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Record of Proceedings

Joint Review Board Annual Meeting - December 11, 2024

Meeting Portal — Wednesday, December 11, 2024
BodyAltoona, Wisconsin
SessionMeeting Portal
DateWednesday, December 11, 2024
StatusFILED
Video Record
0:00 / 16:19

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it

Speaker numbers apply only to this recording.

Speaker 1

0:00

Say, and that used to be a very, very small amount, but I think it again, as all of you are aware, with short-term interest rates being a lot higher recently.

0:07

Uh that number has been much more positive.

0:11

So this current year and then next year, that's our actual revenue situation and projected revenue situation.

0:20

On the bottom, then are the expenses that we're repaying.

0:25

Uh this year we paid off a couple of debt issues.

0:28

The 2014 and 15 promissory note issues have been paid.

0:33

Uh the TID three portion paid off.

0:37

Next year, in 2016, uh, we will be making a final payment, and it's a little bit of a prepayment of the 25 and 26 payments.

0:47

Uh, we'll pay that all off in 2025.

0:50

About a million two ten uh will will be used.

0:55

Uh much of the infrastructure in the tax increment district was financed with the previous three issues, as well as the biggest issue is the 2021 tax increment revenue bond.

1:08

Uh, we have a final payment in March 1st uh of next year, and so Tina will have to cut a big check for that one for about 3.9 million.

1:18

There is some utility extension work that we did get approved and authorized as an eligible TID expense prior to the September of 2023 expenditure deadline, but the I think you're doing a final bidding on that.

1:33

There's been some delays on it.

1:34

That work should be completed next year, right?

1:37

2025.

1:39

Uh that number, I think we're conservative, right?

1:42

Tina, it might change the million nine.

Unassigned speaker

1:46

Or you think it's gonna be a good one.

Speaker 1

1:47

We

Speaker 2

1:48

we we put a uh we looked at what the low bid was this, and then we put an extra two point nine percent on onto that contingency.

Speaker 3

1:59

And and we're gonna probably when we re-bate change time, which will be solved.

2:09

We're we're hoping

Speaker 1

2:10

that's considerable.

2:14

This won't be new.

2:16

Actually, Dan, I don't think you've sat in here before.

Speaker 4

2:18

No, it's the first time I've been to L2.

Speaker 1

2:20

That's what I thought, yeah.

Speaker 2

2:21

It might be new for three people.

Unassigned speaker

2:24

Yeah,

Speaker 1

2:24

Jason, were you here last year?

2:25

Yes, yeah.

2:26

Oh, okay.

2:27

It was early though, right?

2:28

Yep.

2:28

Yep.

2:29

Okay, right.

2:30

Yeah.

2:31

So uh Dan, for you, and I know you've seen this in other communities.

2:36

Uh the city has put a number of years into already planning for the affordable housing.

2:43

We're at a much larger scale here than in many other places.

2:47

So the plan is for a hundred percent of the 2025 collection, six point two five million approximately.

2:57

That will all be used and go into the affordable housing fund next year in 2025.

3:04

So with taking everything collected in 25, putting it in the affordable housing fund, we're really using the past year's collections that have accumulated to first pay off the debt, the uh utility extension project that Tina and Mike just referenced, and we'll have some final auditing and some other expenses that will incur that's in that general engineering and administrative expenses, but there'll also be a large distribution that will be coming back to each of the taxing jurisdictions.

3:37

Tina and I talked about this uh with my coworker Josh this morning.

3:41

We're showing we're showing it in 2025, but based on timing issues, I think we're probably more comfortable thinking it's gonna happen in 26.

3:51

Because of the

Unassigned speaker

3:52

audit,

Speaker 2

3:52

because of the audit.

Speaker 1

3:53

Yep.

3:54

But we wanted to give the group because I think it's gonna be very important for everybody to understand all of the dynamics of receiving this check and the timing of other funding issues, expenses, aids for the school district in particular.

4:09

Uh we wanted to give you a sense as to what that'll look like.

4:13

So, based on this projection, things could change uh with a few other variables.

Unassigned speaker

4:19

But

Speaker 1

4:19

we're looking at about four and a half million in total dollars available to be redistributed.

4:25

The percentage under which the state gives us guidance that that be done is based on the most recent years tax allocation uh to each of the jurisdictions.

4:35

So on the most recent bill, right?

4:37

Tina County was 19%, Jason.

4:40

That would translate to about 850,000, somewhere in that range.

Unassigned speaker

4:44

Uh

Discussion Breakdown — Share of Meeting
Budget Equity Analysis█████████████████████████████████████████████58%
Affordable Housing█████████████17%
Water And Wastewater Management█████████12%
Procedural███████9%
Public Engagement███4%
Summary of Proceedings

Joint Review Board Annual Meeting - December 11, 2024

The Joint Review Board (JRB) held its annual meeting to review the performance and status of Tax Incremental District (TID) No. 3 and TID No. 4, approve meeting minutes from the previous year, and pass a resolution acknowledging compliance with annual reporting requirements. The meeting featured detailed financial presentations, discussion of debt payoff, future distributions, and the planned closure of TID No. 3.

Consent Calendar

  • The minutes of the November 30, 2023 Annual Joint Review Board Meeting were approved. (The motion and vote are recorded later under Key Outcomes.)

Discussion Items

  • TID No. 3 Annual Review: City staff presented the annual PE-300 report for TID No. 3. Key points included:
    • The district’s current taxable value is approximately $392 million.
    • The city plans to close TID No. 3 by April 15, 2025 (to avoid an additional increment collection), subject to council actions on the affordable housing fund and a final resolution.
    • All of the 2025 increment (approximately $6.25 million) will be placed into the city’s affordable housing fund.
    • After paying off remaining debt (including a $3.9 million revenue bond final payment and a $1.21 million utility extension project), about $4.5 million will be available for redistribution to overlapping taxing jurisdictions based on the most recent tax allocation percentages: Eau Claire County (19%, ~$850,000), City of Altoona (~$1.5 million), Chippewa Valley Technical College (4%, ~$191,000), and the Altoona School District (~$1.9 million). Due to audit timing, the distribution is expected in 2026 rather than 2025.
    • Long-term, the $392 million in taxable value will be added to each jurisdiction’s tax base for future levies.
  • TID No. 4 Annual Review: The district is smaller, with captured increment in the range of $35–$40 million, generating $550,000–$635,000 annually. The city owes its general fund about $550,000 (with interest total $612,000), which is expected to be repaid in 2025 from TID cash flow. A safe drinking water loan (paid at ~$90,000/year) will be prepaid with TID funds when the district closes, currently projected by 2029 but possibly earlier. Some potential development (e.g., Lanners property discussions with Xcel Energy) could increase values.
  • Legislative / Procedural Context: A board member (Dan) noted the importance of providing projected allocation numbers early to better explain the story. Staff confirmed they typically provide such projections one year before closure.

Key Outcomes

  • Motion & Vote: A motion was made and seconded to approve the resolution acknowledging filing of annual reports and compliance with the annual meeting requirement. All members voted aye. The resolution passed unanimously.
  • Next Steps: The city will finalize the affordable housing fund and pass a closure resolution prior to April 15, 2025, to close TID No. 3. Staff will coordinate with auditors for a full audit of TID No. 3, which will also involve additional costs. The distribution of TID No. 3 surplus funds is anticipated in 2026. TID No. 4 will continue to pay down debt with potential for early closure if sufficient cash accumulates.

Meeting Transcript

Say, and that used to be a very, very small amount, but I think it again, as all of you are aware, with short-term interest rates being a lot higher recently. Uh that number has been much more positive. So this current year and then next year, that's our actual revenue situation and projected revenue situation. On the bottom, then are the expenses that we're repaying. Uh this year we paid off a couple of debt issues. The 2014 and 15 promissory note issues have been paid. Uh the TID three portion paid off. Next year, in 2016, uh, we will be making a final payment, and it's a little bit of a prepayment of the 25 and 26 payments. Uh, we'll pay that all off in 2025. About a million two ten uh will will be used. Uh much of the infrastructure in the tax increment district was financed with the previous three issues, as well as the biggest issue is the 2021 tax increment revenue bond. Uh, we have a final payment in March 1st uh of next year, and so Tina will have to cut a big check for that one for about 3.9 million. There is some utility extension work that we did get approved and authorized as an eligible TID expense prior to the September of 2023 expenditure deadline, but the I think you're doing a final bidding on that. There's been some delays on it. That work should be completed next year, right? 2025. Uh that number, I think we're conservative, right? Tina, it might change the million nine. Or you think it's gonna be a good one. We we we put a uh we looked at what the low bid was this, and then we put an extra two point nine percent on onto that contingency. And and we're gonna probably when we re-bate change time, which will be solved. We're we're hoping that's considerable. This won't be new. Actually, Dan, I don't think you've sat in here before. No, it's the first time I've been to L2. That's what I thought, yeah. It might be new for three people. Yeah, Jason, were you here last year? Yes, yeah. Oh, okay. It was early though, right? Yep. Yep. Okay, right. Yeah. So uh Dan, for you, and I know you've seen this in other communities. Uh the city has put a number of years into already planning for the affordable housing. We're at a much larger scale here than in many other places. So the plan is for a hundred percent of the 2025 collection, six point two five million approximately. That will all be used and go into the affordable housing fund next year in 2025. So with taking everything collected in 25, putting it in the affordable housing fund, we're really using the past year's collections that have accumulated to first pay off the debt, the uh utility extension project that Tina and Mike just referenced, and we'll have some final auditing and some other expenses that will incur that's in that general engineering and administrative expenses, but there'll also be a large distribution that will be coming back to each of the taxing jurisdictions. Tina and I talked about this uh with my coworker Josh this morning. We're showing we're showing it in 2025, but based on timing issues, I think we're probably more comfortable thinking it's gonna happen in 26. Because of the audit, because of the audit. Yep.

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