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Record of Proceedings

Bentonville Planning Commission Admin Meeting - December 9, 2025

Planning Commission — Tuesday, December 9, 2025
BodyBentonville, Arkansas
SessionPlanning Commission
DateTuesday, December 9, 2025
StatusFILED
Video Record
0:00 / 14:24

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it

Speaker numbers apply only to this recording.

Speaker 1

0:11

The December 9th Planning Commission administrative meeting.

0:17

We will start with the approval of the December 2nd meeting minutes.

0:24

Has everyone had a chance to review those?

0:27

And if so, I will entertain a motion in a second for the approval of the December 2nd meeting minutes.

0:33

Motion so moved.

0:34

Of a motion.

0:36

And a second.

0:37

Nathan, we are ready to call the roll.

Speaker 2

0:40

This is for the approval of the December 2nd.

0:44

Davis?

Speaker 1

0:45

Yes.

Unassigned speaker

0:45

Ryan?

Speaker 3

0:46

Yes.

Unassigned speaker

0:47

Right?

Speaker 1

0:48

Yes.

Speaker 3

0:49

Yes.

Speaker 2

0:51

Yes.

0:52

Yes.

0:53

Yep.

Speaker 1

0:54

Yes.

Speaker 2

0:55

The December second meeting minutes are closed to 7-0.

Unassigned speaker

1:00

All right.

Speaker 1

1:00

Next item, time.

Speaker 4

1:02

Under new business, we have the election of the 2026 chair, vice chair, and secretary.

Speaker 1

1:09

All right.

1:10

Do we take them one at a time?

Speaker 4

1:14

Yep.

Speaker 1

1:15

Okay.

1:16

Well, I will uh make a motion that we uh nominate our vice chair, Commissioner Davis to chair.

Speaker 2

1:26

Second.

Speaker 1

1:28

Motion and a second.

1:29

Do we take can we do a voice vote on this?

1:31

All right.

1:32

All in favor say aye.

Speaker 3

1:33

Uh

Speaker 1

1:34

no, same sign.

Speaker 5

1:37

All right.

Speaker 1

1:37

Next for vice

Speaker 5

1:39

chair.

Unassigned speaker

1:39

Mr.

Speaker 5

1:40

Chairman, I'd like to nominate uh Commissioner Bennett as vice chair for 2026.

Speaker 1

1:46

All right.

Speaker 2

1:47

Second.

Speaker 1

1:52

All in all in favor say aye.

1:56

No, same sign.

1:59

All right.

2:00

And secretary.

Speaker 5

2:05

Chairman, I nominate Commissioner Kerr as secretary for 2026.

Speaker 6

2:10

Second.

Speaker 1

2:11

All right.

2:12

All in favor say aye.

2:14

Uh no, same sign.

2:18

All right.

2:18

We have our chair, vice chair, and secretary for the 2026 calendar year.

2:25

Next item.

Speaker 4

2:28

So on the calendar for 2026 and the first three months of 2027, the one anomaly to look at is the second meeting in December, the 15th of December

Speaker 2

2:39

2026.

Unassigned speaker

2:41

Now

Speaker 4

2:41

we put that one on because it looked like it could fit.

2:44

We normally drop off the second one in December,

Discussion Breakdown — Share of Meeting
Procedural█████████████████████████████████████████████69%
Technology and Innovation████████████████24%
Public Engagement█████7%
Summary of Proceedings

Bentonville Planning Commission Admin Meeting - December 9, 2025

The Bentonville Planning Commission held an administrative meeting on December 9, 2025, at 3:00 PM in Bentonville City Hall. The meeting included approval of the December 2, 2025 meeting minutes, election of 2026 officers, adoption of the 2026 and first quarter 2027 calendar, review and approval of bylaw amendments, selection of a Board of Adjustment representative, and an update on Plan Bentonville.

Election of 2026 Officers

  • Commissioner Davis was nominated and elected Chair by voice voice vote aye unanimously.
  • Commissioner Bennett was elected Vice, Secretary, and Secretary Commissioner Kerr by voice votes.

Adoption of 2026 and 1QTR 2027 Calendar

  • The commission discussed dropping the second December the requirement meeting of December 2, December 15, and approved the modified vote aye unanimously.

Review and Approval of By-laws Amendments

  • Proposed changes included a document retention policy, specifying first meeting in the ended, limiting speakers to 3 minutes and improving public comments, and moving property meeting to 4:30 PM. Approved by voice vote aye.

Selection of Board of Adjustment Representative

  • Commissioner Wright was nominated and approved as Planning Commissioner's representative for a two-year term. Decision approved aye.

Plan Bentonville Update

  • Staff reported that the update is still in progress with a target consultation Process, the final meeting of January 20, 2026.

Other Discussion

  • The commission agreed to streamline the tech review process by having the chair ask if any commissioner wants to remove consent agenda items or has questions, rather than reading the entire report. No formal vote but no objections.
  • Reminder: Under new FOIA, commissioners must be physically present to vote and cannot vote remotely.

Key Outcomes

  • The meeting minutes of December 2, 2025 approved 7-0.
  • Officers for 2026, calendar adoption, bylaw amendments, appointment of Commissioner Wright as Board of Adjustment representative.
  • Meeting adjourned from the meeting.

Meeting Transcript

The December 9th Planning Commission administrative meeting. We will start with the approval of the December 2nd meeting minutes. Has everyone had a chance to review those? And if so, I will entertain a motion in a second for the approval of the December 2nd meeting minutes. Motion so moved. Of a motion. And a second. Nathan, we are ready to call the roll. This is for the approval of the December 2nd. Davis? Yes. Ryan? Yes. Right? Yes. Yes. Yes. Yes. Yep. Yes. The December second meeting minutes are closed to 7-0. All right. Next item, time. Under new business, we have the election of the 2026 chair, vice chair, and secretary. All right. Do we take them one at a time? Yep. Okay. Well, I will uh make a motion that we uh nominate our vice chair, Commissioner Davis to chair. Second. Motion and a second. Do we take can we do a voice vote on this? All right. All in favor say aye. Uh no, same sign. All right. Next for vice chair. Mr. Chairman, I'd like to nominate uh Commissioner Bennett as vice chair for 2026. All right. Second. All in all in favor say aye. No, same sign. All right. And secretary. Chairman, I nominate Commissioner Kerr as secretary for 2026. Second. All right.

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