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Record of Proceedings

Butte Silver Bow Commission Finance and Budget Meeting - August 7, 2025

Council of Commissioners & Committees — Thursday, August 7, 2025

BodyButte Silver Bow, Montana

SessionCouncil of Commissioners & Committees

DateThursday, August 7, 2025

StatusFILED

Video Record

0:00 / 11:16

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0:06

Good evening.

0:08

There's Commissioner Boyle.

0:10

And Commissioner Walker, you're on finance and budget.

0:17

Okay.

0:18

Um it looks like we have five present, one absent.

0:23

Let the record show that Commissioner O'Neill is excused.

0:26

President are Commissioner Thatcher, Commissioner O'Larry, Commissioner Walker, Commissioner Boyle, and Commissioner Shea.

0:34

Looks like there's two for one for fiscal year 25, one for fiscal year 26.

0:40

We'll go this way this time.

0:42

Commissioner Boyle, do you have any questions?

0:43

I have no questions.

0:45

Commissioner Walker, do you have any questions?

0:47

I have one.

0:48

Commissioner Walker, will you speak into the microphone?

1:01

Why is the city paying for the banners for Montana Tech?

1:08

Uh thank you for the question, Commissioner Walker.

1:10

Um that comes from the chief executives.

1:13

Um yes, discretionary budget.

1:17

So that's um money that he can spend on different items.

1:21

So that would uh of course be a question for the chief executive, and I I could ask him.

1:27

Um thank you.

1:31

That's all.

1:32

Okay.

1:32

Thank you, Commissioner Walker.

1:34

Commissioner Shea.

1:36

Yes, I have a question about the MMIA liability assessment that's kind of throughout.

1:42

Um can you just remind me what that is?

1:44

Is it that's that our premiums or just kind of what that is?

1:47

Commissioner Shay, do you have us just one um claim number at least so I can write it down?

1:52

Um I can give you claim 785 on page 73.

1:56

That's one of them.

1:57

Thank you.

1:58

It's in a few different line items.

2:00

Thank you.

2:01

So thank you uh you uh Commissioner Shea for the question.

2:05

So the MMIA is liability and property insurance, and we are billed um at the beginning of each fiscal year, and that is allocated according to um property and liability values.

2:19

So the regular tax supported funds are paid out of the 2190, which is comprehensive insurance, and then the remaining portions are split across our enterprise funds, so like water, metro, land bill according to property and equipment values.

2:35

Thank you very much.

2:36

Um another question on page 87, claim 485.

2:45

Let me remember what my question was.

2:48

Um, yeah, I was just hoping that I could just look at one of those invoices.

2:54

I can see what it's for.

2:55

It's for the um soil sampling.

3:05

I just kind of wanted to look at it.

4:10

Madam Chair.

4:11

Um and my other question is there's there's several of these claims to different entities on here, um, but we have contracts on the agenda to approve tonight.

4:19

Is there an already existing contract that are are we operating under a previous contract at the moment?

4:26

Do you know?

4:27

Um, I do not know.

4:32

Um this is for pace analytical services.

4:36

Um I did know that there were contracts on the agenda for this evening for contractors to perform work, but I did not realize that they're okay that's was uh director Hassler with the Department of Reclamation will be here um at 7.30, and we can ask him.

4:56

Um but I believe that those um this is this looks like lab.

5:01

Um there was a couple other claims regarding like Ponderosa um just some different things so sure.

5:10

So the pace analytical is just the sampling um of the soils and the attic materials um and then the remaining uh contracts on there are for the work performed in the yard.

5:22

So they've contracted out um or that these are for existing contracts, they have new contracts coming before you for new projects on this evening's agenda.

5:33

Okay, thank you.

5:34

That was my question.

5:35

Okay, um that answers my question, and this is kind of cool.

5:40

Um and then on page 89.

5:46

Um claim three forty-five.

Discussion Breakdown — Share of Meeting

Procedural█████████████████████████████████████████████51%

Budget Equity Analysis███████████████████████████████████████████49%

Summary of Proceedings

Butte Silver Bow Commission Finance and Budget Meeting - August 7, 2025

The Butte Silver Bow City Commission met on August 7, 2025, to review and approve expenditure lists for fiscal year 2026. Commissioners discussed several line items, including a discretionary payment for Montana Tech banners, a liability insurance assessment, a claim for soil sampling, a subscription for social media archiving, and a power bill for the public pool. The meeting concluded with unanimous approval of two expenditure lists and adjournment.

Discussion Items

Banners for Montana Tech: Commissioner Walker questioned why the city was paying for banners for Montana Tech. Staff explained that the expense came from the chief executive's discretionary budget.
MMIA Liability Assessment: Commissioner Shea asked about the MMIA (Montana Municipal Insurance Authority) liability assessment, which covers liability and property insurance. Staff clarified that the cost is allocated based on property and liability values across various funds.
Claim for Soil Sampling (Claim 485, page 87): Commissioner Shea requested to see an invoice for Pace Analytical Services for soil sampling and inquired about existing contracts. Staff noted that contracts for work were on the agenda for later discussion with Director Hassler.
Claim for Personal Property Damage (Claim 345, page 89): Commissioner Shea asked about a claim from the Residential Mandals Abatement Program (RMAP). Staff explained that a worker fell through a ceiling, causing contamination and damage to a homeowner's belongings, leading to the claim.
Civic Plus Subscription (Claim 728, page 64): Commissioner O'Leary asked about a subscription to Civic Plus for social media archiving. Staff stated it was a new module ordered by a special projects coordinator and the chief executive to retain government communications on social media.
Pool Power Bill (Claim 739, page 77): Commissioner O'Leary asked whether the $19,151.09 power bill for the pool was typical. Staff said they would check past records and provide that information later.

Key Outcomes

First Motion: A motion was made and seconded to approve the finance and budget expenditure list as of August 6, 2025, in the amount of $183,081.55. The motion passed 6-0.
Second Motion: A motion was made and seconded to approve the expenditure lists as of August 6, 2025, for fiscal year 2026, in the amount of $2,225,637.87. The motion passed unanimously.
No budget transfers were presented.
The meeting adjourned after the motions.

Meeting Transcript

Good evening. There's Commissioner Boyle. And Commissioner Walker, you're on finance and budget. Okay. Um it looks like we have five present, one absent. Let the record show that Commissioner O'Neill is excused. President are Commissioner Thatcher, Commissioner O'Larry, Commissioner Walker, Commissioner Boyle, and Commissioner Shea. Looks like there's two for one for fiscal year 25, one for fiscal year 26. We'll go this way this time. Commissioner Boyle, do you have any questions? I have no questions. Commissioner Walker, do you have any questions? I have one. Commissioner Walker, will you speak into the microphone? Why is the city paying for the banners for Montana Tech? Uh thank you for the question, Commissioner Walker. Um that comes from the chief executives. Um yes, discretionary budget. So that's um money that he can spend on different items. So that would uh of course be a question for the chief executive, and I I could ask him. Um thank you. That's all. Okay. Thank you, Commissioner Walker. Commissioner Shea. Yes, I have a question about the MMIA liability assessment that's kind of throughout. Um can you just remind me what that is? Is it that's that our premiums or just kind of what that is? Commissioner Shay, do you have us just one um claim number at least so I can write it down? Um I can give you claim 785 on page 73. That's one of them. Thank you. It's in a few different line items. Thank you. So thank you uh you uh Commissioner Shea for the question. So the MMIA is liability and property insurance, and we are billed um at the beginning of each fiscal year, and that is allocated according to um property and liability values. So the regular tax supported funds are paid out of the 2190, which is comprehensive insurance, and then the remaining portions are split across our enterprise funds, so like water, metro, land bill according to property and equipment values. Thank you very much. Um another question on page 87, claim 485. Let me remember what my question was. Um, yeah, I was just hoping that I could just look at one of those invoices. I can see what it's for. It's for the um soil sampling. I just kind of wanted to look at it. Madam Chair. Um and my other question is there's there's several of these claims to different entities on here, um, but we have contracts on the agenda to approve tonight. Is there an already existing contract that are are we operating under a previous contract at the moment? Do you know? Um, I do not know. Um this is for pace analytical services.

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