I'm like, oh, it's 215.

No, it's not.

All right.

Mr.

Chairman's way to come back out of the exact.

All right, yes, we will come back out of executive session.

It is now 317.

We are now at agenda item number 5.2 with the invoices for payment.

There was a motion from Alan to approve them for payment, uh, which had not been seconded at the time we broke for the executive session.

I moved to table it.

And that was first one was approved, wasn't it?

We we tabled 5.1, 5, which was the financial report, 5.2 the invoices for payment.

You had moved and had not received a second.

Okay.

So what do I need to move to remove it from the table, right?

Um you're saying it never was it was never tabled.

It was never tabled.

If it doesn't get a second, it just dies.

I do not move the motion.

So you're you're moving to table 5.2 invoices from the moment.

I'm moving to uh approve it, but with a clear instruction that the um there needs to be a serious discussion about how we led contracts and how we uh how we approve them.

Does that do it, Jessica?

Sure, I'll all right.

We have a motion.

Do we have a second?

Is that from me now?

That would be free.

Sure.

And I was uh second.

We have a second.

All those in favor signify by saying aye.

Aye.

You can vote against the chest.

That's fine.

We are approved.

And uh the motion carries.

Uh we'll jump in.

I think I need to leave.

I'm sorry, I'm gonna have to adjourn the meeting.

Chris, I feel like you were real disrespectful.

I never have I ever in my life, but you said that you didn't have any fucking interest in this in executive session and walk out.

And that really's not what I said.

Okay.

I second Alan's motion to approve the budget.

Okay.

Um I'll recall the question, then all those in favor of the uh approval of the invoices for 5.2.

We already did this, didn't we?

We need to say when you say budget, Jessica.

I are you talking about the financial report or them, yes.

Both of them okay.

Oh, okay.

So we're gonna untable yes uh that okay.

So we will untable uh we'll move to untable the uh report in 5.1 and um we have a motion to approve and a second.

Um all those in favor signify by saying aye.

Aye.

Any opposed?

Motion carries.

Okay.

Um we'll jump to agenda item number six point oh with inventory updates from our review.

So in your um in your packet, you have the inventory.

Um, everything is pretty much the same as it was last month.

Um Anthony's been doing the inspections, and um we uh did I print out the wrong one?

Oh, great.

I'm so sorry, 12 uh 1238 19th Street should be on there.

It's uh I will send it to you, but uh 1219, 1238 19th Street um is the measure, right?

But nothing has changed.

That's the only one that's not on the sheet here.

Okay, I apologize.

Anyone have any questions for Kelly on the inventory report?

No, all right.

We'll jump to agenda item 7.0, old business uh with 7.1 and our RFP updates.

RFP updates, yes.

Uh we have the two RFs out, uh 540 and 720 um sorry, 540 Hamilton and 725 North 10th Street.

Just want to give you some updates.

Um for 540 Hamilton Street.

Uh there have been 33 downloads of the RFP.

Uh we had a tour of the property on 217.

Kevin and I were there, and there was 22 people in attendance.

There was four public questions that were posted, and if the board wishes, I can review them and let them know.

Uh, but one of them was for government funding, one was about um the heating system, and one asked about uh floor plans.

Uh so I think we're gonna have a great response back to that on 725 North 10th Street.

There was 42 downloads of the RFP.

There was 15 people in attendance on the tour, which happened on February 19th.

Um, and then on March 3rd, uh Kevin was wonderful and coordinated a technical assistance.

Um that's where Freddie from Penbid was um online and um went over the entire process and showed contractors how to submit the RFP and if there was any questions that they had, they were at um able to talk to Freddie from Penbid.

Uh so we had about four people in attendance plus city staff, and um Alan was there as well.

So um that was a that was a great meeting.

Um the bids are due April 1st, so we're hoping that we have wonderful uh submissions.

Uh jump into 7.2, the 1238, 1240, 19th Street updates.

Yes, uh, so this property um is now in our inventory.

Um see here.

There's the lovely gem.

Um she is ready for um when we did the walkthrough before settlement, it was noticed that uh all the windows in the basement were um open, so we needed to get them boarded.

Um, but we did a walk through everything was fine.

Um we settled and it is now in our inventory, and we are um hopefully going to put this into a home ownership program sort of possible uh internal rehab if the board uh chooses that path.

Great.

How much did it cost?

Oh 1845.

Good.

Uh we'll jump to new business agenda item number 8.1 with the possible RFP for snow and grass vendors.

On 19th Street, I wouldn't know if the board had approved uh more than the staff was able to close that for, by the way.

I just make sure that is noted because I know Alan asked it.

But I want to say you authorized up the 215 or something, and it was a board 84.

Well, it was nice to amably purchase the property because it was and I would just like to add that that happened because of the negotiations that Kelly spearheaded.

We were really anticipating paying a lot more for that property, especially considering the way it was listed, and I am very very pleased with the outcome that Kelly was able to reach on that property.

This the renovation of this home will change that whole block, and it will be a block free of blight when this is resolved.

Yeah, yeah.

I got to walk through there with Kelly as well.

So it was it needs it needs a rehab, but it's not it's it's really not in bad shape.

So no, it's really not in bad shape.

So it's gonna be the problem.

I think not the house.

Yeah, yeah.

The sinkhole?

The retainable.

There's no single.

I'm thinking of the wrong.

Sorry, I only agree with that.

Yes, it's in the back.

There's a little picture there, you'll see.

It's yeah, the one side.

You're right.

Okay.

Okay.

Good.

All right.

Uh now we'll jump to uh new business, the RFP for snow and grass vendors.

Yes, in in your packet, um uh proposal for snow removal and grass cutting was there.

Uh we I kind of took like what we put in for the contract uh that we have cedar landscaping um that they signed now, so it was kind of uh you know, cost per acre, an hourly cost per cut, um, and quarter acre up to a half acre.

So there's different price points that the contractor would be able to submit.

Same with snow, salt only, snow removal one to three, snow removal three to six, and so on and so forth.

Um, so if you approve um this, if you have any uh suggestions to add to it, and I'd be more than happy to add that, but we can put that out uh to the vendors.

We can adjust the dates, obviously, and we can get that um out into the public and select a new vendor for grass and snow.

Can we share this with Kevin's organization?

Absolutely.

But I do think that unless you've all taken the time to read this RFP prior to coming into this meeting.

I don't know that we can approve this RFP to go out.

So it was sent to you with your packets, but if you haven't had a chance to truly read it and agree to the terms within it, my suggestion is that we don't approve it today unless you're all comfortable with it.

With any luck, we won't have snow and the grass won't grow real tall until April.

But I do think that this is you need to look at this and make sure that everybody's comfortable with us before we approve an RFP and then go out to bid again.

I'll be honest, I didn't really look at it, so I mean I didn't I didn't really look at it.

I'll move this approval.

I mean, is there anything in here that we should be concerned about or that would be out of the ordinary or is this the contract that we're under now?

Okay.

Yeah, it's just you know it's kind of spelled it out a little differently.

You know, just what we were looking for, you know, with the grass cutting, it's one, it's one uh contractor size garbage bag that they pick up the trash with.

Um, you know, they have to they cut the grass every 14 days, we have to take pictures before and after.

Um, if there is more than what was agreed upon, they have to let us know, and we have to give them approval.

Um, if we get sweet tickets, you know, it's it would be their responsibility if the grass wasn't cut or the snow was not removed.

Um, and then the snow just follows the ordinance of 10 hours within the storm, and then you know it's salting if it if it doesn't mean you know, if there's ice and then snow removal goes by the how heavy the snowfall is do you have any problem with that?

Um I'm just reviewing the what Kelly was just re recapping.

We just ask them to have insurance, of course.

Right.

So I wanna so like Vicky said, if if it's the same, then nothing changed, right?

So that to me that would make sense.

Well, what can I be like the front street?

You have a fence around it that was a little high on the bid.

Like, who monitors?

Like who's watching, like if we're paying, okay.

So let's say we do an RFP right now, and we whoever we get, and you go down the front street and they charge you five thousand dollars, and you have a walkway, you know what I mean?

Of a snow, who's watching how much salt, like who's keeping their eye on these things?

Our inspector.

Yeah, he goes once a week and does the inspections for us.

And it's not the same day every week, and it's not the same time of day every week, so that they don't know to do an improvement that that's when he would be coming.

So he rotates days, he rotates times of day, and on snowstorm days, Kelly makes sure to send him out after the snowstorm to make sure that it's taken care of, and they have to send the pictures in to Kelly to monitor that they have actually completed this work.

I would talk about the alleyway on 332 Front Street.

We knew that that was an issue, and I talked to the contractor, and they were just saying because of the the volume of the snow, they were unable to get to that one that one area back in the back.

But we still pay them.

You see what I like we didn't pay them for the time in the alley, right?

We paid them for the time outside of the like she said, like I like how do you like when Anthony goes out, like I know normal inspections like what does he send you in?

Like a picture, okay.

This was done, but did he say, okay, but they didn't do this alleyway?

Like, is there like a form?

Like if there's something wrong with properties and I have to send them back out, I call them and say, hey, you have to go back out or whatever, or you know, we we if we have to get if it's not in the contract and we have to go above and beyond, then I work on going above it and beyond in what we were approved to to work with.

So yeah, he's he's very Anthony is very wonderful at sending me text messages, emails.

He takes pictures every week, um, and it's it's a shared file that we share, and you know, he doesn't take he doesn't take a whole catalog of the properties, like you know, every room, but he just goes in and it's a different spot, he just you know notifies that he was in there, and then um he dates it and it's on the server.

And this RFP is for one person to handle all the properties, is you're saying yes, for snow and press, yes.

And then so what happens when we have to board them up, or that's a whole other thing.

That's a full.

I asked because we had discussed early in the early days that having a list of contractors, and then this people do this, and this is just saying we have a snow person and we have a grass person.

Correct, right?

We why are we changing?

Why are now we have an RFP before we had a list?

You know what I'm saying?

Like before we had a list of contractors, and you went down the list and you pick people off the list for the for the for the housing rehab.

I think we you're can like when we were doing in-house rehab, my understanding is that you were using the approved list of city contractors, and you would rotate like the approved city contractors.

They were doing the same for the snow.

For snow, we used um for snow, we used I forget his name, lead Leeroy something.

Right.

They were they were because I have my like past agenda, like we were like the same thing Mark just said, but we were doing the same thing for contractors for boarding ups for some when we got new properties, maybe got a new one.

So I just want to know why the change.

I don't think we I never knew about that, but I don't know that we could ever possibly rotate them through these properties because we wouldn't be able to hold them accountable as easily.

Um so I think there's been the only way the city does it is under contract for snow, under contract for grass.

If it's two different people, it's two different people.

But I don't think no, I got I like that.

Like I'm saying, like, okay, we have number one snow guy, number two snow guy, number three snow guy.

You know what I why are we making it so one snow guy, one grass guy, just asking the change.

I'll tell you why, because it it really is it's it's the um follow-up with it, right?

And I think his name was Leroy that we had before.

It was um very difficult because the invoices, what he charged, we had to go out and check, and they weren't always honest.

And so when we have one contractor, they're familiar with it, they can put it on their rotation, they just know what they have to do, you know, and it's just easier for us to monitor what's happening.

So Anthony is kind of like our property manager, and if we have somebody else, it's gonna get a little cumbersome.

Oh, it's this person, and then they forgot to put it on their schedule, and then you know, we have to get somebody else out there because that contractor didn't do what they were supposed to do.

So it's just making it a smooth oil.

I'm just I I just wanted okay now.

Why are we only have a snow and a grass?

Why don't we have a boarding up person and the whole list?

We can do that if that's what you want.

We need like one of each per like how does the city have it?

Do you not have one of each contract?

This is what we could get done.

No, I'm just I'll just meeting it.

I'm not asking for it all to be done today.

I just want clarification.

The plan is to go out and secure a boarding contract, okay, uh clean out contract.

And a clean out contract, a boarding contract, and grass is no.

Those are like the four things that we need all the time.

Um, and then you know and then like the the one that Alan's gonna go crazy, the rental property.

What what like the the fixing the handy like the handyman?

But so that's or did we use the city for that?

So the the problem not the problem, the unforeseen issues that come about the property sometimes, it's hard to put one person in there because sometimes you need a certified plumber, sometimes you just need a handyman, sometimes it's the HVAC, and so I've been using the HVAC is the person who installed the HVAC.

I call him back, you know.

He gives us there's a warranty on some of the the parts, and he gives us a discount on the labor, so it's within our purview of who we're what we're allowed to approve, so I've been using him for plumbing.

I have a local contractor that I've been using that he comes out and he does the plumbing for the handyman.

I've just the handyman part is tough, right?

Because you have to have somebody quick and you want to have somebody who's reliable and is not gonna gag you with the pricing.

So I know it fluctuates, like some of the stuff was expensive, but some of the stuff that happened was you know, there was a hole drilled through the sewer pipe, so it did a lot of damage to that property.

But going forward, we're we're in a good place with that property.

You know what I mean?

We just have some exterior things that need to be addressed.

Um, but other than that, and so if you want to do a handyman, we can.

It just I don't I don't want to hear, and forgive me, I didn't want to sound rude, I did it shouldn't have sounded like that.

I'm using the person I always use, or I'm using this.

That sounds like it's a it's who Kelly gets.

I know that's not what it is, Kelly, but that's what it sounds like.

It's your plumber, it's yours.

I know that's not what it is because I sit here, but that's what I hear.

If you get what I'm saying, I understand the logistics, so having a list of who the plumber is, it's nice for us to know.

Having the I like the RFPs and and it's fine, just having the list, and and not only who you know, it's you that's your plumber, but let's hey you guys have a list, here's a list.

Alan has a list, here's a list of people to have on hand, and that's it just not always the same list and the same person.

If we RFP'd the other things out, then we should also be not so casual, but uh, you know, a little bit more open about who those people are in the list.

Because if that's your plumber, then we should know who your plumber is.

If it's Eckert, if it's if it's Schuler, if it's Schwartz, we should know that so it's transparent, not that it's who I picked, because that's how it sounds, Kelly.

I know that's not how it is, it's just that you do do a lot, you've been on the board before, it's who was in contact.

But it reads and sounds, it's who Kelly says and goes.

I know that's not what it is, though, Hun.

Provide that list.

We can provide that list of who we use.

I will that way people like Kevin can send somebody over to you and say, here's a plumber or a handyman, and it feels less and more transparent.

I will forewarn you about the clean out contract.

Okay, the clean out contract is going to be a major problem.

I'll tell you right out of the gate.

Because every cleanup is different.

And when the cleanup involves a hazmat versus when the cleanup doesn't, when the cleanup um involves removing a ton of debris versus not removing a ton of debris, it changes.

So the city has struggled.

We do not have a clean out contract.

We've never been able to get one.

We have to go to calling five people and saying run over and give us an estimate, and then try to pick the one that makes the most amount of sense because we've never been able to get a clean out contract that's worked.

So I just want to throw that out there that we're gonna try again in this particular case, but for example, we used to have women at work, they wouldn't handle human waste.

Then we used to have chemclean, they were three times the price, but they would handle human waste.

So we're gonna run into those idiosyncrasies.

But we can certainly get you a list, and we can certainly go to bid for whatever um you want to do.

Thank you.

All right, so does the board want to take action on this?

Do you want to I think Alan made a motion?

Yeah, yeah.

We're waiting for you.

This was good, it was but it was this was good discussion.

So I second Alan's mo well Kelly.

Um after Alan made the motion, she and Vicky commented, but I second Alan's motion.

Okay.

Good.

Yeah, I don't want to wait on this.

I wouldn't I want to get this out, especially because spring's coming and we want to get this right.

But I would ask again for a press release and it be visible to community, not just it should be on our website.

Anything that we're doing should always be on the redevelopment authority website.

All right, you know.

Uh oh, yes, let's vote.

All those in favor signify by saying aye.

Aye.

Any opposed motion carries.

All right, great.

Let's get this.

Uh we'll get that out and get that started up.

Um the 2025 CDBG contract.

Uh I emailed this out yesterday.

Um, and uh this is our contract for the 2025 CDBG funds, which is in the 26 budget for RACA.

Um, so it's six hundred thousand dollars.

Um it's our standard CDBG contract language.

Um it really shouldn't be any different than the other ones we just approved.

Um so just a reminder that HUD money starts July 1, but the contracts they send to the city with our awards never arrive until October, November, or December, which means we are always at least seven to nine months behind, which is why you're seeing this now.

We can't subcontract to you until we get our fully executed contract back from them.

So that's why the other thing is that this is written in the boilerplate format that HUD requires us to write it in, so we don't have very much flexibility in the format or in the changes.

And we've had to remove language that you normally would put into a contract as executive order from our federal government.

So if we reinsert some of that language, we're no longer eligible for funding.

And Josh, you've you reviewed this.

Yeah, this is the similar language to what we did with the previous okay.

I I I have a question.

Um Mark Authorized to sign contracts for the renewal authority.

Yes, really.

Yes, not like I wouldn't want to be for transactional purposes.

Like I never sign anything that you guys don't say facilitate the transaction.

That's why like you're here to vote on it.

Yeah, okay.

And then I will facilitate the transaction.

I wouldn't want to do it.

Okay.

Yeah, his approval.

He has authority to sign based on what's been voted for.

It's it's limited, he can't just sign anything willy-nilly.

Okay.

So if we approve this, he is the he's the authority to sign this.

Okay.

Okay, good.

I uh move its approval.

All right, we have a motion.

Um it's only three of us.

I I don't sometimes I don't like to make big decisions when it's not the whole and it was sent out.

Did we get any feedback from I didn't see any in the email, but did anyone ask you any questions?

We do have two other board members and sometimes I like you know it is five of us and this is a big deal.

Say yes and no I mean well Dan has been here the longest so when I say big deal right Dan has been here for um teen years only that thing so not not that I'm you know I just it's only three of us and it is a big deal because it's our contract together is our marriage.

I'm like speak for Dan right but I do know that Tony had read the entire packet.

Okay.

Now he didn't say anything to me about what was in the packet but he made the comment to me that he had read the packet and was well prepared for today's meeting but couldn't be here.

So I'm thinking he would have flagged something had he thought but I had no sessions like Alan from what I know of Tony he's a flagger and a red pinner really quick too.

So that's why asked and then Dan's been here for a while and he always when it comes to this is the only time Dan usually has something to say so um other than that now my only question mark it says acting executive director why are we acting why you know like because we know we don't have an executive director so is that a HUD thing for HUD purposes title or that's kind of what I say I'm not here full time.

Because we we formally have we meaning y'all have formally said especially when there's people in the public that there's no longer the position of executive director but this says acting so I I just want to clarify you know the role because that's important is this a HUD conversation or is this the role like we know what you do don't get it wrong.

You know I actually never know which one is in the position the day you or Vicky like between you two it's like a fight I'm the director no I'm not like not really but like who's gonna do the job for the day so you know that's why he's acting with you guys didn't vote him to be in the executive well we never had the conversation period.

It's been so much going on since we so that but that's why I wanted to know you know where where are we at you know right so but you need somebody to take the action for the authority so he's kind of doing the word of all of us I think that's a staff thing you gotta have to tell us that you want to change his title you know I mean that's for you guys to decide.

No I mean I think Alan's right I think that if we wanted to put Mark in that position it would be up to us as DCED to come to the board and say he wants to do that and I'm not that that's right now right that's a long conversation that's like a whole meeting in itself because we would then have to not not because we don't want Mark for legal reasons we'd really have to separate his city role and our executive director role legally right not to because then that's too much on him that's why I asked because interim means he doesn't have to keep an exact time clock of he worked five minutes for us today five minutes for the city it'll get ugly you know so I'm fine with it you know we know what you do yeah but if you use one too I know that that's a long conversation too good point is that how it's been on all the other contracts yes no okay I guess this is the first time I never noticed it before it's only this is only the second one right with for the C D D G no the motion is done.

No we're not yeah no we approve the motion though for the other C D BGs that's how I'm listed as the signature so we can go to executive session.

Well actually I don't I don't know that we the authority I just don't ever like somebody to have like a demoted title so I didn't like that it said you know interim I know you don't care Mark I didn't lobbying to have my title changed to the director of useless information at the city Vicky hasn't taken me up on that yet so titles are not me I would hold up our supreme commander or number all right Alan I believe made a motion to approve I did the contract uh Alan we seconded and voted already did we not did we no no um because we had we we had other comments that was the last one yeah okay yeah I second we have a second all those in favor signify by saying aye any opposed motion carries all right now we will move to executive session it is now three fifty one executive session to discuss real estate acquisition and so though