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Record of Proceedings

Brookings Planning Commission Meeting - November 4, 2024

Meeting Portal — Monday, November 4, 2024
BodyBrookings, South Dakota
SessionMeeting Portal
DateMonday, November 4, 2024
StatusFILED
Video Record
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Transcript — Verbatim
0:00

Use classification changes, subdivision plats, conditional use permits, zoning ordinance amendments, and other matters.

0:07

The commission makes the recommendation based upon the adopted comprehensive plan for the physical development of the city of Brookings and the surrounding area.

0:15

As a matter of policy, all motions are made in the positive.

0:18

After a motion is moved and seconded, it is open for debate.

0:22

Those supporting the motion shall in turn give their reasons.

0:25

Those opposing the motion shall then offer their reasons.

0:28

After everyone has been given a chance to be heard, the commission shall review the testimony and information presented, make findings of fact, and forward the recommendation to the city council.

0:40

Okay, looking at tonight's agenda.

0:43

First items roll call.

0:44

Ryan, could you note the rule for us?

0:48

Tonight we have Limmer, Spear, Letty, Solemn and Aiken present.

0:52

Schmeichel via phone and Jameson is absent.

0:56

Excellent.

0:58

Item number two, the approval of tonight's agenda.

1:01

Could I get a motion for approval?

1:04

So move, Solem.

1:06

Second.

1:08

Got a motion and a second.

1:10

Any things to note on the agenda.

1:12

Seeing none, all in favor, please signify by saying aye.

1:16

Aye.

1:16

Aye.

1:17

Aye.

1:19

And all opposed.

1:24

All right.

1:26

Move on to the approval of the minutes from last meeting.

1:30

Could I get a motion for approval?

1:34

So moved.

1:35

Second.

1:37

Okay, got a motion and a second.

1:39

Any comments on the minutes?

1:44

Okay.

1:45

Seeing none.

1:46

Uh all in favor, please signify by saying aye.

1:48

Aye.

1:49

Aye.

1:50

Aye.

1:51

And all opposed.

1:55

All right.

1:56

It's gonna move us on to hearing and action on PLATS.

2:00

Item 4A.

2:02

This is a final development plan.

2:06

Notice is hereby given that Lily Design has submitted a final development plan within a planned development district on the following described real estate.

2:15

Lot 2 and block 3b of Prairie Hills edition.

2:18

Uh Ryan, could you introduce the topic for us?

2:22

Thank you, Mr.

2:23

Chair.

2:23

Item 4A is a final development development plan for lot 2 and block 3B of Purry Hills edition.

2:30

This was submitted by Lily Design for a property located at 20th Street South and Tallgrass Parkway.

2:38

This property is within a planned development district with business B2 district underlying.

2:43

This was recently rezoned at a previous planning commission meeting from B2A underlying to B2 underlying.

2:51

The final development plan was originally approved by the planning commission with the following conditions removal of a drive-thru to the zoning at the time, the addition of a bike rack, the addition of pedestrian connectivity to 20 street south, and the submittal of an exterior lighting plan.

3:14

Does come with a staff recommendation of approval?

3:18

As I mentioned, the property is located at the corner of 20th Street South and Tall Grass Parkway at that southeast corner.

3:27

This was the initial development plan submitted quite a while ago by the original developer.

3:32

We're looking at that northwest corner of this plan development district area.

3:39

And this is the proposed final development plan.

3:42

So uh should look very similar to the final development plan that we saw earlier in the summer.

3:48

Uh the additions have been made that were uh recommended by the planning commission at that time, including the exterior lighting plan and uh bike parking.

4:03

Um the drive-through lane does remain on here, and that's the basically the biggest item of for discussion tonight is um should this final development plan be approved now with that drive-through lane, being that the zoning has changed from B2A to B2.

Discussion Breakdown — Share of Meeting
Planning Commission█████████████████████████████████████████████69%
Procedural████████████18%
Commercial Corridor Design█████7%
Public Engagement████6%
Summary of Proceedings

Brookings Planning Commission Meeting - November 4, 2024

The Brookings Planning Commission met on November 4, 2024, at 5:30 PM in the Chambers Room of the Brookings City & County Government Center. Commissioners present: Limmer, Spear, Letty, Solemn, Aiken; Schmeichel (via phone); Jamison absent. The meeting covered two development applications and the formation of a nominating committee for 2025 officer elections.

Consent Calendar

  • Approval of Agenda: Motion by Solem, seconded. Unanimous approval.
  • Approval of October 1, 2024 Minutes: Motion and second. Unanimous approval.

Discussion Items

  • Item 4A: Final Development Plan – Lot 2, Block 3B, Prairie Hills Addition – Applicant Lily Design proposed a final development plan for a property at 20th Street South and Tallgrass Parkway, zoned B2 (business). The plan originally included a drive‑thru prohibited under previous B2A zoning; after rezoning to B2, the drive‑thru is now permitted. Staff recommended approval with conditions (exterior lighting plan, bike rack, pedestrian connectivity). Public testimony: The applicant confirmed the drive‑thru stacking meets the 120‑foot requirement (actual 120–130 feet) and the exit spacing (28.5 ft from property line) complies with city standards. Commission discussion noted the drive‑thru exit’s proximity to the site entrance but deemed acceptable given the access drive to adjacent property. Motion passed unanimously.
  • Item 4B: Commercial Corridor Design Review Overlay District Site Plan – Lot 1, Block 1, Moriarty Edgebrook Second Addition – Circle K Stores Inc. proposed a site plan at the corner of 20th Street South and 22nd Avenue South. Two exceptions requested: (1) building setback of 63.4 ft instead of the required 25 ft (due to a 30‑foot utility easement and drive‑thru lane for the car wash); (2) reduced landscape setback of 5.5 ft instead of 10 ft along the south side of the car wash lane. Staff recommended approval with these exceptions. Public testimony: Project manager Richard Blossey explained the need for the reduced landscape setback to accommodate a bypass lane for the car wash. Commission asked about the landscape setback and accepted the explanation. Motion to approve including the two exceptions passed unanimously.
  • Item 4C: Nominating Committee – Chair noted the need to elect officers for 2025. Two commissioners volunteered (current chair and another member) to serve on the nominating committee, which will meet before the December 3 meeting to bring nominations for chair and vice‑chair.

Key Outcomes

  • Item 4A: Unanimously approved (6‑0).
  • Item 4B: Unanimously approved (6‑0) with the two staff‑recommended exceptions.
  • Nominating Committee: Formed with two volunteers; recommendations to be presented at the December 2024 meeting.
  • Next Meeting: Tuesday, December 3, 2024 (regular schedule); may include a joint Board of Adjustment meeting.

Meeting Transcript

Use classification changes, subdivision plats, conditional use permits, zoning ordinance amendments, and other matters. The commission makes the recommendation based upon the adopted comprehensive plan for the physical development of the city of Brookings and the surrounding area. As a matter of policy, all motions are made in the positive. After a motion is moved and seconded, it is open for debate. Those supporting the motion shall in turn give their reasons. Those opposing the motion shall then offer their reasons. After everyone has been given a chance to be heard, the commission shall review the testimony and information presented, make findings of fact, and forward the recommendation to the city council. Okay, looking at tonight's agenda. First items roll call. Ryan, could you note the rule for us? Tonight we have Limmer, Spear, Letty, Solemn and Aiken present. Schmeichel via phone and Jameson is absent. Excellent. Item number two, the approval of tonight's agenda. Could I get a motion for approval? So move, Solem. Second. Got a motion and a second. Any things to note on the agenda. Seeing none, all in favor, please signify by saying aye. Aye. Aye. Aye. And all opposed. All right. Move on to the approval of the minutes from last meeting. Could I get a motion for approval? So moved. Second. Okay, got a motion and a second. Any comments on the minutes? Okay. Seeing none. Uh all in favor, please signify by saying aye. Aye. Aye. Aye. And all opposed. All right. It's gonna move us on to hearing and action on PLATS. Item 4A. This is a final development plan. Notice is hereby given that Lily Design has submitted a final development plan within a planned development district on the following described real estate. Lot 2 and block 3b of Prairie Hills edition. Uh Ryan, could you introduce the topic for us? Thank you, Mr. Chair. Item 4A is a final development development plan for lot 2 and block 3B of Purry Hills edition. This was submitted by Lily Design for a property located at 20th Street South and Tallgrass Parkway. This property is within a planned development district with business B2 district underlying.

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