Weathersfield Select Board Meeting: September 2, 2025 (Transcript References August 25)
Weathersfield Select Board Meeting: September 2, 2025
Note on date discrepancy: The meeting transcript begins with a reference to "August 25th" select board meeting, but the provided metadata lists the meeting date as September 2, 2025. This summary uses the metadata date, with the transcript's date noted for context.
The meeting was called to order at 6:31 PM with a reduced board (two members and the recording secretary absent). The chair proposed tabling several agenda items due to the lack of quorum for certain discussions and postponed others to the next meeting. An executive session was held, and routine approvals of minutes and warrants were completed.
Consent Calendar
- Minutes: Approved the July 14th and August 11th select board minutes. Correction noted: the July 14th minutes in the packet were initially the wrong version but later corrected; the version presented was the correct one and was approved unanimously.
Executive Session
- A motion was made to enter executive session under VSA 1.3.13.1e to discuss a personnel matter (item 7, involving Julia Gilmar). Participants: Ryan Denmark, Jason Grasson, and Grace Capleton. The board stated that no action would be taken in executive session.
Discussion Items
- Agenda Restructuring: Items 7 (executive session), 9 (rules of procedure), 10 (political design policy), and 11 (code of ethics investigation and enforcement ordinance) were tabled to the next meeting. Item 8 (winter stand update) was also tabled. The town manager update (item 12) was tabled as well.
- Future Agenda Items: Discussion of the zoning bylaw amendment was removed from the future agenda because the town plan is being reworked and an interim bylaw was not considered urgent. The personnel policy discussion will be scheduled for the next meeting after the town manager holds a staff meeting. Other items (fundraiser cash management policy, fireworks policy, credit card policy, warrant to impound unlicensed dogs, naming waterways, town forest access) were deferred until current policy discussions are completed.
- Appointments: None.
Key Outcomes
- Warrants Approved: A motion to approve the warrants dated August 25, 2025 passed unanimously. The general fund payroll was $16,901.16; general fund operating expense $19,667.65; highway payroll $10,113.70; highway operating expense $6,940.81; solid waste management payroll $2,207.17; solid waste operating expense $1,061.79; library payroll $2,529.53; library operating expense $0. Cumulative group expenses (including library fundraising, library project, Bow Hill slope repair, 130 Maple appraisal, 130 Maple management, Perkinsville TAPCA, Little Escutney Bridge Project – noted as FEMA) totaled $347,722.05. Grand total payroll: $31,751.56; grand total operating expense: $375,392.30; overall grand total: $407,143.86.
- Adjournment: The meeting was adjourned shortly after the warrant approval. The next meeting will include the postponed items.
Meeting Transcript
All right. Well, welcome everybody to the August 25th select board meeting. I'm gonna call the meeting to order. I did well before the Zoom was on, it's now 6 31. And um course do lead the legend. I pledge allegiance to the flag in the United States of America and to the Republic for which it stands. One nation under God, indivisible with the Liberty and Justice or all. Thanks. So look over the agenda, which was also online. We are well. We're a small crew tonight, as you can see. We're missing two of our of our uh board members, and we are also missing our recording secretary tonight. So um my recommendation is to table item number seven. Um Julia Gilmar can make it tonight because we need to draw it in executive session, so she'll be doing that at the next meeting. Um I'd also recommend tabling nine, ten, and eleven. Um continuing forward with the executive session, although we may need another executive session with the other two members to bring them up to speed. Okay, um and hold on agenda item number eight, although we may need to we may do another update at the next meeting as well. Okay, do we have both sets of ones that are mentioned in the agenda? Yes, okay. And I would note that the um it's not the I if I think I'm right, it's not the minutes from July 28th. I think we did those. I think it's the minutes from August 11th that mean which was our last meeting. Okay, so we I know we didn't that's what's in the packet is August 11th. We have July 14th and August 11th. Okay, and on the agenda it says the 20th, so that was not included. Excellent. All right, and uh any other changes to the agenda. Okay, then the first item will be number four, which was going into executive session. Um unless uh well I'll make a motion to table the uh aforementioned uh um articles on the agenda seven, nine, ten, and eleven. Um second all in favor, aye, aye. Any posed no abstentions since there are only three of us. Um so then are there any comments from the select board, the town manager or citizens on topics not on the agenda? Um I'll I'll just make one uh regarding the meeting. Um the uh the the quorum and the board doesn't change. It's the quorum is three, so every any anything that we do vote on has to pass your news. Okay, thanks. Then um I think uh let's take a motion to uh oh no first we have no first we're gonna do our executive session. Let's do that. Motion to executive session uh VSA one three thirteen one e okay. All in favor, aye, aye. Any opposed? You'd have to vote to oh yes, aye, sorry. And uh and no opposed to no states. So um the motion, the motion actually I won't um we voted already. Um, but the executive session motion should include three people that are that are uh intended to be in that executive session. Um Ryan Dernmark, Jason Grasson, and what's your name? Grace Capleton. Thank you, Mike. Um so um yeah, um should we stop the zoom while we're in executive session? I recommend stairs because running down here and I haven't been able to get in touch.
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