Public Meetings - Broken Arrow, Oklahoma

The Broken Arrow Economic Development Authority (BAEDA) met on November 3, 2026, following the City Council meeting. The meeting was called to order, and the consent agenda was approved unanimously. No items were removed from the consent agenda. There were no public hearings, presentations, or general authority business. The meeting adjourned without discussion or remarks. Consent Calendar - 26-66: Approval of the minutes of the October 6, 2026 meeting. - 26-1634: Approval of and authorization to execute the Sixth Amendment to the Economic Development Agreement with Sunset at Broken Arrow, LLC. - 26-1741: Approval of and authorization to execute a Disbursement Certificate for the Construction Escrow Agreement with Hackberry Market LLC. Key Outcomes - The consent agenda was approved by a motion and second, with no discussion or opposition. - No other business was conducted. - The meeting adjourned shortly after opening.

The Broken Arrow Municipal Authority (BAMA) met on November 3, 2026. The agenda indicated a start time of 6:30 p.m., however the source timestamp for this record places the meeting at 13:30 UTC (7:30 a.m. CST), creating a discrepancy between the scheduled time and the documented meeting timestamp. The Board unanimously approved the consent agenda, awarded major construction contracts, and authorized a significant sales tax revenue note. Consent Calendar The Board approved the consent agenda in its entirety without discussion. The approved items included: - Approval of the minutes from the October 6, 2026 BAMA meeting. - Acknowledgement of the Solid Waste and Recycling Report for September 2026. - Acknowledgement of the Wastewater Discharge Monitoring Report for September 2026. - Acknowledgement of the Water Supply Report for September 2026. - Ratification of a Professional Consultant Services Agreement with Poe and Associates for OKR04 Municipal Stormwater compliance. - Approval of Amendment No. 1 to the Professional Consultant Agreement with RJN Group, Inc. for the Haikey Creek Trunk Sewer Rehabilitation Phase II. - Authorization to purchase one (1) 2027 Ford Explorer SUV for the Solid Waste and Recycling Department. - Authorization to award the bid to Core & Main for Dallas St Waterline Materials. - Approval of Amendment No. 3 to the Professional Services Agreement with Jacobs Engineering Group, Inc. for RMUA Haikey Creek WWTP Biosolids Improvements. - Approval of an Agreement for Professional Engineering Services with Garver, LLC for the RMUA Adams Creek Wastewater Master Plan Project. - Authorization to purchase Neptune Meters from Core & Main for the Purchasing Stock Warehouse. - Ratification of the Claims List Check Register dated October 26, 2026. Public Comments & Testimony No public comments or testimony were presented during this meeting. Discussion Items - 6A: Resolution 1781 - Sales Tax Revenue Note, Series 2026 ($29,985,000) Staff presented Resolution 1781, authorizing the issuance of a Sales Tax Revenue Note not to exceed $29,985,000. The resolution included a waiver of competitive bidding and authorized the sale on a negotiated basis. Staff expressed the position that securing financing immediately was in the city's best interest due to the uncertain interest rate environment, arguing that delays could increase the city's overall cost. Proceeds from the note will be invested to cover potential additional project needs. The Board approved the resolution. - 6B: Award of Construction Contract to King Excavating, Inc. ($1,839,549) Charlie Bright, Director of Engineering Construction, presented the Highway 51 North Sewer Extension project. Mr. Bright explained that this was an unplanned project arising from a citizen complaint about backflow flooding in a residential backyard. Staff discovered that wastewater releases from Blue Bell Creameries coinciding with rain events caused the backflow. The new sewer line will divert all wastewater from the entire industrial park out of the residential area to the Wagoner County trunk sewer line. The project received 11 bids, with King Excavating, Inc. being the lowest responsible bidder at $1,839,549. A Trustee expressed appreciation for staff's quick response to the citizen concern. The Board approved the award. - 6C: Award of Construction Contract to Myers-Cherry Construction, LLC Mr. Bright presented the contract for the General Services Center Administration Building. He noted this was a repeat of a previous City Council discussion but was before the Authority due to the BAMA funding component, and that the item had been previously tabled. The Board approved the award. - 6D: Amendment No. 3 to Agreement with Black & Veatch Corporation (RMUA Haikey Creek Lift Station Phase IV) Mr. Bright presented the final discussion item, an amendment for the design of the Haikey Creek Lift Station Phase IV improvements. This is a joint RMUA project. The lift station is currently severely undersized, and the upgrade will significantly increase its capacity to 42 million gallons per day. The total contract value is approximately $2.2 million, with BAMA's 50% share for the final design amendment totaling $1,114,878. The Board approved the amendment. Key Outcomes - Resolution 1781 Approved: The Board authorized the issuance of a Sales Tax Revenue Note up to $29,985,000 on a negotiated basis to lock in financing amid uncertain interest rates. - King Excavating Contract Awarded: A construction contract was awarded to King Excavating, Inc. for $1,839,549 for the Highway 51 North Sewer Extension. - Myers-Cherry Construction Contract Awarded: A contract was awarded to Myers-Cherry Construction, LLC for the General Services Center Administration Building. - Black & Veatch Amendment Approved: Amendment No. 3 was approved for the Haikey Creek Lift Station Phase IV design, at a cost of $1,114,878 for BAMA's share. - Consent Calendar Approved: All twelve items on the consent calendar were approved unanimously.

The Broken Arrow City Council met on November 3, 2026, at 6:30 p.m. local time in Council Chambers. The amended agenda included routine consent items, a general obligation bond presentation, public comments about Chief Lance Arnold, election and construction approvals, three general obligation bond sales, ordinance previews and adoptions, and an executive session on pending eminent domain litigation. No minutes were available; the transcript ends as the Council enters executive session. Roll call recorded Green, Ford, Parks, and Wimpy present; Council Member Pickel was not recorded in the transcript roll call. Consent Calendar - Approved the consent agenda with Item D removed. Item D, the 2027 notification of regularly scheduled meetings, was amended by motion and second to move the first April 2027 Council meeting to the Monday before election day; the transcript shows the roll-call system was activated but does not record the vote result. - Routine approvals included out-of-state travel by Council members, the October 6, 2026 City Council minutes, the September 24, 2026 Planning Commission minutes, the Optimist Youth Appreciation Day proclamation for November 13, 2026, Budget Amendments 22 through 26 for FY2027, a Kimley-Horn agreement amendment for the College Street Rehabilitation Project, City Manager and Assistant City Manager consultant and construction agreements of $100,000 or less, a Central Salt bid amendment for winter road salt, a $28,208.06 BMW North America settlement for a 2024 BMW R 1250 police motorcycle, surplus equipment trade-in authorization, a Progressive insurance claim acceptance, a Cherokee Pride Construction change order for 6th Street Widening, a Hilderbrand drainage easement, Shutts Family Trust utility easement and right-of-way acceptances, and the October 26, 2026 claims list. Public Comments & Testimony - Brian Cathy, a resident, expressed deep disappointment with the City Manager's communication and leadership regarding Chief Lance Arnold's administrative leave. He said his frustration was directed at the City Manager, not the Council, expressed support for Chief Arnold, asked the city to reassure residents that the review did not involve criminal or moral-turpitude allegations, and submitted a written statement for the record. He also criticized the Mayor's handling of meeting rules; after exceeding time and using profanity, he was told to stop. - Chris Walker, a retired law enforcement officer with 27 years of service and an FOP member speaking as a private citizen, said he had never seen an FOP lodge stand with a police chief in opposition to city administration. He said the local lodge and community support Chief Arnold and urged the Council to stand for Chief Arnold and allow him to continue leading the department. - The agenda listed three citizens signed up to speak; the transcript records two speakers. No action was taken under this item. Discussion Items - General obligation bond presentation: Assistant City Manager Kenny Schwab, Cindy, and Charlie presented the history and process of GO bonds. They said Broken Arrow's first bond was in 1909 for water; GO bonds are repaid with property tax while sales tax funds daily operations; Oklahoma is the only state that does not allow property tax for municipal operations. They reported the city's net assessed value rose from $829,218,000 in 2016 to nearly $1.5 billion, a 78.8% increase, and the city's mill levy is 16.48 mills against a 16.5 target. They described the $415 million 2026 bond authorization, projected $398 million remaining after this year's sales, and voter approval of roughly seven of every ten bond propositions. - General Council business: Resolution 1780 authorized the April 6, 2027 nonpartisan general election for Ward 3, Ward 4, and Member at Large; a motion to approve was made and seconded. Council awarded the lowest responsible bid for the General Services Center Administration Building, Project No. 2517170, to Myers-Cherry Construction, LLC at $2,573,000 with three alternates; Shannon Marshall said nine bidders competed. Resolution 1782, approving the Broken Arrow Municipal Authority's Sales Tax Revenue Note Series 2026 indebtedness, was tabled until after the BAMA item; staff later recommended approval, and a motion and second were recorded. - Preview ordinances: An ordinance amending the traffic code accident-report threshold from $300 to $3,000 to align with HB 4143 was previewed and set for adoption. Ordinance 3966, adding Land Subdivision Code Section 6.13 for removal of illegal discriminatory restrictive covenants under SB 2139, was previewed and set for adoption. - Annexation: Ordinance 3961 would voluntarily annex approximately 75.48 acres one-third mile north of Washington Street, also known as 91st Street, and west of Oneta Road, also known as 241st East Avenue, in Wagoner County. Rocky Hinkle said the property owner requested annexation for a single-family residential subdivision; Council moved to adopt the ordinance and approved the emergency clause. Bond Sales and Debt Issuance - Council received bids and awarded three GO bond series to Robert W. Baird & Co.: Series 2026A, $9,775,000, at 4.1402% with four bids; Series 2026B, $14,750,000, at 4.1337% with four bids; and Series 2026C, $2,000,000, at 4.2155% with four bidders. Series 2026A was from the 2018 authorization; Series 2026B and 2026C were under the $415 million 2026 authorization. - Council then moved to adopt Ordinance Nos. 3963, 3964, and 3965 authorizing the respective bond issues and approved the related emergency clauses. Key Outcomes - Consent agenda minus Item D was approved by motion and second; Item D was amended to shift the first April 2027 Council meeting to the Monday before election day, though the transcript does not record the final vote tally. - Resolution 1780 for the April 6, 2027 election was approved by motion and second; the Myers-Cherry Construction bid was awarded; and the three GO bond sales were awarded to Robert W. Baird & Co. - Ordinance 3961 annexation and its emergency clause advanced; Ordinance Nos. 3963, 3964, and 3965 and their emergency clauses advanced; the traffic accident-report and restrictive-covenant ordinances were previewed and set for adoption at the next meeting. - Resolution 1782 was tabled pending BAMA action and later recommended for approval, but the transcript does not clearly record a final roll-call vote. - Council voted to enter executive session regarding City of Broken Arrow v. Norma Carter Brown, et al., Wagoner County District Court Case No. CV-2026-33, to discuss possible settlement under 25 O.S. Section 307(B)(4). The recorded roll call was Green yes, Ford yes, Parks yes, and Wimpy yes. No open-session action or adjournment is recorded after entering executive session. Remarks and Updates - Council members recognized the Pride of Broken Arrow Marching Band's 24th consecutive state championship and 33rd overall state title; announced the Veterans Day Parade on Saturday at 10 a.m. and a salute to veterans at 2 p.m.; noted the Broken Arrow Tigers district championship and Keep Oklahoma Beautiful finalist recognition. - The City Manager clarified the council-manager form of government, stating that employee matters are handled by the City Manager rather than the Council. The Mayor thanked citizens for supporting Chief Arnold but said foul language and disrespect would not be tolerated.

The Drainage Advisory Committee met on October 26, 2026, at 6:00 PM in the Council Chambers. The committee considered a consent agenda with multiple project closeouts and bond fund returns, nominated a vice chair, and took action on four drainage-related proposals. All consent items were approved unanimously. Consent Calendar - Approved minutes of the July 27, 2026 meeting. - Authorized closure of project SW2006 Covington Creek Bank Stabilization and return of $2,253.00 of 2018 General Obligation Bond funds. - Authorized closure of project SW21110 Rushbrooke Drainage Improvements and return of $3,284.82. - Authorized closure of project SW22030 Jasper St and 7th Drainageway and return of $99,010.00. - Authorized closure of project SW22050 Cedar Ridge Estates and return of $3,080.73. - Authorized closure of project SW23030 Shenandoah Valley Pond Outlet and return of $12,607.28. - Authorized closure of project SW23060 Dallas and 4th Storm Sewer Replacement Design and return of $5,251.33. - Authorized closure of project SW25080 Bristol Ponds and return of remaining 2018 GO Bond funds. - Notified closeout and return of $25,000.00 from project 26-004. - Notified return of $250,000.00 to Elm Creek Basin fund from project SW25060. The consent agenda was approved unanimously (7-0). Public Comments & Testimony - Turtle Creek Subdivision (Item 6B): The applicant's representative (the applicant's son, a plumber) stated the flooding has worsened over 40 years and that despite his own mitigation efforts (pumps, grading), the problem persists. He expressed support for the study. - Oak Crest 4th Addition (Item 6C): The applicant, Michelle, described extensive flooding, standing water all summer, and a neighbor's sewer manhole that previously overflowed toilet paper. She noted the city's contractor left sod and sediment uncleaned, and that a water leak is currently causing flow. She urged the committee to approve the design study. - Swan Lake Addition (Item 6D): Applicant John Groves explained that a culvert under 214th Street was covered when a neighbor's house was built in 2010, and that city crews dug a dangerous trench around his house. He stated the culvert is still blocked and asked for help. - Spillway Improvements at 8451 South 9th Street (Item 6E): Applicant Jerry Wilkins reported his property has flooded six times in the past year, costing tens of thousands of dollars in damage. He argued the pond is overwhelmed by incoming stormwater and that previous larger pipes were replaced with smaller ones by a city contractor. He requested assistance. Discussion Items 6A. Nomination of Vice Chairperson Chair Hendricks nominated Donna Wallace as vice chair, citing her tenure. The nomination was seconded and unanimously approved (7-0). 6B. Turtle Creek Subdivision Drainage Study (Case 26-018) Staff recommended approval of $30,000 for a survey and study to address runoff affecting the applicant's property, which receives water from over four lots. The area was platted in 1976 before current design criteria. Committee members discussed public benefit, noting potential impacts on multiple homeowners and possible sanitary sewer infiltration. The motion to recommend approval to City Council passed unanimously (7-0). 6C. Oak Crest 4th Addition Drainage Improvements Design (Case 26-019) Staff presented a proposal to hire a consultant to design a storm sewer system from an existing 24-inch pipe through neighboring yards to a creek. The subdivision was platted in 1971. Public benefit cited was upgrading an outdated system. Committee discussion included concerns about erosion and potential damage to a new sanitary sewer. The motion to recommend approval to City Council passed unanimously (7-0). Staff also committed to addressing remaining issues (sod, sediment, and water leak) separately. 6D. Swan Lake Addition Drainage Improvements (Case 26-017) Staff recommended denial because there is no adequate outlet for the water; a previous study estimated $1.7 million for full subdivision improvements. The applicant reported a blocked culvert under 214th Street. Staff noted streets and stormwater crews could clear ditches, but the applicant had previously filled in a ditch they dug. The committee voted unanimously (7-0) to recommend denial to City Council, with the understanding that streets and stormwater would investigate the blocked culvert. 6E. Spillway Improvements at 8451 South 9th Street (Case 26-020) Staff recommended denial of $81,000 for construction of an auxiliary spillway weir. The pond is private and was built by a previous owner without proper permits. Staff argued the city should not pay for a private dam, though the adjacent 60-inch sanitary sewer manhole (serving 90% of North Broken Arrow flow) could be at risk if the dam fails. Committee discussion explored potential partial city participation for riprap to protect the manhole. The original motion to deny was withdrawn; the committee took no action, allowing staff to continue working with the applicant toward a possible cost-sharing agreement. Key Outcomes - Vice Chair nomination: Donna Wallace elected unanimously. - Turtle Creek study: Recommended approval to City Council (7-0). - Oak Crest design: Recommended approval to City Council (7-0). - Swan Lake improvements: Recommended denial to City Council (7-0); streets and stormwater to follow up on culvert. - Spillway improvements: No action taken; committee directed staff to explore alternatives with the applicant.

This summary is based on the raw transcript; no agenda or minutes were available. The Broken Arrow Planning Commission met on October 22, 2026, and took action on a withdrawn development application, a residential lot split, a minor PUD amendment for the Regent Bank Amphitheater, the 2027 meeting schedule, and a zoning ordinance item that was tabled. Consent Calendar - Item 4A (staff recommendation) was approved by roll call vote: Payne, Clempa, Townsend, and Cohen all voted yes. Item 4B was pulled from the consent agenda for separate consideration. Public Comments & Testimony - During the public hearing for the Regent Bank Amphitheater sign amendment, Hayden Mert of Kimmy Horn, representing the applicant, stated he had no further comments and that staff had addressed the case sufficiently. No other public testimony was offered. Old Business - Item A (26-16-19): Staff reported that the applicant had withdrawn the building elevations application for CSI Aerospace (site 003113-2026), a 10-acre IL Industrial Light site located one-eighth mile east of Olive Avenue/129th East Avenue, south of West Florence Street. The withdrawal was to allow the applicant to meet the minimum facade requirements in the zoning code. Staff noted no guidance had yet come back from City Council or the Chamber of Commerce, but the applicant had watched the prior meeting discussion and decided to revise the plan. No commission action was required. Discussion Items - Item 4B - Lallicker lot split: Staff presented a request to split a 0.39-acre lot into a 0.21-acre lot and a 0.18-acre lot in DROD Area Two and R3 single-family residential zoning. The property is located one-third mile south of Kenosha Street and one-quarter mile west of Ninth Street, platted as part of Flodorgy Heights subdivision. Both resulting lots would meet minimum dimensional requirements; the property is not in a 100-year floodplain; water and sanitary sewer are available; and a private sanitary sewer easement must be dedicated before the lot split is recorded. The Technical Advisory Committee had no comments on October 13, 2026. A commissioner who wanted to know whether one lot would contain a pool moved to table the item; the motion failed for lack of a second. A subsequent motion to approve the lot split passed 3-1 (Payne no; Clempa, Townsend, and Cohen yes), subject to new warranty deeds for both parcels being brought simultaneously to the planning and development division to be stamped before recording in Tulsa County (with the transcript also referencing Wagner County). - Item 6A - Regent Bank Amphitheater minor PUD amendment: Staff described a minor amendment to PUD-003128-2026 amending PUD-001265-2024 on 41.15 acres, formerly the Sunset Amphitheater, proposing to amend the signage portion of the original PUD. The site is one-half mile north of New Orleans Street/101st Street, three-quarters of a mile west of Evans Road/225th East Avenue, and east of the Creek Turnpike. During the public hearing, commissioners raised concerns about lighting and shielding. Staff responded that the original PUD limits illumination to no more than 70 foot candles measured from two feet away, includes dimming restrictions based on sunrise/sunset, and that these standards are unchanged from the 2008 zoning code. Staff acknowledged that the code does not specifically require shielding, but said the foot-candle and dimming standards address nuisance lighting. One commissioner commented that the sign package seemed more like publicity signage than wayfinding; staff said the signs are proportional to the 40-plus-acre site and amphitheater scale. The public hearing was closed, and the commission approved the amendment 3-1 (Payne yes; Clempa no; Townsend yes; Cohen yes) per staff recommendation. - Item 8A - 2027 Planning Commission meeting schedule: The commission reviewed the proposed schedule, noted the same cadence including November and December first and third meetings, and approved it unanimously. The schedule will go to the City Council on November 3, 2026, at 6:30 p.m. in the same chambers. - Item 8B - Zoning ordinance amendment: Staff requested a continuation because of potential notice publication issues, saying this was the first amendment to the zoning ordinance since the new ordinance was adopted. The commission tabled the item unanimously; a new notice and rescheduled date will be developed. Key Outcomes - The CSI Aerospace withdrawal was acknowledged; no formal commission action was required. - Consent agenda Item 4A was approved unanimously. - Item 4B, the Lallicker lot split, was approved 3-1 with the warranty deed condition. - Item 6A, the Regent Bank Amphitheater sign amendment, was approved 3-1. - The 2027 meeting schedule was approved unanimously and forwarded to City Council for November 3, 2026. - Item 8B was tabled unanimously due to notice concerns. - The meeting adjourned by unanimous roll call vote after staff confirmed that a public commission must vote to adjourn.

The Broken Arrow Municipal Authority met on Tuesday, October 20, 2026, immediately following the City Council meeting in Council Chambers. The meeting was called to order, roll call was taken, and the consent agenda was considered. No public hearings, appeals, presentations, general authority business, or executive session occurred. The meeting adjourned after approval of the consent agenda and brief remarks. Consent Calendar - The consent agenda, comprising nine items (approval of September 15, 2026 minutes; Budget Amendment No. 20 for FY 2027; acceptance of a warranty deed and detention easement for the 2-3 MG Elevated Storage Tank project; Amendment No. 3 to Cowan Group Engineering for Elm Creek Trunk Line Improvements; Professional Services Agreement with TruePani, Inc. for Lead and Copper Rule Improvements; Professional Consultant Agreement with HDR Engineering for the Verdigris River Water Treatment Plant High Service Pump Station HVAC Improvements; Professional Services Agreement with Rexel USA for Plant SCADA Upgrades; ratification of the Mayor’s signature for an ODEQ Consent Order; and ratification of the Claims List Check Register dated October 12, 2026) was moved for approval and seconded. The motion passed without discussion or objection. Remarks and Adjournment - Governing body members made no remarks, and the city manager and staff provided no updates. There was no executive session. A motion to adjourn was made and seconded, and the meeting was adjourned.

The Broken Arrow Economic Development Authority (BAEDA) held a brief regular meeting on October 20, 2026, following the City Council and Broken Arrow Municipal Authority meetings. All trustees were present: Chairperson Debra Wimpee, Vice Chairman Johnnie Parks, Trustee Lisa Ford, Trustee Justin Green, and Trustee David Pickel. The meeting consisted of approval of the consent agenda and brief remarks. Consent Calendar - Item 26-65: Approval of the September 15, 2026 BAEDA meeting minutes. - Item 26-1674: Acknowledgement of the submitted September 2026 Broken Arrow Economic Development Corporation’s Monthly Report. - Item 26-1650: Ratification of the Claims List Check Register dated October 12, 2026. The consent agenda was approved by a motion and second, without objection. Discussion Items No items were removed from the consent agenda. There were no public hearings, appeals, presentations, or general authority business. Remarks by Governing Body Members: A trustee reminded the board that a groundbreaking ceremony for the first business in the new Arrow Forge addition is expected soon but has been postponed due to weather, with a rescheduled date pending. Remarks by City Manager: The city manager had no remarks. Key Outcomes - The consent agenda, including approval of minutes, acknowledgement of a monthly report, and ratification of a check register, was approved. - The meeting was adjourned following a motion and second.

The Broken Arrow City Council met on Tuesday, October 20, 2026, at 6:30 PM in the Council Chambers. The meeting included the approval of a comprehensive consent agenda, a public hearing on a major annexation request, updates on a road closure and data center study, and the adoption of fire code and right-of-way ordinances. Consent Calendar - The council unanimously approved the consent agenda (Items 5A through 5AA), which included budget amendments (Nos. 18 and 19 for FY 2027), a proclamation declaring Extra Mile Day, various equipment and vehicle purchases (Toro mower, F450 truck, bucket truck, floor scrubbers), contract awards (cold milling of asphalt, Indian Springs Storm Sewer, Houston Street Change Order), IT service renewals (Datto Backupify, Microsoft Copilot training, remote management tool), final acceptances for public improvements (Forest Ridge Tennis, Oklahoma IOS, The Bank), a lease agreement (Tiger Hill/T-Mobile), plats and rezoning applications (BA Townhomes at Bricktown, Meek Rezone, Tucson28 PUD), an engineering agreement (Elam Park), and acceptance of utility and drainage easements. Public Comments & Testimony - Annexation Public Hearing (Item 7C): Multiple residents of the Cambridge Estates neighborhood spoke in opposition to the proposed voluntary annexation of approximately 75.48 acres. Dr. Michael Larkins argued against street connections, citing severe pedestrian safety hazards (no sidewalks), road deterioration, and downstream flooding, requesting that any connection be restricted to gated emergency access only. Dan DeBell asked the council to oppose the annexation, raising concerns about traffic safety, increased runoff and erosion, and the permanent loss of community character. Chris Cockman argued the development would violate the zoning ordinance’s language regarding protecting the scale and character of existing residential neighborhoods. Al Poole requested emergency-access-only barricades to prevent cut-through traffic. - General Citizen Comments (Item 8): Two citizens spoke in strong support of Police Chief Lance Arnold regarding an undisclosed community matter. Brian Cathy criticized the handling of the situation and its impact on the Chief’s character. Don Dearman, the father of a cadet who died in training, provided a personal account of Chief Arnold’s ongoing compassion and support for his family, urging the council to stand by him. Discussion Items - Item 7B: Houston Street Road Closure: Zach Smith, Assistant Streets and Stormwater Director, announced a full closure of Houston Street (81st Street) between Midway and South Winwood Lane starting October 26, 2026, for approximately four weeks. The closure will allow for roadway rehabilitation, asphalt overlays, and stormwater drainage improvements. Council members discussed drainage issues and property concerns along the route. - Item 7C: Annexation Preview: Community Development Director Rocky Hinkle presented the request to preview Ordinance No. 3961 for 75.48 acres, which is intended for a single-family residential subdivision. Developer representative Preston Bartley stated the street connections were required by fire code but expressed a willingness to explore emergency-access-only options. He stated the development would include detention ponds to alleviate existing flooding conditions in Cambridge Estates. Council members expressed support for annexation to ensure city standards and drainage oversight apply. A motion was made and seconded to preview the ordinance and set it for adoption. - Item 7D: Data Center Study Committee Update: Staff reported the study group continues to gather information from other communities, including Oklahoma City, Pryor, and Olathe. Key considerations include infrastructure capacity, road impacts, and residential protection. Staff intends to request a moratorium extension in November. - Item 9A: South Ash Avenue Closure: Shannon Marshall, Special Projects Division Manager, presented Resolution No. 1779 to close a portion of South Ash Avenue between West El Paso and West Fort Worth Street to increase pedestrian safety and facilitate land negotiations with the railroad. The council approved the resolution. - Item 9B: Airport Feasibility Study: Charlie Bright, Director of Engineering Construction, presented an agreement with Garver LLC for a feasibility study on a small regional general aviation airport. Bright emphasized the study is to determine long-term economic viability and demand, not to immediately build an airport. The council approved the agreement. - Item 11A-11D: Ordinance Adoption: Chief Moore presented Ordinance No. 3959, updating the International Fire Code from the 2018 to the 2024 edition to align with the Oklahoma Uniform Building Code Commission. The council also adopted Ordinance No. 3960, closing an unused right-of-way to facilitate the Broken Arrow Public Schools auditorium project. Both ordinances and their emergency clauses were adopted. Key Outcomes - Consent Agenda: Approved unanimously. - Annexation (Item 7C): The council voted to preview the ordinance and set it for adoption (Ordinance No. 3961), advancing the voluntary annexation process. - South Ash Avenue Closure: Resolution No. 1779 was adopted. - Airport Feasibility Study: The Professional Consultant Agreement with Garver LLC was approved. - Fire Code and Right-of-Way: Ordinance Nos. 3959 and 3960 were adopted. - Community Matters: The city manager announced the groundbreaking for the new Tulsa City County Library. The city was recognized as the 2nd best place to retire in Oklahoma and the 55th in the nation.

The Visit Broken Arrow Board met on October 13, 2026, at 3:30 PM in the City Hall Council Chamber. The meeting included the administration of the oath of office to three new members, election of board leadership, approval of routine items, discussion of a hotel rebate request, and updates from the Tourism Director. All votes were unanimous. Oath of Office - Three new board members – Ravi, Brad, and Tammy – were sworn in using both the oath of office and a loyalty oath as required by Oklahoma law. They will sign and notarize their oaths after the meeting. Election of Chairman and Vice Chairman - Brian Dean was nominated and unanimously elected as Chairman for a term expiring September 30, 2027. - Trevor Swanson was nominated and unanimously elected as Vice Chairman for the same term. Consent Calendar - Meeting Minutes: The minutes from the September 8, 2026 Visit Broken Arrow meeting were approved unanimously. - 2027 Meeting Dates: The proposed meeting dates for calendar year 2027 (second Tuesday of each month, except July 20) were approved unanimously. These dates will also be forwarded to the City Council for final approval. - November Meeting Reschedule: The November board meeting was rescheduled from November 10 to November 3, 2026, due to scheduling conflicts (Veterans Day week and a City Council meeting). Approved unanimously. Discussion Items - American Junior Golf Association Hotel Rebate (Item 26-1622): Staff recommended an amount not to exceed $4,000 for the AJGA Junior at Indian Springs event. The original estimate was $15,000, but only 85 of an anticipated 96 room nights could be verified; many participants stayed in Bixby hotels. The tournament drew golfers from 50 states and 58 foreign countries. The board discussed challenges in tracking room stays and verifying eligibility for rebates, including the use of third-party bookings and loyalty points. Members expressed a desire to improve the verification process for future events. The rebate was approved unanimously. - Board Members' Comments: Board members discussed broader issues with hotel rebate verification, suggesting possible improvements such as requiring stamped receipts from hotels, clearer upfront communication, and ensuring rooming lists are provided. Staff acknowledged the complexity and noted that the issue would be addressed at future hoteliers meetings. Tourism Director Report - Expenses and Sponsorships: The Tourism Director reported a $750 sponsorship of the Oklahoma Motion Picture Alliance event. Airport displays were renewed, adding a second ad on the opposite side after a long waitlist. - Events: Broken Arrow hosted the Film Friendly Forum on October 1 at the Broken Arrow PAC and Hilton Garden Inn, with about 75 attendees from across the state. The subsequent film festival at the Warren Theater received positive feedback; a post-event summary will be presented later. - Upcoming Events: Safety Spectacular (October 31), Veterans Day Parade (November 7), Christmas kickoff (November 12). The Tourism Director and another staff member will attend a conference in California October 25–28. - Marketing: Sparkloft, the third-party marketing agency, will visit in person on November 12–13. Board members were invited to meet them. - Occupancy and Tax Receipts: August 2026 hotel occupancy was 58.4% (down from 60.4% in August 2025). Tax receipts for August were down 10% year-over-year, but July was up 11%. A monthly Dardico report on visitor spending and market trends was shared. - Uber Program Update: The free Uber program was changed from unlimited rides to four trips per month to address abuse. The change started two to three weeks prior; early feedback indicates minor user issues. The program continues to be a competitive advantage for attracting conferences. Key Outcomes - All votes were unanimous on the following: election of Chairman and Vice Chairman; approval of September minutes; approval of $4,000 AJGA rebate; approval of 2027 meeting dates; rescheduling November meeting to November 3, 2026. - The board directed staff to explore improved verification methods for hotel rebate requests and to discuss at the next hoteliers meeting. - The meeting adjourned at an unspecified time.