OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Brookings City Council Meeting - March 10, 2026: Budget Amendments, Sign Ordinance, and Outside Agency Funding Approved

Meeting PortalTuesday, March 10, 2026
BodyBrookings, South Dakota
SessionMeeting Portal
DateTuesday, March 10, 2026
StatusFILED
Video Record

STREAMING COPY IN PREPARATION — RECORDING AVAILABLE FROM THE ORIGINAL SOURCE

Transcript — Verbatim
0:00

Council Member Wendell and Councilmember Tildenburn are absent.

0:03

Which means we still have a quorum.

0:05

Correct.

0:06

All right.

0:07

Action to approve the agenda.

0:08

Entertain a motion to approve the agenda.

0:11

So moved.

0:12

Any comments from the public on the agenda for this evening?

0:17

Council.

0:18

Questions, comments?

0:20

Please call the roll.

0:22

Specker.

0:23

Aye.

0:23

Avery?

0:24

Aye.

0:25

Doran.

0:25

Aye.

0:26

Hager.

0:26

Aye.

0:27

Meyer.

0:28

Hi.

0:28

Open forum.

0:30

In order to provide equal access to all during the open forum in the public comment portions of the meeting.

0:35

Each individual offering comments shall not exceed the allotted three minute period.

0:40

The podium light turns green and then to yellow, and then when there is one minute remaining.

0:46

Your time for comment is expired when the podium light turns red.

0:50

Is there any member of the public who wishes to address the console on an item not listed on tonight's agenda?

0:59

Okay.

1:00

Move on to item five, consent agenda.

1:04

Are there any items to be removed from the consent agenda?

1:09

Seeing none, entertain a motion to approve the consent agenda.

1:13

So moved.

1:14

Second.

1:15

All right.

1:16

Move to second.

1:17

Is there any public comment on any of the items on the consent agenda?

1:24

Council have any questions, comments.

1:27

Please call the roll.

1:28

Ibri.

1:29

Aye.

1:30

Doran.

1:30

Aye.

1:31

Hager?

1:31

Aye.

1:32

Mayer.

1:32

Aye.

1:33

Specker.

1:34

Aye.

1:35

All right.

1:36

And then we'll move on to presentation of city years of service and recognition.

1:42

Casey Bell, our human resources director, provide this recognition.

1:51

Good evening, Mayor and City Council members.

1:54

In November 2025, the city hosted an employee appreciation lunch to celebrate our incredible full-time employees during this event.

2:02

We honored those who reached a longevity milestone in 2025.

2:06

Recognizing their dedication and years of service to the city of Brookings.

2:10

We snapped a few fun photos of the events.

2:12

We can show off the friendly faces with the community and with you tonight.

2:15

But during this time, I'd like to take a moment to recognize these employees and show our appreciation for all that they do from the city of Brooklyn.

2:28

Oh, we're double clicking it.

2:34

Aaron Carl with five years of service, and Ryan Miller with five years of service.

2:46

In IT and finance, we have Don Goff with five years of service.

2:50

Ashley Rynch with five years of service.

2:52

And Quaku Ponyel with 10 years of service.

2:59

She has an incredible 30 years of service with the city.

3:02

And Nita Gill with 15 years of service.

3:07

In the liquor store, uh Bill Helts, five years of service.

3:11

Brian Hansel, 10 years of service.

3:15

In the parks department, uh parts of record and forestry, we have Mark Bradley with 15 years of service, Greg Radinius with 10 years of service, and Stephen Hartung with 10 years of service.

3:28

In the police department, uh Drew Gary with 15 years of service, Josh Schneider with 15 years of service, Kyle Johnson with five years of service, Luke DeYoung with 10 years of service, Joan Hart with 10 years of service.

3:52

Lana with 15 years of service.

3:59

And in the street division, we'll have Eric Hansen with 10 years of service and Jeremy Jansen with 10 years of service.

4:14

And looking back on it, it's just amazing the amount of years of service and longevity we have with the city.

4:18

So thank you to those employees.

4:22

Thank you.

4:27

All right.

4:27

SDSU Student Association.

4:30

Anna's not here, but we have young man by the name of Dominic, uh, finance chair for student association.

4:36

We'll uh present.

4:38

Yep.

4:38

So as you said, my name is Dominic Delhold, and I am the Finance Share of Student Association filling in for Anna tonight.

4:44

Um so on our report, we have the slave for president and vice president is now closed.

4:48

Sophie Spear and Megan Christoffels are running unopposed this year for students association president and vice president.

4:53

Our budget has been finalized and will be sent to the Board of Regents in April with the GAF reallocation that we previously approved.

5:00

Umgratulations to our women's basketball team on their four-peat summit league championship.

5:05

Um they will be heading into March Madness here, later in March.

5:10

Uh the Student Promotion Fund Committee funded State a Thon for their April 11th event, and then the CAFE's Prexy Council for Ag Week and Ag Day Banquet on April 15th.

5:21

Um, happening around campus, Little International is happening this year on March 27th and 28th.

5:26

And then the SDSU Watchipe is also happening on March 27th and 28th that weekend.

5:32

For sports this week, we have Softball Host Columbia on March 13th.

5:36

Um, and currently SDSU is hosting the high school class B basketball tournament at first bank and trust arena.

5:42

That is the end of the report.

5:44

Thank you, Dominic.

5:45

Got any questions for Dominic?

5:47

Comments?

5:48

Thank you, young man.

5:50

Um move on to ex officio reports.

5:53

Uh Brooke's municipal utilities.

5:56

Bonnie, do you have a report?

5:57

Yep.

5:58

Um, yesterday the BMU board met and approved the disposition of surplus equipment, bills, claims, change orders, purchases, a variety of bids.

6:09

Um, the quarterly financial review was done.

6:13

MRES was there for and presented and discussed an agreement about an additional transmission line for Brookings that would go through Aurora, and also two additional substations in Aurora.

6:28

This will be well, it's actually kind of a result of the Derecho and not having that back up or a redundancy in power.

6:39

So this would really help solve that issue.

6:44

Um, the water, the irrigation of yards for this summer is back to normal restrictions where you're allowed to water four days a week.

6:55

Even house numbers is Monday, Wednesday, Friday, and Sunday.

6:59

Odd house numbers is Tuesday, Thursday, Saturday, and Sunday.

7:04

And also keep your eye open for a newsletter that went out today that provides an update on the various departments within BMU and some pictures and stuff.

7:16

So they're they're gonna try to start doing this monthly, this newsletter.

7:20

So that's about it.

7:22

Thank you, Barney.

7:23

Uh, do we have a report from Brookings Health Service?

7:27

Uh I attended the most recent meeting of the Brookings Health System Board of Trustees.

7:34

Really, two primary topics were addressed throughout the meeting.

7:38

One was the use of AI and health care, and then a continuing discussion of the health systems move to Epic.

7:46

So we received a presentation from Dr.

7:49

Rebecca Vandekopp on the use of AI in medicine.

7:54

She really emphasized how AI is a tool that can be used to analyze data and automate processes, but people will always be needed.

8:02

And so, really, for the sake of time, I thought what was most interesting were some of the AI uses that can be integrated into Epic.

8:12

So, like I've mentioned in some of my other ex officio reports, there is an ambient listening tool that can be used to minimize the amount of time that providers have to spend on appointment summaries.

8:26

It can also analyze data and even make some care suggestions.

8:31

But she emphasized throughout the course of her presentation to us that providers really have to proofread what AI produces.

8:39

So it struggles sometimes to distinguish voices or hallucinates based on something that was said.

8:46

So maybe something, for instance, like diabetes was mentioned in passing.

8:51

And so then it will insert into the transcript that a discussion of ways to minimize your risk for diabetes was discussed, even if it wasn't.

9:02

So similarly, AI can also help with shift care notes and provide patients with insight about any type of procedures that they have.

9:11

So one that they mentioned that's been useful is in terms of colonoscopy preparation, just making sure patients are really understanding what they need to do prior to that procedure.

9:23

There's also some other interesting features about helping providers prioritize messages from patients and then write prior authorization or appeal letters to insurance companies.

9:34

They talked about how insurance companies are also using AI.

9:38

So it's really about trying to make sure that you have the best letter possible with your correspondence.

9:45

Overall, the transition to Epic is going well.

9:48

Employees are receiving training this month, and then the finance department is also working on integration with EPIC.

10:00

So as much as possible, there doesn't have to be too much taking place outside of that particular portal with respect to billing classifications and categories as providers are kind of marking what happened during different appointments.

10:11

And that's the end of my report.

10:13

I stand by for any questions.

10:16

Thank you, Lisa.

10:17

Any questions, comments on either one of the reports?

10:21

All right.

10:21

We'll move on to contracts and change orders.

10:24

Item 7A discussion and possible action on the 2026 outside agency funding recommendations.

10:32

Paul Brasino, our city manager and Holly Goligson or Heidi Goligson.

10:36

Well, uh United Way Director will present this item.

10:39

Thank you, Mayor.

10:40

City Council members.

10:41

Each year the city council allocates a portion of the budget to support outside agencies and service to outside agencies that serve our community.

10:50

In 2026, City Council approved 274,254 for the budgeting of outside agency allocation.

10:58

This is consistent with the city council's adopted policy and an increase from last year.

11:02

Very few communities in South Dakota provide funding for social service agencies like Berkings does.

11:08

And this demonstrates the importance of our non-for-profit agencies in the work they do in our community.

11:13

Applications were received by Unite by the United Way Committee, which is used which uses an impact-based rubric to evaluate the requests.

11:21

Based on the current community needs, food security and rental assistant programs were prioritized during the funding cycle.

11:28

Staff does uh recommend approval of funding allocations as presented, which distributes the 274,254 budgeted by city council among the recommended agencies.

11:40

As the mayor noted, Heidi is here uh with from United Way to answer any questions council might have of this process or of their recommendation as well.

11:50

Hello, uh Heidi Gelliksen from Brookings Area United Way.

11:53

Uh we see in front of us the 2026 funding request, and then also the BAUW 2026 recommendations.

12:02

Um recommendations might be higher, but we know we have to stay within that budget.

12:06

So that is uh where we come out at.

12:09

And uh one of the things that you might see on here, the food pantry did not request this year.

12:14

Um, when they got down to the time for requesting and looking at their financials, they said uh the community has been very generous this year, and they would forego uh uh allocation this year uh and let those dollars go other places in the community where they needed to make an impact right now.

12:32

So uh thank you to the city council for these funds to go out into the community, and also thank you to the community that support these organizations along the way as well.

12:42

Any questions from council?

12:47

Councilmember Specker.

12:49

So apparently this year, the council or not apparently, but the council recommended like food security and rental assistance as the try as the priority areas, and I just I was looking over it and those two, and I'm not maybe you could just point out which organizations contribute to that because maybe I'm missing some of them.

13:13

Sure, but it seems like only about 27% of the actual funds are going to food and security and rental assistance.

13:22

I was thought maybe you could address are they getting funds from other areas or sure?

13:28

Yep.

13:31

Yeah, uh, many of these organizations are receiving funding from other uh other sources as well, including United Way, and so when looking at what they requested and the dollars that were able to allocate, um being able to really help to increase all of them uh helps in all of the different fashions as well as so if we can help with in one area, it also does then trickle down to those housing and food organizations as well.

14:03

Um, but salvation army would be one that would uh definitely be in the rental assistance area.

14:11

Um we've got feeding brookings and the food organization, the backpack project.

14:17

Um let's see.

14:21

But we can also know that the I'll I'll use uh Margo's place as an example.

14:29

Those organizations also have food and security issues that happen there, so those dollars are also helping, even though they're not considered necessarily a food and security organization.

14:40

Um, same you know that's that's kind of how it lays out in some of these as well.

14:45

So nothing is siloed, everything really is intertwined in our community of one area of need to another area of need.

14:57

Thank you.

14:58

Council member Durham.

15:00

Thank you, Mayor.

15:02

Okay, I do have a question, but before I ask the question, I have my disclosure statement.

15:06

So, in the interest of transparency, I wanted to disclose my involvement in multiple organizations connected to this voting item.

15:12

Specifically, I currently serve as the executive director of Margot's Place, the domestic violence shelter, and prepared the grant application.

15:19

I also serve as president of the Brookings Backpack Project Board of Directors, and I'm a voting board member on the Brookings Area Transit Authority Board of Directors, both positions of which oversee and improve relevant grant applications and budgets.

15:31

The outside agency allocation process includes setting an annual main priority area based on received public feedback of community needs, which Brookings Area United Way then reviews the specific applications and presents the recommendation we see here tonight.

15:45

This allocation would go to programs and direct support.

15:48

So noting that I nor any family members would receive any direct financial or personal gain.

15:53

After thoughtful consideration and consultation with legal counsel and my fellow council members reviewing this matter, I concluded that my involvement does not constitute a direct financial or personal conflict.

16:03

Furthermore, I believe I can adequately and impartially participate in the discussion and subsequent vote on United Way's recommendation on allocations, but wanted to provide clarity to the public on this process.

16:14

That being said, thank you.

16:15

So a couple of questions.

16:17

One is for those who maybe aren't familiar with the work of nonprofits or want to understand the needs more.

16:25

If these programs disappeared tomorrow and kind of showing the impact of the support, what measurable impact would the community experience.

16:51

So we are we know that we have about that percentage of folks who are financially struggling in our community.

16:58

And so if these organizations weren't there to help support and lift up, we would see a large increase in folks that are really going to be uh we'll see a big increase in.

17:13

I'm sorry, my brain does not work recently.

17:16

Words are really hard.

17:17

So you're okay.

17:18

Uh when you can no longer stay in the place that you're renting.

17:22

Eviction.

17:23

There it is.

17:23

Thank you.

17:24

You're good.

17:25

Um, so we would see an increase in inviction, we would see an increase in folks not being able to get to work, and then when they lose their job because they don't have the transportation or the child care, those resources, then we're gonna see higher employment and all of those, which we know.

17:41

And uh, I think Chief Drake is in the back of the room, maybe still will see an increase in crime.

17:46

That's just the the way that it lays out.

17:49

So the nonprofits really are helping our community members be able to be our community members and to be our employees and to be our neighbors and to be our our helpers and our um it's that step up, and it's helping them do what they need to do and for Brookings to be who we are.

18:07

Thank you.

18:08

And then my second question is uh as a council we've talked about the trends in the community, and that's how we set our priority areas.

18:16

The two that have consistently risen since 2020 is food insecurity and rental assistance.

18:22

Since you mentioned that all of these areas are intertwined and it's not siloed, could you talk about other areas of impact or need that you are seeing in the community?

18:34

Sure.

18:34

Um, we continue to see the mental health resources.

18:40

Um, we've got some great organizations and nonprofits in our community that work in that area.

18:45

Uh, ones that we see that we automatically think of the Avea Behavior Health, the Brookings Behavioral Health and Wellness, uh, but even within our Berkings County Youth Mentoring, within our school districts, within Harvest, you know, all of these other ones have that component too.

19:05

And so these resources are the services may be done at a couple of these organizations, but that information, those resources are really distributed through all of them, and so we continue to see that as a need in our community.

19:21

Um, the food insecurity, there are many programs to help many different types of situations, and so we want to be able to make sure that folks who qualify for those programs do have access to those programs to be able to get those resources into their home.

19:41

Um, so they don't have to make the decision of are my kids going to eat tonight or am I gonna pay my rent?

19:47

Absolutely.

19:48

I would just like to thank uh United Way, Heidi, and your board uh for partnering with us on this process and providing your expertise.

20:00

I really appreciate that the city does have this as a priority every year, and it's an annual decision because like Heidi said, a lot of our residents are experiencing hardships or one or two paychecks away from struggling financially.

20:10

So this is just one way that the community can come together and deliver quality services while reaching our vulnerable populations and creating solutions for all of our residents.

20:20

So I appreciate the work that you've done and the council's continued support for this priority in our community.

20:27

Thank you.

20:28

All right.

20:29

Um probably should have that discussion after we had a motion on the floor.

20:32

Do I entertain a motion to approve?

20:35

So move second.

20:37

All right, is there any public comment?

20:42

Council have any more questions, comments?

20:44

Thank you, Heidi, for what you've done here for us.

20:46

It takes the uh politics out of it and and makes it better for our community.

20:51

Thank you.

20:52

You've got the pulse of all this all to begin with.

20:54

Thanks, Beidi.

20:55

Please call the roll.

20:56

Doran.

20:57

Aye.

20:58

Hager, aye.

20:59

Mayer?

20:59

Aye.

21:00

Specker.

21:00

Aye.

21:01

Avery.

21:02

Aye.

21:02

All right.

21:03

Commander.

21:04

If I may.

21:05

Does council want to continue through this uh phone noise?

21:09

Uh they could reboot the system to try to get rid of it.

21:12

It'll take a minute or two.

21:13

Or I would almost recommend going to the other room.

21:15

If you want to continue, that's fine.

21:17

We can continue.

21:18

I just want to make sure you guys are comfortable with continuing.

21:20

Wait, we can reboot quick.

21:22

It's fine with me.

21:23

Yeah.

21:23

We'll say that.

21:25

Kind of annoying.

21:29

And thank you, Heidi.

21:30

If you could all right.

21:32

Item 8A.

21:34

First readings.

21:35

Introduction and first reading on ordinance 26-010, an ordinance to revise Chapter 62, Division 3.

21:43

Dead, dying, diseased, or infested trees.

21:46

What a wonderful topic.

21:47

Kristen Zuberman will present this item for us, our park and rec director.

21:51

This ordinance 26-010.

21:55

Um is just the primary purpose is to update it to modernize these ordinance language.

22:03

Um in the or the existing ordinance as it stands, it's re or it reflects just emerald ash border and Dutch Elm Disease.

22:12

And so with the revised language language, it just is dead, dying, diseased or infested trees.

22:20

So the reason that's important is it allows us to respond more quickly to maybe like pine wilt that's moving in through our community.

22:29

Um we have some other diseases and infestations that are likely going to make an appearance here in the next 10 years, which I know is super exciting.

22:40

Um it's not.

23:10

And with that, I'll stand for any questions.

23:12

All right, thanks, Christian.

23:14

Is there any public comment on this item?

23:18

Council may questions, comments at the time.

23:22

All right.

23:35

Section reading, second reading in action on ordinance 260 26006 ordinance authorizing budget amendment number 10 to the 2025 budget.

23:47

Good evening, Mayor, members of the council.

23:50

This is the second reading of ordinance 26-006, amendment number 10 to the 2025 budget.

23:56

This amendment increases budget authority in several governmental fund areas to properly close out 2025.

24:02

The total increase in expenditure authority is 153,614 and 60 cents, and the primary adjustments include city attorney for 45,000 due to contracting with a new legal firm and an adjusted fee structure.

24:16

Human resources, 41,000 related to recruitment costs, employee training and salary survey.

24:22

Community development, 25,000 due to the addition of the associate planner position.

24:28

Um appropriations and subsidies, $13,000, primarily related to legal fees associated with the downtown parking lot purchase.

24:36

The Dakota Bank Center, 29,614.60 cents, addressing the 2025 um operating shortfall to be transferred from the 3B fund.

24:45

And then finally, we had a net zero adjustment from parks recreation and forestry due to the recruit reconfiguration of some positions.

24:53

Um this amendment ensures that the city closes out 2025 in compliance with state law and staff recommends approval as presented.

25:02

I'll stand by for any questions.

25:03

Thank you.

25:04

Thank you, Ashley.

25:06

Entertain a motion to approve.

25:08

So move.

25:09

Second.

25:10

Move and second.

25:11

Is there a public comment on this item?

25:15

Council questions, comments.

25:17

I think a lot of those questions were answered in first reading.

25:21

Please call the roll.

25:24

Hanger.

25:24

Aye.

25:25

Mayer.

25:26

Aye.

25:26

Specker.

25:27

Aye.

25:28

Avery?

25:28

Aye.

25:29

Doran.

25:29

Aye.

25:30

All right.

25:31

Item 8B, second reading and action on ordinance 26-007, an ordinance authorizing a budget amendment number one to the 2026 budget.

25:43

Ashley Wrench will also present this item.

25:45

Thank you, Mayor.

25:46

Members of the Council, this is second the second reading ordinance 26-007.

25:51

Amendment number one to the 2026 budget.

25:53

This amendment carries forward budget authority and surplus funds from 2025 into 2026, where expenses will occur this year due to project timing.

26:02

Two key components include the transfer from the general fund to the fire facility project to account for the full estimated cost of the fire facility.

26:17

And then the transfer from the Capital Improvement Plan Fund to a Dakota Bank Center fund to carry forward any unused capital funds into 2026.

26:25

And overall, this amendment ensures that projects and equipment purchases are proceeding as planned while maintaining transparency and compliance with state law.

26:34

Staff recommends approval of this ordinance as presented, and I would be glad to answer any questions.

26:40

Thanks.

26:40

Thanks, Ashley.

26:41

Entertain a motion to approve.

26:44

So moved.

26:46

Second.

26:47

Move and second.

26:48

Is there any public comment on this item?

26:52

Council, any questions, comments.

26:57

Please call the roll.

27:00

Excuse me, Doran.

27:01

Aye.

27:02

Hager?

27:02

Aye.

27:04

Aye.

27:04

Specker?

27:05

Aye.

27:05

Avery.

27:06

Aye.

27:07

All right.

27:07

Item 8C, second reading and action on ordinance 26-009.

27:12

An ordinance amending chapter 6, section 6 through 8, and chapter 74, section 74 through 40 of the code of ordinances of the city of Brookings.

27:23

Samantha Beckman will present this item.

27:25

Thank you, Mayor, members of council.

27:27

In front of you tonight are amendments to two different versions of our code, section 68 and section 7440.

27:36

Both of these pertain to the sidewalk dining and more specifically the modifications that we've made for the downtown district parklet adjustments here.

27:45

A parklet is a small seating area or green space that is created, has a public amenity either alongside a sidewalk or walkway, or likely in most cases here, it'll be in parking spaces adjacent to a business.

28:08

The pilot parklet program was successful was a success in its first year and has been tremendously received by the Brookings community.

28:15

Due to the program's success, staff is recommending approval of these two ordinances to formally allow parklets by code.

28:22

While in the process of updating both of these ordinances, we've had the opportunity to engage wooden legs on multiple occasions.

28:29

We did pre- and post-season meetings with them to understand and address challenges that came up during those times.

28:42

As a reminder, parklets are limited to the side streets only.

28:46

However, sidewalk dining is still allowed throughout downtown, so those main avenue businesses do still have the opportunity to participate with tables outside of their business.

28:56

And with that, I will take any questions.

28:58

Thank you.

28:59

Thank you, Samantha.

29:00

Entertain a motion to approve.

29:03

So moved.

29:06

Second.

29:07

They move and second.

29:08

Is there any public comment on this item?

29:13

Council have any questions, comments?

29:17

Thank you for bringing this forward.

29:19

Please call the roll.

29:21

Specker.

29:23

Aye.

29:23

Avery.

29:24

Aye.

29:24

Doran?

29:25

Aye.

29:26

Hager.

29:26

Aye.

29:27

Aye.

29:30

Item 8D, public hearing and action on ordinance 26-008 and an ordinance amending chapter 94, Article 6, Division 5, Section 94-473 related to projecting signs in the business B1 central district.

29:48

Mike Struck, our community development director, will present this item.

29:52

Thank you, Mayor, and members of the council.

29:55

The ordinance amendment before you tonight is to amend the sign ordinance specific to the B1 district for projected signs.

30:04

The current ordinance uh restricts projecting signs to one per building face.

30:10

Uh many of the businesses downtown are located on 25 foot wide lots.

30:16

Uh we've got a few uh instances downtown where those lots have been combined into one building.

30:23

Um, they would only be allowed one project and sign.

30:26

Uh if it if we were to change the ordinance, we would move it towards one project and sign per 25 feet of street frontage.

30:35

So when they uh combine the building into one storefront, um they would be allowed to each uh have two projecting signs or one per 25 feet there.

30:45

At the last meeting, uh Councilmember Wendell asked if uh we had consulted with uh the downtown uh businesses or the business representatives.

30:55

Uh this was initiated by a couple of downtown business owners or building owners, as well as um one of our local sign manufacturers.

31:05

Uh after the meeting, I followed up with Kirsten with downtown.

31:09

Um she was supportive of it.

31:12

She did raise one of the questions about should there be a distance um between signs?

31:17

We did explore that.

31:20

We ended up finding out that uh we'd put more existing signs into non-conforming status than what could be added with this proposed uh language along Main Avenue.

31:31

Um there is the potential that more signage could occur on some of the on corner lots because those frontages are typically about 165 feet deep.

31:41

Uh the other question came up regarding um historic review.

31:46

We have uh ran these signs through the state historic preservation office in the past, and they um don't comment on them.

31:53

They said it's not reviewable because they do not view these as permanent structures, and so the SHIPO has just declined to comment on that.

32:02

This does come to you as a nine to zero recommendation for approval from the planning commission, and it stand for any questions you may have.

32:08

Thank you, Mike.

32:09

Entertain a motion to approve so moved.

32:15

Second, second okay.

32:19

Um public hearing on this item.

32:22

Is there any public comment?

32:24

Council any questions, comments?

32:26

Councilmember Specker.

32:28

Can you just explain again the 165 feet?

32:30

I missed that.

32:31

So most of the lots downtown, there's 25 foot wide frontage and 165 feet deep.

32:39

Um so on corner lots, they have two street frontages.

32:44

So therefore, you could potentially have more projecting signs on a corner lot than what you might see right now.

32:50

Right now, there you'd be allowed one sign per that 165 feet of building face.

32:56

With this proposed change, you could go to one per 25 feet.

33:00

On the side street?

33:01

On the side streets on a corner lot.

33:03

Yep.

33:05

Does it and one other question?

33:07

Does this then having the projecting signs do anything about front signs?

33:13

Or can you then that you could still have a flat face front sign?

33:18

So the projecting signs um there's not as many as one might think.

33:24

Uh just to name a few businesses and not uh cause them any controversy, whatnot, but like uh the nine bar, gym's tap, the nook, I believe uh Ray's corner has one.

33:37

Um the insurance agency.

33:40

These project and signs are limited to 48 square feet, they need to be 10 feet above the sidewalk.

33:45

They have to be a minimum of two feet off of the back of curb, which seems like that's a lot of signage.

33:51

The problem is is you have to anchor them to the building, and they're very expensive because they have to support that load.

33:57

And so most people would keep them as close to the building as possible.

34:01

And I think if I recall correctly, only the insurance agency on the very north end of Maine Avenue is at 48 square feet.

34:12

Most of them are around uh 30 square feet.

34:16

And um when you get into more of the circular kind, uh they get even smaller in size.

34:22

These are projecting signs are perpendicular to the building.

34:25

They're not to be confused with kind of the old marquee signs that you used to be at the movie theaters and such.

34:32

So these are a little bit smaller type projecting signs.

34:36

Okay, thanks.

34:39

Councilmember Duran.

34:40

Thank you, Mayor.

34:41

So I just wanted to confirm what you said about the um thought process around the distance between the signs was that a discussion or was that brought up because of the uh like making sure that it's not too close.

34:55

So it's it's visually easy to read, or can I can you talk a little bit more about that that specific discussion?

35:03

Yeah, yeah.

35:03

Uh so the thought processes is making sure you have adequate spacing between signs so that they really serve their intended purposes.

35:11

They're easily seen from both signed faces.

35:16

And if you space them too close together, essentially one business could cover up another business's sign.

35:22

We looked at different things if it should be um certain distance from the property line, the side property lines should there be a minimum of you know certain distance in between.

35:34

And there's really not a lot of consistency.

35:37

I think the downtown businesses have done a really good job of self-placing themselves and that they kind of look at their neighbors and they put their signs so as not to obstruct the the neighboring business sign.

35:52

Uh the part of the reason we we didn't necessarily want to go with a particular distance is because for the amount of projected signs currently on Main Avenue, and that could be added if this change is approved.

36:08

We would throw at least two or three times the number of signs into non-conforming status, which means that at some point in time when they have to be repaired and taken down, they can't be put back up.

36:19

They would have to move them to this new distance requirement or such.

36:22

And um, you know, we just weren't we were trying to look at an opportunity that would help some of these downtown businesses, especially when you get into a multi-tenant type building um to help them with some of the signage, and and we felt like this might be a little restrictive.

36:40

Sure, sure.

36:41

Okay, that makes sense.

36:42

Um and I really appreciate you reaching out to those entities that council member Wendell had mentioned last week and getting their expertise on this.

36:50

Thank you.

36:51

All right.

36:54

Please call the roll.

36:57

Avery.

36:58

Aye.

36:58

Doran.

36:59

Aye.

37:00

Hager.

37:00

Aye.

37:01

Nehmeyer.

37:02

Aye.

37:02

Specker, aye.

37:04

All right.

37:05

Item 10A, action on resolution 26 016.

37:10

A resolution amending the consolidated fee schedule.

37:12

Ashley Rench, our finance director will present this item.

37:16

Thank you, Mayor.

37:17

Members of the council.

37:18

This is resolution 26-016.

37:21

Amending the consolidated fee schedule to add two fees related to sidewalk cafes and parklets.

37:26

These fees are 100 annually for a sidewalk cafe permit and 250 annually for a parklet permit.

37:33

Earlier this evening, the council approved an ordinance establishing permanent regulations for sidewalk cafes and parklets following the successful parklet pilot program.

37:43

This resolution simply incorporates those fees into the city's fee schedule so that they're easier for businesses and the public to reference.

37:51

The fees help offset administrative review, inspection, coordination, and oversight associated with the public right-of-way uh use for outdoor dining and seating, and staff recommends approval of this ordinance as presented.

38:03

Stand by for any questions.

38:04

Thank you.

38:04

Thank you, Ashley.

38:05

Uh entertain a motion to approve.

38:08

So move.

38:08

Second.

38:10

Is there any public comment on this item?

38:15

Council have questions, comments.

38:19

All right.

38:19

Please call a roll.

38:21

Doran.

38:22

Aye.

38:22

Hager?

38:23

Aye.

38:23

Neymar.

38:24

Aye.

38:24

Specker.

38:25

Aye.

38:25

Avery.

38:27

Okay, that's uh kind of the end of our business.

38:29

Uh we have two meetings coming up, but one next week is a uh study session.

38:35

Um basically one subject on it's conflict of business interest training.

38:42

And uh we'll be having the council, the historic preservation commission and planning commission members will be at that attending at that meeting.

38:51

Who is presenting?

38:53

Bonnie City Attorney Vince Jones.

38:56

Well, very good.

38:57

So you get to come up here three times in one month.

39:00

Good for you.

39:02

And then um then our regular meeting is on the 24th.

39:07

We have one second reading from what we had tonight.

39:12

Um annual report from student association for Mana and elections uh would be held by that time.

39:21

Um construction manager at risk will be uh presented to us for the police station.

39:29

And then um any other future items, which brings me to that.

39:34

We uh have any other items that the council would like to bring before us for council agenda.

39:42

Not at this time.

39:43

With that being said, uh entertain a motion to adjourn.

39:47

Oh, nope, never mind, never mind.

39:48

We have one more thing.

39:50

Dakota Bank Center open house, uh, which will be Wednesday, March 18th, which would be next week, Wednesday.

40:00

Uh session one, we have two different sessions.

40:02

Session one goes from four to five thirty.

40:04

There's a presentation on the at quarter after four on that one.

40:08

Session two is from six to seven thirty, and the presentation will be at six fifteen.

40:12

Light refreshments will be served.

40:15

Hope to have the community out there as much as possible.

40:18

Thank you.

40:18

I I have one more thing, Mayor, if I can.

40:21

I just want to tell uh everyone thank you to to Quake who and Don.

40:26

Uh we had a little issue earlier at the meeting, but if anyone can fix it, it's those two.

40:31

I've been at hundreds of council meetings and never have we had an issue, so this one time is is is uh okay in my mind.

40:39

Um I don't think they get enough praise at times, and I know that they're gonna feel really bad about uh the way this meeting goes, and just an opportunity to let them know that things happen and we appreciate their work.

40:50

Martin, did you have a comment?

40:53

Okay.

40:54

Uh entertain a motion to adjourn.

40:57

So moved.

40:59

All those in favor say aye.

41:01

Aye.

41:02

Meeting adjourned.

Discussion Breakdown — Share of Meeting
Procedural████████████████████████████████32%
Parks and Recreation█████████████13%
Budget Equity Analysis██████████10%
Public Engagement██████████10%
Community Engagement█████████9%
Personnel Matters████████8%
Arts And Culture███████7%
Mental Health Awareness██████6%
Technology and Innovation█████5%
Summary of Proceedings

Brookings City Council Meeting - March 10, 2026

The Brookings City Council met on March 10, 2026, with Council Members Wendell and Tildenburn absent, but a quorum present. The meeting covered employee service recognitions, reports from SDSU Student Association, Brookings Municipal Utilities (BMU), and Brookings Health System, as well as votes on outside agency funding, ordinance amendments, and a fee schedule resolution.

Consent Calendar

  • Approved the agenda and consent agenda (items not specified) without objection. Roll call: all present members voted aye.

Employee Recognition

  • Casey Bell, Human Resources Director, recognized employees reaching longevity milestones in 2025, including 5-, 10-, 15-, and 30-year service awards. Employees honored included Aaron Carl, Ryan Miller, Don Goff, Ashley Rynch, Quaku Ponyel (30 years), Nita Gill (15 years), Bill Helts, Brian Hansel, Mark Bradley, Greg Radinius, Stephen Hartung, Drew Gary, Josh Schneider, Kyle Johnson, Luke DeYoung, Joan Hart, Lana (15 years), Eric Hansen, and Jeremy Jansen.

SDSU Student Association Report

  • Dominic Delhold, Finance Chair, reported that the election for student association president and vice president is closed with Sophie Spear and Megan Christoffels running unopposed. The budget has been finalized and will be sent to the Board of Regents in April. The Student Promotion Fund Committee funded State a Thon (April 11) and CAFE’s Prexy Council for Ag Week and Ag Day Banquet (April 15). Upcoming events include Little International and SDSU Watchipe (March 27-28), and SDSU is hosting the high school Class B basketball tournament.

Ex Officio Reports

  • Brookings Municipal Utilities: Bonnie reported that the BMU board approved surplus equipment disposition, bills, claims, change orders, bids, and quarterly financial review. An agreement was discussed for an additional transmission line through Aurora and two new substations, driven by power redundancy needs after the Derecho. Summer irrigation restrictions return to normal (four days a week). A monthly newsletter was launched.
  • Brookings Health System: Lisa reported on the Board of Trustees meeting, which focused on AI use in healthcare and the transition to Epic. Dr. Rebecca Vandekopp presented on AI as a tool that requires human oversight, highlighting ambient listening for appointment summaries, care suggestions, and patient communication. The Epic transition is progressing with employee training and finance integration.

Discussion Items

  • Outside Agency Funding Recommendations (2026): City Manager Paul Brasino and Heidi Gelliksen (United Way) presented. The council allocated $274,254 for outside agencies, consistent with city policy. Applications were evaluated using an impact-based rubric prioritizing food security and rental assistance. The Food Pantry did not request funding this year. Councilmember Specker noted that only about 27% of funds directly target food security and rental assistance. Heidi responded that many organizations serve intertwined needs. Councilmember Duran disclosed her roles as executive director of Margot’s Place, president of Brookings Backpack Project, and board member of Brookings Area Transit Authority, but stated no direct financial or personal gain. She emphasized the importance of these services to prevent eviction, unemployment, and crime. The council voted unanimously to approve the recommendations.

  • First Reading - Ordinance 26-010 (Dead, Dying, Diseased, or Infested Trees): Kristen Zuberman presented an update to modernize language, expanding from just emerald ash borer and Dutch Elm disease to cover all such trees, allowing quicker response to emerging threats like pine wilt. No public comment. First reading held.

  • Second Reading and Action - Ordinance 26-006 (Budget Amendment #10 to 2025 Budget): Ashley Rench presented an amendment increasing expenditure authority by $153,614.60, covering city attorney legal fees ($45,000), human resources costs ($41,000), community development ($25,000), appropriations/subsidies ($13,000), Dakota Bank Center operating shortfall ($29,614.60), and a net-zero adjustment in parks/recreation. Approved unanimously.

  • Second Reading and Action - Ordinance 26-007 (Budget Amendment #1 to 2026 Budget): Carries forward surplus funds from 2025 to 2026, including transfers for the fire facility project and Dakota Bank Center capital funds. Approved unanimously.

  • Second Reading and Action - Ordinance 26-009 (Sidewalk Dining and Parklets): Samantha Beckman presented amendments to allow parklets (small seating areas in parking spaces) by code, following a successful pilot program. Parklets are limited to side streets; sidewalk dining remains on Main Avenue. Engaged with Wooden Legs for feedback. Approved unanimously.

  • Public Hearing and Action - Ordinance 26-008 (Projecting Signs in B1 District): Mike Struck presented an amendment to allow one projecting sign per 25 feet of street frontage instead of per building face, addressing multi-tenant buildings. The planning commission recommended approval 9-0. Councilmember Duran inquired about spacing between signs; staff decided not to add a distance requirement to avoid putting existing signs into non-conforming status. The State Historic Preservation Office does not review these signs. Approved unanimously.

  • Action on Resolution 26-016 (Consolidated Fee Schedule): Ashley Rench presented a resolution adding fees for sidewalk cafe permits ($100 annually) and parklet permits ($250 annually) to offset administrative costs. Approved unanimously.

Key Outcomes

  • Outside Agency Funding: Approved $274,254 allocation as recommended by United Way, with a vote of 5-0.
  • Ordinance 26-006: Approved (2025 budget amendment) – unanimous.
  • Ordinance 26-007: Approved (2026 budget amendment) – unanimous.
  • Ordinance 26-009: Approved (sidewalk dining and parklets) – unanimous.
  • Ordinance 26-008: Approved (projecting signs) – unanimous.
  • Resolution 26-016: Approved (fee schedule) – unanimous.
  • Future Meetings: A study session on conflict of interest training (March 17, 2026) and a regular meeting on March 24, 2026, which will include a second reading, student association annual report, and Construction Manager at Risk presentation for the police station. Dakota Bank Center open house scheduled for March 18, 2026, with two sessions.

Note

  • Council Member Duran provided a detailed disclosure of her involvement with multiple organizations receiving funding, stating no direct financial or personal gain, and participated in the discussion and vote.

Meeting Transcript

Council Member Wendell and Councilmember Tildenburn are absent. Which means we still have a quorum. Correct. All right. Action to approve the agenda. Entertain a motion to approve the agenda. So moved. Any comments from the public on the agenda for this evening? Council. Questions, comments? Please call the roll. Specker. Aye. Avery? Aye. Doran. Aye. Hager. Aye. Meyer. Hi. Open forum. In order to provide equal access to all during the open forum in the public comment portions of the meeting. Each individual offering comments shall not exceed the allotted three minute period. The podium light turns green and then to yellow, and then when there is one minute remaining. Your time for comment is expired when the podium light turns red. Is there any member of the public who wishes to address the console on an item not listed on tonight's agenda? Okay. Move on to item five, consent agenda. Are there any items to be removed from the consent agenda? Seeing none, entertain a motion to approve the consent agenda. So moved. Second. All right. Move to second. Is there any public comment on any of the items on the consent agenda? Council have any questions, comments. Please call the roll. Ibri. Aye. Doran. Aye. Hager? Aye. Mayer. Aye. Specker. Aye. All right. And then we'll move on to presentation of city years of service and recognition.

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