Public Meetings - Leesburg, Virginia

The Leesburg Airport Commission convened with a full quorum (except Commissioner Tom Saxon) to review the hangar mural project, receive a Leesburg Air Show update, discuss development concepts for the South Parcel, hear staff and committee reports, and then move into a closed session. Note: The raw transcript opens with the chair stating, "Today's Wednesday, July 8th, 2026," which conflicts with the meeting date provided for this summary (July 31, 2026); this discrepancy is noted rather than resolved. Consent Calendar - The agenda was adopted as amended: reports would be heard before the closed session rather than after it. The motion carried by voice vote. - The meeting minutes from the previous month were adopted by voice vote. - No amendments or updates were offered. Discussion Items - Hangar Mural (Old Business): Fundraising remains in progress. The next parallel step is to appear before Town Council, whose approval or denial will kick off the actual project; council is likely to handle it on the consent agenda. Staff noted ongoing coordination on which council meeting to attend. - Leesburg Air Show Update: Staff presented the booked performer lineup, noting it is "probably overbooked" given that acts sometimes drop out. Confirmed performers include Flying Circus (jumpers and a wing walker; contract signed), Kevin Russo and the Jersey Jerks (T-6 Texans, solo plus formation), returning regular Scott Francis, Mark Meredith (Chipmunk), Rooster Schmidtle (either his Pitts or new bright yellow Sukhoi, pending maintenance), RJ Gritter (a two-place Decathlon-type and his comedy Cub act), and Warbird Thunder (more T-6s, returning for a third year). Staff are still working military outreach (e.g., F-35, CH-53) through event staff member Corey, with no commitments yet. A paid DC-3 and a Bamboo Bomber (wooden WWII-era Cessna) are coming; a state Icon light-sport amphibian educational display is unconfirmed; the Smithsonian is planning a kid-oriented booth. Ground plans include pushing based aircraft off the ramp to the south end to create a clean, supervised ramp and improving bus and pedestrian flow. A live band was discussed but is difficult to fit into the compressed schedule (gates at 11 a.m., RC demonstration at 12:30, flying at 1 p.m., show over by 4 p.m.). The RC group has committed again. - South Parcel Concept Discussion: Staff described the roughly 2–3 acre site south of the fuel farm and South Ramp, noting historical fill that needs removal or recompaction, an already-obtained environmental approval, and an active pursuit of a state grant for design scoping. Three conceptual options were presented: (1) all tie-downs (45 shown), deemed unrealistic because no auto parking was included; (2) six 60x60 box hangars tucked into the corner with tie-downs and a few parking spots; and (3) a 200x125 corporate hangar (capable of holding at least two Gulfstreams) plus box hangars, leaving little room for tie-downs. T-hangars were noted as a poor fit for the narrowing site. Commissioner discussion favored the flexibility of 60x60 box hangars (better suited than the existing 55s for King Airs and light jets), raised concerns about shared/partnered hangar use and aircraft movement when leases do not permit subletting, and suggested sacrificing a few tie-downs for a self-serve fuel turn-around area. Staff noted the master plan already locates self-serve fuel at the existing south tie-downs, which is far cheaper than building it elsewhere (avoiding roughly a half-million-dollar cost). One commissioner said he would rather pay an extra 50 cents per gallon than self-serve, while others noted field demand for the option. Multiple commissioners supported using the South Parcel for tie-downs to free up main ramp space for transient aircraft. Staff will take the input back to the engineer and return with revised concepts. - Fly-In Club Gathering Update: A club event is scheduled for September 16–20. The club recently posted its agenda, and 13 people have already signed up, most of them flying in; staff estimate 7–10 aircraft. The group will use airport facilities for a meeting room and patio cookout, and aircraft may be parked on grass due to ramp constraints. A proposed Smokehouse pancake fly-in on September 19 was discussed and deemed likely to conflict with the club aircraft being on site; the idea was set aside. - Reports: Control tower development — 900 pages of engineering documents were received; $2.1 million was received for tower design (paying EXP), and $4 million in 100% FAA funding was awarded toward partial construction; more fundraising will still be needed. Rules/regulations/standards update remains on hold. Master plan — Delta Consultants have kicked off the analysis; no status yet. Operations data — Commissioner Mike built an ADS-B-based dashboard (running less than a month) tracking landings, takeoffs, touch-and-goes, aircraft types, runway usage, winds, and tower hours, to be cross-checked against FAA tower counts and used for noise-abatement and tax discussions. Government affairs — Town Council is again asking about aircraft personal property tax; staff will build a package before the next budget summit, including regional airport tax rates, town 2025/2026 budget data, prior historical work, and quotes from pilots and airport residents; commissioners were asked to contribute tail numbers and fuel data to show potential economic impact. Airport operations — tower at 50% design; parallel taxiway design 60% complete; runway pavement rehab was pushed to the following Monday due to weather (a test strip passed); security fence completed; South End environmental approval obtained; the airport finished the budget year over revenues and under expenditures; the T-hangar waitlist will reopen in the coming weeks, with a lottery planned for the initial application window; one tie-down is available. June operations totaled just over 9,100 (approximately 9,170), flat versus last year but up 7% year-to-date. Noise complaints have ticked up, primarily from Evergreen Meadows (northward takeoffs) and Village Walk (aircraft circling on downwind for spacing); there were no late-night touch-and-goes. Key Outcomes - Agenda adopted as amended; prior month's minutes adopted. - Air show performer lineup and grounds plan reviewed; staff continue outreach for military and static displays. - South Parcel: Commission gave preliminary direction favoring a flexible tie-down/box-hangar concept, with self-serve fuel kept at the existing lower-cost south tie-down location. Staff will refine concepts with the engineer and return. - The September 19 Smokehouse pancake fly-in was flagged as conflicting with the club gathering and will not be pursued for that date. - Staff were directed to compile an aircraft-tax information package for Town Council ahead of the budget summit, incorporating data contributions from commissioners. - The Commission passed a motion to move into closed session pursuant to the applicable Virginia code provision; the public portion of the recording ended there.

The Leesburg Airport Commission met on July 31, 2026. The meeting opened with a vote to certify that matters discussed in closed session complied with Virginia Freedom of Information Act exemptions. The commission then discussed an update regarding a server purchase and outlined a timeline for a decision on a pending matter involving a town attorney review. No public comments were received. The meeting adjourned after setting the next meeting date. Discussion Items - Closed Session Certification: The commission voted on a motion to certify, under Section 2.23712 of the Code of Virginia, that only public business matters exempt from open meeting requirements were discussed in the closed meeting. The motion passed via roll call vote with all members voting in favor. - Server Update: A member noted that a server option was slightly cheaper than the "Winchester Solves server," referencing a cost comparison. - Pending Matter Timeline: Commissioner Travis outlined the plan for a decision on an issue that has been under discussion. The commission will hold one more session with the town attorney to gain clarity on a 1987-related matter. They then plan to meet on August 5th for a commission session to finalize a recommendation to the town council. The council is scheduled to vote on the item at their August 25th meeting. Key Outcomes - Certification Vote: Unanimous approval to certify the closed session as compliant with FOIA. - Next Steps: A special commission session is scheduled for August 5, 2026 (rescheduled from August 12) to finalize the recommendation. The town council will consider the recommendation on August 25, 2026. - Adjournment: The meeting ended with a motion to adjourn, seconded, and passed unanimously.

The Leesburg Town Council met on July 28, 2026, at 7:00 p.m. in the Council Chamber to conduct regular business, including approvals of minutes, a consent agenda, a resolution on wayfinding signs, a public hearing on a new towing advisory board, and public comments on short-term rental concerns. Consent Calendar - Minutes: Approved work session minutes of July 13, 2026 (5-0-1); regular session minutes of July 14, 2026 (6-0-1); regular session minutes of July 15, 2026 (5-0-1). Council Member Wilt was absent from the July 13 and July 15 meetings. - Adopting Meeting Agenda: Approved 6-0-1. - Consent Agenda Items (12A-I): Approved unanimously with one abstention (5-0-1). Items included: - Airport Air Traffic Control Tower Project - Construction Grant Agreement - Traffic Signal Safety Improvements - Task Order Authorization - Award of Cooperative Participation Agreements to Apple Ford, Inc. and Sheehy Ford of Richmond, Inc. - Authorization to Negotiate and Acquire Property Rights for the Plaza Street Sidewalk Project (25303) - Supplemental Appropriation and Contract Award for Stormwater Utility Development Task Order - LAWS Fee Waiver Request - Appointment to the Board of Architectural Review – Lucas Mason - Appointment to the Parks and Recreation Commission – Sara Menninger (sponsored by Council Member Krukowski) Public Comments & Testimony - Three residents spoke on short-term rental (Airbnb) issues in historic downtown Leesburg: - Trisha Smith (209 South Street SE): Cited Virginia Code 15.2-983 to argue the town has full authority to regulate short-term rentals through zoning, contrary to claims of state preemption. She reported property damage from an adjacent Airbnb (door slamming into her house) and stated that Airbnb operators often do not know the community. She requested a residency requirement, on-site parking requirement, and residential permit parking on South and Royal Streets. - Tracy Jefferson (219 South Street SE): Reported that she has been unable to park in front of her home more often than not due to Airbnb guests, including a wedding party that generated nine cars. She supported more stringent regulations and permit parking. - Elizabeth Storms (208 South Street SE): Expressed support for the previous speakers, noting parking congestion and disruptive behavior from Airbnb guests. She advocated for permit parking for residents. Discussion Items - Wayfinding Signs (Resolution): Council Member Steinberg presented a resolution to approve new wayfinding signs downtown and remove damaged or aged signs, funded by the Amazon fund balance at a cost of $251,000. The resolution passed 5-1. - Public Hearing – Amending Chapter 2 to Add Section 2-234 (Leesburg Police Directed Tow Advisory Board): Staff presented the background: on June 23, 2026, the council appointed five members to the advisory board (two law enforcement officers, two tow company representatives, and one citizen) to evaluate whether police-directed towing should be regulated by ordinance or contract and to propose language. The proposed code amendment formalizes the board. During discussion, Council Member Wilt asked whether the board could also regulate private tow rates. The town attorney confirmed the council has the authority to regulate private tow rates under state code, and a towing advisory board is a prerequisite. Council directed staff to place discussion of private tow rate caps on a future agenda. The ordinance was approved 6-0-1. Key Outcomes - Consent Agenda Approved: 5-0-1 with one abstention. - Wayfinding Signs Resolution Approved: 5-1. - Tow Advisory Board Ordinance Approved: 6-0-1. - Next Steps: The zoning ordinance rewrite will continue to address short-term rental regulations. Town Manager Dentley announced that a proposal to expand residential parking within downtown boundaries will be presented at the September 21, 2026 work session, with a potential public hearing in the fall. - Closed Session: Council voted 6-0-1 to enter closed session for the purpose of discussion relating to the hiring of a town manager (per Va. Code § 2.2-3711(A)(1)). - Future Meeting: The next regular meeting is scheduled for August 24-25, 2026.

This work session covered three major items: wayfinding signage, the 2027 General Assembly legislative program, and a review of the zoning ordinance rewrite for Article III (use regulations). The council also approved a proclamation request and discussed future agenda topics, including an e-bike work session. The meeting concluded with a closed session for ongoing litigation. Discussion Items - Wayfinding Signage (Presenters: Doug Wagner, Russell Seymour): Staff presented three options for replacing aging and damaged wayfinding signs. Option 1: full refresh with new design for 74 signs ($529,000). Option 2: replace only 26 damaged/incorrect signs using current design ($171,000). Option 3: replace only downtown signs with new design (estimated cost not specified, but assumed similar to option 1 portion). The Planning Commission recommended Option 3 on May 14, 2026. Council discussed funding from data center revenue or unassigned fund balance, and the need to remove signs in poor condition. Three council members expressed support for Option 3, enough to advance it. Staff will prepare a resolution for the next regular meeting. No funding is currently allocated; council will need to decide on a funding source. - 2027 General Assembly Legislative Program (Presenter: Keith Markel): Staff presented a streamlined draft with seven categories. Additions included: supporting attainable housing options, data center tax consistency, procurement clarification between maintenance and construction, and several general position statements on collective bargaining. Council members offered additional requests: adding the Town of Leesburg as a voting member of the Northern Virginia Transportation Authority (NVTA), petitioning the state to prohibit secrecy/NDAs in project approvals, increasing maximum fines for code violations, requesting funding for local government solar projects, and studying options for e-bike/scooter regulation. Council also discussed removing the size threshold for collective bargaining (disagreement remained). Staff will incorporate feedback and bring a revised program to the August work session for further discussion and potential adoption. - Review of Zoning Ordinance Rewrite Article III: Use Regulations (Presenter: James David): Staff introduced a character-based use category system to replace the current list of specific uses, providing more flexibility. The draft includes use tables with permitted (P), limited (L), and special exception (S and M) designations. Key points included: new manufactured home provisions required by state law, multifamily dwelling limit of 5 units by right in the DT district (planning commission recommendation vs. staff’s 10), short-term rental regulations with a 185-day operator occupancy requirement, new live-work unit standards, and updated data center use standards. Council members raised questions about flex space, parking for live-work units, the use of generators and battery backups for data centers, and the number of “L” designations reducing public input. Council agreed to move to Article 4 (development standards) at the August meeting and identified several topics for deep-dive sessions (flex space, permissibility levels, short-term rentals/lodging, live-work parking, and data center generator/battery/TA (tier) regulations). Key Outcomes - Wayfinding: Council supported Option 3 (downtown only with new design) with three votes; staff to draft a resolution for the next regular meeting, potentially using data center or unassigned fund balance. - Legislative Program: Staff will revise the draft to include council suggestions (NVTA, NDA, fines, solar, e-bikes) and bring back to the August work session for further review and a final vote. - Zoning Ordinance Rewrite: Council agreed to proceed to Article 4 (development standards) at the August work session. Several deep-dive topics were noted for future discussion. - Proclamation: Approved a request from the Junior League of Northern Virginia for “Find the Good Day” on September 17, 2026, with presentation on September 8. - Future Topics: Council agreed to schedule a future work session on e-bike safety and enforcement. - Closed Session: Council voted to enter a closed session for ongoing litigation, followed by a certification motion.

The Leesburg Performing Arts Commission met on July 23, 2026, at 1:30 PM UTC to discuss and vote on several upcoming events and projects, including the Music of George Washington concert, a Music & Memory program for seniors, and the Mistletoe Market. The meeting included public testimony, multiple votes, and procedural updates. Consent Calendar - Approval to allow Commissioner Marjorie to participate electronically was moved and seconded, passing with a vote of 4 in favor, 0 against, and 1 abstention (4-0-1). - The agenda was adopted unanimously. - Minutes from the previous meeting were amended to include Marjorie as an attendee and then approved (vote result not specified but passed). Public Comments & Testimony - Harry Lavell and Martha Washington impersonator: The impersonator (who portrays Martha Washington for 26 years in Alexandria) offered to volunteer as Martha Washington at the upcoming Music of George Washington concert. She noted that her husband would accompany her as a Revolutionary soldier carrying a musket (without ammunition). She expressed willingness to greet guests and participate during intermission. No charge for services. - Brendan Murphy: A resident of 20 years and candidate for Leesburg Town Council in November 2026, introduced himself and shared his background as a retired federal employee and volunteer. Discussion Items - Music of George Washington Concert (Event Date Not Specified): - Coordination for the proclamation to be read by Mayor Burke at 2:30 PM on the day of the concert. Motion passed to schedule the proclamation at 2:30. - Motion passed to add Martha Washington (the impersonator) to the program as an official greeter, and to include her husband as her escort/bodyguard in Revolutionary soldier attire. - Discussion on printed materials: A motion passed to create a poster (via easel) and print 100–150 single-page, double-sided programs, to be drafted by a commissioner and distributed before the concert. - Logistics: Mark Earshy (St. James music director) will have keys and be on site; commissioner will hand off proclamation and programs. No formal motion on printed materials for audience handouts was needed beyond the program vote. - Music & Memory Program (Seniors): - Commissioner Marjorie reported that the event may not be possible at private senior facilities due to public space requirements; alternative is to host at the Leesburg Senior Center, which is open to the public. - She is researching transportation of seniors and revised call to artists. A motion passed to postpone further discussion and voting to the September 2026 meeting to allow more time for planning. - Mistletoe Market (December 2026): - Discussion about whether the Leesburg Movement organization still wants the commission to provide entertainment. Commissioner will contact Tony to confirm. A suggestion to invite a Leesburg Movement representative to the next meeting was discussed but no motion made. - A motion was made and passed to approve a call to artists for the Mistletoe Market, pending confirmation of dates, times, and location from Leesburg Movement. The call will be finalized by Commissioner Kaylee, including boilerplate language and budget details (up to $1,200 for entertainment and $2,000 for equipment, consistent with previous year). - Selection Handbook and Bylaws: - Discussion on proposed changes to the artist selection handbook and the commission structure (adding a parliamentarian). A motion passed to table further discussion to the August 2026 meeting. Key Outcomes - Approved electronic participation for Commissioner Marjorie (4-0-1). - Adopted agenda and amended minutes. - Voted to add Martha Washington and her Revolutionary soldier escort to the Music of George Washington concert. - Voted to schedule proclamation at 2:30 PM on concert day. - Voted to produce a poster and 100–150 printed programs for the concert. - Postponed Music & Memory program discussion to September 2026 meeting. - Approved a call to artists for Mistletoe Market, subject to Leesburg Movement confirmation. - Tabled selection handbook discussion to August 2026 meeting. - Meeting adjourned at approximately 6:32 PM.

The Leesburg Tree Commission met on July 22, 2026, at 7:00 PM. Commissioners present: John Groupis, Frank Schneid, Katie Acton, Phil Marshall, Alexander, Fred, Pearl, Brad. Tara Holt was absent. The meeting covered approval of prior records, public comments, proposed redesign of the Mom's Apple Pie garden, development of a historic tree walk mobile app, public outreach strategies, a new state ordinance on urban tree canopy, and other commissioner initiatives. Consent Calendar - Approval of Agenda: Motion made, seconded, and unanimously approved (6-0, with Tara absent). - Approval of Minutes (June 23, 2026): Motion made, seconded, and unanimously approved. Public Comments & Testimony - Brendan Burke (candidate for Leesburg Town Council) introduced himself. He is a retired 21-year Navy veteran and federal employee, living in Low Crest. He expressed love for Leesburg and noted he has been visiting boards and commissions in preparation for his campaign. Commissioners asked about his qualifications and his neighborhood. No action was taken. Discussion Items - Adopter Spot (Mom's Apple Pie Garden) Redesign: Staff (Melissa) presented a proposed plant palette of native cultivars to replace the current garden. The existing red maple tree in the middle is unhealthy and may need removal. Commissioners discussed maintenance responsibilities, soil amendments, and potential replacement trees (e.g., a "Leesburg tree" or red cedar). No decision was made; the matter was deferred to the September meeting. Commissioners were asked to provide design feedback to staff beforehand. - Tree Walk App Development: Commissioner Earl reported that QR codes for the historic tree walk can be developed using Virginia Tech Dendrology resources. One dogwood tree on the tour is dead and needs removal/replacement. He will bring revised stake and grave plate for review at the next meeting. The brochure reprint is pending vendor availability. Research with the historic library for app content is ongoing. Missing trees in the loop (numbers 17 and 21) were discussed; property owners have invested in signs, so alternatives like black locust and black walnut are being considered. - Public Outreach Report: Commissioner Frank shared his experience at an open house where he promoted tree awareness. He found widespread ignorance about tree benefits. He proposed a regular "tip of the week" or monthly tip via the town's social media and hoped to work with staffer Leah. Commissioners supported the idea and noted that the town's website and existing pamphlets could be leveraged. No formal vote. - State Ordinance Survey on Forest Land and Urban Tree Canopy Conservation: Staff (Melissa) informed the commission that the Virginia Department of Forestry is soliciting feedback on enabling legislation for tree canopy conservation. The town will use this to update its zoning ordinance. Discussion highlighted that the legislation does not mandate preservation, placing the burden on the town to propose alternatives to developers who clear sites. The ordinance allows a tree fund and multipliers for preserving existing canopy. No commission action was taken. - Commissioner Comments: - Phil proposed a school engagement program (e.g., "fourth grade foresters") to teach children about tree care. He noted that trees planted at Harper Park and North Star High School have died, and he is coordinating with LCPS maintenance. - Alex proposed using GIS canopy maps to identify planting opportunities, especially in low-canopy areas like Plaza Street corridor and near the airport. He noted tree equity concerns and suggested the commission "chip away" at opportunities. - Frank mentioned a 10-year canopy report from 2015 is due for 2025 and suggested media coverage. He also reported a dead dogwood at 210 North K Street (a street tree) and proposed replacing it with a native oak due to the property's historic significance. Key Outcomes - Adopter Spot redesign deferred to September 2026 meeting; staff to prepare bid package for fall work. - Tree Walk App: Earl to present revised materials at next meeting; replacement of dead dogwood tree to be pursued. - Public outreach: Frank to connect with Leah on implementing a recurring tree tip feature; no formal approval needed. - State ordinance survey: No commission action; noted as informational. - Next meeting: August 18, 2026 (regularly scheduled, no summer break). - Motion to adjourn was made, seconded, and approved.

The meeting covered a range of operational and planning topics, including approval of previous minutes, updates on facility maintenance and park projects, and detailed planning for a 2027 pickleball tournament. Commissioners also discussed a financial report, the status of the master plan update, and a forthcoming ribbon-cutting event at Veterans Park. Consent Calendar - Approval of Minutes: The minutes from the June 7, 2026 meeting were approved without objection. Discussion Items - Commission Member Comments: - Commissioner Alex raised concerns about the lack of transparency in recent public notifications about a private event at a facility and requested clearer communication. - Commissioner Alex noted that registration receipts are informative but no follow-up welcome emails are sent before programs (e.g., nature camp). A request was made to add a templated welcome email to improve customer service. - Discussion of the July 4th parade and fireworks: The decision to cancel the parade due to weather was acknowledged as difficult but necessary; fireworks were reported as excellent. Commissioner Alex thanked staff for fireworks and noted that many families had prepared floats in vain. - Update on fitness center equipment: The majority of weight and selectorized equipment will be replaced after July 1 (winter timeframe), but bench repairs are a separate maintenance item awaiting vendor selection. Commissioner Alex noted that some damaged equipment was missed in a previous inventory. - A noise complaint involving a treadmill runner and a patron who prefers silence was discussed; staff are aware and have visited the facility. - Parking lot re-painting is scheduled for August and will include directional arrows to improve traffic flow. However, some drivers ignore markings, creating safety risks during camp drop-off. - Master Plan Update: - The draft word document for the master plan update was received on July 15. The document will be distributed to commissioners by the end of the week. It will then go through other commissions for comment before city council presentation, likely in a couple of months. The delay was attributed to a consultant change. - CIP Project Update: - Veterans Park ribbon cutting tentatively set for August 26, 2026 at 5:00 PM, pending contractor confirmation. Parking will be at the elementary school with shuttles to the site; the event includes a ceremonial boat launch with the mayor and chair. - Pickleball courts at the new park are projected to open late September to early October 2026. Fence posts are in place, parking lot is laid out. - Rock Spring Park: Funding approved for fencing, tree work along Loudoun Street, and passive trail work near the stream; similar style to Ida Lee Park. - Pickleball Tournament Planning: - Commissioner Russ presented a QR code for a tournament web page. The group considered 2027 dates: April 3 (rain date April 10) or May 8 (rain date May 15). The May date was chosen because spring break (March 27) and Mother's Day (May 9) were conflicts. Commissioner noted a wedding on May 15 (rain date) but agreed to proceed. - Format: Recommended pool play followed by single elimination; capping at 24 teams with five courts (estimated nine-hour day). Commissioners discussed brief but lively debate on category breakdown: some favored mixed doubles open and masters by age; others preferred skill-level divisions (beginner, intermediate, advanced) to attract more participants. No final decision was reached; further discussion will occur at the next meeting. - Staff noted that tournament format must be defined before advertising in the RecTrac system to limit registration by category and set min/max participants. - Awards and administration: Commissioners asked about “meeting” rules if more than two commissioners attend as volunteers; staff advised they cannot discuss work but can administer. Promotional items (whistles) were shown with a printing error. - Director’s Report: - Financial report: Revenue down compared to last year, attributed in part to competition from new Ashburn facility and Crunch Fitness; expects cycle back up in 12–18 months. - Life jackets vendor email was dismissed as spam. - Commissioner Alex reported a missing t-shirt lost during a hot trip to New York. - Other Business: - Commissioner Russ volunteered to design tournament format using USA Pickleball guidelines and offered to recruit local experienced volunteers for tournament management. - Commissioner noted upcoming absences: Rich will miss two of the next six meetings; bidding for a replacement will occur in September. Key Outcomes - Approval: Minutes of June 7, 2026 approved. - Making of a date: Pickleball tournament set for May 8, 2027 with rain date May 15, 2027. - Next steps: Commissioners to research tournament format and categories; further discussion scheduled for the next meeting. - Timeline: Draft master plan update to be distributed by end of week; veterans park ribbon cutting on August 26 (tentative); pickleball court opening late September/early October; Rock Spring Park improvements in play. - No formal votes recorded; decisions were made by consensus.

The Leesburg Planning Commission met on July 16, 2026, for a work session focused on the 2026 Virginia General Assembly legislative wrap-up and lessons learned from the zoning ordinance rewrite process. The meeting was called to order with five members present, a quorum. Commissioner Robinson was absent due to illness, and Commissioner Canton was also absent. The agenda was adopted unanimously, and the minutes of the June 4, 2026 meeting were approved with one abstention. No public petitioners signed up. Discussion Items 2026 VA General Assembly Legislative Wrap-Up Deputy Town Attorney Newton presented an overview of new state legislation requiring amendments to the Town's zoning ordinance. Key topics included: - Accessory Dwelling Units (ADUs) – SB 531: Effective July 1, 2027. Requires localities to allow ADUs as a permitted accessory use in single-family residential districts. Limits development standards localities may impose (e.g., no more stringent than primary dwelling). Town must adopt a compliant ordinance by July 2027; using the zoning rewrite is recommended. - Minimum Off-Street Parking Requirements – HB 888: Effective July 1, 2026. Requires localities over 20,000 population to adopt an administrative review process for reducing minimum parking requirements by at least 20% for residential, multifamily, and mixed-use projects. Town must develop eligibility criteria and procedures. - Data Centers and High Energy Use Facilities – SB 94: Requires applicants for legislative approvals (rezonings, special exceptions) for facilities requiring 100+ megawatts to submit site assessments (sound profile on nearby residences/schools) and utility provider information. Town must adopt compliant criteria. - Affordable Housing on Religious/Nonprofit Property – HB 1279: Effective January 1, 2027; expires January 1, 2031. Allows religious or nonprofit organizations that have owned property for at least five years to develop affordable housing by-right, subject to affordability and development standards (e.g., at least 60% affordable, 30-year affordability period). Town must adopt ordinance by January 2027. - Expedited Administrative Approval for Affordable Housing – Discretionary: New state code enables localities to create an expedited process for qualifying affordable housing projects. The commission chose to postpone consideration of this optional item to focus on mandatory items. - Solar Facilities – Amendments to State Code: Requires localities to allow ground-mounted solar facilities (1+ MW) by special exception, with specific criteria (fencing, decommissioning, etc.). Also addresses solar canopies in parking lots (optional for locality, effective July 2027). Town must establish a compliant special exception process. - Comprehensive Plans – Social Determinants of Health: Encourages use of data on social determinants of health when updating comprehensive plans. No action needed. - Small Lot Residential Zoning: New state code limits minimum lot area to 3,000 sq ft and minimum lot width to 30 ft in certain residential districts; requires coordinated standards. Future implementation noted. Commissioners asked clarifying questions on applicability, definitions, and interaction with existing ordinances. Deputy Director Boschur confirmed that staff will track county affordable housing program changes and that optional items (expedited affordable housing and separate attainable housing program) were deferred to avoid overburdening the current rewrite. Zoning Ordinance: Lessons Learned The commission held a discussion on the process used for the comprehensive zoning ordinance rewrite. Staff and commissioners shared observations: - The straw poll approach was effective for moving items forward but could have been used more aggressively to quickly pass uncontroversial sections. - Public outreach could be improved by creating targeted, digestible communications (e.g., short videos, articles in local media) explaining how zoning changes affect residents and businesses, particularly for residential vs. commercial districts. - The online feedback system was useful but received mostly developer input; better resident engagement is needed. - The overall process (section-by-section review, deep dives, public hearings) was considered effective, though time-consuming. Commissioners appreciated staff's heavy lifting and the flexibility to adjust the schedule. No formal action was taken; the discussion will continue at the next meeting, with written comments also welcome. Key Outcomes - The commission unanimously approved a motion to initiate amendments to the zoning ordinance to implement four mandatory legislative items: SB 531 (ADUs), HB 888 (parking reductions), SB 94 (data centers), and HB 1279 (affordable housing on religious/nonprofit property). The motion specifically excluded two optional items (expedited affordable housing approval and separate affordable housing program) to focus on mandatory changes. - Staff will present draft amendments for commission review at upcoming meetings (August 6, September 3, and September 17, 2026). - The lessons learned discussion will be continued, with additional input from absent commissioners, to refine future large-scale ordinance revision processes.

A long meeting starting at 6:00 PM in Council Chambers, 25 West Market Street, Leesburg, VA. The Board considered a full agenda including consent items, new cases in the H-1 Historic District, and deferred cases. Chair Helen Aikman presided with members Tom O'Neill (Vice Chair), Julie Pastor (Parliamentarian), Don Scheuerman, Judd Futo, Rick Brown, and JP Andrews (joining later). The meeting adjourned at approximately 11:00 PM. Consent Calendar - TLHPR2026-0021 (201 Town Branch Terrace SW) – Window and door replacements approved with conditions (paint to match existing trim, door color). - TLHPR2026-0028 (100 Robinson Mill Plaza SE) – Car wash updates approved. A public comment from Matt Klusas (spelled K-L-U-S-A-S) expressing interest in purchasing the property did not affect the architectural review. Both items were approved unanimously (5-0-2 with two absences) as part of the consent agenda after a brief public hearing. Public Comments & Testimony - Matt Klusas (River Creek neighborhood) – Spoke during the consent agenda regarding the car wash, asking about potential acquisition. The applicant’s representative later clarified no objection to approval, so the item remained on consent. - Channel Evanson (117 Maher Terrace) – Asked about window color and front door details for 201 Town Branch, which were addressed by staff. - Suzanne Larkins (3 Royal Street SE) – Spoke on both 7 and 9 Royal Street cases, arguing against the proposals due to zoning violations, roof line changes, parking, and cumulative impact on historic character. - Kathleen Pose (11 Royal Street) – Focused on preservation issues, specifically opposing raising the roof line of 9 Royal Street, noting it would permanently alter a defining historic feature. She also referenced an affidavit and newspaper article about the properties being used as whole-house rentals for Hotel Berg. - Maurice S. Blythe (Providence Baptist Church) – Expressed concern about noise from the proposed barn and pool area at 9 Royal Street, asking the owner to respect church activities. - Additional written public comments were received for 10 Memorial Drive NW and other items. Discussion Items - TLHPR2026-0027 (220 Town Branch Terrace SW) – Window replacements (vinyl, one-over-one instead of two-over-two) approved with condition that no textured glass (waterfall glass) be used for the bathroom window. The board recommended the applicant keep the existing stained glass or use clear glass with interior film. Approved 5-0-2. - TLHPR2026-0022 (17 South King Street, Kilwins Signage) – After extensive discussion, the board approved a modified version: a wall sign of 10 square feet (version two) with Kilwins name and flourishes, a projecting sign hung from the existing bracket (as used by Rouge), and window signs with white letters and maroon outline (no maroon background). The findings noted the building’s unusual architecture (1960s overhang, asymmetry) justified the larger wall sign. Approved 5-1-1 (Brown opposed, Andrews abstained). - TLHPR2026-0024 (10 Memorial Drive NW, Paint and Windows) – The applicant proposed a full black-and-white color scheme, replacement windows (Anderson 400 vinyl clad, six-over-six or two-over-two patterns), and other changes. The board strongly objected to the all-black palette (porch columns, railings, windows) and preferred wood or fiberglass windows with three-part simulated divided light. The item was deferred to the August 3 work session; the applicant was asked to provide historical photos of black windows in Leesburg and consider alternatives. - TLHPR2026-0025 (9 Morven Park Road NW, Gable Shake Siding and Roof) – The applicant wanted to replace wood shake siding with cement fiber siding (faux grain). The board approved a condition-based solution: replace the shake with smooth horizontal lap siding of a different width to differentiate the gable from the rest of the house. Staff will approve the final reveal. The roof replacement in-kind was also approved. Motion passed 7-0. - TLHPR2026-0026 (301 South King Street, Front Porch Board Replacements and Screens) – The board approved screening the second-story front porch (with metal framing installed interior to the columns and railings) and replacing the wood floor with a wood product (e.g., thermally modified wood, ePay, or Trex with picture framing if chosen). The finding cited the porch’s location as a side balcony rather than a primary front porch, and that the changes are reversible. Approved 6-0-1 (Scheuerman recused). - TLHPR2026-0014 (206 East Market Street, Mixed Use New Construction) – Reviewed as a deferred case. The applicant submitted updated plans on the day of the meeting. The board discussed major issues: rear elevation bay divisions, rooftop equipment screening, awnings (metal awning acceptable, but canvas awnings need to be less repetitive), fenestration patterns (faux windows, Juliet balconies should be windows), and the waterline issue. The board deferred to the August 3 work session, requesting updated plans and material cut sheets. - TLHPR2026-0018 (7 Royal Street SE, Addition) – The applicant proposed a side addition, rear porch, roof-top HVAC, front parking, pool, and other site improvements. The board expressed concerns about: rooftop equipment (should be on ground), parking relocation (front parking violates guidelines), the knee wall and shutters making the two properties look like a campus, and the overall scale. The item was deferred to August 3. - TLHPR2026-0019 (9 Royal Street SE, Addition) – The application included a large two-story addition, raising the original roof line, a large accessory structure (barn), and other changes. The board strongly opposed raising the roof (a defining historic feature), and found the barn too large and the design too similar to 7 Royal Street. The applicant was advised to scale down the barn, lower the roof, and better differentiate the two properties. Deferred to August 3. Key Outcomes - Approved on consent: 201 Town Branch Terrace SW (window/door replacements) and 100 Robinson Mill Plaza SE (car wash updates). - Approved after discussion: 220 Town Branch Terrace SW (windows, condition no textured glass); 17 South King Street (Kilwins signage with modifications); 9 Morven Park Road NW (roof and siding replacement with condition to use smooth lap siding); 301 South King Street (porch screening and floor replacement with wood product or Trex with conditions). - Deferred to August 3 work session: 10 Memorial Drive NW (paint and windows); 206 East Market Street (mixed use); 7 Royal Street SE (addition); 9 Royal Street SE (addition). - New Business: The Board discussed drafting a letter to Town Council regarding the proposed demolition/relocation of a contributing historic house on Mort Street, emphasizing the approval process and the significance of the structure. A draft will be reviewed at the August 3 meeting. - Staff Announcements: The JARB awards date is tentatively September 24 (or 17) at Morven Park Coach House. The historic district survey status was updated; some deliverables are missing, and the consultant has changed firms. Board members noted the need to address contractual issues. - Member Disclosures: Don Scheuerman recused from 301 South King Street and 7 Royal Street. Rick Brown recused from 206 East Market Street, 7 Royal Street, and 9 Royal Street. Judd Futo attended his last meeting (moving to Vienna, Austria). The board thanked him for his service.