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Record of Proceedings

Weatherford Municipal Utility Board Regular Session - June 26, 2025

City Council & Boards — Thursday, June 26, 2025
BodyWeatherford, Texas
SessionCity Council & Boards
DateThursday, June 26, 2025
StatusFILED
Video Record
0:00 / 37:46

Original source
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0:00

Good afternoon, ladies and gentlemen.

0:01

Thank you for being here before we call our meeting to order.

0:04

I'm going to uh ask uh utility board member Lindsay Hester to uh lead us in our invocation.

0:10

Please join me in prayer.

0:12

Heavenly Father, thank you so much for all the blessings that you provide on our city and those here, Father.

0:19

We uh just pray for your guidance today uh for this utility board and for the staff of our city.

0:26

Father, just uh watch over and bless uh Weatherford, Texas, the United States, and give wisdom to our leaders in Jesus' name.

0:33

Amen.

0:34

Amen.

0:34

Thank you for that, sir.

0:35

It is 12 p.m.

0:37

at this time.

0:37

I'll call the meeting to order an announce.

0:39

We do have a quorum present, although do let the record uh reflect that uh uh Zach Smith could not attend today, neither could Howard McClark.

0:47

And so item three is pledges of allegiance to the United States and Texas flags and be led today by Tom Novak.

0:55

Please join me.

0:57

I pledge allegiance to a flag of the United States of America.

1:03

Which is taxes, one legislative justice.

1:11

Honor honor of the Texas flag.

1:14

I pledge allegiance to taxes.

1:20

Rent the LMO.

1:22

No, no, that's remote.

1:26

I knew it's something like that.

1:28

Rent from LMO, that's what I meant to say.

1:31

All righty.

1:32

Let's shift down to item four, which is approval of the minutes.

1:34

Four A is considered approval of the minutes of the municipal utility board meeting held May 29th, 2025.

1:41

Discussion or questions on this.

1:51

So move.

1:52

Motion by Ken Davis.

1:53

Is there a second by Tom Novak?

1:55

Any questions or discussion on the item before we call for a vote.

1:59

All in favor say aye.

2:01

Aye.

2:02

Any opposed, same size?

2:03

Abstain.

2:04

I have one abstention.

2:05

Hi, Mr.

2:05

Hester.

2:06

Not here.

2:07

Mayor uh Ms.

2:07

Wilder, did you vote?

2:10

You an aye or a nay?

2:11

Okay.

2:12

Excuse me.

2:13

Yay.

2:13

Okay, yay.

2:14

Alrighty.

2:15

Thank you.

2:15

All righty.

2:16

The minutes pass.

2:17

I think we're gonna be able to go electronic now or okay.

2:21

Item five on the agenda is consent agenda items.

2:24

We have items five A and five B.

2:26

We can either hear those individually or hear them as a body.

2:29

It's your choice, utility board.

2:30

What would you like to do?

2:34

As a body.

2:35

Motion on the floor by Ken Davis for approval of both items.

2:39

Second provided by Tom Novak.

Discussion Breakdown — Share of Meeting
Water And Wastewater Management█████████████████████████████████████████████59%
Procedural██████████████████24%
Environmental Protection█████████████17%
Summary of Proceedings

Weatherford Municipal Utility Board Regular Session - June 26, 2025

The Municipal Utility Board met on June 26, 2025 at 12:00 PM at Weatherford City Hall. The board approved routine consent items, awarded a construction contract for water and wastewater line replacements on West Columbia Street, authorized an amendment to the wholesale wastewater agreement with Hudson Oaks, accepted a $546,000 Texas Water Development Board grant for PFAS testing, and received a quarterly update on the water purification plant expansion project. The meeting adjourned at 12:37 PM.

Consent Calendar

  • Item 5a: Awarded RFP 2050-010 for substation maintenance and testing services to RMS Energy Company, LLC in an amount not to exceed $98,203. Approved unanimously.
  • Item 5b: Authorized the City Manager to execute a professional services contract with Kimley-Horn and Associates, Inc. for the design of the Harberger Hill Pump Station Evaluation and 7th/Franklin Street Water Improvements project in an amount not to exceed $215,000 (total aggregate fiscal year expenditure $2,136,570). Approved unanimously.

Discussion Items

  • Item 6a – West Columbia Water and Wastewater Improvements Contract: Staff (Bill Smith) presented the project to replace approximately 3,800 feet of water lines and 3,000 feet of wastewater lines along West Columbia Street (100–600 block) and side streets. Six bidders responded; the lowest qualified bidder was Patcon Services, LLC with a bid of $1,165,737.49. Construction is expected to take 7–8 months, targeting a start in January/February 2026. The street will be repaved after utility work. The board approved the motion (moved by Hester, seconded by Davis) unanimously.
  • Item 6b – Amendment No. 2 to Wholesale Wastewater Service Agreement with City of Hudson Oaks: Rick Shaffer explained that the amendment extends the agreement by 16 months through October 31, 2026. Hudson Oaks has already approved and executed the amendment. The board discussed compliance with capacity limits and progress on Hudson Oaks’ connection to Willow Park’s wastewater system. The board confirmed no concerns with the timeline. Approved unanimously (moved by Novak, seconded by Davis).
  • Item 6c – Resolution R2025-07 for Texas Water Development Board Grant: Rick Shaffer presented a $546,000 grant (100% principal forgiveness) under the Clean Water State Revolving Fund – Emerging Contaminants Program. Funds will be used for PFAS testing and monitoring in wastewater influent, effluent, and biosolids, and to evaluate future treatment options. Board members discussed potential liability from collected data but concluded that proactive study is prudent and that no regulations currently exist for PFAS in wastewater. The resolution was adopted unanimously (moved by Wilder, seconded by Hester).

Staff Reports

  • Item 7a – Water Purification Plant Project Update: Rick Shaffer reported on the ongoing expansion (Phases 2–4). Phase 2 (filter process building) is progressing; GMP 3 (above-ground structure) is in bid review and will come before the board next month. Phases 3 (raw water pump station) and 4 (clear well and high service pump station) are in preliminary design. The backwash facility expansion will improve water rights efficiency by returning decant water directly to the rapid mix vault. The project remains on budget, with less than 6% of funds expended. No action required.

Key Outcomes

  • Minutes approved (May 29, 2025 meeting) with one abstention resolved.
  • Construction contract with Patcon Services, LLC authorized ($1,165,737.49).
  • Amendment No. 2 to Hudson Oaks wastewater agreement authorized.
  • Resolution R2025-07 adopted, accepting $546,000 TWDB grant for PFAS testing.
  • Future agenda item: Board requested an update on lake walking trails be brought to a future meeting (July or August).
  • No public comments were made.

Meeting Transcript

Good afternoon, ladies and gentlemen. Thank you for being here before we call our meeting to order. I'm going to uh ask uh utility board member Lindsay Hester to uh lead us in our invocation. Please join me in prayer. Heavenly Father, thank you so much for all the blessings that you provide on our city and those here, Father. We uh just pray for your guidance today uh for this utility board and for the staff of our city. Father, just uh watch over and bless uh Weatherford, Texas, the United States, and give wisdom to our leaders in Jesus' name. Amen. Amen. Thank you for that, sir. It is 12 p.m. at this time. I'll call the meeting to order an announce. We do have a quorum present, although do let the record uh reflect that uh uh Zach Smith could not attend today, neither could Howard McClark. And so item three is pledges of allegiance to the United States and Texas flags and be led today by Tom Novak. Please join me. I pledge allegiance to a flag of the United States of America. Which is taxes, one legislative justice. Honor honor of the Texas flag. I pledge allegiance to taxes. Rent the LMO. No, no, that's remote. I knew it's something like that. Rent from LMO, that's what I meant to say. All righty. Let's shift down to item four, which is approval of the minutes. Four A is considered approval of the minutes of the municipal utility board meeting held May 29th, 2025. Discussion or questions on this. So move. Motion by Ken Davis. Is there a second by Tom Novak? Any questions or discussion on the item before we call for a vote. All in favor say aye. Aye. Any opposed, same size? Abstain. I have one abstention. Hi, Mr. Hester. Not here. Mayor uh Ms. Wilder, did you vote? You an aye or a nay? Okay. Excuse me. Yay. Okay, yay. Alrighty. Thank you. All righty.

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