That's always good to be VA.

Were you not member?

It's the same.

Okay, well, it is 6.58.

I'm gonna call to order the June 3rd meeting for the independent community policing review board.

And we could do the roll call, please.

Susan Burke here.

He is out because of work.

Is that a town?

Gino Tool?

Here.

Never Porter here.

Alexa Stuckhouse here.

And Jules Matt.

Jules, if I could have you read the introduction and board's purpose, please.

Sure.

The creation of the independent community policy review board started with Alexandria City Council Resolution 2050 on June 9, 2020, which condemned police brutality and system racism.

Reaffirmed a Black Life Martyr and advocate for justice system reform.

The resolution emphasizes CDU for the community through action and accountability.

On April 17, 2021, the council adopted an audience to create the ICPRD, effective July 1, 2020.

And establish the office of the Alexandria Dependent Police Policy Audio AIPA.

The what purpose?

The ICPID is it is an eight-member board focus on enhancing trust and legitimacy between the police, city leadership, and the public.

Evaluate policing um policies and practices and recommend reform to address discriminatory practices and inequity and to improve public safety.

Thank you.

I'm not sure to operate your jump up.

Second.

All in favor.

Aye.

Aye.

Opposed.

Alexis.

Okay, we can move on to the approval of the minutes from the May 6th meeting.

There are no suggestions for edits.

I motion for approval of the minutes from May 6th 3.6.

Aye.

Opposed.

A accepted and approved.

I'd like to go ahead and move to public comments.

Good evening.

Good evening.

How are you?

I am hoping to hear a.

I'm sorry, I don't want to interrupt you, but should is she okay to speak from there or do you does she need to move?

Um I think we can see her.

We can see her just by the screen.

Okay, perfect.

Okay, I just wanted to make sure you were visible.

I'm sorry, go right away.

Okay.

I'm hoping to hear a public hearing date.

So that's the reason.

One of the reasons that uh I'm here tonight.

And um I was also on wrong that you all were giving material to look at and I'm hoping if you are the material too.

And that's all I have to say.

Thank you.

Thank you for being here.

Um Ashley, were there any other listed folks for comments?

Um there is one other person that entered.

We don't have them registered as a public comment, um, commenter, but there is one other person that is on.

Is there anyone online that wishes to give public comments at this time?

Okay.

Right now we're going to talk a little bit about the Alexander Police Department training update from Board Member Hot Tool and Tommy Gay.

Yeah, good evening.

We met as a group with uh Sasha.

The I guess she's the chief of staff of the Alexandria Police, and she suggested that we do this year's training in October and November and have Dr.

Engel come and speak in October and November, and that would cover the kind of training where we get information.

Uh I think they call transparency training.

That was Chris's phrase.

And then look to January to move to February to have more hands-on type of training.

Uh, and again, that would be a four-hour training, likely on a weekend.

Does that capture it?

Yeah, that's quite close.

Thank you.

So instead of doing the eight hours in one day seated, they would come to us for two of our meetings, and then in January would be the more tactical answer.

And they'll have a guest, the guest speaker, Dr.

Engel will speak on uh October and November.

Okay, great.

Um I have any questions?

Yes.

I have a question.

I don't believe we have a minimum number of hours that we have to be trained.

That's what Sasha indicated to us, so that's why we landed on four hours.

Okay, that I just want to assure because I know last year we had to certify our training hours at the end of the year, and so I want to make sure this won't impact.

Yeah, it's not there's no set amount of hours either in the ordinance or the MOU.

So for the police training.

Did they say they give you any type of more formalized agenda or specific topics that I know you had mentioned some last time?

Yeah, this is the the topics that they gave us for uh that Dr.

Engel's been working with them and collecting data and analyzing that data on um I'll read it into the record.

Bill Foundational Literacy and Police Performance Data, understand how metrics and analytics inform policy and tactics, key topics would be traffic stop data, use of forced data, calls for service, and then uh understanding how race, gender, and disparities are analyzed and interpreted, quarterly and annual third party review of departmental data, constitutional policing practices, and then the key topics would be stop rates by stop rates by race and ethnicity, search rates and hit rates, post stop outcomes warnings, citations, arrest, and a current review of the APD data.

Good answer.

Yeah, thank you.

Um so will we get the data from Alexandria perhaps before the training?

Uh we can we can ask for that to answer idea for that.

Um I'm gonna follow up once if we've agreed to this model for the training for this year, then I will get it a hold of Sasha and I can ask her to give us some of the data before that meeting so we can digest it before it okay.

And do we have a sense of who from sorry I didn't wait to be?

Do we have a sense of who from the police department will be there?

Will we have an opportunity to speak with the chief?

Uh she did not indicate that.

Dr.

Engel is the person that's collecting and given this data, and there's this other person, and their name escapes me.

Dr.

Engel is working with somebody else on Red Julie's name.

Yeah, you didn't screw me as well.

Yeah, I'm not sure if she said it.

But it's not the chief person.

I did say that uh the chief has met with us when we get an OPR briefing for the past three or four years, whether it was Don Hayes, Chief Hayes, subsequently uh Pedroso, who's the interim, and then that uh Chief McGuire was supposed to meet with us and did not because something came up the evening that he was supposed to come, but it was in conjunction with the Office of Professional Responsibilities presentation.

I did mention that to her, so yes.

So I will just point out we use and they and APD used as well that training opportunity, particularly when we did the eight-hour one, but even when we to as as also opportunity to meet and mingle and have various discussions during the during the breaks and uh you know they provided food and then we would talk to them and just be able also to use that as a get-to-know type session so that we would have uh a working relationship with them, not just on on a training level.

So then I'm not opposed to you know to miss to Dr.

Engel and what and the other person who's going to be doing the training.

My question would be will there still be any APD presence during the training so that we can continue to have that opportunity to or maybe I would suggest that even if the main trainer is Dr.

Engel and the other person that they still provide the chief the chief chief used to come through, and then the assistant chief advisor that they still be a part of the training.

They don't have an official role and provide any information.

Uh well I we surely mentioned the chief several times, Jules call and uh I will mention it again.

Um, and I'm not sure uh who in the police department that Dr.

Engel liaison's with, but certainly that person should be at this training too.

Like who is her counterpart who's she working with to get the data and analyze it and give it to you know hopefully it's someone from the executive staff, right?

So I'll follow up and I'll defer to the to the board chair.

Yeah, they're we we'll invite them to our training, but maybe that's an idea just to be sure that they understand we are open to our continued relationship building that we were doing, and that we use that opportunity for training to at least get to know the various aspects of the folks that because they've changed obviously over time, and we haven't been trained this year, so we haven't met you know, we've met some, but using that opportunity for that.

Would it make it easier if we trained there in the police department versus here?

This is going to be a part of our regular meeting, Daryl and so I don't know, I don't know the answer to that.

So sorry.

Go on.

So there is this is the first part of the training, so four hours with Dr.

Engle, but then there's that back end where we that's gonna be attacked, right?

Right.

And so I guess what I was pointing out is we've already so that would be next year.

Right, right.

Like this year, right here, we saw uh officer John East, yes.

We saw the OBR.

And I'm trying to think who else we've actually seen, but normally we see them during the training.

So since we didn't have it, basically a whole year would have gone past.

We haven't seen the G.

Um.

So that's usually our opportunity to do that.

So that's why I was saying, even though we're doing this four hours or whatever we're doing, we still need our interactive opportunity with them.

As I said, I'll defer to chair to see they're supposed to be training up, so why would we we be inviting them?

But formal invite is appropriate.

Yeah, formal invites appropriate.

Can I ask also what you said that you all mentioned the chief a couple of times?

What was the response?

How did that when you spoke with with her about the chief coming or us having the opportunity or coming just to either the training or to any hearing, uh any meetings?

I think uh get correct if I'm wrong, I think that when you mentioned that to the chief.

I mean to the stats.

She the first question that she asked was um what we actually want to talk about.

With the chief to all be the subject and have a date.

So we were just like, you know, usually we would achieve the board, you know, the winter should be the board and uh the chief.

She said that she cannot advise the chief to come and just discuss about anything we've done, and you probably actually know.

So that's what she actually said to us.

So how about the order?

Yeah, I think we mentioned that, right, Jane?

Yeah, we mentioned that as well, but she would actually really firm on that.

Like I can unhab the chief, you know, double cheer we got and called that if you have something meaningful to actually talk about, send me that, I get a new and then we can uh you know uh have the chief, you know, uh maybe it's your guests.

Yeah, yes, and to just add more context to that.

That was for the chief coming to the to your meeting in a public meeting.

She then said that board members are going to contact her to schedule two on tunes or one-on-ones with Chief McGuire.

I'm not sure if that was said, but I wanted to put that together.

Yeah, yeah, that was one of the things.

So, in lieu of his presence at a meeting, we can two at a time or one-on-one on and actually like meet up, meet with him.

Yes, through by scheduling um a meeting through her yeah.

Did she was it did she seem open to him coming to a meeting if an agenda or particular items were provided if you knew what the discussion was?

Was that the was that the yeah, I think she would.

There's a bit of gatekeeping.

Yeah, exactly.

That's which of staff is you know, the gatekeeper for your time.

Yeah, she just wanted to make sure that we do have a think it in fact would be appropriate.

Any other questions, comments about the APD training or time with the chief?

Anyone?

Okay, let's move on to item number eight, the public hearing date discussion.

Um I think everyone is aware that we have been attempting to get not just the date, but we've got to get everyone's calendars to coincide.

We've got to get access to the location for the public hearing, which is Dell Pepper.

And I think we have been able to settle on a date that it all lines up where everyone's schedule is available, the room is available, staff is available.

And correct me if I'm wrong, June 29th.

Yes.

That's a Monday.

That is a Monday, June 29th from 6 p.m.

to 9 30 p.m.

Dell Pepper Community Center.

It is in the city council room in which they hold public hearings.

And I'll share more about where you can find the information when I get back.

Okay.

So I know that everyone on the board responded and to the poll and actually provided that that date was convenient for everyone.

Has there been any change in anyone's schedule where that date now is not available or you are not available?

Okay.

So I'd like a motion that the public hearing will be on 6.29 at 6 p.m.

I make a motion that we have our public hearing.

Um schedule for June 29th, beginning at 6 p.m.

Del Pracenter in Alexandria, Virginia.

Second.

All in favor, aye.

Opposed.

Okay, so we have an approved date for our first public hearing in the Tucker case on 629 to 6 p.m.

Okay, moving on to item number nine, the audio update time.

Can I stay here so I'm not like all in the camera space?

Okay, fine.

As long as you can do that.

Yes, yes.

Sounds good.

All right.

So good evening, members of the ICPRB and members of the Tucker family.

Um I'm Amarata Kumara.

I'm the director of the office of the Independent Policing Auditor.

Um, I want to begin with providing some updates on our critical incidents that we have before us before moving into administrative and community engagement updates.

And so I'll start with the Alan Tucker matter.

Tonight the board voted to hold its public hearing and review of the administrative investigation into the death of Alan Tucker, who died while in police custody on August 15th, 2025.

Uh that public hearing for those of you online who may have missed it, will be June 29th, 2026 at the Dell Pepper Community Center.

It is in West End Alexandria right off Bauergard Street.

Um, it will be from 6 p.m.

to 9 30 p.m.

There will be a virtual option available for those of you who want to be online.

Um, and and honestly, before I move on, I do want to just take a moment to pause um and hold space, look at each one of you and ask that you look at each other as well as I as I say this.

Um, because I'm I'm a proud member of this team, and I want to say that.

Um, when I think about where we began, um, or where I began, because many of you on this board have been here for years prior to this moment.

Um we were fighting over ordinance language, um there was a sudden transition period with uh the passing of Miss Neal.

We built relationships with the city attorney, and now outside council that we've retained um the election of Miss Porter as the new board chair, even though she has just joined.

Um you know, the list kind of goes on and on about the things we've been through.

Um, and even the members who we've lost who who still have a lasting impact on this board.

I just want to say um that it is an honor to be a part of this team.

Um it is an honor to be a part of this team with the board with Ashley with our city partners.

Um we may not always agree, we may get sidetracked sometimes as we learn about the MOU and its implementation in real time.

Um, but we are finding a way to work together.

I'm sorry.

Is there I'm so sorry?

There's a real box.

Oh, no way.

Look at I'm gonna scream like you call it.

All right, so no, they can't see you now.

She have to do that.

I literally refused.

You have to say that he's gonna go ahead.

We will ask your mouth while you talk.

I'm sorry, I know it was a pen cap that you're pointing.

All right, all right.

So this is what I'm trying to say.

He wants to be it all go about this.

I'm trying to say that it is important that we have reached this milestone, even though through tragedy, even though through um just stress and trauma and the time that we've given to it, it is a milestone, and I want to give the proper recognition to it.

And so thank you all for taking this matter seriously.

Thank you to the family for staying engaged.

Um, and we look forward to seeing you all on the 29th.

Um back to our preparation for the Tucker hearing on May 13th.

Um, I shared confidential materials with you all to aid your review.

Um I met with you all, and I met with nearly every board member uh to answer their questions and receive feedback.

Um based on those discussions.

I am making some final revisions and will share the confidential documents once more uh with with the board and its attorney.

Um my goal is to recirculate those materials uh with the approved updates uh by this Friday.

If I do need more time, I am asking for grace, and I will surely use the weekend to get them to you by Monday.

Um, but that is my goal.

And so looking at the public hearing date, here's a timeline for our public announcements and to get the public informed.

I'm gonna sit down now.

Yeah.

Um we'll tell you if he's come forward.

Thanks, thanks.

Um June 4th, which is tomorrow, now that we've made the official announcement.

I'm clicking it.

You can't just look into space.

You're fine.

You ought to announce the road.

Um so on June 4th, which is tomorrow, we will update the city calendar and the websites uh with this information, meaning the public hearing date, and then formally notify and also invite members of city council who have been waiting for this.

Um Monday, June 8th, that will be our first press release.

There'll be two press releases, so that'll be one of two, and it'll confirm the dates of the public release of the auditors' report as well as the public hearing.

There will be instructions on how to uh sign up for public comment as well as a virtual link will be provided with that uh uh announcement.

Once the auditor's report is released on June 22nd, that is a week before the hearing.

Uh, that's in accordance with how city council releases their materials prior to public hearings, and so my report will go public following a discussion with the family on June 22nd.

Um that will be our second also press release saying the auditor's report has been public, reminder for the public hearing date, and here's where you can sign up for uh public comment, and here's where you can find the report as well.

I do think that it's worth our time exploring sort of like a dress rehearsal or uh time for us to get together in the actual building at Dell Pepper to feel it out, um give Deborah a chance to sort of you work with some of the language she'll need to commence the meeting, and so I'm looking at the dates of June 24th through the 26th.

If it doesn't work for you, especially you, Deborah, I need I would like for you to let me know, and I we can maybe schedule another time.

Um and then, of course, that very next week we have the public hearing at the Dell Pepper Community Center.

Um so in addition to the report itself, Ashley's working on some additional materials about our office and about the board, because this will be the first time the public is can is interact.

Many of the public might be interacting with the board and the auditors.

So it's not only an opportunity to engage, but it's an opportunity to learn about what we do in full, not just critical incidents, but we take complaints, and here's how you file one.

Um so all of those materials are in the works now.

Thank you to Ashley.

Just to not interrupt, but um, I'm also working with OCCE, which is our communication.

Can you speak up just a little bit?

I'm also working with OCE, OCCE to create a fillable PDF document and have that accessible in case anybody wants to mail in a form.

Currently, we only have a form that is online for people to use on their mobile device or a computer.

Um, and so in speaking with um our communications department as well as city manager's office, they've wanted us to explore a document that could be filled out, printed and filled out and mailed in.

So we are working to facilitate that currently as well before the public hearing, so that we can have those available for individuals as well.

So the office of community, I mean sorry, office of communications and community engagement is OCC.

Um so would those be for people that are unable to be present, so those comments or questions would be right by someone or in general, they're not just for the public hearing, they're gonna be available online for anybody, but they wanted to have them available before the public hearing just as a deadline for us to be able to generate them.

Um, but it is in general just for anything and also to be ADA compliant as well.

Okay.

Okay, like um we don't want anyone to feel like they can't give you all their feedback if they can't make it that day, or if they have another scene schedule, then they can't make it online.

So anything we receive before or even during, we'll surely give it to you all for your full assessment or for your full picture.

Um question, yeah.

Um in English or possibility of also having Spanish or other the goal is to have them translatable.

So our online documents they can be translated because they're online.

Anyone has the ability to take their internet if you're using like Google Chrome and translate that website.

This document itself will start out in English, and the city itself has translation um services, so we can have it translated into the I think if there's six, yeah.

There's six that we typically can have our documents translated into, it will start it as English, but our goal is to have all of our documents and literature translated into all of these major transit um translations.

All right, and so as a reminder to everyone listening online, the public hearing is an opportunity um for the public to not just get the presentation of the auditor's report and um see me engage with you all, but it is their uh chance to participate in public comment and then view the board's discussion and deliberations on on the Tucker matter.

Um so without any further questions on Tucker, I can move on to our uh most recent uh uh critical ones then.

Are there any other questions?

Yes, sorry.

I just wanted to clarify.

I thought you said when you were talking it would be until 9 30.

Six to nine thirty, but it's we it was six to nine, correct?

Six or nine thirty six to nine thirty.

I thought the recent is close at nine.

It's not that the rec centers at the Delta.

Your Delta, but community centers.

Oh no, well, I mean city council meetings go to 12 1 a.m.

sometimes.

So I think it would have an end uh date and end time.

So for seconds, and because I think the motion could then move a certain time that's correct, right?

Perhaps we need to just go back and revise that to say it starts at 6 30.

Oh, is it six to nine thirty or six to six thirty to nine?

Okay, six thirty to nine.

Okay, so then we need to say six to nine thirty.

Okay, my bad.

That's yeah, so we will need that motion.

Um we would I'll make it a I'll revise it.

Okay, thank you.

Yeah, all right.

Good case.

So um on the officer involved shootings that have to be.

So let's go.

I'm sorry, let's just do it.

We need a motion to amend the uh thank you.

So the previous motion okay.

I make a motion to amend the um public hearing date and time.

The date is June 29th from 6:30 to 9 p.m.

second done.

All in favor?

Aye.

Any opposed?

Okay.

So June 29th, 6:30 to 9 p.m.

That's correct.

Yes, 6 30 to 9 p.m.

And Ron, before you go forward, for your dress rehearsal date, if that is going to work and you do have a date in mind, that is something that we need to coordinate very quickly.

If we're going to do it at Del Pepper simply because of the scheduling.

Yeah, I mean, I think that we should, I think it's worth our time.

And so whenever we can get in, you said the 24th.

I think I don't know that we need we don't need to motion that, but I think if you all send out another poll again with the availability on those days, so if there's a I mean there's a meeting of the public of the board, that would be public notice because we're not we're not all going either.

You're not requiring ourselves.

No, it's not required, but I do think that at least Deborah should go.

Um secretary, you know what I mean?

If if you need to come in separately and we we coordinate your dress rehearsal, that's good.

So even if we've been waiting in the hall, you're saying and not all in all room at the same time.

It's gonna make me a little uncomfortable.

Um I think we're figuring this out.

Uh yeah, we but we can figure it out.

Can I jump in?

Please.

Sorry.

Um, if there's more than two of you and there's any um public business that's going to be discussed, and I we'll be frank, I find it hard to believe that there won't be if you're going to be discussing in any way the Tucker case.

I even think even the process in which this hearing is going to happen, I would consider that public business.

And you it would have to be noticed.

I don't even think there's any harm about noticing it anyways.

Okay.

Even when we have council that go to public events, it's noticed.

It's not necessarily noticeable meeting, but it is notice that more than two members of council will be there.

Yeah.

Okay.

So once once we know who's attending, how many people are coming, right?

You can determine if that is required or necessary.

Cool.

Cool.

So that's what I'm saying.

Questions, comments from anyone on the board.

She said she if they have more than two people from city council going to an event, it is noticed.

But it's not noticed as a meeting.

Correct, Megan, isn't that what you said?

Any time that that there is a concern that public business could be discussed.

It is notice as to what the event is.

And that it's an open.

I don't know if they they would call it a public hearing.

I'd have to look at the language, but it has to be noticed.

And by notice you mean like putting it up on the side.

Like published, like so that people are aware that more than two people will be.

Yes.

Well, let's wait.

Have you finished did you?

I'm just trying to I I'm not arguing with the notice requirement.

I just want to know what is noticeed as.

What's the other alternative that city council you notice as a I'll have to look at it?

I can follow up email.

Thank you.

Thank you, Millionaire.

Yeah, yeah, of course.

Sorry, I think I just forgot my first point.

But my understanding is in terms of what the definition of meeting is.

If there are more than three of us, it's a meeting.

So in terms of notice, I think it's gonna be even if we were to say it's not a meeting, it's by the spoiler requirement, it's a meeting.

So perhaps we could just be very clear in the notice or meeting for purposes of walk through or staging of public hearing.

Not staging, but walk through.

Yeah.

Yeah.

Okay.

And you're interested in what they call it.

Yeah, she says she'd follow up.

I'm I'd be interested too.

That was my first point just to because I can't see the screen.

I assume that's Megan.

Yes, that's remaining.

That's the main talking.

Yes.

Yeah.

Okay.

And so uh moving on to the May 18th officer involved shooting.

Um the office was notified, or the office being me, I was notified by the chief of police and city manager Parjan um following the officer-involved shooting on May 18th.

Um we are continuing to monitor the developments um as they become available.

Uh however, we are very much in the early stages of things.

Um so at this time, the criminal investigation led by the CERP team, the critical incident response team, it remains ongoing, and they will be sort of the lead timeline.

Um the auditors administrative review will begin after the criminal investigation is completed and upon uh receiving all necessary investigative materials uh once they become available based on our governing documents as well as our established practice.

So oh I'm sorry, do I get asked can ask?

Yes, so I want to be sure this time we can CERT gives you your report or whatever that you get the finalized version that they tell you somehow no this is the or they may write it on there or they do something.

Yeah, so to clarify it wasn't CERT, it was OPR this time.

But it that is uh that has been clarified.

Um I'm doing them monthly now, and so that's something that we've discussed that length, and so we shouldn't have that issue again.

Uh I would I would addition to that um we are gonna be reviewing the MOU right to firm the timeline to that will be done before these timelines may kick in.

So once the criminal case is declined, and it goes to the OPR, yes.

Can we be an auditor in the board have an email that says this is the date by which we're gonna count the MOU days, whether they be business days, so that we we're not sitting here going, well, what date was that?

You know, so that we have it, you know, maybe Suzanne will just send an email to to the chief to the OPR to us, and this is the date where the criminal case was declined, and we're starting the MOU timeline of 60.

I think it says business days in the MOU right now.

Yeah, I did that that's a great point.

I mean, one of the things I brought up in the chief meeting um last week was we are now in a position where we have another critical incident before the MOU review date is happening.

Now the MOU review date begins after July 1st, because that's when it was enacted, and council is expecting us to review it in full.

But I wanted to ask at least two board members that are interested to join the committees just as we did last time and going through the MOU and sort of picking up the issues that need to be the issues that need to be ironed out too.

Yes.

Well when do you need those board members?

I would say let's oh good.

Would you you would yeah?

Okay, and I think Suzanne has got to be included in that as well because she's already been keeping kind of an ongoing list.

Well, sorry, I think this was supposed to be for later, but can I just interject here?

So I started the process, and I have asked individually like feedback during maybe for one thing I've tried to do, and I apologize, I haven't gotten as far as I wanted.

I'm trying to create a document where we've got the ordinance, you know, next to the MOU so that we can see section by section where the language may differ.

So I would be happy to continue working on this again.

My apologies, I haven't gotten further along.

Um, but it just so you're aware it's something I start because that's just a way like my brain can sort of see where the differences are.

Oh, yeah, I I mean that decision will be left up to me.

I'll leave it to the board to decide which when do you want those two things?

I would say by July 1st.

Okay.

By July 1st, because that's when I need to send over dates to the department and everything like that.

So if I know you all and your availability by then I could use that.

Umfic shooting.

Can we step back for just a second?

Yeah.

Regarding the MOU, could you give them the time of day that you all are going to be meeting?

Will it be the same that you met last time or will it be different?

I think it'll depend on on schedules this time.

So I it it won't it'll depend on I think it will be during the work day because that's when everyone is in.

Yeah.

Um, but as for when, if it's the morning, afternoon, or late afternoon, we can be flexible on that.

Okay.

Just now uh Chris uh Lewis and I said on last time and it went from like 12 to 13, and it was like once a week, so like every Monday, 12 to 130, we met on September.

Oh yeah.

Okay, and so any other comments about the MOU review.

Okay, yeah.

Thank you.

No, no, no problem.

Um so with the May 18th officer involved shooting.

I have prepared a draft public statement.

I don't um plan to release it until after the Tucker public hearing, though.

I think it's important that we mean you the board, the auditor, and the public stay focused on Mr.

Tucker.

Um he deserves our under or continued honestly undivided attention, and so after that um I will get back with you all on sort of the release timeline for that, but it'll also depend on how much information I have by then.

Um so I'll continue to update the board as information becomes available.

And so that covers the investigation piece.

Um moving on to the administrative things and and community engagement.

Um the office is preparing our annual report, it's due to council by June 23rd this uh year, and that day I will also I I've been docketed to give city council an update on my auditors report, and so I wanted to share that with you all.

It'd be nice to see some friendly faces in the room as I sort of sit there and highlight the auditors' year.

This is not the board's annual report.

You all have your annual report due in September.

I go in front of council twice a year, June and December, and so in December, I will cover your annual report and share that with council.

Did you say June or since sorry?

In in December, I will cover the uh board's annual report, which is released in September.

But June 23rd, you will be before then your that's a Tuesday.

Yes, it's a Tuesday with my update.

Okay, so we're welcome to come through that.

Yes, you are welcome to come.

Can we send that out?

Can you send it out?

Yes, yes, on account.

It's also at the Dell Pepper Center.

Yes.

Thank you.

It's at the Dell Pepper Center.

I believe it starts at seven that day.

Um and then so community engagement.

Um last time I I mentioned that later this month we're going to be involved in the city's Juneteenth celebration.

Um, so addition to sort of staffing uh the table, um, the office and the board will also host the community listening session that focuses on policing in Alexandria.

And so the session the way I see it, it will begin with sort of a brief uh presentation that highlights the work of the auditor and the board in our complaint process.

Then we will take a step back, and I think transitioning to maybe facilitated questions to help prompt um sort of a public comment style uh meeting would be uh would be good.

So I I see it as presentation, and then there are sort of pre-selected questions about policing in Alexandria that we can ask the the audience to come up and sort of share their experiences with, and then we hold the discussion as a board and as an auditor.

Um and so to support this effort, I'm asking for board member volunteers for the day, really.

Um whether two board members, whether we break this up every two hours with the tabling, so the event starts at noon and it goes to six o'clock.

We are going to be holding our community listening session from 4:30 to 6, and so we will need at least two volunteers at the table from 12 to 4.

I will be there the entire day.

Okay, and so I don't know if you all want to split it up as like uh between 12 and 2, you have two members, and then two and four, you have another two members.

Um but obviously this is not mandatory, but it would be great to have your help that day.

Yes.

But this is partially the reason I was asking Megan the question earlier about what they notice it as when two city council or what they show up all they all show up at the same place.

Because they don't notice those events like that, I would think as meetings.

So if if she's noticing them, can our event because we're not this won't be discussing specifically ICPRB uh type information issues or information, um would it be noticed as something like that?

What she's talking about, how city council does it because when they show up in other words, you're trying to make a notice to let people know that we're together, but we're not wouldn't be discussing so that's what I'm trying to figure out.

I think it could be as simple as throwing it up on the city calendar and saying join us at Juneteenth for a community listening session, and and have and that'll be our next notice.

Yeah, that's so the only thing that was concerned me was because the when does the recording and the um videoing requirements?

That's what I that's why I was waiting on her to tell me that another way we could work around that is by having only two board members join me for the actual session, so that way we don't have to record and we don't have to go through that, but it will be here, and so we do have the owl available if we do need to record the meeting.

I don't know that that's recording that when people are sharing their own personal experiences and stories.

I just I'm not oh no, I don't know.

I don't know if people want to be on video sharing.

So if council members go to this event and people start telling them stories, we're not recording them as a city council.

Yeah, what are you noticing it as?

Oh, we're gonna be there, right?

Okay, okay, so we'd like to go to the next one.

But we're looking forward to Megan's response.

Yeah, I was gonna say that that might be another thing for Megan to look into, but I think I don't know.

I don't if we notice it, then we might have to record it.

So the other I think alternative is two board members are the ones that sort of help lead the discussion uh with me.

So when when we did have previous um community listening sessions, we did always notice them.

Um even when we did when we asked for two board members to be present, like when we did the eco festival and we only asked for two.

We did notice them because we want community members to come to them.

So even though we didn't have the requirement to, we still notice them.

Um so there is always that because we split we're still gonna put out that to the public.

Um so you still have that piece.

Um, so we have a meeting.

Correct, it's just noticed as an event as an event, right?

Which is different, yeah.

Yeah, so I couldn't just jump back then.

Yes, because again, I do think like with three or more people, we are supposed to be recorded, which is a good thing.

But if that's the if the city council is going to show up in all six.

And I know they don't notice that as a meeting, and it's not well.

That's what I'm just trying to figure out.

And I appreciate it.

I think we need to go to the next one.

It's it's noticed as whatever it's going to be.

So for like if you guys are going to meet before to go over the logistics for the public hearing before the Tucker matter, it the notice would say something like topics may include hearing procedures, agenda structure, technology.

It's it's more for the public to understand what the purpose of whatever the gathering is.

Well we need to reel, sorry.

That's that's what we're trying to get at.

So the the ordinance doesn't require like it.

I believe the Juneteenth event is isn't it outside Amiratu?

No, the listening session will be inside.

Inside.

Yeah.

To the best of our ability.

I mean, I think it's we don't have to if there's an issue with us being unable to do it.

I I guess we'd have to talk with ITM Ratu and figure out the ability for that to happen for recording to happen.

Um depending on what where the event is located.

Will it be required if we notice it together?

It's not the requirement.

I mean, if there's more than two individuals, it's for lack of a better term.

I know um I know you would prefer a different term.

For lack of a better term, it's a call at a public meeting, cut call it a public gathering.

Um it would have to be recorded if we have the ability to do that.

Whether that's video recording or auto audio recording, it's dependent on where the meeting takes place.

Um and the ability for us to be able to do that.

Okay.

Just for reference, I was looking at the ordinance and section two four two two five.

Oh, it's under other support from the city that says all public meetings of the board may be videotaped or audio taped when there's an inability for video recording.

Yeah.

All video audio audio recordings, the board's public meetings shall be made available to the public on the stage website.

So that's the only thing the ordinance says about it.

Okay.

Can we talk further?

Yeah, the run through or the logistical, you know, walk through for the hearing.

That sounds good.

Um for Juneteenth.

I think what I what I would like is if you all are available at all to table between noon and four that day to let me know sort of the the time interval that you can drop on.

When would you like to know if I unfortunately I'm out of town that weekend, so I won't be here.

I'm not able to support you were there last year, so we it was great.

And you were there the entire time.

It was the entire time.

It wasn't we were outside, yeah, because you were out with the NAACP.

Yes, you were out with NAACP.

It was time, but it was a great event.

So the fact that they're moving some of it inside is a good one.

Yes, and I do think we do have a table inside.

Let me double check, but I think we have a table inside and our event is inside.

I I thought it was sent by eight event.

I thought it was outside again.

Never mind.

When when do you want to know about when when would you like board members that are able to participate and their time, their availability, when would you like to know that by?

I would say no later than the top of that week, June 15th.

By June 50, yes.

Okay.

Please um remember to just send a reminder, like maybe a couple days ahead.

Yeah, people get busy.

So you know, just remember to to have your excuse me, have your office send out a reminder email uh with the slots, the time slots you're looking for.

If you could also maybe star the what's most needed, okay, right?

And I understand you may want people you know throughout, but but if you could you know make sure that it's identified when the actual discussion's gonna happen and when you would most like somebody so that we can make sure that we at least get that.

Yeah, I can give you a breakdown of what the event uh sort of the flow of the day.

Great and then I'll let maybe do a sign-up sheet.

Yeah, like a smart sheet sign up sheet.

All right, sounds good.

Great.

Any other questions, comments about gente?

About the walkthrough at Dell Pepper.

And then I think the all other two announcements that I well, the only other announcement that I have is the department sent out the notice for national night out.

Sorry, the little mouse just said that this was he ran back the other way, but he was kind of heading.

Um sorry it's he was on this way.

She was just like national night out, national night out, August 4th.

Um so I'm saying that.

So that Jean, um, for when we schedule our next follow-up meeting on training with Sasha, I think that'll be a good time to tackle that as well.

Was it am I correct in remembering that they said we cannot do ride along ride along does not count for that night if we are with an officer?

It did with Kim, so I'm no, it did not with him.

It did, it did.

Mine did.

Yeah, it did for 2015.

Did y'all tell Kim that that was a good one?

No, she recommended.

She was just that that's that does not we ain't got to make this up.

She told she said, so I don't know if you're not going to be able to speak to beyond the bathroom.

He's in a woman's bathroom.

That it doesn't count, right?

She saw her words.

Are you gonna go catch it?

No, he's in the women's restroom.

Just close the door.

Oh, yeah.

So now he's in there.

Okay.

Oh, yeah.

Is there some is there some hopefully it won't come out.

Thank you.

Let's just bring it back in.

Yes.

Is there some reason why it why would it not be?

I guess what is there some is it written somewhere?

I I think that this is this is it's tweaking?

Yeah, it is.

I'm sorry.

It's okay.

Um national night out, you're not going on ride-alongs with the officer to calls for service.

You're going to community events that have other vendors there, but they're not exactly you're not doing anything beyond going to the sites of national night out as for as opposed to a ride-along when you're sitting with an officer in their cruiser and you're responding to.

And you are responding to your display and you are responding to calls for service.

That is very different.

You you are getting a very different officer perspective on national night out.

You can ask them questions all you want, but the experiencing things in real time is different.

And so if you all, if you're saying that that's you know what I mean, what if you want it to count, and that's what you want your who said again?

I when I was what happened.

There's a there's a part one house.

Is that that one?

They just ran a little.

I'm so sorry.

Oh my god, how many of us that was close?

So we're let's bring it in and let's try to wrap it up.

Yes, okay.

I think that's a better option.

That is a different one, right?

If yes, that's a if I could just say let's bring it, let's bring it in.

If I could just say that my ride-along on um national night out was more eventful than any of the other ride-alongs I had.

I've spent hours with officers and there was never a call.

And so the few hours I was able to spend with an officer for national night out provided me much more information, intel and detail and conversation with the officer than the other nights that I did it when there was literally no call and we just rode around town looking at trees and birds.

Um happy to pass a law.

Look, I let's wrap it up.

I think that this is advice whether you all want to use it as your right.

I mean, I'm not gonna say it doesn't count.

Okay.

But I'm just I'm just putting it in.

I this is the first that is what I was told as a staff member is that you all don't receive the chief of staff said that, and she's only been there for three months.

We've been here for five years, and it's counted in three out of those five years.

Well, then I can look great.

Okay, so that's if you like it, I love it part of the night.

That's I yeah.

Um your update, any any other information on the update?

I'm just trying to be able to do that.

Well, that concludes my update.

And I'm sorry, I do have a couple of comments on my body.

Yes, not to prolong this, but one.

Um I know we forwarded an email to you with um a citizen's concern about a stop.

Yes, that citizen has been directed to our case management system.

I I called them directly and said this is how you file a complaint with our office, and that's where that's the stage that we're at.

Okay, so that that is being just if we if we're sending emails and just denies figure, like you know the status of those.

I understand, I understand.

The other complaint when I reached out to them, I told them this is how you file a complaint.

And they if they choose not to at that point, I don't want to publicly discuss what the allegations may or may not have been because they haven't followed.

And I I don't want to get into detail.

I just I guess my question around that then is if they if someone sends an email, is that not sufficient for a complaint?

I thought we sort of said they do not have to answer certain points of information, they have filed their concern.

Here's here's where it comes.

Our case management system houses everything.

It's a secure system, it's been vetted by IT.

Email is not email is just not.

And so no, like today we received a complaint where a man who's elderly could not figure out how to use our complaint system.

Did I tell him not to file the complaint?

No, I called him, I took the complaint over the phone, and I'm gonna input that information myself into the system.

And I make that clear with everyone hey, if you have an issue reaching our system, I can intake the information and input it myself.

But it does it does help for public reporting, for example, purposes to have all the information in one system that can then organize everything for our public facing dashboards.

And so that's why it's important that they use our complaint.

So is there a way for you to do that with this complaint too?

Is that the question?

The the question is I think I want to be very clear.

Like if I'm telling someone, I would think if they sent an email and said, here's XYZ that happened, here are my concerns, that they don't feel like they're not going to be heard if they don't go and fill out a second form.

No, I mean I make it very clear.

Hey, thank you for your email, and then I call if they if their email is detailed, such as the man who works for another oversight office, right?

They know the kinds of information to put in a complaint.

Your average um community member may not.

They may remember the officer's name, but they might not include the date or the time that it happened.

Right.

They might say it happened last summer.

Sorry.

So are you able to then reach out to this person that she's talking about that sent this email as you did for the elderly gentlemen?

I did.

I reached out to him, and when he didn't respond, I reached out to his supervisor.

Okay.

And so I think I've and no response.

And no, and no response yet.

Okay.

So I can't make people to investigate.

Right.

I don't have it's I don't have the information at this point.

Or I've not, I don't have the yet.

You didn't identify anybody who's in that complaint.

I I'm trying to remember, I remember to talk about like somewhat location.

I thought there was some tax.

I mean, I'm just not trying to detail enough to identify the person, and that I understand that perhaps another reach out would be appropriate.

I mean, I've I've already done two.

Well, one to him and one to his supervisor with him CC'd, you know, and and also saying, like I can call you.

I've I've given all the options.

This is what would it hurt saying to do another reach out.

It won't, it wouldn't hurt anything, but I'm at the same time, right?

I want you all to understand that I'm I'm dealing with so many different things.

And so I have get I I just want to make it clear that I have given this complaint the just time and you know what I mean, effort that it deserves in responding to this person.

Um like I said, today we had someone who could not figure out our case management system, and I called he he emailed the city manager saying, How do I figure this out?

He's elder, he's an elderly man, so no, I'm not gonna make him type it all out, or if someone who sent me half the information, I'll say, Hey, I'll call you.

You don't have to type this all up again.

I'll call you, I'll get the information I need, and then I usually, if I can't put it in, I'll say, Ashley, can you help put it into the complaint system for me?

So that's how that works.

But I'm I mean I I appreciate that.

I I just like thinking in your report, we need to be able to track, like we receive these complaints.

We need to kind of be able to share that we forward them, you know, and then that we followed up.

Yeah, and from that from that perspective, I understand where you're not the other.

Sorry, I had just another comment on your audit report if I could.

Um, you said you didn't want to do the press release on this uh the May 18th.

I'll serve all she's clean one to make sure that when I'll do correct until after the public hearing.

That is uh what three weeks away over three weeks.

Sorry, I can't do that.

Yeah, I it's your discretion when it is released.

I would just like to say I would recommend it be released earlier.

I don't think it takes away from the Alan Tucker second case.

I think it's important for the public to know that the process is moving, that the clock has started with the cert investigation.

Um I think one transparency is better, so I just want to share that.

Well, well, there is no clock on the cert investigation, right?

So the risk we run is announcing that yes, we've been notified, and then there are just months and months and months that go by with no update with no information, and so I do think waiting the three weeks until after the chopper matter will allow developments to be allowed updates and developments to come in, and then when I have something to say, other than hey, the cert investigation has started, and there's a criminal investigation, that is I think the appropriate time that we that we bring the public in.

But I don't I don't like that the chief, you know what I mean, is is the sole voice out there right now, but he did acknowledge that this process is going to occur.

The the um independent policing auditor's office is looking into the matter in his statements.

So people are aware.

Have we made our own statement not yet?

No, but on Monday, we're making the statement about Tucker.

The the um independent policing auditor's office is looking into the matter in his statements so people are aware have we made our own statement not yet no but on Monday we're making the statement about Tucker on June 22nd we're gonna make another statement about Tucker and then we have the public hearing and so if we in the next three weeks are already having two blasts go out I don't I just don't like sort of the collage of public um public statements.

I would rather wait till we have something to say like the cert team has completed its investigation or we have finished the Tucker investigation and we're moving on to this Suzanne did you have to follow up no I I shared my view on it.

I I would just piggyback on what Suzanne's was saying I think I think what we're talking about here is your statement wouldn't have to be long but I think what it does say to the family is we see you we see what happened and maybe a long process or there's several things that have to happen next but I think it it brings some a human nature to it because right now like you said the only voice that's out there is APD.

So I don't want you to think that this has to be something complex or long but I I think it I think about it right consider.

I mean there's a graph statement that's it only highlights these the process that's pretty much it to say we've been notified and here's the process no further comment basically at this time I I think that just the appropriate before the 29th I think but again the decision is yours.

Yeah I I don't want to distract from it it's up to you I think you heard you heard yeah yeah yeah up to your discussion.

Independent auditor I said I will say I've looked at some at the chief statements the ones that he makes in the press releases and the way that they read they you are correct they do have a sentence in there where they say this matter will be looked at by the independent auditor but um also the way that they read it the way that it reads and also the way that it's announced when he does actually make the actual statement it almost makes it sound like it's an appendage of some police process so just letting you know but from from public the public facing view of it yes he does say off of the independent but but the way that it it flows is like police police police auditor police police police so just so you know but you do what you want on that situation on the release I don't have a no I I mean I I certainly appreciate all the feedback that I got from you Suzanne and all of you thank you.

Thank you.

And one last follow-up question on the gentlelady from the public hearing part she said she was asking two things one was the hearing date she got that and then she said um and we were informed that that you and she was referred to us as the board were given materials I what was she informed that we were given that you all received confidential materials to just that she's just confidential materials yes I was on that call yes with our up to and the family are requested to be included in that call yes yes so we kept it at confidential material all right thank you that is that that concludes my update is that your update thank you any other questions comments from anyone okay wonderful so um you would like people to let you know by the 15th if they can attend or the times are available for June 19th the Juneteenth festival June 27th is the Alexandria Pride Festival that is from two to six is that here as well where is that that will be in Tavern right that will be at Tavern Square.

So it used to be um in the City Hall grounds it's moved across the street now to and then we have July 1st uh we have a our monthly board meeting and a training since we have already voted for the public hearing to be June 29th uh we're thinking about postponing that training uh I just want to be really respectful of people's time plus it's a holiday week and a couple of board members have already talked about either not being an available or in town so we're we're thinking about moving that training to the fall and making the July 1st meeting potentially a virtual meeting um so we will keep everybody um informed about that but that's that's the direction we're leading in any comments about that or I just want to say on the on the training piece it will depend on Jason Jason is a trainer his schedule so I don't want to set the expectation that he will be able to move it he I think this training was supposed to be first in March and then it moved to May and then now it's in July so I just want to be I guess conscious and respectful of his time as well make sure that he because there's only they only really have two trainers and so I just want to make sure please offer some apologies this one is kind of I'm not sure what the changes were for before the reasons that this one is you know we've we've had to have this hearing so this is kind of a um you know the hearing is is going to trump that for right now no yeah I mean I'm definitely gonna share with them okay have a public hearing on the 29th the board is is considering moving this to the fall and then taking their please but it is an apologies to yes yes I just want to

This one is kind of I'm not sure what the changes were for before the reasons.

This one is you know, we've we've had to have this hearing, so this is kind of a um you know the hearing is is gonna trump that for right now.

No, yeah, I mean I'm definitely gonna share with them okay, have a public hearing on the 29th.

Okay, the board is considering moving this to the hall and then taking their please.

Yes, yes, please.

I just want to also highlight to the board it is a use of force training, and so given this, you know, officer involved shooting in front of us, it is going to be an important trend.

So we'll if we can reschedule, we'll try to pull it in as as quick as possible to get it to you.

Um, but again, I think we have to check with Jason to see if that's possible.

If Jason says no, can we do virtual training?

Yeah, it's gonna be virtual anyways.

Yeah, Jason.

That's what I mean.

Yeah, yeah, yeah.

That's what I mean.

Okay, all right.

Sounds good.

I have two quick things.

Um just running back to dates for national night out.

Can I just get an idea?

And if you don't know if you're interested in a ride along on national night out, so I can coordinate with Sasha.

I don't know that we're gonna have another physical meeting, but I will coordinate in an email with her.

I mean, I think that maybe we can set up like a virtual follow-up.

I think a follow-up discussion based on everything that's on here's yes, okay.

Yes, I wouldn't August 4th August 4th for follow-up.

No, it are you interested in national night out, ride along.

Not that I'm not two three.

I'm not being sure this week meeting first.

Okay, and the uh other thing is I got an email from the city yesterday.

Uh the Pride Fair is at the John Carlisle Square Park, which is over Eisenhower.

Is Pride Fair different than Pride?

June 21.

June 27th from 2 to 6 p.m.

Oh, that's it.

Oh, that's in the day 29th.

Yeah, it's an hour.

So I I made the the woman who coordinates Pride is is in our suite, and I spoke with her a couple weeks back.

So it may have changed, so I apologize.

Erica, is that Erica?

Yes, Eric.

Email I'm on the city's email list.

Okay, so it's June 27th, 2 to 6 and at in Carlisle.

Yeah, yes.

Okay.

So that was like the street.

No, there's John Carlisle Street is uh okay.

Who's in there?

It is up to okay.

We're good.

Great.

All hearts and minds clear.

Any other comments?

No.

Anything to share?

No.

That's okay.

All right, so um uh number 11 announcements.

We encourage uh engaged members of the community to consider applying for current board vacancies, of which I believe we have one right now.

This is an opportunity to contribute your perspective, support meaningful initiatives, and help shape decisions that impact our community applications are online.

Reminders if any board member cannot attend schedule meeting, please alert uh parties um to ensure that staff can take the necessary actions.

Please try and do that at least two days before.

Uh and you must maintain a current status of all city security trainings assigns.

Those are you know the things that we've got to do online.

Please keep up with those, especially if you are up for renewal because sometimes it's coming up soon.

Failure to comply could result in a loss of uh access to your email account by ITS.

Uh please check your MS Outlook email and calendar regularly.

So I would love to have a motion to adjourn the meeting.

All in favor, aye, opposed.

All right, meeting is adjourned at 8 07.

Maybe a minute, you can come out now.

No care.

No money.

No care.

Good night, y'all.

Thanks for coming.

Thanks, Emerald.