City Council Agenda Briefing - August 31, 2026
City Council Agenda Briefing - August 31, 2026
This was a pre-meeting agenda briefing held at 1:30 PM on August 31, 2026, to review items scheduled for the City Council meeting the following evening. Councilmembers asked questions on several consent agenda items, and staff provided clarifications. No votes were taken; all items are slated for formal action at the September 1 council meeting.
Consent Calendar
- C1 – Janitorial Services Contract Extension: Resolution authorizing a one-year extension of a contract with CSI International Inc. for up to $427,802. Councilmember asked when procurement for the next contract would begin; staff responded that a competitive RFP process would start in about six months for FY28.
- C2 – Drainage Easement Release: Resolution conditionally releasing a drainage easement off Garrus Road.
- C3 – Smartsheet Software Renewal: Resolution authorizing a one-year renewal with Smartsheet Incorporated for $105,840, with options for two additional years (total not to exceed $333,660). Councilmember asked about usage and duplication. Staff reported 200 licenses with 170 active users, and that they are assessing alternatives (including Microsoft products) due to frustration with the vendor.
- C4 – Capital Project Management Software: Resolution to contract with CFP Planner Corporation for $130,674 in the first year, with options for two additional years not to exceed $411,954.
- C5 – Sidewalk Grant (New Center Drive): Resolution to apply for a Surface Transportation Block Grant (direct attributable) of $2,120,000 for sidewalk completion.
- C6 – Sidewalk and Roadway Grant (Medical Center Drive): Resolution to apply for a $2,304,000 grant for sidewalk and roadway improvements.
- C7 – Aerial Assessment Easement on River Road: Resolution granting an aerial assessment easement to CMT Real Property LLC. Councilmember noted missing final drawings in the packet; staff clarified that pages two and three of Exhibit A serve as the drawings. Councilmember also asked what material would be transported via the conveyor and who verifies vertical clearance. Staff deferred to the applicant for material details but confirmed the required clearance (driven by railroad and Duke Power) is permanently maintained.
- C8 – Minutes Approval: Approval of minutes from the last council meeting.
Public Hearings & Ordinances
- O1 – Supplemental Appropriations: Ordinance appropriating $65,232 for crime scene investigation unit equipment.
- O2 – Speed Limit Reduction: Ordinance reducing the speed limit on a portion of Riceville Avenue (State Road 2782).
Resolutions
- R1 – Meeting Schedule Amendment: Resolution amending the 2026 schedule of council meetings.
- R2 – Bridge Environmental Assessment: Resolution adopting comments on the environmental assessment for the proposed replacement of the Cape Fear Memorial Bridge.
Reports
- Report of the Council's Valuation Committee was noted.
Key Outcomes
- No formal decisions were made. All items will be presented for action at the September 1, 2026 City Council meeting. No closed session is expected.
- Staff will provide the councilmember with information on the material to be transported through the conveyor (C7) before the full meeting.
- Staff confirmed that procurement for a new janitorial services contract will be competitively solicited (C1).
Meeting Transcript
Call the meeting to order. I'm going to do a roll call at this time. Mayor Pro Tem, are you here? Yes, sir. I know Councilman Joyner is in court. So he's an excused absence. Councilmember Andrews. Here. Councilmember Lau. Here. Kind of lonely down here, but here. Councilmember Santa Guido. Here. Councilmember Clinton Quintana. I am here. Okay. And the chair is here. Everybody's here and accounted for. We have two presentations tomorrow evening. Consent agenda. The C1 is a resolution authorizing a one-year extension of a janitorial services contract in the amount of up to two 427,802 with CSI International Inc. for the Skyline Center at 115 North Third Street. Mr. Mayor. Yes, ma'am. I had a question about that one. Yes, ma'am. And I realize that they're bringing this back. But since this is the second and final extension, uh just I want to I was curious as to when staff is going to begin procurement for the FY28 janitorial services. And will the next contract be competitively solicited? It it will be an RFP. Um and it would be probably about six months from now. If yeah, we'll we'll start that process. Thank you. C2 is a resolution conditionally releasing a drainage easement off of Garrus Road. C three is a resolution authorizing city manager to renew a one-year agreement with Smartsheet Incorporated for 105,840 with the option of a two additional years and a total amount not to exceed 333,660. And Mr. Mayor. Yes, Mayor had a question about that one too. Um do we know how many employees and departments are actively using this software? And um do we periodically review utilization to make sure that we're paying for the appropriate number of licenses? I'm gonna defer to Jen Clift on that one. Can you hear me? Okay. Uh currently we have up to 200 licenses. We have about 170 active users. When I say active users, those are people who can edit, create solutions in there. Um we use it for various things like IT ticketing. Um I'm gonna speak from my department, each department can use it for other things. HR does, finance.
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