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Record of Proceedings

Astoria Development Commission Meeting - September 9, 2026: Authorization to Solicit Bids for Aquatic Center Roof Replacement

City Council & Commissions — Wednesday, September 9, 2026
BodyAstoria, Oregon
SessionCity Council & Commissions
DateWednesday, September 9, 2026
StatusNEW · FILED
Video Record
0:00 / 5:34

Transcript — Verbatim
0:00

So good evening and welcome to the Tuesday, September 8th, 2026 meeting of the Astoria Development Commission.

0:06

For the record, the time is 748 p.m.

0:09

If we could have a roll call, please, Mr.

0:11

Spence.

0:15

Commissioner Davis.

0:21

Are we doing roll call?

0:23

I'm sorry.

0:25

We're doing roll call for the please.

0:27

Yeah.

0:27

Commissioner Davis.

0:29

Second.

0:32

Here.

0:32

I'm here.

0:33

Okay.

0:35

Thank you.

0:41

If we're just going to be on the standard or to do that.

0:49

We are the Australia Development Commission and we are.

0:56

If we could um take any conversations out of the room.

1:02

So again, we are the Australia Development Commission.

1:05

We are in session.

1:07

And I've called for a roll call.

1:10

Okay.

1:10

Commissioner Davis.

1:11

Here.

1:11

Commissioner Mazzarella.

1:13

Here.

1:13

Commissioner Adams.

1:14

Commissioner Conklin.

1:15

Here.

1:15

Commissioner Chair Fitzpatrick.

1:17

Here.

1:18

So do we have any changes to the agenda tonight?

1:22

We do not.

1:23

Consent calendar has items on the consent calendar are considered routine.

1:28

It will be adopted by one motion unless a member of the city council requests to have any item considered separately.

1:34

And members of the community may have an item removed if they contact the city manager by 5 p.m.

1:38

on the day of the meeting.

1:39

Has anyone asked to have this item removed?

1:42

No.

1:42

Would any of the counselors like to have the item removed?

1:45

Who would like to make a motion?

1:49

I would move to accept the consent calendar as presented.

1:54

I would second.

1:55

Moved by Commissioner Davis, second by command commissioner Mazzarella.

1:59

If we could have a roll call, please.

2:01

Commissioner Davis.

2:02

Aye.

2:02

Commissioner Mazzarella.

2:03

Aye.

2:04

Commissioner Adams.

2:05

Commissioner Conklin.

2:06

Aye.

2:06

Commissioner Chair Fitzpatrick.

2:08

Aye.

2:09

So we have a regular item, and that is 5A, which is a consideration to authorize solicitation for bids to replace the aquatic center roof.

2:19

We will have items open for public comment during this discussion.

2:24

If anybody would like to speak, if we do have a hand raised, I'll read the rules into the record.

2:30

But unless uh we do, I'd like to move forward.

2:33

Mr.

2:34

Spence, if you could introduce the item, please.

Discussion Breakdown — Share of Meeting
Procedural█████████████████████████████████████████████50%
Parks and Recreation█████████████████████████████████████████████50%
Summary of Proceedings

Astoria Development Commission Meeting - September 9, 2026

Note on date discrepancy: The agenda and transcript indicate the meeting occurred on Tuesday, September 8, 2026. However, the provided meeting date is September 9, 2026. This summary uses the date specified in the instructions.

The Astoria Development Commission met on September 9, 2026, at 7:48 PM in the Council Chambers. The primary agenda item was authorizing staff to solicit competitive bids for the replacement of the Astoria Aquatic Center roof, a project estimated to cost between $350,000 and $500,000, funded through the Astor East Urban Renewal District. All commissioners present voted unanimously to approve the authorization.

Consent Calendar

  • 4.a – Approved the draft meeting minutes from July 20, 2026, by a unanimous roll-call vote (Commissioners Davis, Mazzarella, Conklin, and Chair Fitzpatrick voted aye; Commissioner Adams was present but not recorded voting on this item). No public requests to remove items were received.

Public Comments & Testimony

  • No members of the public addressed the commission on any agenda or non-agenda items. No hands were raised in chambers or online.

Discussion Items

  • 5.a – Authorization to Solicit Bids for Aquatic Center Roof Replacement
    • Staff (Mr. Spence and Parks Director Joan Dart McLean) presented the item. The 30-year-old metal roof at the Astoria Aquatic Center has extensive deterioration, failed fasteners, and leaks that are no longer repairable. The total roof area is approximately 27,000 square feet. The project cost is estimated between $350,000 and $500,000 and will be funded through urban renewal development funds. This authorization allows staff to solicit competitive bids and return to the commission for contract award.
    • Commissioner Davis noted appreciation for staff's photographs showing patchwork and deterioration, indicating the roof needs replacement. Commissioner Adams expressed excitement for a robust bid process and a detailed ranking to expedite the project.
    • No further questions or comments from commissioners. No public testimony was offered.

Key Outcomes

  • Motion to authorize solicitation of bids: Commissioner Mazzarella moved, seconded by Commissioner Davis, to authorize parks and recreation staff to solicit competitive bids for the replacement of the Astoria Aquatic Center Roof in accordance with Astoria Municipal Code Section 1.965 and applicable Oregon procurement requirements. The motion passed unanimously by voice vote (all ayes).
  • The commission will receive a future recommendation for contractor selection and contract award.
  • The meeting adjourned at 7:54 PM.

Meeting Transcript

So good evening and welcome to the Tuesday, September 8th, 2026 meeting of the Astoria Development Commission. For the record, the time is 748 p.m. If we could have a roll call, please, Mr. Spence. Commissioner Davis. Are we doing roll call? I'm sorry. We're doing roll call for the please. Yeah. Commissioner Davis. Second. Here. I'm here. Okay. Thank you. If we're just going to be on the standard or to do that. We are the Australia Development Commission and we are. If we could um take any conversations out of the room. So again, we are the Australia Development Commission. We are in session. And I've called for a roll call. Okay. Commissioner Davis. Here. Commissioner Mazzarella. Here. Commissioner Adams. Commissioner Conklin. Here. Commissioner Chair Fitzpatrick. Here. So do we have any changes to the agenda tonight? We do not. Consent calendar has items on the consent calendar are considered routine. It will be adopted by one motion unless a member of the city council requests to have any item considered separately. And members of the community may have an item removed if they contact the city manager by 5 p.m. on the day of the meeting. Has anyone asked to have this item removed? No. Would any of the counselors like to have the item removed? Who would like to make a motion? I would move to accept the consent calendar as presented. I would second. Moved by Commissioner Davis, second by command commissioner Mazzarella. If we could have a roll call, please. Commissioner Davis. Aye. Commissioner Mazzarella. Aye. Commissioner Adams.

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