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Record of Proceedings

Personnel Committee Meeting October 8, 2025: Policy Manual Amendments Referred to Full Council

Council of Commissioners & Committees — Wednesday, October 8, 2025
BodyButte Silver Bow, Montana
SessionCouncil of Commissioners & Committees
DateWednesday, October 8, 2025
StatusFILED
Video Record
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0:18

Okay.

0:18

And the all the I see that safety.

0:20

Oh, which one was it?

0:22

Is this local?

0:24

Yeah, yeah, yeah.

0:25

Oh, my check marks on the is on the agenda versus what you're saying.

0:34

The the policy manual.

0:40

Yeah.

0:41

That's what I meant.

0:43

We will um call to order here, but we can just make a friendly amendment.

0:49

If one of you guys wouldn't mind just making a friendly amendment that will clean up the attachments when we refer it to the full council.

0:57

Do you think that's okay?

1:00

Okay.

1:00

Because it was on the original.

1:05

Okay.

1:08

Yeah.

1:10

I I think it's okay.

1:11

We can we can make a note of it and just request that it get added and we'll talk to Barbara, but we're far from the final word tonight.

1:19

So I mean we're close, but okay.

1:24

15 seconds.

1:29

I'll give you this back.

1:37

Okay.

1:38

I will call to order the personnel committee meeting for October 8th, 2025.

1:44

Um in attendance is um HR Director Beth Worm, uh, myself, Michelle Shea, Commissioner Jim Fisher, and Commissioner Bill Boyle.

1:52

This committee only has three commissioners on it, so we have a full quorum.

1:56

Um the communication before us tonight is communication number 2025-477.

2:02

Beth Worm, but Human Resources Director requesting that the proposed amendments to the following policies of the city county of Butte Suburbos personnel policy and procedure manual be referred to the council's personnel committee for its consideration.

2:16

Um and below are listed the policies for consideration.

2:21

Um just as a matter of cleaning up the record.

2:24

It looks like the safety and health policy manual was inadvertently omitted on this list.

2:31

It is, however, before us.

2:33

Um I would just uh ask for a friendly amendment on that.

2:37

Commissioner Fisher.

2:38

I would make a friendly amendment that we will add that.

2:46

Sorry.

2:48

Oh, okay.

2:56

Okay, so would you sorry, Director Worm.

2:59

We'll get we'll get there.

3:01

Uh thank you.

3:07

There it is.

3:08

Thank you.

3:09

Um so I think off the agenda, the safety and health policy manual and policy um 143 communications and media were just listed off of the agenda, but they were included in the attachments.

3:21

So just the two.

3:22

Okay.

3:23

Thank you.

3:23

I think we're I think we're good to to move forward.

3:26

Um there any questions for Director Worm on any of the policies?

3:31

Did everybody have a chance to take a peek at them?

3:36

Okay, Commissioner Fisher.

3:38

Thank you, Chairman Shay.

3:39

I have no questions.

3:40

I took a brief reading through them.

3:42

Um I didn't really in-depth read everything through.

3:47

Um I see no discrepancies or any changes that I'm not in concurrence with.

3:55

Thank you, Commissioner Fisher.

3:56

Um Director Worm, would you mind just giving us the a high level overview for the people who may be tuning in tonight on um on each of the policies?

4:05

Thank you.

4:07

Um sure.

4:08

There aren't a ton of changes to them.

4:11

A lot of them are just being cleaned up because they haven't been um maybe reviewed or revised um for a number of years.

4:18

Um there is two new policies in front of you.

4:21

Um so those are probably gonna be the biggest changes that you'll see.

4:25

Um, a social media policy and a communications and media policy.

4:28

However, the other ones are mostly um just revisions and updating to um current practices.

4:43

Okay, thank you.

4:44

Thank you for that.

4:45

I did read through all of the policies and the red lines, and it did really look like business as usual, just modernizing some of the language and uh making things a little bit more streamlined and easier to understand.

4:57

Um I do appreciate the social media policy and the communications and media policy in the modern age.

5:02

I think those are super important to have.

5:03

So um good job on those.

5:06

Um I would entertain a motion to uh move this to the full council for um approval.

5:15

I'll make a motion we move it to the full council for approval.

5:19

Okay, there is a motion and a second on the floor to move communication number 2025-477 to the full council for their approval.

5:28

Anything on the question?

5:30

Commissioner Fisher.

5:33

Thank you, Chairman Shea.

5:35

Thank you, uh Director Worm for being here.

5:38

I would just um my brief reading of these, if you would just give us uh any policy changes that you feel are pertinent to uh information that we should know that maybe we overlooked.

5:51

Thank you.

5:54

Thank you, Commissioner Fisher.

5:55

I will um remind um the commissioners too.

5:58

I'll take the opportunity to remind them and re-forward the the email that had all of the attachments and just kind of remind everybody to take a take a peek at it since we already did.

6:07

Um all those in favor?

6:10

Aye.

6:11

Opposed?

6:12

Motion passes.

6:14

Um I will entertain a motion to adjourn.

6:17

So moved.

6:19

All right.

6:19

All those in favor?

6:20

Aye, we're adjourned.

Discussion Breakdown — Share of Meeting
Personnel Matters█████████████████████████████████████████████73%
Procedural█████████████████27%
Summary of Proceedings

Personnel Committee Meeting – October 8, 2025

The City-County of Butte-Silver Bow Personnel Committee met on October 8, 2025, with all three commissioners present (Chairman Michelle Shea, Commissioner Jim Fisher, Commissioner Bill Boyle) and HR Director Beth Worm in attendance. The sole agenda item was Communication 2025-477, requesting consideration of proposed amendments to the city/county Personnel Policy and Procedure Manual. The committee voted unanimously to refer the amendments to the full council for approval.

Discussion Items

  • Communication 2025-477 – HR Director Beth Worm presented proposed amendments to several policies in the Personnel Policy and Procedure Manual. Two policies – the Safety and Health Policy Manual and Policy 143 (Communications and Media) – were inadvertently omitted from the agenda’s list but were included in the attachment packet. Chairman Shea asked for a friendly amendment to add them, which Commissioner Fisher made and was accepted by the committee.
  • Director Worm provided a high-level overview: most changes were clean-up revisions to policies not reviewed for years, plus two entirely new policies – a Social Media Policy and a Communications and Media Policy – to align with modern practices. Commissioners noted the updates appeared to be routine modernization, streamlining language, and improving clarity.
  • Commissioner Fisher requested any additional pertinent changes. Director Worm offered to re-forward the email with all attachments for commissioners to review further before the full council meeting.

Key Outcomes

  • Motion – Commissioner Fisher moved to refer Communication 2025-477 to the full council for approval, seconded by Commissioner Boyle. The motion passed unanimously by voice vote (3 ayes, no opposed).
  • The committee directed that the clerical omission of the Safety and Health Policy Manual and Policy 143 from the agenda list be noted and corrected when the matter goes to the full council.
  • The meeting was adjourned after the vote.

Meeting Transcript

Okay. And the all the I see that safety. Oh, which one was it? Is this local? Yeah, yeah, yeah. Oh, my check marks on the is on the agenda versus what you're saying. The the policy manual. Yeah. That's what I meant. We will um call to order here, but we can just make a friendly amendment. If one of you guys wouldn't mind just making a friendly amendment that will clean up the attachments when we refer it to the full council. Do you think that's okay? Okay. Because it was on the original. Okay. Yeah. I I think it's okay. We can we can make a note of it and just request that it get added and we'll talk to Barbara, but we're far from the final word tonight. So I mean we're close, but okay. 15 seconds. I'll give you this back. Okay. I will call to order the personnel committee meeting for October 8th, 2025. Um in attendance is um HR Director Beth Worm, uh, myself, Michelle Shea, Commissioner Jim Fisher, and Commissioner Bill Boyle. This committee only has three commissioners on it, so we have a full quorum. Um the communication before us tonight is communication number 2025-477. Beth Worm, but Human Resources Director requesting that the proposed amendments to the following policies of the city county of Butte Suburbos personnel policy and procedure manual be referred to the council's personnel committee for its consideration. Um and below are listed the policies for consideration. Um just as a matter of cleaning up the record. It looks like the safety and health policy manual was inadvertently omitted on this list. It is, however, before us. Um I would just uh ask for a friendly amendment on that. Commissioner Fisher. I would make a friendly amendment that we will add that. Sorry. Oh, okay. Okay, so would you sorry, Director Worm. We'll get we'll get there. Uh thank you. There it is. Thank you. Um so I think off the agenda, the safety and health policy manual and policy um 143 communications and media were just listed off of the agenda, but they were included in the attachments. So just the two. Okay. Thank you. I think we're I think we're good to to move forward. Um there any questions for Director Worm on any of the policies? Did everybody have a chance to take a peek at them? Okay, Commissioner Fisher. Thank you, Chairman Shay.

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