And air municipal authority meeting to order.

Roll call.

Eric.

Green.

Here.

Ford.

Here.

Parks.

Here.

Are there any items to be removed from the consent agenda?

Make a motion to approve the consent agenda.

We're speedy.

I did have one that I'd like to ask a question on.

Oh, okay.

Um item number E.

It was approval and authorization to rescind the purchase installation of HVAC.

Do we have a direction on why we were sending the purchase of something?

Sorry.

I don't normally see that come across.

Oh, good evening.

Good evening.

Yeah.

So sorry about the that when that one is different.

We haven't done that before, and actually I talked a little bit to Trevor about that last Friday.

Um this is one where we had given train a contract through Sourcewell, which is a cooperative agreement.

When we were ready to hand that purchase order over, we gave it a look over and we found some things that were wrong with it.

And so we're gonna be putting this one back out.

We just we had some mistakes, and I'm real sorry that we put that through.

And you know, I I regret that, but we want to make sure it's right and do the best thing for broken air.

No problem, appreciate it.

Just wanted to get a little clarification on it.

I hadn't seen this type of item before.

Thank you.

Yeah, yeah.

I'm sorry, we don't typically make those mistakes.

My apologies for it.

Thank you, Ryan.

Thank you.

All right.

Okay.

Sorry.

Great question.

Yeah.

Entertain a motion.

Vice Mayor.

No.

Anyone else have anything to take off with consent agenda?

I'd make a motion that we approve uh consent agenda.

Second.

All right, real call.

Item five is public hearings, appeals, presentations, recognitions, and awards.

5A, presentation of the new Broken Area Municipal Authority Construction Sign.

Charlie.

Good evening, Madam Chair, Vice Chair, Trustees, and General Manager.

My name is Charlie Bright, Director of Engineering Construction.

Before you tonight, I think it's a really great idea is talking about a standard sign for our utility projects for a construction sign.

Uh Mr.

Spurgeon brought this up recently after traveling down county line where you see our uh current big trunk line going in over about 101st Street, and I thought it was a great point that he brought up.

We currently have these signs on a majority of our projects because of bond funding being included.

But when you get off the bond projects, we don't put anything up.

The one reason that that brings light to it is because we fund a lot of our larger capital utility projects through loan programs.

And what happens is during those loan programs, it's required by the state and through the regulations that we put up certain signs that say funded by the loan.

I think, and to Mr.

Spurgeon's point, I think it's an excellent point.

I think it can give a misconception that you know that's a grant or something else paying for it when it's not.

And the end of the day, they're giving us a loan, and the utility rates are paying for that loan.

And so what we've come up with is putting up a standard sign for our utility projects as well that'll be very similar to our bond projects, but right basically telling the citizens that we're re-in reinvesting their loan, their their revenue, their uh rate model from the utility bill.

Um so reinvesting their money and it being paid for um by the city of Broken Air on their utility rates and addressing and acknowledging um the governing body that actually votes on it instead of the state or whoever else.

So what we're showing you tonight is what we're proposing for the standard.

Um we are showing this in presentation format because what will happen is we'll put it as part of our standard documents that we put out, um, but I don't necessarily want that to be like a council action where any tweaks or anything else have to come back to the council every time.

Um, but we put it out as our part of our standard drawing, so it would go into our construction stacks and all that.

So happy to hear any questions or any feedback you guys have.

Okay.

Well, I would just say is that I've seen comments be going as I hope we're not paying for the water tower.

And I've literally seen the comments, people not understanding.

So look at the citizen engagement.

Yeah, is an opportunity.

But when you think about the utility budget, it includes operations, which is the day-to-day cost of running running the utility.

It also includes the the uh pay as you go capital, and it's got debt service, and so the rate model is built because these projects are 12 million, 15, 20 million dollars.

We have a 64 million dollar wallet water plant that we did a number of years ago that's being paid for with the rates in order to make sure that we provide what residents expect and are entitled to in terms of water and sewer service, stormwater.

And so this right here, just utility revenue funding project utility, and then just reinvesting in our future.

I just sometimes that's why I think the idea of having more information in a group of people, then they become the advocates with what I've seen from the pull from the the police academy.

So this is that fact they go out and they become the advocates for exactly what's going on, and I think this is a perfect example of why we should help do this.

It has the names of the state officials for that district, but the actual people that make the decisions are to my left.

Yeah.

Because you're right.

I think a lot of times they think that it's just their water usage that they should be paying for and and not realizing that it's no, it's a utility bill.

And it's for yeah, future upgrades, et cetera.

Okay.

Thank you, sir.

Excellent.

You need a you need approval, Charlie.

No, that's what I was saying.

I'm doing it in presentation format.

We'll put it as part of our standards going forward, like we put out um construction standards and all that, and we'll add it to our construction standards.

Thank you, sir.

Yep.

Well, I guess you can stay there.

Yeah, okay.

Item 6A, consideration discussion and possible approval of an amendment to matching grant funding commitment agreement with City of Tulsa.

Yeah, good evening again, uh Madam Chair, Vice Chair, trustees, and general manager.

My name's Charlie Bright, Director of Engineering Construction.

Um this contract's kind of a unique one that we don't normally do.

Um this is a four-way contract that we're proposing between Bama, the City of Tulsa, RMUA, and Tulsa Municipal TMUA, Tulsa Municipal Utility Authority.

Um the reason we're proposing this contract is because the City of Tulsa applied for a USDA grant as part of the Hakey Creek uh Biosolids composting project that we're gonna do at RMUA that we've discussed before in this body.

Um as part of the grant money that the the city of Tulsa was awarded, they were the applicant, City of Tulsa, and as part of that grant money uh or the grant process, the USDA has come back and said they need a guaranteed commitment of the matching funds.

So I think I don't remember exactly how much the grant was for, but basically each party was responsible for 19.2 million in matching funds.

Um created a unique issue for us because we have two different entities matching the funds, and the USDA wanted to see one checking account with all of our money.

We didn't want to do that because that's interest money we're losing on and everything else.

So the USDA has agreed that if we show a contract contractual agreement showing that we're both committing our matching funds, then they'll take that to finish off the grant.

So what this is today before you is an agreement spelling out that our matching funds are there, and as we go through the project, we are committing our 19.2 million dollars to the project.

It's all money that we have set aside in our loan program that we just talked about.

Um and we're prepared to present, but it's giving that agreement ready so we can city Tulsa can proceed with acquiring the grant.

So happy to answer any other questions you guys have, but we're recommending approval of the contract.

Okay.

Any questions?

Entertain a motion.

I'll make a motion we approve the contract.

Second.

Okay, roll call.

Thank you.

Thank you.

Item B is consideration discussion on possible approval of and authorization to execute amendment two to agreement for professional engineering services with Black and Beach Corporation and RMUA.

Emily.

Good evening, Madam Chair, Vice Chair, Trustees, General Manager.

I'm Emily Rowland.

I'm our environmental division manager.

Um and so this item I'm bringing it before you guys is um uh amendment to an agreement we have with Black and Beach for our Hakey Creek Lift Station phase four improvements.

Um I do have just a quick presentation to go through so you guys can see kind of what the plan for these phase four improvements are.

Um so we won't go into a lot of detail, but just kind of show you guys what's going on with that.

So uh uh the Hickey Creek lift station is located in the Hickey Creek Park, which is between 111th or Florence and 121st Tucson on Garnett.

And um we currently have oh, so here's a zoomed in, you can see the exact location.

So it's by the baseball fields over there.

Um so the current issues with that lift station is really it just under capacity.

Um so it gets a lot of flow from us, a lot of flow from City of Tulsa, and is shared by both of us.

And so um it's been there for quite a while and is just needing some pretty major upgrades to it.

There's a lot of development happening both on Tulsa side and our side, kind of in that area, and this is kind of a bottleneck in the system.

And so we want to increase the capacity to 42 MGD million gallons a day.

Uh, it currently has a capacity around 20.

So then one of the issues also with it is that when this station was built originally, it was great land because it was in the park, and so that worked out well cost wise, and you know, working with the county to get that, but unfortunately is located in the floodway, which makes it difficult when the flood's out there.

And so we have issue issues with access to the station sometimes if there's a big rain event and have had to do some improvements kind of around the station to build a berm and some different stuff just to help protect it so that we don't flood the station and make it completely unusable when it rains.

So like I mentioned before, our current capacity is 22 million gallons a day.

Um the alternatives we looked at, we wanted to get it up to 42 million gallons a day, um, and kind of looked at a lot of different alternatives with this.

So that's one of the reasons that this is amendment two, because the initial agreement was to come up with an alternative, but then as we got into it, we got into a lot of different alternatives that we looked at, so didn't amend meant to kind of evaluate some of those even further.

Um so the main things that we looked at were uh some lift station alternatives, which were uh doing a second phase of a station, basically kind of building a second lift station on the same property as the existing lift station.

Um there's a little bit of space out there, and so kind of would be a tight configuration on that site, but we'd get the whole thing on the existing site.

So you'd have the um original lift station and then a 20 million gallon a day supplemental lift station to help with that wet weather flow, and as it continues to grow out there, just kind of add additional capacity.

Um the alternative two was to just go to a completely new site, so it would be out of the floodway and wouldn't have the access issues, any of that stuff.

Um, and then alternative three that we initially looked at was to do kind of a combination of two and three.

So phase four, we would do a supplemental station on the site, and then eventually when we had to do phase five improvements to upgrade it even more, then we'd go to a a different site.

Um, that one we ruled out fairly early on just because it was cost prohibitive because you're straining capital in one location, spending a lot of money there, just kind of chunking that away, and then moving to a new site.

Um, so didn't look at that one too much, and then we also looked at kind of several different iterations of doing a flow equalization basin alternative to see if there was a location we could do upstream of our interceptor and Tulsa's interceptor to kind of help when we had those big rain events, kind of take some of that peak flow off when it reaches a high level and hold on to it to allow the station to catch up, and then when it caught up, then we could divert that back and looked at three or four alternatives with that, and um again, they were kind of cost prohibitive and kind of just added additional operational complexity with having two different sites that you're having to do stuff on because of you it's kind of unique with us having to collect from both our interceptor and Tulsa's interceptor, which are at different levels, and so trying to get a one that's deep enough or you're operating another pump station to pump in and out of it, just kind of added a lot of extra stuff that didn't really make sense to do.

Um, and so ultimately our recommendation, well, to that our consultant made to RMUA, and then um that is included with this design amendment to move forward was to do just the supplemental lift station on the existing site.

Just going to a new site was really cost prohibitive.

Um it was double or triple the cost to do that versus to keep it on the existing site, and even on the existing site, we're looking at a cost of around 20 to 22 million dollars.

Um, and that's total RUA cost, so broken hose portion is half of that, but um just adds a lot of cost, and we have a lot of other projects going on, and so we wanted to be responsible with what we did with that, and so that was the recommendation RMUA went with, and that's what this um alternative a grid design agreement would be designing for.

Um, and so with that, this is amendment two.

Um, it is just for conceptual design of uh or not, yeah, I guess conceptual through about 60% design, just to give us some flexibility as we get into that.

If there's more stuff before we get to final design, we'll bring in another amendment back to you once we get to that point, probably next summer or next fall, sometime with that.

And we are looking at um still including some money in the project to purchase some property upstream of um the lift station, just in case if at some point in the future we want to leave our options open, we don't want it all to develop out in that area and then be stuck here forever.

So putting some money there to look at some sites and see if there's um an alternative for us to do that at some point in the future.

But this amendment, our portion of it is 750,485.

And I'm here to answer any questions.

And then we do have sorry.

Uh we do have a representative from Black and Beach here if you have any questions for him.

Okay.

Any questions?

And that is uh splitting the cost of tolls, right?

Yeah, yes.

Will the work be done by our team or by contractors?

I know it's in the design phase.

Yeah, so the actual lift station construction will be done by a contractor.

I'll make a motion to approve 25-1582.

I'll second.

Thank you, ma'am.

Remarks by governing body members.

I I did notice while ago, Mayor, when you uh mentioned that we were going to be out of town, no one really said anything, but there's sure a lot of smiles across the and I can't figure out why.

They would be smiling because we're gonna be out of town.

We are headed out for the National League of Cities conference.

So yes, uh city manager.

I have none manager.

Okay.

There's no executive session.

Second call the broken air economic development authority to order.