A pledge of leads to the play of the United States of America and to the republic for which it stands.

One nation under God, indivisible with liberty and justice for all.

Please remain standing.

Would like to ask Chief Thompson to lead us in our invitation.

Chief.

Heavenly Father, we thank you for the opportunity to be here tonight.

We pray you with these commissioners as they make difficult decisions for the city.

Please give them the eyes and see the ears and here, and the part to understand the needs of this committee.

Please be seated.

Officially call the meeting to order.

First thing I want to do is excuse Commissioner Clark.

Um he has an issue within his family this evening, was not able to attend.

So Madam Clerk, is he a note that he is excuse, please?

Thank you.

Okay.

Item number two resolution.

Um Madam Clerk.

Resolution adopting and approving the execution of a memorandum of agreement between the city of Winchester, Kentucky, and the Commonwealth of Kentucky, Transportation Cabinet, Department of Rural and Municipal Aid in the amount of 750,000.

Is there a motion?

Motion by Commissioner Tools, second by Commissioner Strode.

Any discussion?

All in favor, aye.

Aye.

The opposed by a like sign.

Motion carries item three for first reading.

An ordinance amending ordinance number 19-2001 and ordinance number two-2024, an ordinance relating to the establishment of an historic district overlay, designation and protection of historic district individual landmarks and prescribing penalty for violations.

Okay.

Um before we go on, I want to clarify a couple things here.

On this ordinance, uh item three first reading.

The only thing we're voting on this evening is changing the number of people serving on historic preservation commission from six to seven.

That's the only thing we're voting on tonight.

Um I do want to make the point that um the HPC has never been dissolved.

Uh it has never been taken off the books.

I am one that in the very beginning said, let's combine two uh entities, let's get rid of the HPC.

I have had a conversation with our attorney who has strongly advised the city of Winchester to keep an HPC because he said it's such an important committee in this community.

So if you know, I I did say that I would agree with dissolving it.

I'm now telling you the reason I'm not agreeing with that is under advice of the attorney.

So is there a motion?

Motion by Commissioner Strode.

Is there a second?

Second by Commissioner Chanant.

Any discussion?

Oh I have some things to say.

Well, not right now, we're taking a vote up of a seat, please.

I've got you signed up right here.

Actually, I think since it's on the table, is it okay and go ahead and speak if it's on this issue?

Wait a second.

Hang on.

If it's on this issue, he can go ahead and all right.

That's fine.

I just don't want to be out of order.

Okay, I'm on to the podium.

Now you still gonna want to do the be on this.

I definitely um should talk about this what's happening.

I so I just got two simple questions.

If we're if we're just looking at admiting the existing ordinance relative to about 12 people, you're looking at governing about 12 individuals that own property in downtown.

Who did who did you talk to before you were amending it or that's governing such a small group of people?

Did you talk to a single property under downtown?

I did not, I talked to the attorney.

You talked to the city attorney about amending an ordinance that governs a handful of individuals.

My conversation, Adam, was with the city attorney.

I'm following his advice.

And he advised you to add one more seat to now.

Um Bruce, do you know where that came from?

We decided that um we did not want to dissolve the HPC.

When we started looking at it, we realized that six could result in a tie.

So we said, okay, let's do this, let's add seven people so that there wasn't a tie if there was, and that's how that came.

And that's all we're voting on.

I have asked you repeatedly for three years since we agreed that we were going to dissolve the HPC and the reasons why we're not gonna interview tonight.

We've got those on the public record.

We've got all the horrible things that happened with the HBC board.

We don't even talk about that.

The fundamental fact is we don't have to worry about ties because the way the group was running before you couldn't even overquorrent.

That we had to wait six months to get permission to replace a broken window.

Those were the reasons why we were looking to address the HBC.

And what I beg for three years and the emails and meetings standing up here, all the testing was not that we needed to get rid of the HBC, but that we needed to get a group of us together because property owners in downtown the 12 or 13 if there are.

And let's get the HBC in a place that it will carry us through the next 15 years.

I talked with Rob Jeffrey's about this on numerous agents.

He agrees that current guidelines are worthless.

We all know that.

I can choose everything color I want in the screen, no matter what I will say about it.

Like get a group of property owners.

There's not very many of us.

It takes about 30 minutes to call these people.

And let's sit in the room, let's figure it out.

All of us care about historic buildings.

We've been working on them, we've been spending money on them.

We're passionate about it.

Why would we even consider amending something when we haven't even had the conversation yet?

And the city attorney didn't tell you that it's illegal to get rid of the HPC.

He said that he would personally really like to see an HBC.

That's what that translates into.

Am I wrong?

We didn't call a single property owner.

There are not very many of us.

Like correct me when I get wrong here.

What did we do?

And how do you know that?

Those are my questions.

And you're discussing you talking about it being seven.

No, I'm talking about well, that's what we're voting on right this very second.

So we have a conversation about what is the HBC.

When was the last time we even met?

It hasn't, because we had planned to dissolve it.

So we're gonna add a fantasy person, like uh we don't even have a board right now.

So I watch why that'll be our I'm assuming Joy that'd be the next step on that is to yes, ma'am.

After second reading together after the second reading.

So before we add off, put back in that a month ago, two months ago, we agreed an organization that shouldn't even exist until Bill Dykman throws out a comment saying that he thinks it's a good idea.

Why don't we sit down and why don't we just do the work?

Like, why don't we do the job?

Like let's let's rewrite the guidelines.

Let's look at what are the functions of the board.

How is Rock Jeffrey's going to be involved in your planning directors?

I feel like we should probably have a pretty heavy hand in it.

What does the community want from this?

Like why would we put the cards before the boards?

Like we don't even have a chicken for our A like a month ago it was worthless.

Now we're adding board members to a board that doesn't exist, and we haven't done any work at all.

This is just a lazy way of doing it.

And I would like to do it the right way.

I would like to work with my peers to help guide what we want our downtown to look like 50 years from now.

I would like to work with the community.

I'd like to sit across from these people and us give you the notes of how to preserve the historic buildings in downtown.

That's it's that simple.

Like we still don't know how to do it.

We're still trying to figure it out.

That's all I'm asking.

Table the vote, put the group of people together, they're passionate, they're hard working.

They will come in.

I'll talk to a lot of them, and that's what they want to do.

They want to participate.

They don't want to be cut out of the conversation.

Like we don't even have representation in property owners on your board.

It's just architects and engineers, designers, and historians, everybody but property owners.

You'll have, I'm sure there'll be downtown people in the board.

That's what you do.

You're commissioners, you're making a law.

Like it's not that hard.

We just make a law, make the changes.

Table this a month ago worthless.

Today it's local.

Let's table it, bring these people in and let's get their comments.

Most of them are here tonight.

So all these people want to serve on a committee then.

Would you all serve on the committee?

I mean, I'm just asking.

Sure.

I talked to Mr.

I'll see you justice to be on that committee.

Chad, you've been committed.

Laura, where are you at first?

Laura, you have a committee.

Harry Williams told me in a email to this freedom.

He said that he was on the board of HBC.

He said that all it did was slow down process.

And I think it said hell and Mr.

Dykeman, I think is Bill.

Are you on tonight?

Yeah, yes, Mayor.

Would you care to comment?

Well, I I think you said it.

We're talking about changing it to an odd number.

Um, I mean, any any points that whatever a committee or I don't see any reason to table it if that's if that's the question you're asking me, Mayor.

I mean you're you're increasing it.

Who's on it, who's off it has yet to be determined.

It's open for another discussion.

I thought this was just simply to add another member slot so that um there wouldn't be an even number uh but as you stated to begin with.

I absolutely believe there needs to be an historic district uh excuse me, overlay commission.

That's what the mayor told me that's what the city manages on.

She said the personal life believed.

That's that's why we're here.

I understand why both if our plan is to rule right from first reading to second reading to appoint a board.

Why we can't put reorganizing the organization in front of those things?

If that really is your intention is to rule reversary, second meeting.

I don't get it, I don't understand.

Why do you are objecting to a number to be changed from six to seven?

I just don't get it.

We already know that.

We're gonna look at all those things, Adam.

First, we want this in case there's a title for we appointed.

Well, I understand everything you said.

I took your comments, I've made notes.

Um, what is the pleasure of the commission?

You have a first and second already on the ordinance.

I just want to kind of hear what they're thinking right now.

We do have a first and a second.

So is is the problem that you all don't think we need an HBC commission?

Is that is that the issue?

Yes.

Why are we putting another member on a board?

A board doesn't exist.

We're just saying conversation.

Nobody can have a conversation with the best Mr.

K.

Why not involve us?

The decisions are downtown.

Let's Joanne, just go ahead and do a roll call.

Commissioner Schnott.

Uh discussion over first before I voted.

Sure.

Okay.

I don't think that you all are going to be excluded because we're gonna vote.

I think you'll still gonna have your people in place wherever you want to have your people.

I don't think the voting for the extra person, this is this excludes anyone out there in the business at all.

Am I right?

By saying what I said.

You've never done it that way.

It's always that okay.

Well, now I haven't I'm not talking about HBC, I'm talking about in general.

Is we always have to find out second hand and third hands, send it out emails, get the phone.

What the hell are they doing now?

Questions like if you were gonna vote on this, why they're gonna vote with us, call us on the phone.

I mean, send the email that go completely unresponded to, which is just rude, and there's never an application put out to be on these boards.

There's never an announcement.

Hey, we're putting together this board.

How do you select the people?

Just your social club.

Okay, you all again before us tonight to vote on is one thing that is changing the number from six to seven.

That is all that is all we're looking at tonight.

Period.

We're not talking about who's gonna go on.

Um I can assure you that there would be downtown property owners on that board.

Now is it gonna be property owners or is it gonna be business owners?

Put it in the law, and you know so what do you all want to do?

What's your pleasure?

I'll motion to table it.

Okay, well, what we already have a motion on the floor.

Okay, wait, just one sec.

So commissioner and commissioner sturd would have well, Commissioner Stroud would have to take back her motion.

Uh Commissioner Schnauck would have to take back his second, but may I say something real quick?

There is an application.

If anybody wants to be considered for a board, we do have an application, and I don't know if Diana put it on our Facebook or on our Facebook.

It's on our website if you all want to apply to sit on a board, and there's all kinds of boards or commissions.

So they're all it's on the website on the website.

Okay, so we're let me since we have no discussion here.

Um I'd be willing to withdraw if we need to table it.

Shannon is not here, but I am for us having this board.

I really am, and I think there'll be lots of representation from business owners and property owners from downtown.

That was my understanding in the very beginning.

Qualified people like engineers, construction architect architects, so it would be a base.

I would take back my motion.

Wait a minute.

Okay, so wait commissioner strode needs to take back her motion.

That's you need to take back your second.

I said I would okay.

And I take back my second.

Okay.

I will make a motion to table this ordinance amendment.

Okay.

I second all in favor.

Aye, aye.

Any opposed by like sign?

Motion carries.

Joey, we good.

Yes.

Okay.

Motion table and we'll bring it back at a later date.

Okay.

Item four general A through G.

Uh general order for A.

An order approving a contract of sale between the City of Winchester, Kentucky, and owners of record for property located at 31 Lincoln Street for the purpose of the Lincoln Street C D BG redevelopment project phase two and the amount of 21,000.

Is there a motion?

Motion by Commissioner Toole.

Is there a second?

Second by Commissioner Strode in discussion.

All in favor, aye.

Aye.

An order approving a contract with Palmer Engineering for Engineering Services for the Martin Luther King Junior Bridge replacement project in the amount of 99,305.

Is there a motion?

Motion.

Motion by Commissioner Shenault.

Is there a second?

Second.

Second by Commissioner Strode.

Any discussion?

All in favor, aye.

Aye.

Any opposed by sign?

Motion carries item 4C.

An order approving funding from the downtown development investment fund for a new business typing grant for a certain business located at 44 South Main Street in the amount of $6,000.

Is there a motion?

Motion by Commissioner Strode.

Is there a second?

Second by Commissioner Shenault.

Any discussion?

All in favor, aye.

Aye.

Any opposed by like sign?

Motion carries item 4D.

In order approving funding from the downtown development investment fund for a new business stipend grant for a certain business located at 24 and a half North Main Street in the amount of $6,000.

Is there a motion?

So move.

Motion by Commissioner Toole.

Is there a second?

Second by Commissioner Shenault.

Any discussion?

All in favor, aye.

Aye.

Any opposed by a like sign?

Motion carries.

E in order approving funding from the downtown development investment fund for a high side project support grant for a business located at 10 North Main Street in the amount of 2,250.

Is there a motion?

So motion by Commissioner Toole.

Is there a second?

Second by Commissioner Strode.

Any discussion?

All in favor, aye.

Aye.

Any opposed by like sign?

Motion carries for F.

An order approving funding from the downtown development investment fund for a high side project support grant for a business located at 30 North Main Street in the amount of 2700.

Is there a motion?

Motion by Commissioner Chenault, second by Commissioner Toole.

Any discussion?

All in favor, aye.

Aye.

Any opposed by like sign?

Motion carries for G.

An order approving a mutual aid agreement between the city of Winchester, Kentucky and the Clark County Fiscal Court for emergency services.

Is there a motion?

Yes.

Motion by Commissioner Strode.

Is there a second?

Second by Commissioner Chennault.

Any discussion?

All in favor, aye.

Aye.

Any opposed by like sign?

Motion carries personnel orders.

Item 5A.

An order amending the city of Winchester, Kentucky personnel policy regarding accumulated time and vacation eligibility.

Is there a motion?

So motion by Commissioner Shenault.

Is there a second?

Second.

Second by Commissioner Strode.

Any discussion?

I suppose I would need more time at this.

So we added that this is vacation time.

This is not general PTA.

I'm looking at HR director, sorry.

This is um general PTO.

This is sick versus vacation.

We do it sick and vacation, correct?

It's not general.

Right.

This is just vacation time.

So prior to this, 10 years and less, you got 10 days.

I think that's great.

Yeah, 10 years.

You only had two weeks of vacation.

So we're we're cutting it in half.

We're giving it a zero to five year time span with an additional five days.

And then technically we're adding time.

We're not because the accumulated pay situation, I don't think is sustainable for a city to maneuver at all.

But I think that it's important that we're not short-sighted as some people are using that accumulated time with pay to you know what I'm saying.

So I want to make sure we're not shortening anywhere.

We're not, and we did um a lot of work to make sure that no employee was hurt in this.

What we did find out that employees were using accumulate time just to try to get more vacation time.

Sure sure.

So we're like why would an point work let's just amend our vacation time make it a little more standard across the board what a lot of other organizations are doing.

And um I think this is a better vacation policy.

And that will make up for the time that people are trying to work to get on.

And it's a it's a better benefit.

Sure I think it is and it's not something that has to be like grandfathered and it's pretty much instantaneous because no one's losing okay yeah it I think it needs to be I think so vacation you need to for sure just make sure I understood that okay thank you.

Okay will we move a motion motion and a second all in favor aye aye any opposed by like sign motion carries item five B.

An order accepting the resignation of Micah Williams police officer and I think Micah has accepted a job in Mount Sterling where it's home for him correct.

Okay is there a motion motion by Commissioner Chenault is there a second second by commissioner tool any discussion all in favor aye aye any opposed by like sign motion carries item six comments from the general public regarding items not on the agenda looks like Mr.

Joe Smith would like to come and speak going down it's good to be here thank you and uh thank you all for listening I've got a little problem with just water stuff and it's come out how much more I did have we're talking about on Hamilton Street.

Yeah but uh I just kind of wanted y'all kind of know I'm gonna got this approach to build apartment back there and like a big parking lot is I just wanted to say that and uh Brian had talked and uh that's good and but my wife was kind of complaining about the road uh at Hamilton Street with uh the thing we're talking about the power engineering hoodie the guy came out he put it on hold because all the water would go on the apartment lot well so he's got to talk to the no no I'm talking about the road oh okay well they didn't put enough gravel down and it's another I saw and I was over there the other night yeah I mean it's it's really bad and they didn't they went over in the neighborhood and these complaining see the US they went too far in his yard and it's like this when we go two people can't even go it's it's when we go into the size getting in a yard it's been up it's hard to explain it it's Brian can you and uh Mike take a look at that tomorrow or the next day this is this is relevant yeah yeah but anyway also say that uh channel okay and you're on the record having stated your concern I don't know which one won out the husband or the wife but people we're meeting as we go and when we go to the side it's it's just a hard there may have to be some more gravel put down so we'll let Brian and Mike if they will take a look at it and see what we need to do or W needs to do okay thank you Mr Smith okay James Bowen hi were you there are you you say you live at two I think you mean two north main I mean south main yeah I didn't mean to say north main I'm looking at something else sorry okay um so uh trying to figure out what I wanted to talk about uh so there's just two things um the first one uh so I was wondering if the seven day notice was implemented I guess or being enforced because uh last week when I came to the shop um they just busted up in front of the shop didn't know anything about it you know I was like okay that's fine because we still had access to the front door and so we're talking about with the Allen county yes correct okay yeah um and then today I woke up and uh they work on group and I was like awesome this is cool and because it's so cold outside you know it's not gonna dry button we opened so we unfortunately didn't have to close for the day and uh we actually had an event tonight as well that's usually our biggest event of the week so you know it it sounds like we didn't get any type of notice about it so that we could do at least kind of adjust it around it or you know switch the day this week or something like that.

That's usually our biggest event of the week.

So, you know, it it starts that we didn't get any type of notice about it so that we could at least kind of adjust it around it or you know, switch the day this week or something like that.

Um, I think it does need to be taken into account though because it's colder now, yeah.

It's not wanting to uh try this rest.

So um that was my first question.

Okay, Bruce, will you get with the Allen company and see what's going on?

Yes, ma'am.

I did get a text from Justin Porter, though.

Um, and he did let me know, but he also got told today.

So uh, you know, seven day notice.

So we got told right now.

I mean, I'm not even requiring a seven-day notice at this point, you know, but even just a two three day notice that would be more than acceptable.

That's not unfair consideration, right?

Um, I do know that the city was just very generous to us, which is why I'm not trying to be yeah, too pushy about it.

Uh, we do appreciate that, but at the same point, you know, like that was it's a valid point, James.

When I did the math, you know, I was only like 1820 or something like that that we got reimbursed.

So um, yeah, I really appreciate it if somebody could put a little bit of pressure on that on the company, just give us a to be done in the morning.

Awesome, thank you.

I appreciate it.

And uh, secondly, um, I know you're discussing the amount of seats on the historic committee, so it's kind of you know nice that I'm talking right now, seeing how it's not technically on the agenda.

Uh really uh the biggest question I have, um, just to let you know, I am for the historic preservation committee.

Uh I love downtown Winchester, I love the history of it and everything.

I do think that it needs to be preserved.

Uh however, you know, um the the thing I am uh in agreement with with Adam on is you know, the main people that it affects is the building owners and the business owners, and for the board itself to not be comprised of a single business or building owner, but there will be fact I probably shouldn't say this that loud, but I'm gonna say it.

Okay, in fact, your name was one suggested to be on the committee.

Oh wow, it's from a community member.

So I'm honored for that.

I would totally certainly want it.

Um but I just know in the past, and that's why I was referring to it.

You know, there was no building or business owners on the board, and I just thought it was like a little weird because there will be a minimum of three, a minimum of three.

Okay, that was a next question.

So uh I do know that there was a way to apply now for positions for the committees and stuff like that.

Um just receive those applications though, or like we apply for like a specific committee or like how they go to the clerk.

You want to address that?

Well, it's been a while since I've seen an application, but you could you could tell.

I mean, you could put on there what committee or commission or board that you would like to serve on, or if you want to just overall okay, perfect.

Some people just want to serve and they don't really have a definite interest, right?

And that's what Joy's saying where people can be specific and say I'd like to serve on the tourism board that ID, whatever.

Just making sure I just didn't know if it was like a blanket thing, it was just like you're gonna be selected for whatever.

So okay, sounds like and Adam had pushed that.

He wanted that to be where people could go online and be able to do that, and we got that done.

Right.

So okay.

Anything else?

No, that was it.

Okay, thank you.

All right, Adam Kidd.

Two things in order to one is I would use the class and I called the witness out this earlier today.

I was down at the food pantry today, and they have very specific needs that aren't being fulfilled.

And politics aside, we're in a really strange area of the world, we'll put it that way.

I would appreciate the city stepping forward and helping coordinate the community and to do things that they need to be um really appreciative way to come and work on that a little bit today.

Uh, but they do have very specific needs, not just broadband needs um, so a little bit more hands-on about coordinating the effort, and then coordinate with the churches to maybe make that a valid point or um uh order important number two.

Everybody agrees, nobody's disagreeing in what's it whatsoever that historical preservation is not important.

Everybody I talked to wouldn't be down here when the people that don't care about it are on Facebook comment about all this right now, and sound has to be uh those of us that come down here care.

I would like to ask you to please tonight vote and whatever capacity or organizational factor that you want to put together a quick committee to sit down and discuss revamping the guidelines with the HPC.

What does the board look like?

Who sits on board?

I'm gonna have to be on it.

You guys don't want me to be on, I don't care.

I'd rather see one.

He's way more passionate about history than I am.

comment about all of us right now and saying as a bit uh those of us that come down here care I would like to ask you to please tonight vote and whatever capacity or organizational factor that you want to put together a quick committee to sit down and discuss remaining the guidelines for the HPC is what does the board look like who sits on the board I don't even have to be on you guys don't want me to be on I don't care I'd rather see one he's way more passionate about history than I am you put meredith on and you put all the people who don't like me on the board I don't care like that's fine but what we have right now doesn't work we know that it doesn't work we've tried it for how many years 20 years since Tracy put together put tracing on it have a revamp but I don't care what we cannot just slap fit back in place but please tonight you can do it if you have enough people I think vote to organize a committee but look you bring people in from like I would suggest that we city there h hbc needs like find another city bring the parish how have they done it done well and people respect it because it wasn't respect it was a mess and I just want it better and I want it easier Rob has got some great ideas about it.

I've worked with your planning director on this like Rob it that's his job I perspective let him do it by making a chart of it um that's all I want and I don't even have to be on I definitely don't want to sit on whatever HBC is in the picture as a conflict of interest for me I need too emotional about these things please let's just do the direct way from the beginning.

So right now we're not even so we're not risking but Adam don't you think this board is going to be a point it's got to be experienced enough to be able to make some changes to do what you're like well you're gonna have people from downtown on there it sounds like you already have some recommendations those first people that I put on to this little committee to revamp the HPC why not someone suggested change to me I can make a political that doesn't mean that's we've got we've got a less so go ahead sorry and that that would that's just as simple as my recommendations it's it's it's not we don't want it we don't need it we obviously need something Rob can't do it all um just open the community get some young people on it I'm not gonna be down here take my news get some of those people on it what do they want their ancestry to look like years from now how do we do it you build it then show up in person and like tell us can we legally do this like that would be great constitutionally can we do it and I so you want to actually I'll just be sure I'm understanding yes that you're wanting to do this outside of the HPC.

Is that what you're saying here I'm Robin bring as many as we can get all the good ideas to do it before they before the board I know that's what I'm asking do we even need a board can code for this and ask all those kinds of questions to figure out what the best format for HPC to come forward because we already need something but a lot of us disagree with what that looks like and I don't need but I think our community does I think the business owners do it actually because we've been we've seen what doesn't work figure out what does work that's all I want it's that simple I've been asking the same thing with I've asked Rob like this a dozen times at least and I talked about what you put HPC forward look like the next step is you all like well how what do we do can we I wish Rob would have had that discussion with us well I wish you I didn't even know you were talking to Rob about it.

So Mr Mont I'm in his office once a week with business or something and the plan is only has come so far with him great stuff they're now a resource for us trying to use that and I give them 10 out of 10 it's really like this um so I appreciate your eagerness and urgency one reason I would not want to make a move and one reason I voted to table it is because the verbiage in this ordinance does not state that there needs to be a historic overlay building owner on it we might say we want one but doesn't say it I also think it should include a line that the planning and zoning director should be a part of it because if we have seven people and at least three of them have to possess this expertise then the heavy side of this commission could just be for random park county people because I mean it might not be that but we're only required to have three of these qualifying things and I think maybe you have three of those qualifying items one historic district overlay building owner that may be appointed by the downtown business group um and then I do think planning and zoning director needs to be listed as a member can I give you on these are my bad ideas and I'm I don't think I'm like this here but he's got the experience don't all is there is a huge difference between architects engineers and contractors that build things if the architects and the engineers give you the starting point of a project we need the people that are actually gonna have done this work before can even do it it's great there would be that on there too Adam I really is put it on head okay so Adam right now this reads we're gonna you can probably quote it at least three members must possess some expertise in the area of architecture engineering land use planning archaeology historic preservation or some related that's what the current ordinance says but like animation there's no mention of I know and I've already written P and Z director side and so I said if if we we need to get the board acknowledged first before we bring the community and talk about what the actual guidelines say whatever whatever reporting that we're all saying so these two discussions of the guidelines that they don't

these guys experience don't all is there is a huge difference between architects engineers and contractors that build things if the architects and the engineers can do the starting point of a project we need the people that are actually gonna have done this work before can even do it it's really care would be that on there too Adam areas let's put it on head okay so Adam right now this reads we're gonna you can probably quote it at least three members must possess some expertise in the area of architecture engineering land use planning archaeology historic preservation or some related to that's what the current ordinance says so I can imagine there's no engine of I know and I've already written P and Z directors if if we we need to get the board acknowledged first before we bring the community then talk about what the actual guidelines say whatever whatever reporting that does on stands that needs to be discussion substance of the guidelines that they don't like smart meetings I think I think we do know that I think it has more time and it's not hard and I want a two page probably not talking two page time here's what you can do what you can't do.

But it's that it needs to be that simple some of us are just not that smart um and I would love to see contractors concrete is there going to say you can even afford to do that that's a big one it's great to say we need bubble glass but we probably can't find it in the point so it's possible to be the we're on the options things like that like I said I'm not the one there's other people better qualified definitely more charismatic in the brain and boo it's all that's all I want to represent and do the picture my opinion is much more important than this so I think we're all working on that's it I think a lot of the churches are working on the food section I said I think that the city is a great organize those efforts and let's just make sure there's nobody goes on thank you so you said it used in the food thing um I go to two churches um screw and then I come to Bill Street um just had something uh unless I'm calls with somebody like things says well I mean they have claws and everything I guess well and that's what I'm saying if the city would be willing to be the rally point kind of help organize there's a lot of people doing a lot of good things right now but like I said we can make sure it's getting to the right place today today they today they need to meet so we brought me tomorrow they'll be out of meeting and they're gonna be out of red and I don't I mean I just don't know and Adam Diana sits on represents the city on the council of churches so you might in the morning tag things a little bit and see what's going on where we need to develop and it could be problems organized it's all right that was my thing that's all of the place I mean I think everybody needs all the help they can get to solve this I know everybody's doing a lot of good stuff for organizing maybe the city's got the capacity to do it.

Okay anything else while I've got you up here how are your buildings coming and what what's it look like um question answer here um so we are probably are you making progress I guess is what I'm asking uh yes um very very slowly um the apartments upstairs are are all finished uh we've got to get to the side I work with the restoration specialist to see if we can't fix the logo for the side and that original um a lot of people know we have dramatically change the plan but unfortunately my hands have been tied and all over i mean we're pretty much I didn't I didn't know how to progress with the situation that we were in and we I think our nearing our resolution and that kind of good uh and I think that we have some great new opportunity well um I just have to conclude one piece of business so I can go on to the next we get asked a lot we did how people are very pleased with the way the corner is looking right now looks great and the project that has everything's kind of together and where do we think and it I promise it needs to get more than you can imagine um but there is one two guys that are on separate days hardwood's finished upstairs all the cabinets and own department but don't as the planning zone department so yeah I have a building permit to uh you know new and ask we're trying to figure out how to rework things and what we do the canopy um I'm done to have that answers um sorry I don't have better news but I do I think there's some business on the process thank you okay commission what do you want to do do you want to vote tonight to organize a committee do you want us to take a little more time and maybe even have discussion among ourselves first um what is the pleasure of this commission relation to what whether they would change hpc I stand by my motion to table it I think the um section one needs to be lists to the appointments yeah I think we can uh work internally take all the uh information that's given here work internally let's make some recommendations and go forward with that is there anything being held up like windows or anything by the HPC not happening at the moment because that's the only reason not that I'm aware of but no Rob has been doing his best to show you the burden of I think Rob comes in on the conversation

Yeah, I think we can uh work internally, take all the uh information that's given here, work internally.

Let's make some recommendations and go forward with that.

Is there anything being held up like windows or anything by the HPC not happening at the moment?

Because that's the only reason not that I'm aware of, but Rob has been good at all of the burden of I think Rob comes in on the conversation and go from there.

Right.

We might even put together internal committee with Rob and the commissioner too.

Sure, yeah, I think that's where we can start.

Let's let's make uh and I'll make that motion if we needed doing we need a motion to do it internally.

I don't know why we would go ahead and do one.

Do you want to do one?

Just in case okay.

I'm gonna make a motion that we organize an internal committee.

Um comprise including the planning director, um, property and or business owners and the other things mentioned in the ordinance uh for discussion to be brought back at a date in the near future with recommendations.

Is there a second?

Second second by uh Commissioner Chanel, any more discussion all in favor?

Aye, any opposed, but I like to all right.

Motion carries.

Okay, we'll now move to comments from uh all of our crew, which would be the commissioners first.

Commissioner Chenault, you have anything for tonight?

No, ma'am.

Okay, Commissioner Strode.

I just want to thank public works again.

If you all know this, we started putting up Christmas yesterday, and we have um come up with some extra money thanks to Jo Allen and some other people, but to add to our Christmas decorations.

So um, I hope you all will be pleased with them.

Um, if it wasn't for public works, we wouldn't have them.

And Patty Columbia made a lot of the new bows on her own.

She wanted to do it, and uh she's very concerned about a Christmas tree at the courthouse, and I told her she needs to talk to the judge.

That's a little bit out of our area.

Bushes are going in tomorrow um with the boxes, and right now I'm not putting any boxes in the block that we've just done.

We're gonna leave it clean because we have an awful lot of landscaping in there anyway.

So we're gonna leave that to the Brian.

Thanks a million.

I really appreciate it so much.

And um, Adam is so right, there are a lot of people hurting it, not only our community but everywhere.

I know we have a blessing box right on the grounds of our church, and we fill it up every day and it's empty by that night.

So um, there are quite a few those throughout the city too.

So I'm free things immediately work to get better.

Encourage everybody to do what they can to help uh people in need, and remember operation happiness is coming up.

So if you can volunteer or do anything to help them, that will be a huge event this year.

Commissioner Tool.

Comments, I just I find it odd.

I just learned that the city is represented on the association of churches.

Um, I hope if that is in fact the case, that then there is a step up for the food assistance.

Um I questioned some things about uh invocations in the meetings when I first joined.

Uh I just find it a little odd, but more so um I would like the city of Winchester to turn Facebook comments back on.

I understand how silly that is to say.

Um, the White House has Facebook comments on, and I'm sure there's plenty of ugly things said on that.

Um, we don't need to be concerned with responding to them.

I think that's the last thing we need to do, but I think for example, and this is not to call anyone out because I know someone helps with the page, and I know that it's been transitioned at least during my time on the commission.

Um, but for example, there's a post about Halloween decorations and how cool it would be to have information in one common place of where you could find Halloween decorations.

Well, it would have been, I'm sure there'd be more feedback if there had just been Facebook on it rather than having to go email someone.

I think it lacks transparency, and I think it shows that we want to say what we want to say, but we don't want to hear what people have to say.

I think comments need to be turned back on.

City manager.

It's a there's pros and cons, and um when you have a lot of uh misinformation on Facebook, people will say things without knowing facts, but it got down to uh where our employees were being called out, and um that's not good for employees crap.

We can delete those, and I feel like legally you can't delete um specific comments, it's either all or nothing.

And we should put feelings aside um and just leave it.

So I think we um decided to do it all um just because um it was just getting nasty, it really was.

Um and that's reflective of what this community is about.

I said I think that's reflective of what this community is feeling right now.

I understand I don't want anyone bullied through our Facebook page.

Um and I'm an elected official as opposed to someone who's living this job and life day in and day out, but I think that transparency is something we are lacking.

But people I don't do Facebook, so my question is can't people put it on their own pages?

Right, they can share it to their own pages, they can say whatever uh on their own page when they share it, so it's not in the and then they can share it from their page.

Is that what you're saying?

Yes, exactly.

Um so we're not restricting anybody to comment on it if they share it on their page, and um legally Facebook is not um a public forum.

If somebody needs to uh say something, they have the meeting here, they've got email, they've got the phone, and um there's other opportunities for voices to be heard.

Let's also make sure responding to messages.

I don't expect my messages to get responded to.

I was very much left on read, but I hope that other people aren't being left on read when I send so I'm saying I sent a message like so I can email, right?

But I'm on Facebook and I saw a post and I wanted comments turned on because at the time when I looked at this about a month ago, 48 of our most recent posts, like five of them had comments on the ones that I guess would have been the feel good comments.

Um so I sent a message to whomever or however that's tracked to saying, you know, I would like to see the comments turned on, you know, when is that gonna happen?

And I can tell someone read it because you can see a little icon, but nobody ever responded.

And I think that someone else mentioned this evening, not feeling like they were responded to, and even if we don't have the answer they want or an answer at all, um, I do think you know both sides of communication need to be open.

And I think that if uh your comment wasn't answered, it was probably uh I'll take the blame for that.

I mean because I can see that as I mean, I know that we talk all the time, so I very much expected to not have an answer, but that's all that's just that I thought comments should be on.

That's all thank you.

Do you have anything as city manager for comments?

I just wanted to um remind everyone that we're having the veterans day um celebration for the memorial.

11, 11 at 11.

11, 11 and 11.

I'll drove by there today, and the sod is on the ground, and it looked really good.

Be down on Broadway, and we had uh one person come in and buy two more bricks today, so there's still bricks available.

Okay, anything else?

Bruce, anything else?

That's all and Mr.

Dykman, do you have anything?

No, Mayor, I don't, thank you.

Okay, um, the only thing I want to do tonight is say thank you to community trust bank.

Um you know, our budget's been really tight this year, and the police department our officers work out a whole lot because they end up having to run chase criminals.

But I went to uh community trust bank and had a discussion with them, and they bought a treadmill for the police department because ours was completely worn out.

It was no good.

So um just want to you got two out of that?

Oh right.

Okay, and I just want to send a shout out to community trust for doing that.

We've had a lot of people step up lately.

Um to help out, you know.

What two years ago, you know, as you know, central bank contributed 20,000 dollars to so we could put a baby box in at the fire department.

Um at a later date in one of our other meetings.

I will mention uh some help we've had with Christmas decorations and the amount of right around six thousand dollars that I've talked to people and they said I want to help.

And um, so we'll talk about that later in thank yous.

But I did want to of the guys using it in the gals.

Okay, absolutely.

If there's two, are you running next to them?

Yeah, he's running right beside them.

Okay, anything else from the commission community.

It is a giving very giving okay.

If that I'll take a motion to adjourn and a motion by Commissioner Tool.

Is there a second?

Second by Commissioner Chenolph.

Any discussion?

All in favor, aye.

Aye.

Okay, thank you everyone for being here.

We're now adjourned.