolving Door Replacement Bid (Item 6A): A single bid of $79,100 from Automatic Entrances of Wisconsin was received. The bid exceeded the $50,000 budget. Staff recommended rejection and instead pursue a rehabilitation kit quote of $41,980, which would reuse existing structure. The motion to reject the bid passed unanimously.

3. Patrick Ponds and Summit Woods Pond Rehabilitation Bid (Item 6B): Two bids were received; the low bid of $2,529,160 from CW Propero was recommended. The bid was slightly over budget; staff planned to transfer funds from the completed Bidwell Lamyra project. The board approved the award unanimously.

4. Consultant Contract for Stormwater Facility Vegetation Management (Item 7A): An amendment to extend the 2025 contract with McMahon Associates for 2026 services. The contract covers woody vegetation removal and herbicide application at $120 per hour, with a project manager rate of $210 per hour. The board approved the contract extension unanimously.

5. Change Order for Horeb Springs Retaining Wall (Item 7B): Change Order No. 1 with All-Ways, Inc. for $16,494 included stairway modifications ($7,659), wall deblock and cap swap, field stone infill ($3,835), and nine additional units of a bid item. The original project cost was $488,000; the change order brought the total to $505,000, just under the $490,000 budget, with funds transferred from other CIP accounts. The change order was approved unanimously.

Key Outcomes

• All resolutions, bid awards, contracts, and change orders were approved unanimously.
• The library door bid was rejected; staff will proceed with a rehabilitation kit.
• Funds for the pond rehabilitation overage will be transferred from the Bidwell Lamyra project.
• The Horeb Springs retaining wall change order will be funded from the Parks and Recreation budget.
• Project updates: The Davidson project is expected to finish early next week; Michigan and Moreland street paving was completed and the road reopened; Porter Avenue resurfacing faces delays due to poor binder layer condition requiring additional milling and removal.