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OPENPUBLICA · PUBLIC MEETING RECORD

Record of Proceedings

Carrollton City Council Regular Worksession & Meeting – November 7, 2023

City Council — Tuesday, November 7, 2023

BodyCarrollton, Texas

SessionCity Council

DateTuesday, November 7, 2023

StatusFILED

Video Record

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Transcript — Verbatim

Speaker numbers apply only to this recording.

Unassigned speaker

5:36

But it's it's not as well.

Speaker 1

5:38

I think there's a plan.

5:39

It's not as

Speaker 2

5:40

well.

5:42

Well,

Speaker 3

5:43

welcome.

5:43

We will call our work session to order.

5:46

It is now 5.45.

5:48

Thank you so much, everyone, for being here.

5:50

Unfortunately, we are going to go right into executive session.

5:55

So council will convene an executive session pursuant to Texas government code section five five one dot zero seven one for private consultation with the city attorney to seek legal advice with respect to pending and contemplated litigation and including all matters on this agenda to which the city attorney has a duty under the Texas rules of discipline and professional conduct regarding confidential communication with the city council.

6:19

Section five five one dot zero eight seven to discuss economic development.

7:31

Okay, council will reconvene.

7:39

Council will reconvene in open session to consider action if any on matters discussed in the executive session being done right now.

7:54

Items number seven, eight, nine minutes.

7:56

Any questions on the minutes?

7:57

And we're catching up on our new contractor that does our minutes.

Speaker 1

8:01

Yes, sir.

Speaker 3

8:04

See none.

8:04

Item number ten.

8:06

This is uh consider award of RFP two four zero zero two for concrete base failure repairs to P and E, concrete paving LLC in an amount not to exceed a million dollars.

8:20

This is uh staff's approach to address our pothole response by um contracting some workout that allows our SAP from an opportunity cost to be able to address the potholes and other repairs.

Speaker 1

8:35

Questions?

Speaker 3

8:36

Number eleven, consider approval of the replacement of the resin flooring in the Rosemeat Rec Center showers and restrooms by business flooring specialists inc through an interlocal agreement with the by board purchasing co-op and an amount not to exceed eighty-nine thousand three hundred and thirty-six dollars.

8:56

Just not the right material.

Speaker 4

8:57

So these are the oldest bathrooms

Speaker 5

9:14

back by the uh cardio room and up in the original building.

9:19

So they would be the older bathrooms.

9:21

And these are the bathrooms that have showers in them.

Speaker 3

9:27

Okay, number 11.

9:29

No, number 12.

Unassigned speaker

9:30

Speaker 3

9:30

consider approval of the purchase of three Chevy Blazers from Lake County Chevy through an interlocal agreement with TIPS purchasing co-op and an amount not to exceed 116,689.

9:43

We've got a few uh items on vehicle purchases, all effectively within the um within the replacement fund or dealing with accidents as well.

9:54

So and apply for accidents.

9:56

Any questions on 12, 13, or 14?

10:02

Next item.

Speaker 4

10:03

Can I just ask a fast question?

10:05

How long is it taking to get these vehicles?

10:07

Are we still having I was just like a year's three months?

10:11

What's for

Speaker 5

10:14

so currently it's it's taking about a year to get Tahoe's.

10:20

So uh they're they're very slow.

10:24

Uh the uh blazers are already on their way, they're built, and so they'll be shipping to the dealer soon, so we'll get those a little bit quicker.

10:32

The uh Ford F-150s are also being shipped to the dealer, they've already been built as well.

10:38

So we we are looking for places that have active vehicles or vehicles on the way, not they're not in line for vehicles.

Speaker 4

10:47

Should we order more, Sarah?

Speaker 3

10:51

Well, I think again, isn't part of the fact that we have three different items uh because you can get some of these faster.

10:57

That's why you're ordering some of these.

10:58

Otherwise, it normally would not have been the right time.

11:01

But they're available, so you're buying

Unassigned speaker

11:03

them.

Unassigned speaker

11:03

Speaker 5

11:04

we're looking we're looking hard.

Speaker 3

11:05

So if there was one more instead of one of these was like three or twelve, for instance, right?

11:09

Number thirteen.

11:10

Mm-hmm.

11:11

Oh, sorry.

11:12

Can I ask?

Unassigned speaker

11:13

Are

Discussion Breakdown — Share of Meeting

Public Engagement████████████████████████24%

Employee Health Benefits████████████████████20%

Procedural███████████████15%

Public Health████████8%

Engineering And Infrastructure█████5%

Education█████5%

Zoning And Land Use█████5%

Fleet Management████4%

Healthcare████4%

Summary of Proceedings

Carrollton City Council Regular Worksession & Meeting – November 7, 2023

The City Council of Carrollton met on November 7, 2023, for a worksession beginning at 5:45 PM and a regular meeting at 7:00 PM, adjourning at 7:32 PM. The council considered consent agenda items, public hearings, and other business. Key discussions included an update on the employee health plan and council reports on community events.

Consent Calendar

Items 7–14 and 16–20: Approved unanimously. These included approval of minutes from August 15, September 12, and September 26, 2023; award of RFP #24-002 for concrete base failure repairs to B & E Concrete Paving LLC ($1,000,000); replacement of resin flooring at Rosemeade Recreation Center ($89,336); purchase of three Chevrolet Blazers ($116,689), twelve Tahoes ($937,295.55), and five Ford F-150 trucks ($248,383); rejection of all proposals for RFP 23-040 (background drug & alcohol testing services); change order No. 2 for Crosby Estates paving and drainage improvements ($60,400); ordinance amending sign code for Transit Center district; acceptance of investment officer’s fourth quarter and annual report and investment strategies; resolution adopting investment policy; authorizing professional services contracts for geotechnical and material testing (up to $1,000,000 aggregate).
Item 15: Considered separately. Councilmember Axberg recused himself. Motion to reject all proposals for RFP 23-040 passed unanimously (7-0).
Item 21: Considered separately. Resolution authorizing interlocal agreement with Dallas County MHMR (Metrocare Services) for a full-time qualified mental health practitioner position passed unanimously.

Public Comments & Testimony

Item 22 – Public Hearing: The applicant for a dog grooming business (Pet Day Care for Grooming) at 1060 West Frankford Road, Suite 103, expressed excitement and requested approval. The applicant noted the process started in August and received support from neighbors and staff. No other public comments were submitted.
Item 23 – Public Hearing: No public comments. Staff explained the repeal of two outdated special use permits (SUP-201 and SUP-338) for auto sales/repair uses no longer in effect.

Discussion Items

Employee Health Plan Update (Worksession Item 4): Samantha Dean, Workforce Services Director, presented an overview of the city’s health benefit plans with Cigna (medical, dental, pharmacy) and CareATC (employee health center). Highlights included: switching from TML to Cigna in 2017 saved over $860,000 in administrative costs and $470,000 in wellness allowances; medical/pharmacy costs trended negative 2% since 2017, saving an estimated $5.3 million. CareATC’s clinic impact: 94 members reduced A1C, 96 members reduced systolic blood pressure (by 12+ points) reducing heart attack risk by 21%, and 36 members experienced 8% weight loss, removing 9,876 pounds of pressure from knee joints. The clinic provides free primary care, telemedicine, flu shots, and over-the-counter medications. The city is self-funded and uses a personal health assessment requirement. Council discussed rates, comparisons to private sector, and the clinic’s role in cost control and employee wellness.
Council Reports: Several councilmembers reported on community events: the Switchyard Festival (13th annual) was praised for attendance, entertainment, and organization; Carrollton Women’s Club Game Day at Crosby Recreation Center; Ghost Town at Crosby; Alpha and Omega Industries Friendsgiving; Hidden Heroes Breakfast by Metrocare Services; Presto Products Safety Haunted House; Mercer Crossing ribbon cutting in Farmers Branch; Carrollton Disaster Response Alliance meeting; U.S. National Pickleball Tournament at Brookhaven Country Club; congratulations to Newman Smith High School football team for playoff berth; staff announced the city received its fourth consecutive Gold Fleet Award for fleet management.

Key Outcomes

Consent Agenda (Items 7-14, 16-20): Approved unanimously.
Item 15 (Background Drug & Alcohol Testing Services): Motion to reject all proposals passed unanimously (Councilmember Axberg recused).
Item 21 (Mental Health Practitioner Position): Approved unanimously.
Item 22 (Dog Grooming – PD-130 Amendment): Approved unanimously.
Item 23 (Repeal of Two Special Use Permits): Approved unanimously.
Item 24 (Imminent Public Health Situation – 2499 Vaquero Lane): Approved unanimously, authorizing the city manager to repair or demolish the structure as an emergency exemption.
All votes were recorded as unanimous with all seven councilmembers present except for Item 15 where Axberg recused.

Meeting Transcript

But it's it's not as well. I think there's a plan. It's not as well. Well, welcome. We will call our work session to order. It is now 5.45. Thank you so much, everyone, for being here. Unfortunately, we are going to go right into executive session. So council will convene an executive session pursuant to Texas government code section five five one dot zero seven one for private consultation with the city attorney to seek legal advice with respect to pending and contemplated litigation and including all matters on this agenda to which the city attorney has a duty under the Texas rules of discipline and professional conduct regarding confidential communication with the city council. Section five five one dot zero eight seven to discuss economic development. Okay, council will reconvene. Council will reconvene in open session to consider action if any on matters discussed in the executive session being done right now. Items number seven, eight, nine minutes. Any questions on the minutes? And we're catching up on our new contractor that does our minutes. Yes, sir. See none. Item number ten. This is uh consider award of RFP two four zero zero two for concrete base failure repairs to P and E, concrete paving LLC in an amount not to exceed a million dollars. This is uh staff's approach to address our pothole response by um contracting some workout that allows our SAP from an opportunity cost to be able to address the potholes and other repairs. Questions? Number eleven, consider approval of the replacement of the resin flooring in the Rosemeat Rec Center showers and restrooms by business flooring specialists inc through an interlocal agreement with the by board purchasing co-op and an amount not to exceed eighty-nine thousand three hundred and thirty-six dollars. Just not the right material. So these are the oldest bathrooms back by the uh cardio room and up in the original building. So they would be the older bathrooms. And these are the bathrooms that have showers in them. Okay, number 11. No, number 12. Uh consider approval of the purchase of three Chevy Blazers from Lake County Chevy through an interlocal agreement with TIPS purchasing co-op and an amount not to exceed 116,689. We've got a few uh items on vehicle purchases, all effectively within the um within the replacement fund or dealing with accidents as well. So and apply for accidents. Any questions on 12, 13, or 14? Next item. Can I just ask a fast question? How long is it taking to get these vehicles? Are we still having I was just like a year's three months? What's for so currently it's it's taking about a year to get Tahoe's. So uh they're they're very slow. Uh the uh blazers are already on their way, they're built, and so they'll be shipping to the dealer soon, so we'll get those a little bit quicker. The uh Ford F-150s are also being shipped to the dealer, they've already been built as well. So we we are looking for places that have active vehicles or vehicles on the way, not they're not in line for vehicles. Should we order more, Sarah? Well, I think again, isn't part of the fact that we have three different items uh because you can get some of these faster. That's why you're ordering some of these. Otherwise, it normally would not have been the right time.

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TRANSCRIPT VIA PUBLIC VIDEO
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Carrollton City Council Regular Worksession & Meeting – November 7, 2023

Consent Calendar

Items 7–14 and 16–20: Approved unanimously. These included approval of minutes from August 15, September 12, and September 26, 2023; award of RFP #24-002 for concrete base failure repairs to B & E Concrete Paving LLC ($1,000,000); replacement of resin flooring at Rosemeade Recreation Center ($89,336); purchase of three Chevrolet Blazers ($116,689), twelve Tahoes ($937,295.55), and five Ford F-150 trucks ($248,383); rejection of all proposals for RFP 23-040 (background drug & alcohol testing services); change order No. 2 for Crosby Estates paving and drainage improvements ($60,400); ordinance amending sign code for Transit Center district; acceptance of investment officer’s fourth quarter and annual report and investment strategies; resolution adopting investment policy; authorizing professional services contracts for geotechnical and material testing (up to $1,000,000 aggregate).

Item 15: Considered separately. Councilmember Axberg recused himself. Motion to reject all proposals for RFP 23-040 passed unanimously (7-0).

Item 21: Considered separately. Resolution authorizing interlocal agreement with Dallas County MHMR (Metrocare Services) for a full-time qualified mental health practitioner position passed unanimously.

Public Comments & Testimony

Item 22 – Public Hearing: The applicant for a dog grooming business (Pet Day Care for Grooming) at 1060 West Frankford Road, Suite 103, expressed excitement and requested approval. The applicant noted the process started in August and received support from neighbors and staff. No other public comments were submitted.

Item 23 – Public Hearing: No public comments. Staff explained the repeal of two outdated special use permits (SUP-201 and SUP-338) for auto sales/repair uses no longer in effect.

Discussion Items

Employee Health Plan Update (Worksession Item 4): Samantha Dean, Workforce Services Director, presented an overview of the city’s health benefit plans with Cigna (medical, dental, pharmacy) and CareATC (employee health center). Highlights included: switching from TML to Cigna in 2017 saved over $860,000 in administrative costs and $470,000 in wellness allowances; medical/pharmacy costs trended negative 2% since 2017, saving an estimated $5.3 million. CareATC’s clinic impact: 94 members reduced A1C, 96 members reduced systolic blood pressure (by 12+ points) reducing heart attack risk by 21%, and 36 members experienced 8% weight loss, removing 9,876 pounds of pressure from knee joints. The clinic provides free primary care, telemedicine, flu shots, and over-the-counter medications. The city is self-funded and uses a personal health assessment requirement. Council discussed rates, comparisons to private sector, and the clinic’s role in cost control and employee wellness.

Council Reports: Several councilmembers reported on community events: the Switchyard Festival (13th annual) was praised for attendance, entertainment, and organization; Carrollton Women’s Club Game Day at Crosby Recreation Center; Ghost Town at Crosby; Alpha and Omega Industries Friendsgiving; Hidden Heroes Breakfast by Metrocare Services; Presto Products Safety Haunted House; Mercer Crossing ribbon cutting in Farmers Branch; Carrollton Disaster Response Alliance meeting; U.S. National Pickleball Tournament at Brookhaven Country Club; congratulations to Newman Smith High School football team for playoff berth; staff announced the city received its fourth consecutive Gold Fleet Award for fleet management.

Key Outcomes

Consent Agenda (Items 7-14, 16-20): Approved unanimously.

Item 15 (Background Drug & Alcohol Testing Services): Motion to reject all proposals passed unanimously (Councilmember Axberg recused).

Item 21 (Mental Health Practitioner Position): Approved unanimously.

Item 22 (Dog Grooming – PD-130 Amendment): Approved unanimously.

Item 23 (Repeal of Two Special Use Permits): Approved unanimously.

Item 24 (Imminent Public Health Situation – 2499 Vaquero Lane): Approved unanimously, authorizing the city manager to repair or demolish the structure as an emergency exemption.

All votes were recorded as unanimous with all seven councilmembers present except for Item 15 where Axberg recused.

Meeting Transcript