Right, yeah, and I'm kind of keeping in today what we have been doing more.

Oh, John, it's right.

Right on time.

Either way, I don't want to go for the point.

All right, six o'clock.

Let's start this meeting.

Call this meeting in order.

Please stand for the Pledge of Allegiance.

Thank you all for attending this evening.

Will the city clerk please take attendance?

All council members are present, Mr.

Mayor.

All right.

Uh entertain a motion to approve the agenda.

So moved.

Second.

Second.

The move and second.

Is there any comments on the agenda from the public?

Consul have any comments?

Questions?

Please call the roll.

Avery.

Aye.

Doran.

Aye.

Hager.

Aye.

Neemaier.

Specker.

Aye.

Tilton Byrne.

Aye.

Wendell.

Aye.

All right.

Open forum.

In order to provide equal access to all during the open forum and public comment portions of the meeting, each individual offering comment shall not exceed the allotted three minute period.

The podium light turns green and then went to yellow.

There is one minute remaining.

Your time for comment is expired when the podium light turns red.

Is there any member of the public who wishes to address the council on an item not listed on tonight's agenda?

Good evening.

Please state your name and address.

A lot of experience with that.

And I guess I would just like to say that we need to take a look back at where we came from, how we got here, what can be done going forward, because it does it's a vital part of our community as far as workforce housing.

You know, we're at a point as an employer and a citizen, we're at a point where we're not gonna be able to attract workforce to Brookings because people can't live here.

I mean it's just too expensive unless we raise our wages tremendously.

But if we do that, then we're you know, that just makes everything cost more.

I mean, it it's a vicious circle, and I I wish I could tell you the answer to it, but I just wanted to say that I think I was reading the about it in the article, and something was said about having internal discussions.

And I would just like to say that I think those discussions should go outside of internal, and there should be people from the public that have experience and knowledge in like I say, where we've been, where we're going, and look at this.

And I'm not saying it's a city problem either.

Brookings County is not any better.

I own a mobile home park that's outside the city limits of Olga.

I wanted to put two dozen brand new mobile homes in there.

I can't, because it's against the zoning, even though it's already established.

Nobody will even listen.

You just walk in and the answer is no.

I just think that there needs to be some open-minded thinking and take a look at you know what where we're at with our housing needs and going at because not everybody can afford departments and stuff like that.

And like I say, we're gonna run out of workforce here real fast.

Um my other comment, you can change subjects real quick here.

Later on the agenda, your edge brook golf course.

I saw that number.

I that blew me away.

Uh my wife and I own an acreage.

Uh we have a well that pumps water from 220 feet down.

That pump does seven gallons a minute.

So not much.

I have two holding ponds.

I irrigate 10 acres with that.

And trust me, I don't have anywhere near that invested in it.

I just I mean 1.8 million.

I mean, that's just that's just to get water.

I mean, you gotta pay for the water, you gotta pay for the irrigation system, everything.

I mean, I realize you're kind of stuck between a rock and a hard place with the drought conditions we have right now, but long term, it seems like a lot of money for what you're gonna get out of it, in my opinion.

Thank you.

Thank you for your comments.

Is there anyone else that would like to address council?

All right, we will move on to the consent agenda.

Action on the consent agenda.

And I would like to make a motion to amend the consent agenda by adding uh action to approve a special event temporary alcohol beverage application from an existing license holder.

This is from Sedexo uh for their SDSU license.

Uh they have an event on June 2nd, the Frank Kirtenbach Memorial Service at the Frank Curtainbach Wrestling Center at SDSU.

Do I have a second?

Second.

Any discussion on this please call the roll on the amendment.

Doran, aye.

Hager, aye.

Nehemier.

Aye.

Specker.

Aye.

Tilton Byrne.

Hi.

Wendell.

Hi.

Avery.

So is there any public comment on the new motion that is amended for the consent agenda?

Council have any questions, comments.

Please call the roll on the motion as amended.

We need a motion and a second on the end.

I'm sorry, I'm sorry.

Do I have a motion for the to uh approve the consent agenda?

So moved.

Second.

Now is there any discussion?

All right, please call the roll.

Hager.

Aye.

Neymar.

Aye.

Specker.

Aye.

Tilton Byrne.

Hi.

Wendell.

Avery.

I am.

Dorren.

Aye.

All right.

On to presentation and reports.

Item 6A.

We have a presentation, Brookings Area Transportation Plan.

Our City Engineer Charlie Richter, along with John Thompson, Public Works Director, and Thomas Cook from HDR will present this item.

Good evening, Council.

As your city engineer, I'm here tonight to with Tom Cook from HDR to discuss the Brookings Area Transportation Plan.

To provide some background, the city received a grant from DOT in 2024 to update our area transportation plan from that was previously done in 2011.

DOT recommends that these plans be updated every 10 years for growing communities such as ours to properly identify areas for transportation improvement.

As you will see, this plan included extensive traffic counting, traffic forecasting, identification of existing and future transportation issues, and potential projects to help alleviate these problems.

Through this two-year process, the study advisory group met several times.

The city and DOT hosted two open houses, including stakeholder meetings, and performed several traffic uh travel surveys to ensure the plan incorporated public input into this important document.

I'll hand things over to Tom who will go over an overview of this plan and we'll go from there.

All right.

Thank you, Charlie, for that introduction.

Good evening, Mayor, City Council.

Um, like Charlie said, my name is Tom Cook.

I'm a traffic engineer with uh HDR engineering in Sioux Falls, and I was the consultant project manager for the uh Brookings Area Transportation Plan.

See, there we go.

Okay, I'll just start with a brief overview of the Brookings Area Transportation Plan or a BATP for short.

So essentially what it is, it's a long-range multimodal transportation plan for the Brookings Area Transportation Network, essentially looking out to year 2050 or roughly 25 years out.

Um the intent with this document is to guide transportation decisions and investments for bicyclists, pedestrians, transit users, and motorists.

So a variety of different uh users, and I I do want to emphasize that in this plan, transportation safety and multimodal infrastructure uh is is heavily woven in the plan, and I think you'll see that um in some of my later slides.

Also want to emphasize that this was a collaborative effort.

Charlie kind of hit on this already between the city of Brookings, South Dakota Department of Transportation, partnering agencies on the study advisory team, study stakeholders, as well as the public.

Uh just briefly, I want to just show the extents of what we looked at kind of for a study area.

And so our study area had a pretty uh wide swath.

It included the city limits for Brookings as well as Aurora and the wider Brookings joint jurisdictional area.

Um, so some of the growth areas in Brookings County and in the city of Brookings.

Uh to the north, that meant looking towards uh 2008 Street, to the south, South Dakota Highway 324, to the east, uh Broadway Avenue in Aurora, and then to the west, Brookings County Highway 7.

So considerable uh extent.

Um, this also involved looking at a lot of different traffic counts, like Charlie mentioned.

I think we analyzed about 40 different intersections within the city.

So pretty extensive analysis when you start looking at the nuts and bolts of the plan.

Just a brief note on the study advisory team.

So again, like I mentioned, City Brookings staff were on it, obviously, South Dakota Department of Transportation staff, representatives from BMU, SDSU, the City of Aurora, and Brookings County were invited as well.

Just before we get into some of the analysis items, I do want to talk about the engagement components of this plan.

So I just want to say, as a project manager on this kind of study, it's been a privilege to do this in the Brookings community.

They've been very thoroughly engaged with it, and it really set a strong baseline for the plan going forward when we started this.

So during this plan, we had two rounds of public engagement.

One in February 2025.

This was our transportation issues and needs meeting.

So essentially showing some of our baseline conditions analyses, you know, showing forecasted traffic volumes, issues where we might see capacity concerns, looking at crash data, showcasing some of the safety issues we saw, those kind of things, and basically opened it up for stakeholders and the public to fill in the gaps for us, tell us where there are some other issues that they're seeing, maybe some safety near misses, those kind of things.

So for our open house, we had two sets of afternoon stakeholder meetings for community groups, uh business groups, and the like, and then we had an evening public open house.

With that public open house, we had about 44 attendees, which is pretty good for an area-wide meeting such as that.

In addition, we also had an SDSU Institute of Transportation Engineers or ITE student group open house, which essentially showed the same content to traffic and or future traffic and civil engineers at the SDSU campus.

It gave the BATB kind of an additional component of review.

So students got to offer their input as to what they see as issues and needs in the community and around campus.

So really critical review there.

We had about 50 students at our first meeting.

In addition, Charlie referenced the travel survey.

Got to say, as a part of these type of projects frequently, this is probably the most responses I've seen on this travel survey.

We had about 470 travel survey responses.

So there again, it offered a strong baseline to what projects and solutions we recommended.

In addition, if you're curious about some of this initial content, there is a meeting summary report on the study website, BrookingsATP.com, and it will be included in the final report appendix.

In addition, we had a second public open house that covered our preliminary recommendations.

This was held more recently in February 2026.

Again, we had a similar format, two uh stakeholder open houses in the afternoon, followed by an evening open house.

We actually had the same number of attendees that signed in for that, and then we had uh ITE open house again with about 40 students in attendance.

So, again, pretty consistent attendance and feedback on this meeting.

This meeting focused on preliminary study recommendations, including some illustrative corridor concepts, which I'll discuss later regarding road diets and downtown complete streets corridors.

So we gained a lot of really good feedback for those, which we'll hopefully carry forward after this study.

Um just backing up a little bit to a higher level on the BATP report and how it's structured.

So the first main section is the understanding section, covers the public engagement piece that I just discussed, some historical community profile information for Brookings, our baseline conditions analysis, looking at forecasted traffic volumes, any traffic operational issues that we noticed, our safety analysis, those kind of things, as well as a summary of the issues and needs that we found through that analysis and the public engagement.

From there, we move into the standards and project development phase, and so I'll talk more about those key items tonight.

Um I won't touch on those much now.

And then finally, it concludes with the implementation plan.

This includes a brief funding analysis, uh, note some grant funding opportunities, and then it culminates in the prioritized project recommendations section.

So that's again culminating all the efforts in the section one and section two.

So getting into the section two uh project development and standards type items, we start with the major roads plan.

And so essentially the major roads plan is a map that provides a long-range vision for all Brookings area public streets.

It establishes local area roadway classification and route prioritization.

So on there, you'll see that it's color-coded for you know different street functions, obviously 6th Street and 22nd Avenue are arterials focused on mobility, whereas local streets are lower speed, uh greater focus on access.

And so that sets the tone for standards and items that will get incorporated into city engineering uh design standards later on.

In addition, the intent with this is to guide future development and transportation projects.

You'll notice that there are a few dashed lines on this as well, and that's representative of the latest future local and collector streets that were, I think, indicated in the last resolution on that item for the major roads plan.

So in addition, the major roads plan has another component.

It's the candidate roadways for future jurisdictional transfer map.

Basically, what this map does, it identifies potential future growth area roadways for jurisdictional transfer to the city of Brookings.

I just want to say it's a generalized roadmap.

There's nothing binding about this, it's just anticipating growth area development trends, indicating, you know, hopefully setting the city up for planning efforts to acquire those streets if needed as development occurs.

Again, implementation of this requires a detailed agreement between the agencies involved, whether it's the city and county, city and township, and so forth.

Now getting into the design guidelines.

This is kind of what builds off the major roads plan.

So again, it supports that plan, and then it supports and updates city design standards.

Some of the examples that this section includes are typical street sections, which I'll show here in a minute.

Traffic impact study requirements kind of updates those, gives a more clearer sense of what would trigger such a study.

There are standards and guidance on traffic calming, complete streets, road diets, access spacing and management, as well as guidance related to the jurisdictional roadway transfers that I just mentioned.

So here on this figure, there are a variety of typical street sections.

These cover the arterial and collector type streets, ranging from a four-lane or five-lane arterial road with curbing gutter, sidewalk on one side, shared use path on another, and then we have a couple rural arterial sections for growth area roadways as well.

Key design features again include the shared use path on one side for the urban sections, and then 11-foot lanes for all the urban sections.

And then we also have our collector and local streets, a little bit smaller in nature, of course.

Key features with these 10 to 11 foot lanes, depending on the facility, an option for buffered on-street bike lanes for the bottom left option.

And then we have some variations, including a shared use path in one.

We have some that include on-street parking on one or both sides, just to give some options for those local, uh more local streets.

Another key big item in the BATP is the bicycle and pedestrian plan.

Um, just talking about the framework of this plan.

Essentially, what it does is it updates the 2017 Brookings Bicycle Master Plan to incorporate new priorities from the city.

So, number one being the 20th Street South Interchange and the shared use path that was continued east.

In addition, it also brings forward new shared use path opportunities that are planned with future DOT projects in the area, such as the Highway 14 bypass and the exit 133 interchange.

Um there's a shared use path that's going to be brought along with that too.

In addition, and probably most critically, it also includes public feedback that we got on the bicycle and pedestrian plan.

That was probably one of the most commented on topics.

And so the recommendations you see in that plan really reflect uh the community's feedback on that.

In addition, this plan identifies specific bicycle and pedestrian facility improvements.

You can see that in the thick colored lines on the graphic there.

Pedestrian crossing improvement locations, those locations with the light blue boxes, uh, community connectivity opportunities to either Aurora to the east or Volga to the west, and then some illustrative downtown complete streets concepts.

And so I'll talk on that right now.

Um again, I mentioned when we started the presentation that safety was a big focus early on.

It was a discussion in a lot of our uh study team meetings.

And so one of our safety focal areas was downtown Brookings, especially given some recent crash history with some injuries and one fatality.

Um we were looking for opportunities to improve safety, especially with vulnerable road users in mind.

And so we looked at doing a complete streets corridor for Third Avenue, main Avenue, and Fifth Avenue between Third Street and Sixth Street.

And so, do you want to stress that these are just illustrative concepts?

We wanted to kind of put some things to visuals and get some feedback from the public.

But essentially, with these, we wanted to look to provide traffic calming, an element of speed management, narrow travel lanes, potentially add on street bike lanes where applicable, narrow pedestrian crossing distances, those kind of things to improve safety for those kind of users.

So as I mentioned, we presented this for public feedback back in February.

These graphics are the results of those boards.

People could actually vote on which concept they like the best.

They left us sticky notes on things they'd like us to see like to see differently, things they liked and didn't like.

So it was very valuable, and I think that will carry forward beyond the project and serve serve those potential projects well.

I won't get into too many details with each of these, but just want to note that with the main avenue concept, there were three options developed.

There was a conventional bike lane option, basically working with the existing street section.

It put a bike lane between the travel lane and the parking lanes.

And then option B and C are effectively variations on a separated bike lane on the between the edge of the curb and sidewalk and the parking lane.

And then for Third and Fifth Avenue, we had one main option, basically looking at a conversion from three lanes to two lanes.

This included narrow travel lanes, retained the on-street parallel parking, and then added on-street separated bike lanes.

So again, options to improve vulnerable road user safety downtown.

Okay, another big component, if if not maybe the biggest component of the plan is the safety action plan.

And so this is a comprehensive plan within the BATP to reduce and eliminate fatal and serious injury crashes by 2050.

Again, I want to emphasize we did a really robust safety analysis with this project.

We looked at about five and a half years of data from 2019 through halfway, I think it was about June 2024 when this project started with a focus on fatal and injury crashes and the locations in which they occurred, bicycle and pedestrian safety, and then safety downtown explicitly.

One of the other important things about this sub-plan to the BATP is it alliance with the safe streets and roads for all or SS4A grant program criteria, which is a newer USDOT program.

Talking a little bit about the need for a safety action plan.

Again, it's really to reduce and eliminate fatal and serious injury crashes in the Brookings area or otherwise improve safety.

Through the plan, it establishes long-range visionary safety goals through the safety action plan adoption resolution.

This will be part of, I believe, the June 9th council meeting.

Critically, it positions the city of Brookings to be eligible for SS4A implementation grant funding, which is really important.

It allows you to design and construct safety projects.

So it's probably the bigger pot of money or grant funding opportunities in that program.

So with this, this checks all the boxes and makes the city eligible.

In addition, this is structured as a BATP appendix item as well as an individual report.

So with this project, you're essentially getting two reports.

And with this one, you're clearly showing that you've checked all the boxes, boxes if you choose to apply for a future grant.

Again, with the safety action plan, it culminates in a project map called the safety priority network.

These are prioritized locations for potential future safety improvement projects.

They're based again on extensive crash history and safety analysis, as well as through public and stakeholder feedback and prioritize through our study advisory team.

So the segments and intersections you see are color-coded based on that prioritization scheme.

The next item, just briefly, are the build conditions and supplemental scenarios.

So essentially these are an analysis of the traffic operations of proposed intersection and corridor concepts.

Most importantly, these include a review of the downtown streets, complete street corridors that I mentioned, as well as the illustrative road diet corridors.

And so I'll touch on this here.

So for the illustrative road diet corridors, on the onset of the study, it was included to look at four specific corridors in the Brookings area for a potential road diet.

And essentially that would be to reconfigure a street to improve traffic and safety and potentially reallocate space for other modes like bikes and pedestrians.

Namely, the four corridors we looked at are Main Avenue South from 8th Street South to 20th Street South, Summit Pass from 16th Avenue South to Western Avenue, 15th Street South, Maderi Avenue to 17th Avenue South, and then Maderi Avenue from 8th Street to 6th Street.

And so we looked at a variety of options.

We looked at future traffic trends, capacity from a planning level perspective, and we did determine that it's generally feasible for each of those locations to do that.

And so for Main Avenue and Maderi Avenue specifically, we looked at converting those roadways to a three-lane facility.

And so again, I won't go through every concept that we developed, but similar to the downtown complete streets concepts, we showed similar boards during our public open house for the road diets.

And so we showed four different concepts generally for each corridor.

And so these concepts illustrate a few different things.

Generally, they include narrow travel lanes for that traffic calming, speed management effect, shortened pedestrian crossing distances, and then adding facilities like shared use paths and on-street separated bike lanes.

So for example, I have up here the board we use for Maderi Avenue.

There's a general option to simply do a road diet, have three lanes and the existing sidewalk.

Option B expands on that, adds a shared use path on one or both sides.

And then options C and D are variations of a separated on-street bike lane.

Then finally, like I mentioned, the implementation plan is sort of the culmination of the report.

It's the roadmap to implement the recommendations we have within it.

Again, there's a brief funding analysis going through historical transportation funding and revenue for the city of Brookings and identifies grant funding opportunities.

Also really highlights that Safe Streets for All program and the opportunity the city has through the safety action plan being complete to apply for the implementation grant funding if it so chooses.

Through that, you'll see that projects are prioritized in short, midterm, and long range project ranges, as well as those select few that are more illustrative, require more discussion following the project.

So there's really three main maps with this plan.

There's an intersection and corridor projects map, which again prioritizes intersection and corridor projects.

Usually these are to do with uh capacity needs, intersection control updates, as well as some key safety updates as well.

Uh and that's through year 2050, so that the end of that 25-year planning horizon.

Um, similar again to that bike and ped plan map I showed, um, we have the facility projects in the lines uh shown on there, as well as the crossing improvements in the light blue boxes.

And then we have that safety action plan projects as well.

Um, so just briefly, I know that's a lot of information, so I just want to cover a few long-range steps, uh, next steps following the adoption of the BATP and the safety action plan.

So uh number one is to further prioritize and identify potential projects for uh potential future SS4A implementation grant application.

Uh again, the safety action plan plays a critical role in this as it establishes the eligibility for this potential funding.

Um I think uh basically from this, we're just looking to simplify the projects and really determine what's what's the highest priority for the community if the city were to apply for this uh grant opportunity.

In addition, throughout the lifespan of this project, uh it's recommended to follow the BATP implementation plan for all the project maps that I uh just showed.

Um in addition, focus on key safety and uh safety and bike ped projects in high priority areas like 6th Street, the downtown area, 20th Street South, and growing uh development areas like that.

In addition, taking the standards that I mentioned before and updating the city of Brookings engineering design standards accordingly, and then finally develop a safe routes to school plan to refine bike and ped as well as safety improvement projects identified in the BATP and formalize uh school route plans for kids that walk and bike to school.

So, again, I I know that was a lot of information to throw out there.

I'm I'm happy to take any questions that you have.

All right, thank you, Thomas.

Any questions, comments from council?

Councilmember Duran.

Thank you, Mayor.

Thank you for uh this presentation.

I also appreciate the opportunity to attend several of the public houses.

I think they were really well attended and engaged.

Um a question that I have received is for members of the public who maybe aren't as familiar with road diets.

Do these changes of narrowing the lanes or allocating the space differently ever affect any city services like emergency response time, snow removal, trash, anything like that?

Generally, no.

Thank you for that clarification.

Uh, and then the second question I have this is above and and beyond, so I'm not sure if this was considered.

Is as I'm looking at the safety action plan, I think of just pedestrian safety and bicycle safety, especially of best practices.

I don't know if we as a city are maybe leveraging those community partners that we worked with would ever consider like programming or marketing campaign for those demographics to understand how they can be safe with these changes too, beyond just our infrastructure changes that we have control over.

I don't know if any city has ever taken those models.

So some cities have talked about doing that, and I know the Safe Streets for All program, they do have some demonstration type funding you can go for as well for um you're talking more behavioral strategies, right?

Yeah, promotional campaigns.

So yeah, there's certainly a chance to do that.

And I think that's another benefit of having the safety action plan being kind of an outfront separate report too, is that you can use that and information within it to promote safety on your roads and and biking and and so forth, um, you know, through a message campaign that the city would do too.

So yeah, there's lots of opportunities to do that.

Sure.

Okay, thank you.

Councilmember Hager.

Yeah, thank you for this presentation.

You definitely threw a lot of material at us.

So I do have a few questions that I think will help me have a better understanding of everything, but also hopefully help the public as well.

So you were talking a lot about different types of projects that could take place.

So a lot of them did seem to circle back to issues relating to safety, especially for bicyclists and pedestrians.

So were there a specific way in which the needs of motorists, bicycle bicyclists, and pedestrians were balanced during the report generally, yes.

I think that was through our prioritization process with our study team.

So I mean, you you couldn't simply just add one comment for a bike lane and expect it to be on the plan.

It it's reviewing it in terms of what you know, the city and DOT who have facilities in this area think makes sense.

It's based on best practices, which we note in the plan as well.

Um, you know, we have a variety of guidelines of you know what traffic levels it's appropriate to have on street bike lanes on, for example.

Um so we you know verified all of those um with our forecast and things like that.

So yeah, there was a significant cross check with all the items that we had in the plan.

Okay.

Yeah, and we and we balance the the needs of every user into the plan.

Uh we don't just focus in on pedestrian safety, we focus on on complete safety for bicyclists and for motors as well.

So relatively equal, it sounds like in terms of the balance.

Okay.

Yeah.

Because one of the things that struck me is of course, bicyclists and pedestrians are important, but at the same time, a lot of that can't take place during the year because of the weather that we have here in South Dakota.

So I was just like curious about the approach that is taken when you do a report like this.

Um so I know you had some sorts of like illustrative examples of what different changes could look like.

I know, at least for me personally, looking through the presentation, I was a little surprised by some of the road diets that were proposed, given that I travel quite a few of those and there's a lot of traffic.

So when I saw that there would possibly be a reduction in lanes, I wondered how that would work.

And then, of course, during your presentation, you mentioned the possibility for more public engagement moving forward for some of those types of plans.

So could you talk through what that public engagement would look like if there was the possibility of a road diet to take place or some of those other types of changes to downtown.

I I think generally Charlie and I've talked about what potential future steps could look like.

I think it's you know, potentially another open house, um, you know, kind of gauging uh feedback further, uh potential refinement of concepts based on the feedback we got.

Again, it they were always intended to just be illustrative to get uh a sense of what the community thought about these uh based on some other issues, you know.

Uh some of the road diet corridors were selected based on you know proximity to campus where multimodal uh needs uh may need to be adjusted, uh safety records, those kind of things.

So there's a reason we looked at it.

Um I I think you know, perhaps another open house or or things like that, a survey are things that we would look at, but I'd I'd let Charlie expand on that.

Yeah, we wouldn't lightly do a road diet um without any public input.

Um so like um like Tom said, we would probably do an open house or some type of survey to get everyone's opinion on it.

Um it is a big change.

Uh some of those road diets that were proposed, especially like on Maine Avenue, um, that wouldn't be something that we would take lightly.

Uh, and we would want to get everyone's input before we enacted something like that.

Wonderful.

I would I would add to that.

There's also a number of nationally recognized videos created for public education on road diets that talk about how you could actually move quicker on a road diet versus potentially uh five-lane road, including making it safer for both the pedestrian and the uh the vehicular traffic as well.

So there are so many different options available, not just public meetings, but also communication of how they actually work, much like when you think about roundabouts and other uh uh safety features that would be improving the public safety.

Right.

There's a there's a there's a level of education that we all need to learn about uh road diets and how that balances out with each user.

And it also depends on the street.

So for sure.

Yeah, no, that would be really helpful to see exactly how some of those changes could actually improve the flow of traffic, possibly.

So my last question is just relating to the implementation plan.

So you did have the slide where there were different approaches to implementation.

And what I was just wondering is how would you describe that to an average member of the public?

Like what should they be expecting to see as far as changes?

Because I saw all these different maps and instantly I was like, this is great, but like what's the elevator pitch, so to speak.

So generally, again, we have to work and operate on planning time frames based on traffic projections, and and we try to do the best that we can with what we have.

Um so there are rough time frames for when you may need to do some of these improvements is maybe the short version of that.

Um I will say, I mean, it's really specific when you get to the intersection and corridor project list.

Um the bike and pedestrian and safety action plan type items uh aren't maybe necessarily as as rigid from a timeline sense.

That's why it's more high priority versus short-term needs, that kind of thing.

Um I think a lot of it's opportunity, right?

Um if we are doing major utility work on a road, we need to look at these things as we go ahead and rebuild the street.

Or if there's a development that occurs in those areas that would lend itself to incorporating these projects, that's something that we need to look at.

Uh what I also would like to stress is that that SS4A grant, that is a great funding opportunity for the city and many communities uh for implementing these projects.

So if there's specific projects that the city was immediately interested in, that's something that we could explore.

And maybe more simply, it's effectively just a planning tool for the city to plan for these issues uh if they were to come up.

Um that's probably the most straightforward way I could describe it.

Okay, yeah, because it definitely seemed that there would be some potential for different changes with the intersections and then safety for bicycle and pedestrians, but I didn't know if there was anything that people would see sooner rather than later.

So perfect.

All right, that's it.

Thank you.

Thank you.

Councilmember Wendell.

Thank you, May.

Uh Tom, I had a couple of questions on a couple of slides that you shared.

Sure.

I don't want to over-emphasize our conversation on road diets, but slide 21 in particular identified maybe two areas where a recommended recommendation might include a road diet.

Um I was sort of curious in particular if we would be looking at one of the benefits being adding uh like a shared use path or a bicycle plat path in each of those areas.

Was there consideration given to whether or not those areas then pour out to like connect to another shared use path, or was there thought about investing in a bicycle path that essentially is not really connected to a safe bicycle corridor when you get to the end of one of these zones?

Yes, and that's that's generally where the bicycle and pedestrian plan takes over.

This is kind of a very specific analysis, just with individual corridors and the concept of applying a road diet to them.

So anything you know potentially considered in this um and certainly connecting those facilities is in the bicycle and pedestrian plan.

So it's sort of about layering them together so that there's connect.

I just think a lot of the feedback we might get from cyclists when we invest in bicycle infrastructure is that right now we're in a stage where that infrastructure is not all connected.

Yeah, uh and so even if a bike lane is really safe and really accessible for several blocks, it sort of runs out at a certain point that is not really connected to a neighborhood or a destination yet.

So and like I say, that's where the bicycle and pedestrian comes in and shows the long-range vision that you know, say like Charlie mentioned, you get an SS4A grant to build a shared use path or on street bike lanes.

Um, you know, that might come sooner than anticipated, and so um you're building out opportunistically.

Okay.

Um, but that's that's the long range vision with how everything's connected in that way.

Okay.

So these four zones are not necessarily connected to one another and may not be connected to existing bicycle infrastructure, but would be layered in with the bicycle plan that's been laid out here.

Yeah, I I would say that these areas were just chosen just to provide ideas, okay, right, of what could be done.

Of what could be done.

Some of these areas uh suffer from high speed, uh high vehicular speed that would be benefit from a uh road diet.

Uh some of these areas um suffer from pedestrian connectivity.

Um that the one of the you know some of these would help.

Yeah.

These are just strictly ideas and maybe something that we could develop further on.

Um with the open house and the votes that we received on which option we you know, the the public wanted, um, we are better able to gauge where we want to go with these things.

Um but again, uh, these are more like ideas.

Uh very very high level looks at it, and then we would definitely want to see how it would connect with um with our our shared use pass before we went forward.

Yeah.

That's helpful to understand how the four zones were sort of determined, and that makes good sense.

The other question I have was on slide 25.

You identified crossing improvements.

Uh and I know uh feedback I get from folks in particular around vehicle traffic and pedestrian safety is along sixth street.

And it's difficult either on a bike or as a pedestrian to cross sixth street at certain points.

And so I was sort of curious how you would define crossing improvements at the locations that are identified.

Um obviously folks don't really want more stop lights and and more stopping of traffic, but how do you address safe pedestrian crossing on a road like that?

So, in general, when you get to that number of lanes, you're looking at four or five lanes that pedestrians have to cross.

That's a long distance with without any refuge.

So I mean, one of the things that we've identified throughout Sixth Street are potential locations where maybe you could have a a raised median or at least a brief stretch where you have a protected refuge island so people can cross maybe two lanes and then cross the remainder.

Um there's also um what's called a pedestrian hybrid beacon.

This is more of a pedestrian signal, similar to the hill crest one that could be refined based on more current pedestrian movements and and done at key locations on 6th Street.

So that's typically the kind of controlled crossing that we tend to work with when we get to that size of facility.

So those are those are the kind of recommendations for that.

But I I echo your comments because we we heard that a lot in both open houses that sixth street uh pedestrian connectivity and crossing it was a difficulty.

It's tough.

Thanks for defining kind of what crossing improvement could look like.

The only other question I have, which is perhaps a perhaps a more staff question, is just I understand that the council will be taking action potentially on this plan in June.

Will the full plan be publicly accessible after we approve it?

Yes.

Um there is a stage where we have to make it uh more ADA compliant, and then we can provide that uh on our website.

Okay, great.

Thank you.

Thank you.

All right, councilmember Specker?

My question had to do a lot with what Nick said with uh availability of the report.

And do you know when you anticipate the council getting the final version of the report?

Um essentially I think the non-accessible version could likely be provided uh prior to the next council meeting.

Um again, as Charlie mentioned, there's some accessibility for online uh that needs that requires that reports be fully finalized, and uh with the safety action plan, there's a specific city council resolution that's in the report, and so it can't be finalized until that meeting's held.

So we can get you finalized drafts because essentially the content is there.

Um it's it's just that it needs to be uh fully finalized to be accessible, if that makes sense.

Yeah, that makes sense.

Yep, we can provide a drive though to council.

Councilmember Chilton Byrne.

Thank you, Mayor.

My question uh maybe is for Charlie or Paul.

Um it's more just procedural uh in helping maybe um the council and the public understand what our process will be for this.

Obviously, at our meeting, I believe on the 9th, we will have this uh plan in front of us to vote on.

When we vote on that, we're not necessarily saying that everything that is in this plan will be implemented, correct?

That is correct.

It'd be a process over many, many years and when grants are available as well.

And it would include uh discussions when we bring the capital improvement plan to you as far as the budgeting process.

So you're exactly right.

It doesn't mean that everything's gonna be implemented and not everything's gonna be implemented immediately.

There's still a lot of public discussions that would have to take place for any one of these projects.

I think for those of us on council we're pretty familiar with other master plans that we operate under, knowing that not everything that's in those plans uh gets implemented.

Sometimes we amend those plans as time goes on, they really become kind of uh living documents, but that help guide our decision making process, and so I just wanted to make that really clear for the public that just uh in the event that we do pass the plan as written doesn't mean that everything as it's presented in the plan will actually occur.

Yeah, and I also like to point out it's a 25-year plan, and this only provides us with a bucket of projects.

It is not conceivable to do all the projects within this plan.

Councilmember Avery, you have questions, comments at all?

I think I heard all I need to hear.

All right.

All right, Paul.

Uh a lot of times across the nation, cities are constantly adding more and more lanes because people assume it's safer, better to get places quicker, adding wider lanes as well.

For my friends that maybe own F 350, um, can you help us understand how narrowing a road makes it actually safer?

So, in terms of road diet safety, again, um, you know, when we think about it from a multimodal standpoint, pedestrians, you're looking at uh, you know, reducing a lane, so reducing the crossing distance, a pedestrian has to uh to cross to the other side.

It limits their exposure to a vehicle collision.

Um, it also gets them across the street faster.

Um, in general, sometimes um, you know, with a five-lane facility, vehicles tend to spread out, so it can it consolidates traffic flow a bit more, um helps control left turn conflicts, especially on roadways like Maderi, where it's an undivided four-lane, there's no left turn lane.

Um, so it's a lot of consolidation with that.

Um, control speeds again with that traffic consolidation uh amongst vehicle users, um, those kind of things.

Appreciate that.

One of the things I'll be asking staff is as we go through development review team looking at new neighborhoods coming into the community that we're considering some of these design standards that you brought forward to ensure we're creating safe neighborhoods within the street system.

So thank you.

Perfect.

So the term uh roundabout didn't come up.

Are there any thoughts of roundabouts and any added locations in Brookings?

There are roundabouts identified in the plan.

Uh some are more potential based on safety issues.

I know that we we actually amended this project to take a look at 6th Street and Western Avenue in terms of you know a traffic signal as well as a reconfigured roundabout, and so we have recommendations for that uh consideration to go forward.

Uh that's probably the most high-profile location.

That that corner is a consistent complaint item in my I I get that comment to me at least once a week.

And uh again, amongst the you know, the sixth street crossing connectivity, I think second was the sixth and western crossing um and traffic operations there.

So in one of your diagrams for the the streets with the bicycle pass on either side or one side, um I remember going to uh Nashville for National League of Cities, and they had a bike path along one side with pylons and the whole thing in it.

I'm more of a fan of mixed-use sidewalks than I would be of bike passing because just because uh in the winter time those pylons are gonna obviously have to come out for snow removal.

Um, you know, having having uh three seasons of winter and one summer, one one one season of construction, uh it's kind of difficult to justify pylons and uh for safety reasons for the bike pass.

But if it is uh in and side streets and stuff, I could see that work.

And generally speaking, I think the the main fill facility recommendation on arterials and even collectors is shared use path.

And I think amongst the feedback we received, we generally found that folks are more comfortable with the shared use path.

A long time ago, before we uh even had the state approach us for changing uh what uh sixth street looks like now, um I suggested that we uh took say seventh and made it a one-way from McDonald's all the way down to Main Street, going westbound with a a parking lane, a bike lane, and a one-way lane, and then uh taking Fifth Street all the way from Main and all the way to the swimming pool and having that a one-way going west or going east, I said I'm sorry, with the same idea with a bike path and parking on one side.

Um I had one other council member that thought was a pretty good idea, but otherwise the rest of it got poo-pooed.

But I thought that maybe there's something we might want to consider too.

I think that's a um I don't like the idea of bike pass on sixth street.

I know my daughter said she could do that, but I'd I I'd rather I didn't see kids on bicycles on 6th Street, so shared thus the shared use path that we got.

So understood.

Any other comments, questions?

Thank you very much, Tom and Charlie.

Thank you.

Thank you.

Okay, item seven on contracts and change orders seven A, action on resolution twenty-six-024.

A resolution to award Burns and McDonald Engineering a sole source contract for permitting of those future landfill site at the Brookings Regional Landfill.

Charlie Coon, our solid waste manager will present this item.

Uh good evening, Mayor, City Council members.

Uh like I said, I'm Charlie Kuhn.

I'm with Public Works.

Item 7A is proposing a resolution that will award the permitting of the future landfill site at the Brookings Regional Landfill.

As part of the 2023 solid waste master plan, the city's regional landfill will be permitting the future landfill space north of the current footprint.

Currently, the Brookings Regional Landfill owns 310 acres of land with 210 acres already permitted by the state of South Dakota for solid waste disposal.

The 2025 landfill capacity and closure report forecasts the existing 210 acre permitted footprint will reach capacity by approximately 2063.

While this indicates that the landfill has several decades of remaining capacity, it is prudent to begin the expansion and permitting process now.

The Solid Waste Division is requesting to award the landfill expansion permitting to Burns and McDonald Engineering, BNM, via a sole source contract and the amount of $398,000.

BNM has been the Brookings Regional Landfill's engineer of record since the original siting, planning, and design of the facility in the early 1990s.

Through this longstanding role, BNM has developed a comprehensive understanding of the landfill's design, operational history, regulatory context, and prior permitting actions.

This institutional knowledge is critical to the success of the proposed northern expansion, particularly in preparing a permit application which is consistent with existing design assumptions, environmental controls, and regulatory comments.

Staff recommends approval, and that concludes my presentation.

Thank you, Charlie.

Entertain a motion to approve.

So moved.

Second.

Is there any public comment on this item?

Council have any questions, comments?

Councilmember Tilton Byrne.

Thank you, Mayor.

I just want to say thank you for the foresight to get the process moving on this.

Um, obviously, this isn't something that's immediately needed, and that's a good thing.

And so uh thank you to you and the rest of the team for having the foresight to get the ball rolling.

All right.

Councilmember Duran.

Thank you, Mayor.

Um, I just have a few questions.

One is uh Charlie, could you explain is this a typical timeline for a landfill to fill up, or where do we fit uh in expected like lifetimes of this type of area?

Um I guess what what sorry can you do?

Um yes, so to clarify my question, how we would reach capacity by 2063.

So looking at the overall lifetime of this uh piece of land, are we kind of within an average range of a lifespan for these many acres?

Yeah, so there's an address.

You get your your lifespan is dedicated is uh predicated by how much waste comes in, uh how much compaction, which is how much basically we can fit how much garbage we can fit into our designated space.

Um, and our landfill right now, we are at kind of the national average of uh the volume coming in relative to how much we're compacting it to keep it into that space.

So we are in that national average, and our that 2063 number is what we have permitted right now.

Once we do this, if we do this northern expansion, we're we're out another hundred plus years beyond that.

Sure.

Uh and then my follow-up question to that is I was wondering if there were any considerations for um are we at risk of any potential for jumps in growth where that 2063 date could be significantly shortened at all.

Significantly, I don't know.

I don't foresee what could like really bring in that much that much tonnage that we would see that number.

Our goal is to actually add, I mean, we're always striving to like push that further, and we have even over the last couple years added three, four, or five years on to the end of the life of the landfill.

So if anything, we should we probably extend that time frame of how long we have just because of better operational practices, uh, better technology, better equipment, stuff like that.

Sure.

That was my final question, actually.

So if you'd like to add anything of, I really appreciate all the efforts that are consistently presented to us of trying to uh elongate the lifespan of this landfill.

I didn't know with any of our recent efforts around even recycling or just like what you had said of um more efficient operations, kind of overviewing briefly for the public, what steps you've taken in recent years to extend the timeline of our landfill.

Uh yeah, so we have we've gone through kind of a complete overhaul on our um kind of how we operate the landfill over the last couple years.

We've had um outside consultants come in and do um kind of a training with our whole landfill staff on kind of what is the standard procedure for how to run a landfill.

Um, and those practices have really shown that they they have um you can see the results of it.

Uh but yeah, our our practices, our compaction rate has gone up, and that has to do with those operational practices.

Uh we just recently got technology that goes in the equipment that allows operators in real time to see what their compaction rate is, um, how much uh how much fill we have left in the site, like in real time, right there on their screen.

So there are things that we can do, and there'll be things we kind of continue to do.

Thank you for answering those questions.

And just like what Council Member Tilton Byrne said, thank you for your foresight on this project.

Councilmember Hager.

So my questions bounce off of what council member Doran asked.

So with the current landfill expected to reach capacity at 2063 or possibly later, based on all of your efforts.

I know it is important to start this process soon.

So could you walk us through in a little bit more detail, like what's the length of time with all of these different steps?

I guess like the question I'm asking is will the future landfill be pretty much built and just ready to go and waiting for a few years before it needs to be used, or does this process really take all the way up until 2063?

No, so this total process won't take up to 2063.

This is just getting a lot of the stuff done with the dang uh taken care of um before we even get close to that time.

And the reason we're kind of doing this now, a big part is budgetary reasons, like this process is only gonna get more expensive as the longer we wait, and the regulations to do it are only gonna get more strict and more stringent, extending that timeline.

So we're really just doing it now to kind of just be ready.

Um will anything be constructed?

No, like nothing will be constructed until we are almost full with the site we are at now before we start doing any kind of groundbreaking on this land.

It'll just be permitted as solid waste acceptable land.

Wonderful.

Thanks for that clarification.

Any other questions, council?

Is there any public comment or questions on this item?

Please call the roll.

Neymar.

All right, Specker.

Aye.

Tilton Byrne, aye.

Wendell?

I Avery?

Doran.

Aye.

Hager, aye.

All right.

Action on resolution 26-034.

A resolution awarding bids for the 2026 Brookings Trails Project.

Christian Zimmerman, our park and rec forestry director, will present this item.

Good evening, Mayor and City Council.

Tonight, staff is recommending approval of resolution 26-034 awarding the 2026 trails projects to Timmins construction in the amount of 157,93.12 cents.

And includes both trail maintenance projects and true new trail connections intended to improve accessibility, safety, and connectivity throughout our community.

The proposed improvements were developed with input from the bicycle subcommittee and the parks and recreation advisory board for 2026 parks, recreation, and forestry department, budgeted funding for trail maintenance in additions along with carry forward funding from 2025 to continue advancing community trail infrastructures.

Bids were open on May 19th, and five bids were received.

Timmins Construction submitted the low bid of the amount that I listed previously, which came in significantly below engineers' estimate and below the next lowest bid.

Staff believes this bid reflects strong value in the city and allows us to continue improving Brookings shared use trail system and in a fiscally responsible manner.

I'd be happy to answer any questions.

Thank you, Kristen.

Entertain a motion to approve.

So moved.

Second.

Council questions, comments?

Councilmember Duran.

Thank you, Mayor.

Um, Kristen, I was wondering if you could just overview the timeline for the implementation of uh these construction projects.

Yeah.

The one the trail project that's next to Mickelson Middle School is on the a shorter time frame because we want to ensure that that's done before school is even anywhere near being in session on so that takes a higher priority.

Some of the other projects, so like the outdoor adventure center that you can see on the slide above.

Um that can happen at any point.

Um, and then we are proposing a Doral Drive connection to the boys and girls clubs.

So if you're familiar, that would uh frequented cattle path is what I will call it where the kids travel.

Um so offering a connection point again to neighborhoods to points of interest safe spaces is a priority for us.

Um that one will take a little bit longer time because we're looking we're working with the landowner.

Sure.

Thank you so much.

Councilmember Tiltenburn.

Thank you, Mayor.

Um, I just wanted to say thank you for bringing this uh forward.

Um I think the proximity that a lot of these improvements are to areas that are frequently used by children is really amazing to see.

Like you mentioned, the boys and girls club, and especially with that new one.

That's kind of a I think you call it a cow path.

I the I the I the worn kind of natural paths that happen because people use them frequently, right?

I think it's great to see kind of what those paths are, especially when it comes to kids using those paths.

So I'm really excited about these improvements.

Thanks.

All right.

Any other comments, questions?

Please call the roll.

Specker.

Aye.

Tilton Byrne.

Hi.

Wendell.

Aye.

Avery.

Hi.

Doran.

Hi.

Hager.

Hi.

Nee Meyer.

Hi.

Okay.

Item 7C.

Action on resolution 26-036.

A resolution to award the Edgebrook Golf Course water sourcing rebid.

Kristen Zimmerman will also present this item.

Good evening, Mayor and City Council.

Tonight, staff is recommending the approval of contract award for the Edgebrook Water Source Golf Course Water Sourcing Project to LL and Sons Excavating Inc.

And the amount of 1,804, 766.08 cents, which includes the base bid and bid alternate number two.

As council may recall, um, the city rebid this project after the original bids received in late 2025 came in significantly higher than anticipated.

Since that time, Banner and Associates, Brookings Municipal Unit Uh, and the project team, which is mostly city staff, um, worked collaboratively collaboratively to reevaluate the project scope, refine construction methods, and identify cost-saving opportunities while still maintaining long the long-term intent and functionality of the project.

This project is a critical long-term infrastructure investment for Edgebrook Golf Course.

Uh the water sourcing connection to the Brookings municipal utilities raw water system will improve irrigation reliability, reduce dependence on existing water sources, and help support the long-term sustainability and operational vitality, viability of the golf course.

Um bids were open on May 4th, and six bids were received.

L L and Sun submitted the lowest responsible bid with a base bid of 1.7 just over 1.7 million.

And the bid total with the amount that I referenced above, uh legal legal council reviews, the bid specs, um, and did not identify any concerns with either the bid process or the proposed award.

In addition, the final contract documents agreements associated with the project will be continue to go under legal review from a financial standpoint.

This project is funded through the Edgebrook Golf Course Enterprise Fund.

Staff recognizes that this exceeds the original engineer's estimate and funds funds initially set aside in order to move the project forward.

Staff is recommending utilizing reserves currently identified for other golf course capital improvements to rebuild the reserves and maintain the long-term financial health for the golf course.

Staff is also recommending the following raising golf course fees beginning in 2027, pausing strategic plan improvements in 27 and 28, uh delaying certain irrigation projects for approximately three additional years, reducing uh proposed pump improvements, and deferring topsoil and concrete project repairs that we can do in-house.

Well, these are difficult decisions, staff at least securing a long-term irrigation water source is a foundational to the future operations and sustainability of the Edgebrook Golf Course.

All right, thank you, Kristen.

Entertain a motion to approve.

So moved.

Second move and second, is there any public comment on this item?

Council, any questions, comments.

Councilmember Ivory.

Comments.

I know um we've been working on this for quite some time and explored many different uh sources of water of drilling wells, um, obtaining water from a um nearby water source or not necessarily nearby.

Every one of those reached some kind of a dead end or an impasse that we couldn't pursue that any longer.

This proved to be the most reasonable source, I think, of permanent solution to our golf course problem of watering problem.

And it's more expensive than we had hoped, but it's we shouldn't have to deal with it in the future.

In a drought situation, our source of water is not going to dry up.

Um we don't have to maintain equipment once that it's done, it'll be the responsibility of the BMU.

We won't have to have many city employees operating the irrigation or that part of this pumping system.

So there's a lot of benefits of this, and I think it's you know, it's just gonna be an investment the long term, and and I think we just have to move forward with it.

And Kristen, thank you for all your work.

I think we've I know there's been a lot of interest in this, and we had a lot of people that were worried about how they were gonna water the course and keep it nice.

I and the other part of it is that the course has had more use in the last couple years, you know, that at one point we thought golf wing was on the downhill trend, and now it's decidedly not that way, it's uphill.

So it's good.

That's a good problem for us to have.

Councilmember Dern.

Thank you, Mayor.

Um, first I would reiterate Councilmember Avery's comments.

I really do appreciate your persistence through this project of trying to figure out all of the uh ways that we could complete this.

Uh I know it's been in the public quite a few times, so I'm not sure beyond what uh councilmember Avery said.

If there are any other considerations that you would like to um maybe remind the public of why this project did come in more than anticipated.

I know we've said it a few times of different ways, but just as a reminder that this is why this project uh does cost what it does.

Yeah, there were a couple items that were much higher than we anticipated, and Banner can probably go into a little bit more detail.

Um so I will ask that Paul comes up here.

Um but some of those were like the dewatering, um, which I know doesn't sound right, but uh dewatering for the pipeline and then also their mobilization.

But Paul can go into more detail.

Thanks for having me, everybody.

Um I think uh you were uh briefed on there's a letter that I sent everybody uh basically kind of looking after the bids and everything, kind of determining what you know are the items that uh were substantially higher than the original estimates and basically three items um came to uh fruition on that.

Uh big one is mob uh mobilization, so that's basically kind of contractors lumping in them getting to the site plus incidentals, plus you know, profit margin, a lot of things like that.

Um kind of over review of doing this here for now, about 15 years.

Typically, mobilization is right around eight to ten percent of uh your typical total for the contract for everything.

Um in this one we noticed that they basically kind of remain the same from the original bid um to this existing bid.

Keep in mind this is kind of a one one-off project.

Um, so there is you know some specialty things that go into it, but uh that was one of the things that ended up being substantially high.

Uh the other one was the dewatering on that.

Uh it was substantially lowered from what was originally uh planned from the original um the original bid.

Um but after talking to the dewatering uh company on the original bid, kind of seeing what their prices were uh now and then also then reducing uh substantial amount of the reservoir that we ended up having for that stored water, thinking that'd be pretty close to the numbers originally had.

Turns out that now I guess for how ever the bids came in, those are also decently higher, about 60% higher than uh what we were uh anticipating for uh for that bid item.

And the last one is very much a specialty item uh due to some soil contaminations that are over on the west side of I-29.

Uh Sulventum requested us to basically do an above-ground pipe.

In doing so, there's a section of pipe over at a drainage crossing that is literally going to be elevated out of the ground about two feet.

And to do that, the uh we were requested uh to basically have some type of structure that holds this thing up, but and keep in mind too that it is also drainage waste, so we all thought they'll allow water to go through that area.

Um so to do the minimal amount of soil disturbance, uh we used a thing called the helical pile, which is this is fancy way saying a corkscrew that has basically a um some type of structure to basically strap the the pipe to the uh um to the helical pile itself.

Um after talking to some of the contractors uh prior to um the bids and everything, um, as you can kind of uh see from uh what the bids were, they ranged very drastically from three thousand dollars each up over to ten thousand dollars a piece.

Um so that was some high variability that ended up happening in that particular um bid item.

Um there maybe is some opportunities as I mentioned before to do some cost savings.

As we mentioned in the letter, there's about 90 some thousand that we uh talked with staff about that we could uh reduce out of the other basically contingency items on there, um, and some of those items we can do at later dates, and some of those are just you know just in case items like that.

So we're um hopeful that yeah, at the end of the day, we can make sure that everything comes under budget and uh get this project to uh uh completion.

Thank you.

Councilmember Hager.

In light of those possible ninety thousand dollars of cost savings.

What types of projects that were gonna be cut could potentially come back in?

So that's probably a better question for Kristen, actually.

Or like how would you prioritize moving forward if there were cost savings?

We are thinking very optimistically.

So we already took those into account, so those projects listed will still be um deferred or cut.

Okay, thanks for that clarification.

Councilmember Wendell.

Thank you, Mayor.

Uh I have just a question and then a comment.

I think my first question is just around timing each time we talk about this project.

I think the public is curious about when will this work begin and when do we hope the water will be accessible for the course?

Uh could you just give us a high-level look at what timeline we're looking at?

So, as part of the original bid, we had a lot of basically timeline constraints for the contractor.

And after talking to contractors original time, because of that, we basically kind of open this up for the rebid.

Um, basically, a contractor can come in basically between June and November and complete it any time that they want on it.

And as part of that on the cities and we've basically have uh plans put together how to reroute um basically the golf course uh a little bit.

I think it's uh is it three holes or is it two holes?

Three holes, um, three holes together to um have people kind of work around that during construction.

Um, given the project itself in Edgebrook should go uh fairly quickly, is we're basically the dewatering is gonna take a little bit of time, and then uh putting the liner in is gonna take a little bit of time.

Um, but in total, like for the entire project, probably two to three months to complete everything, but a lot of it is also gonna be off of Edgebrook.

Um, I haven't talked with LL and Sons to see what their construction schedule is, but as I mentioned, uh basically sometime between June and uh um November is when everything needs to get completed.

Um, the goal of that is basically the contractor obviously doesn't want to deal with all you know a lot of water in there, they're probably gonna wait till it's nice and hot, so that way also if you know they need to dry some things out, they got some hot weather to work uh work the soil and all that too.

Um so it's gonna be very much kind of weather dependent and contractor dependent, and again, that's why we kind of opened that up just to try to help with uh costs for all the bids.

Thanks, Paul.

I I don't have another question, but I do have a comment, and it's maybe somewhat related to council member Hager's question about the deferred maintenance items and the other items that are are being shelved.

Um I appreciate that you've optimistically look at the cost savings, and that is still the list, and I appreciate the frugality around that.

If there is an opportunity to bring some of these items back to the table over the next couple of months, I hope we can do that.

I know if we defer maintenance and we diserse defer some of these necessary projects, they're gonna add up on us, and so I'd hate to see us be overly frugal in a way that means we've got big deferred maintenance bills waiting for us after this project is done, and and I know you'll approach that thoughtfully, but I wanted to just note that.

Yeah, I appreciate that sentiment from both council members.

Um the one nice thing about being an enterprise fund is we have a little bit more flexibility if the funds allow to bring some of those projects in with council approval um at that point.

So that's a nice thing, but also a challenging thing too.

Thank you.

So, Kristen, I just have a question.

With the last two days being hot and very parched, how are we doing for a water source for this summer while this project is being done?

Let's all hope for rain.

Right, cray for rain.

Yeah.

Um, but we'll be doing the best that we can.

We have resources available to specifically keep the greens, the greens green.

Um the the driving or the driver, um, the fairways can go dormant a little bit.

Um, but just as long as we keep the greens green, we're in good shape.

All right.

Any other comments, questions?

Please call the roll.

Tilton Byrne.

Aye.

Wendell.

I Avery.

I Doran.

Aye.

Hager.

Aye.

Neemaier.

Aye.

Specker.

Aye.

All right.

Move on.

We do not have any first readings this evening.

And our first second reading is second reading in action on ordinance 26-019, an ordinance authorizing budget amendment number three to the 2026 budget.

Ashley Rynch, our finance director will present this item.

Good evening, Mayor, members of the council.

This is ordinance 26-019.

Amendment number three to the 2026 budget.

As discussed at the first reading, this amendment includes a transfer of ten thousand dollars from the three B tax fund to the general fund to support temporary public information office intern staffing.

Additional 3B funding in the amount of $30,000 for landscaping and beautification of medians along sixth street.

From the Brooky for the Brookings Regional Growth Alliance contribution from the 3B fund to the Pillow Tax Fund and an additional contribution of 100,000 to Brookings Regional Growth Alliance to support downtown public restroom improvements.

No changes have been made since the first reading, and staff recommends approval of this ordinance as presented.

I'll stand by for questions.

Thank you.

Thank you, Ashley.

Entertain a motion to approve.

So moved.

Is there any public comment on this item?

Council have any questions, comments.

Please call the roll.

Wendell.

Aye.

Avery.

Aye.

Doran.

Aye.

Hager.

Aye.

Neemeyer.

Aye.

Specker.

Aye.

Tilton Byrne.

Aye.

All right.

Item 9B.

Public hearing and action on resolution 26-029.

A resolution authorizing the city manager to enter into a 10-year on-sale wine operating agreement with Target Corporation for target store T 2952.

Bonnie Foster, our uh city clerk will present this item.

Mayor and Council members, Target Corporation is seeking that wine license, so with that comes an operating agreement for their new store located here in Brookings.

Operating agreements are issued for 10 years with an automatic five-year midterm renewal that will come in front of you.

If council approves this wine license will be forwarded to the South Dakota Department of Revenue for final review and license issuance.

All right.

Entertain a motion to approve.

So moved.

Second.

Ah public hearing is open on this item.

Is there any public comment?

All right.

Council have any questions, comments.

Please call the roll.

Avery.

Aye.

Doran.

Aye.

Hager.

Aye.

Neemeyer?

Aye.

Specker.

Aye.

Tilton Byrne?

Aye.

Wendell.

Aye.

All right.

Item 9C is kind of right down the same path.

Public hearing in action on a request for an on-off sale malt license for cargo corporation for target store T-2952.

Bonnie will also present this item.

Mayor and Council members, this is for an on-off malt license for the new target store here in Brookings as well.

If council approves this license, it too will be forwarded to the Department of Revenue and Pier for final review and license issuance.

Staff recommends approval.

Entertain a motion to approve.

So moved.

I open the public hearing on this item.

Is there any public comment on this item?

Close the public hearing.

Does council have any questions?

Comments.

Please call the roll.

Doran.

Aye.

Hager.

Aye.

Nee Meyer.

Aye.

Specker.

Aye.

Tilton Byrne.

Aye.

Wendell.

Aye.

Avery.

Aye.

Okay.

Other business.

We have item 10A.

Action on resolution 26-033.

A resolution approving revised capital asset management policy.

Ashley Rench, our finance director will present this item.

Thank you, Mayor.

Members of the Council.

This is resolution 26-033, approving the revised capital asset management policy.

The current policy was originally adopted in 2007 and amended in 2011.

Staff recomm or staff completed a comprehensive review and update of the policy to modernize the city's capital asset management practices and align the policy with current governmental accounting standards and operational best practices.

Key updates include incorporating GASB 87 lease accounting guidance related to right to use leased assets.

Clarifying ownership control and custodial responsibility standards.

Increasing the capitalization threshold from $5,000 to $10,000.

Updating departmental HR risk management and finance department responsibilities related to inventory and asset tracking.

Removing outdated forms and procedures that are no longer operationally necessary, and modernizing the policy language and administrative procedures throughout the document.

The revisions are administrative in nature and attended to improve consistency, accountability, and compliance with current accounting and reporting standards.

The policy update does not have any direct financial impact but strengthens the city's internal controls and long-term asset management practices.

Staff recommends approval of this resolution as presented.

I'll stand by for questions.

Thank you.

Thank you, Ashley.

Entertain a motion to approve.

So moved.

Second.

Is there any public comment on this item?

Council of comments, questions.

Please call the roll.

Hager.

Aye.

Neymar.

Aye.

Specker.

Aye.

Tilton Burton.

Aye.

Wendell.

Aye.

Avery.

Aye.

Doran.

Aye.

All right.

Motion passes.

Item 10B.

Action on a revised preliminary plat for lots one through eight in block one and lots one through three and block two of Prairie Sunset Edition.

Mike Struck, our community development director will present this item.

Thank you, Mayor and members of the council.

The preliminary plat before you tonight is for 11 residential lots and uh R 1A low density single family district located along West 20th Street South.

They're proposing to extend Brighton Road from 20th Street South.

They'll extend it southward down through the uh proposed subdivision on the west side.

There'll be significant uh area for drainage.

Um the one cul-de-sac is yet to be named, but will be named by the time uh final plating comes through.

They are providing a turnaround on the very south end, and it is planned for a future extension should the property to the south of there uh be proposed for development.

There is one change that was brought to our attention just uh within the last week as the proposed subdivision name is now the Sunset Lake Estates addition that's been noted on the preliminary plat that will be signed if approved.

Uh this does come to you as a unanimous recommendation from the planning commission, and we'd stand for any questions you may have.

All right.

Entertain a motion to approve.

So moved, second.

Move to second.

Is there any public comment on this item?

Council any questions, comments?

Councilmember Hager.

So I'm gonna preface my comments by the fact that back oh, probably 2020 or so when there was substantial work going on on West 20th Street South.

I lived in Valley View where my backyard was 20th Street South, and at that time we had to take various different detours out of our subdivision, most of which required us to go all the way west out of town, on gravel, come back around, and then enter in on what is that 8th Street South over by the pheasant.

And I don't think anybody at that time realized that would be our detour because we had no southern connection to I think it's Esther Heights, which would be the next closest addition to Valley View.

So when I saw this, my immediate question is is Brighton Road going to be connected to Rapid Valley Avenue to give those folks a southern outage in case there's additional work on 20th Street South, because I'm assuming there will be with development continuing to move to the west.

No, there is no feasible way to connect it.

There's a detention pond there, and it's a different developer with private lots, some of which have been built on.

So the extension is to the south.

This um 11 lot subdivision, it's a low density um ranging anywhere from acre and a half lots to larger, is not much different than a typical cul-de-sac in town where it may, you know, typically on a cul-de-sac you'll get anywhere from eight to ten lots.

This is eleven.

So if construction does come through this area on West 20th Street South, um, they'll have to just coordinate with the contractor where they'll you know do up to a certain point, maybe leave half the road available for access.

There may be times where it's temporary construction.

It's commonly done throughout the community when we get into um reconstructing existing neighborhoods with streets is there's just a lot of coordination that needs to occur.

Okay.

Any other comments from council?

Councilmember Avery.

Well, I just like to say that we have seen different variations of this plan over a period of time, and and and it just looks like a good plan.

I mean, it looks like kind of fits a need that's not probably being met somewhere else.

Um it kind of goes along with that kind of that setting, the you know, the transition from this the city to the countryside, and I really like that.

And I think um the developers listen to the people in the area and uh just uh tried to develop something that makes sense for the the actual site that we have there, so commend them for that.

All right, any other comments, questions?

I guess I got one other comment.

And granted, I mean we we've tried to get away from call-de-sacks.

I understand why this one is here.

Um there'll probably be three driveways just in that little call-de-sac there, or five, I should say four driveways, or would they possibly have uh just the two pies that are in the back corner?

It it really depends on um how the individual homeowner wants to lay out their house.

Right.

Um but yeah, there could be as many as four or as few as two.

I know it brings down the traffic and stuff, but I just kind of want the public to understand that how much of a pain this is to maintain that call-de-sac, and if they put driveways in all four of those lots, there's no place to put the snow along that street in that area there.

And then I get it, I understand why they do this, but I just want the public to understand just how much trouble this is for us to do snow removal and maintain that street.

Just a straight out public comment.

So uh with that being said, please call the roll.

Neymar.

Aye, Specker, hi, Tilton Byrne.

Aye, Wendell, I Avery, Dorian, aye.

Hager, aye.

All right, item 10 C action on resolution 26-035.

A resolution accepting ownership of detention basins located at the Arbor Hills subdivision.

Charlie Richter, our city engineer will present this item.

Uh good evening, council.

Again, um, as your city engineer, I'm here to present resolution 26035 for the acceptance of ownership of detention basins at Arbor Hill.

The developer of Arbor Hills constructed two detention basins located on lot 25 of block three of the Arbor Hills edition and lot 10 of block five of the Arbor Hills edition in 2018.

These two two detention basins were designed, constructed, and maintained in accordance with the city's design standards, and are now eligible for acceptance according to the city's detention basin acceptance policy.

The detention basins capture and detain a significant amount of runoff from the city's right-away, helping to mitigate downstream flooding impacts associated with the development.

Due to their significance, it is in the city's best interest to accept ownership to ensure that they are properly maintained and continue to operate as designed.

Once accepted, these basins will be maintained in accordance with standards with a focus on hydraulic performance, protection of downstream infrastructure, maintenance of water quality functions, prevents and prevention of nuisance conditions, and insurance of regulatory compliance.

The proposed resolution authorizes the city manager to enter into the agreement with CD properties LLC to accept ownership of the detention basins.

Staff recommends approval.

Thank you, Charlie.

Entertain a motion to approve.

So move.

All right, is there any public comment on this item?

Questions from council, comments.

I've got one.

These seem to be relatively large uh areas here.

Is there any future thoughts of maybe having a recreational path going through past these?

Uh currently, no.

Um there might be opportunities in the future for it.

Um a lot of these um the homeowners have already started maintaining up to the shoreline.

All right, which may preclude us from maybe doing that in the future, but something that we can entertain in the future.

All right.

Councilmember Wendell.

Thank you, Mayor.

I don't have a question, I just have a comment.

I think you know, this detention basin acceptance policy that's attached to tonight's agenda would perhaps be insightful for folks that live in neighborhoods that have detention basins and have wondered does my developer own this?

Does the city own this?

Who maintains it?

Um, this policy, which was uh implemented last fall, I think really lays out uh when a detention basis is applicable for the city to accept under these terms and might just be of interest for folks that live in neighborhoods that have detention basins.

We get occasional questions or comments about about those, and so I think this policy would be insightful for those that might be interested.

Okay.

Any other comments, questions?

Please call the roll.

Specker, aye.

Tilton Byrne.

Aye, Wendell, I Avery, aye.

Doran, aye, Hager, aye, Neymar.

Aye.

Okay, item idle item 11 progress report.

Samantha Beckman, our assistant city manager will give us a presentation.

Hello, everybody.

This is the May 2026 Progress Report.

Starting out, um, as always, you can always visit the city's construction web page, which is posted on the screen up there to learn any uh uh any more about any of these projects.

But this month, our engineering team was able to wrap up the concrete maintenance project.

We've got slurry ceiling that will be scheduled for completion in June, along with the widening of the 22nd Avenue and 2020 Street South Intersection project, along with the master transportation plan that you heard about tonight.

That will also be wrapping up in June as well.

And then we'll continue to do our prescribed burns at the airport and other key locations around town as weather permits.

And the engineering division also had the opportunity to go out and help the Big Sioux Water Festival again this year.

So that's always kind of fun to get the staff out and with the kids.

I also kept this slide in from last month as a friend really friendly reminder as we um head into our hot uh summer months here that we have reimbursements for native plants, rain barrels, and the trees.

Uh visit our website or call into our Parks Rec and Forestry Department or our public works department to hear more about those.

The police department hosted another DEA drug take back event last month and collected 32 pounds of unused or expired prescriptions.

A few other community policing efforts they've been doing include job fairs, field trips to the police station, coffee with the cop was with the peaceful pines folks this time, and they were able to offer a special auction prize at the Bobcat Backers Gala, which was a VIP experience with one of the patrol officers.

The city and county officers were also able to walk alongside the Special Olympics Torch Run, which is again very fun for our staff and those kids.

And lastly, on here, the Berkings Optimus Club held its annual respect for law enforcement day breakfast.

During that event, Officer Seth Bonema was presented with the law enforcement award, which recognizes his dedication to service and commitment to community law enforcement efforts.

The library is getting a little bit of a facelift.

They've got a roof replacement that's currently ongoing that should be wrapped up within the next couple of weeks here.

Our summer reading program is also underway.

And then I just wanted to add this one in here because I thought it was kind of fun.

But they've got this ongoing game this summer where kids can walk up to a staff member and kind of play a I'm gonna say a quasi-rock, paper, scissors game with them.

And each of the staff members has their own dedicated dragon trading cards.

So if you lose with that staff member that day, you can't play them again that day.

So it's kind of a fun game to get kids hopefully into the library.

Um today is opening day of the HillQuest Aquatic Center, also, um, which marks a really fun transition into the summer season for that department.

Uh we have equipment that arrived for the new splash pad that will be installed this summer.

Uh lots of seasonal staff were hired on with us, so also a very big shout out to our HR department with all those seasonal hirings, not just in the parks department.

Uh parks crews are busy mowing, cleaning, prepping parks for the busy season.

Forestry crews continue to do tree plantings and ashtree removals and ball field crews have tournaments most every weekend all summer long.

Uh the activity center was busy with bingo fitness classes and educational opportunities this month for our residents 55 and older.

And then one last reminder here before next month when it will have already passed, but the wall that heals will be in Berkings June 11th through the 14th.

Or as a reminder, this is a three-fourths replica of the Vietnam Memorial Wall that is in DC and travels around the country, and we are the only um city in the state to host that this year.

The landfill got new signage that was installed this month, uh just in time for the arrival of a South Dakota Solid Waste Management Association Association Conference that was hosted here in Brookings.

Um these new signs were designed by our communication specialist and are intended to make it easier for Berkings residents and then other regional landfill users to know where they're going once they get to the landfill.

And last but not least here, the Dakota Bank Center had 15 events over 19 event days in May, including the Brookings High School graduation that had about 3,000 attendees, the Brookings Regional Growth Alliance Economic Summit, and the CASA Fire and Ice Gala.

Um a couple upcoming events um include Max Carnival and the South Dakota Quarter Horse show here.

And if you have any questions, I would be glad to take them.

All right, thank you, Samantha.

Any questions from staff or staff come counsel.

I do have one question, Max uh Carnival that it was on the parking lot I think of the uh ice arena last year.

Will it be in the same spot?

In the Dakota Bank Center?

The Dakota Bank Center parking lot this year.

Okay to the south of the building then.

Yes.

All right.

Any other questions, comments?

Thank you.

Okay, we're done with our business this evening.

Um regular meeting we our next one is going to be on the uh ninth of June.

There's not a lot on it.

Uh currently we have no first readings obviously having none tonight we won't have any second readings.

Uh we've got equitial reports um one operating renewal otherwise that's pretty much it it could be uh a drive by shooting on the next meeting um any other comments or items that the council would like to bring forward and for the future discussion entertain a motion to adjourn.

So moved second all those in favor say aye.

Aye.

Thank you.

Meeting adjourned