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Record of Proceedings

Brookings Planning Commission and Board of Adjustment Meeting - June 4, 2026

Meeting Portal — Thursday, June 4, 2026

BodyBrookings, South Dakota

SessionMeeting Portal

DateThursday, June 4, 2026

StatusFILED

Video Record

0:00 / 28:48

Transcript — VerbatimClick a timed line to jump · ⧉ to share it

0:08

Call the meeting to order.

0:11

I'd like to welcome all those in attendance tonight.

0:14

The city planning commission is a nine member commission whose function is to make recommendations of the city council regarding requests for land use classification changes, subdivision plats, conditional use permits, zoning ordinance amendments, and other matters.

0:29

The commission makes a recommendation based upon the adopted adapted adopted comprehensive plan for the physical development of the city of Brookings and the surrounding area.

0:40

As a matter of policy, all motions are made in the positive.

0:43

After a motion is moved and seconded, it is open for debate.

0:46

Those supporting the motion shall in turn give their reasons.

0:49

Those opposing the motion shall then offer their reasons.

0:52

After everyone has been given a chance to be heard, the commission shall review the testimony and information presented, make findings of fact, and forward their recommendation to the city council.

1:02

Ryan, can you call the roll?

1:06

Roll as noted.

1:07

We have uh Commissioner Schmeichel and Commissioner Letty absent.

1:13

Thank you.

1:15

Uh at this time we'll approve the agenda.

1:17

Can I get a motion and a second?

1:19

So Mr.

1:20

Chair.

1:21

I'm here on the phone.

1:24

Uh correction then uh we have uh Commissioner Letty absent.

1:27

Commissioner Schmeichel via phone.

1:29

Thank you.

1:30

I think we had a motion.

1:31

Do we have a second?

1:32

I'll second.

1:33

All in favor of approval of the agenda say aye.

1:36

Aye.

1:36

All opposed.

1:38

Thank you.

1:39

Uh now move on to approval of the May 5th meeting minutes.

1:43

Uh, can I get a motion and a second?

1:47

So moved.

1:50

Second.

1:51

Thank you.

1:51

All in favor of approval of the minutes say aye.

1:54

Aye.

1:55

All opposed.

1:57

All right.

1:58

At this time, uh, we'll move to open forum.

2:00

Any member of the public may make a brief announcement or invitation or request time on the agenda for an item not listed.

2:06

Items to be added to the agenda will be scheduled at the end of the meeting.

2:11

Any requested action items may be scheduled for a future meeting date.

2:15

Individuals will state their name and city of residence for the record.

2:18

Public comment is limited to a maximum of three minutes per person.

2:22

The comments and views expressed by the public are those of the speakers and do not necessarily reflect the views or positions of the city of Brookings or the City Planning Commission.

2:35

All right, then we will move on to uh disclosure of conflicts of interest uh relationships to the applicant ex parte communication.

2:45

Thank you.

2:46

Uh we'll now convene as the Board of Adjustment.

2:50

Uh Board of Adjustment is a seven-member board, which has the power to hear requests for variances and special exceptions.

2:56

The concurring vote of two-thirds of the full membership is necessary for any approval of action by the board.

3:03

Uh seven-member board requires five votes, a six-member board requires five votes, and a five-member board requires five votes.

3:11

In accordance with Roberts' rules of order, we require a motion to approve a request before the request can be debated.

3:18

As a matter of policy, all motions are made in the positive.

3:21

The board under specific powers granted it by the state shall authorize variances from the zoning requirements where special conditions existing on the land will result in unnecessary hardship for the applicant.

3:33

Financial disadvantages to the property owner shall not constitute proof of unnecessary hardship.

3:45

Move to item 6A, a variance request.

3:50

KH contracting LLC has made a request for a variance on the east half of lot 11 and the west 12 and a half feet of lot 12 of block 5 Skinner 2nd edition, also known as 911 3rd Street.

4:02

The request is to rebuild a front entry 15 feet from the front line lot line.

4:08

Per section 94-125, the rear yard setback in a residence R2 two-family district is 25 feet.

4:16

Ryan, can you introduce the topic?

4:19

Thank you, Mr.

Discussion Breakdown — Share of Meeting

Engineering And Infrastructure████████████████████████████████████████40%

Economic Development███████████████████████████████████████39%

Procedural████████████12%

Affordable Housing███████7%

Community Engagement██2%

Summary of Proceedings

Brookings Planning Commission and Board of Adjustment Meeting - June 4, 2026

The Brookings City Planning Commission convened on June 4, 2026, at 11:45 a.m. to address a variance request, a rezone and planned development district petition, and amendments to subdivision regulations. The meeting began as the Board of Adjustment for the variance hearing. All actions were approved unanimously.

Consent Calendar

Approval of the meeting agenda and the May 5, 2026, meeting minutes were passed by voice vote.

Board of Adjustment – Variance Request (Item 6A)

Applicant: KH Contracting LLC, representing property owner Danny Dean.
Property: 911 3rd Street (east half of lot 11 and west 12.5 feet of lot 12, Block 5, Skinner 2nd Edition).
Request: Rebuild a front porch at a 15-foot front yard setback, instead of the required 25-foot setback in the R2 district.
Background: The existing home (circa 1908) has a non-conforming 20-foot setback. The variance would allow a five-foot extension of the porch.
Testimony: Staff recommended approval, noting the property’s pre-zoning construction and that the proposed setback aligns with the average setback on the block. The applicant confirmed the porch would be enclosed. No public opposition was offered.
Action: The Board of Adjustment voted unanimously to approve the variance. (6 members present, 5 votes required; all voted yes.)

Planning Commission – Rezone and Planned Development District (Item 7A)

Petitioner: Northern Plains Professional Properties LLC.
Property: Block 2 of Northern Plains Edition, currently zoned Business B2A.
Request: Rezone to a Planned Development District (PDD) with B2A underlying, to allow retail uses not permitted under B2A.
Details: Retail hours restricted to 7 a.m. – 7 p.m. Prohibited uses include alcohol, cannabis, tobacco, convenience stores, and drive-throughs. The initial development plan shows three potential structures with access to Mayfield Drive and Cloverfield Place, no direct access to Main Avenue. Maximum height: 60 feet. Reduced parking requirements if shared parking is used.
Testimony: Kyle Rausch of Dakota Land Design spoke for the developer, noting that the PDD adds restrictions and retains architectural approval for future development. Samantha Tupper of Winx Jewelry indicated interest in the site, describing her low-impact, low-traffic business with hours ending by 5:30 p.m. Staff confirmed the property is within the Commercial Corridor Design Review District, requiring full design review at final development plan stage.
Action: The Planning Commission voted unanimously to recommend approval of the rezone and initial development plan to the City Council. (All present commissioners voted yes.)

Planning Commission – Subdivision Regulations Amendments (Item 7B)

Proposal: Amendments to Sections 51-61 through 51-67 of the Subdivision Regulations, previously discussed at the April and May meetings.
Change: Clarified the timing of utility construction relative to street paving, to ensure utilities are installed the construction season before curb, gutter, and street work.
Discussion: Commissioner Schmeichel expressed concern that the regulations increase development costs, conflicting with affordability goals. Commissioner Aikin acknowledged the cost issue but noted the city’s need to prevent road failures and that the revised timing may reduce overall costs. No public testimony was offered.
Action: The Planning Commission voted unanimously to forward the amendments to the City Council with a recommendation for approval.

Key Outcomes

Variance (911 3rd Street): Approved by Board of Adjustment (unanimous).
Rezone and PDD (Block 2, Northern Plains): Recommended for approval to City Council (unanimous).
Subdivision Regulation Amendments: Recommended for approval to City Council (unanimous).
Next Steps: The rezone and subdivision regulation amendments will be considered by the Brookings City Council at a future meeting.

Meeting Transcript

Call the meeting to order. I'd like to welcome all those in attendance tonight. The city planning commission is a nine member commission whose function is to make recommendations of the city council regarding requests for land use classification changes, subdivision plats, conditional use permits, zoning ordinance amendments, and other matters. The commission makes a recommendation based upon the adopted adapted adopted comprehensive plan for the physical development of the city of Brookings and the surrounding area. As a matter of policy, all motions are made in the positive. After a motion is moved and seconded, it is open for debate. Those supporting the motion shall in turn give their reasons. Those opposing the motion shall then offer their reasons. After everyone has been given a chance to be heard, the commission shall review the testimony and information presented, make findings of fact, and forward their recommendation to the city council. Ryan, can you call the roll? Roll as noted. We have uh Commissioner Schmeichel and Commissioner Letty absent. Thank you. Uh at this time we'll approve the agenda. Can I get a motion and a second? So Mr. Chair. I'm here on the phone. Uh correction then uh we have uh Commissioner Letty absent. Commissioner Schmeichel via phone. Thank you. I think we had a motion. Do we have a second? I'll second. All in favor of approval of the agenda say aye. Aye. All opposed. Thank you. Uh now move on to approval of the May 5th meeting minutes. Uh, can I get a motion and a second? So moved. Second. Thank you. All in favor of approval of the minutes say aye. Aye. All opposed. All right. At this time, uh, we'll move to open forum. Any member of the public may make a brief announcement or invitation or request time on the agenda for an item not listed. Items to be added to the agenda will be scheduled at the end of the meeting. Any requested action items may be scheduled for a future meeting date. Individuals will state their name and city of residence for the record. Public comment is limited to a maximum of three minutes per person. The comments and views expressed by the public are those of the speakers and do not necessarily reflect the views or positions of the city of Brookings or the City Planning Commission. All right, then we will move on to uh disclosure of conflicts of interest uh relationships to the applicant ex parte communication. Thank you. Uh we'll now convene as the Board of Adjustment. Uh Board of Adjustment is a seven-member board, which has the power to hear requests for variances and special exceptions. The concurring vote of two-thirds of the full membership is necessary for any approval of action by the board. Uh seven-member board requires five votes, a six-member board requires five votes, and a five-member board requires five votes.

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