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Record of Proceedings

Carrollton City Council Worksession and Regular Meeting – February 6, 2024

City Council — Tuesday, February 6, 2024
BodyCarrollton, Texas
SessionCity Council
DateTuesday, February 6, 2024
StatusFILED
Video Record
0:00 / 3:08:10

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it

Speaker numbers apply only to this recording.

Speaker 1

3:48

All right.

3:48

Welcome, welcome to our work session for the uh February sixth City Council meeting.

3:54

Thank you for all of our guests.

3:56

We will uh start with our consent agenda items.

4:01

We have a number of items that are going to be taken from the dais for public hearing purposes, but we'll start with consent agenda item number twelve, which is the minutes from the January twenty third meeting.

Speaker 2

4:17

One of the votes was incorrectly uh written down, so we'll be amending those minutes tonight.

Speaker 1

4:22

So we'll say as stipulated.

4:24

And so just for purpose.

4:27

Do we have the stipulated?

4:28

Do we have the changes by chance?

Speaker 2

4:31

It was from item no.

Unassigned speaker

4:34

Okay.

Speaker 3

5:02

And this is um renovation of the current barn,

Speaker 1

5:06

yes.

Speaker 4

5:10

Mr.

5:10

Mayor, yes, sir.

5:12

So this is planned renovation, it's based on the um upgrade to the electric carts that um are now out of the golf course.

Speaker 1

5:22

Um I think this gives us any additional room so that they can fit all the golf carts and make them

Unassigned speaker

5:29

out

Speaker 1

5:29

of the get them out of the elements.

Speaker 3

5:33

So excuse me.

Unassigned speaker

5:34

Uh

Speaker 3

5:34

are they gonna make it bigger or just just total renovation?

Unassigned speaker

5:39

What are we

Speaker 1

5:42

pointing?

Unassigned speaker

5:45

Can

Speaker 5

5:45

by V tarts manager.

5:46

Um, yes, so the current cart barn is about 40 years old.

5:49

Um, if you've been out there, it's a little worn out.

5:51

So we're going to reskin the entire building, remove some of the windows on the west side and add shatterproof windows on the east side.

5:57

We are expanding just a little bit on the west side, adding another pad with an awning so we can spread out the carts a little bit.

6:03

It's a little cramped inside the cart barn for them to move around when all the carts are in there.

Unassigned speaker

6:07

The

Speaker 5

6:07

electrical's been updated, so we're able to charge all the new carts that came

Speaker 3

6:11

in.

6:11

And this is paid for by golf revenues?

Speaker 5

6:13

Correct.

Speaker 1

6:14

All improvements, all self-sustaining.

6:16

That's the best way to do it.

Speaker 3

6:18

Okay,

Speaker 1

6:18

yeah.

Unassigned speaker

6:19

So

Speaker 1

6:20

enterprise fund.

6:21

So it's uh they live up to it.

6:22

Thank

Unassigned speaker

6:23

you.

Speaker 1

6:25

Uh next item is number 14.

6:27

Consider approval of the purchase of starting blocks for the race roadsmead rainforest by Sunbell Pools or an interlocal agreement with Bybord in an amount not to exceed 57,941.84 cents on your mark.

6:43

Is that anything?

Speaker 4

6:45

Mr.

6:45

Mary.

6:46

So it stipulates that the um the aquatic racers, the swim team is also going to contribute to to that.

6:55

Is that is that contribution um included in the 50,000 or is it excluding the 50,000?

7:03

I bet Pim Vibe will

Speaker 1

7:05

have an answer for you.

Speaker 5

7:06

Kim Vibey Parks Manager is not included in the 50 because we have to pay the contractor the full amount and then they'll reimburse us.

Speaker 4

7:14

So the the aquatic racers contributed 10 10,000 incremental to what the

Speaker 5

7:19

cost

Speaker 4

7:20

is for the

Speaker 5

7:20

yes, sir.

Discussion Breakdown — Share of Meeting
Zoning And Land Use█████████████████████████25%
Community Engagement███████████████15%
Parks and Recreation██████████████14%
Procedural█████████9%
International Affairs████████8%
Procurement Process█████5%
Awards And Recognition█████5%
Engineering And Infrastructure███3%
Transportation Safety███3%
Summary of Proceedings

Carrollton City Council Worksession and Regular Meeting – February 6, 2024

The Carrollton City Council convened for a worksession at 5:45 PM followed by a regular meeting at 7:00 PM on Tuesday, February 6, 2024, at City Hall. The worksession included updates on the 10-20 year Vision 2040 plan by Gensler, selection of the Metrocrest Chamber Rising Star honoree, and scheduling the annual strategic retreat. The regular meeting featured proclamations, acceptance of county infrastructure funding, a contested grounds maintenance contract, approvals for mixed-use development and arcade permits, and a public forum with multiple speakers calling for a ceasefire resolution regarding Gaza.

Presentations & Proclamations

  • Blalack Middle School Honor Winds Band: The council recognized the band for its selection to represent Carrollton at the Music for All Festival in Indianapolis, Indiana, on March 22, 2024. Preview concerts are scheduled for February 20 and March 19 at Creekview High School.
  • Community Groups Exemplifying Council’s Vision: The council recognized the American Legion Post 597 for its Veterans Day celebration and community service. The Carrollton Giving Garden was honored for donating 4,688 pounds of fresh produce in the last quarter and over 18 tons since its founding in 2010 to local charities addressing food insecurity.
  • County Infrastructure Funding: Denton County Commissioner Kevin Falconer presented $4,350,000 for the Hebron Parkway (Segment 1) project and $1,500,000 for the Frankford Road project, approved unanimously by the Commissioners Court on January 30, 2024.

Public Comments & Testimony

  • Item 19 (Branch Hollow Playground): Susanna Dooling urged the council to postpone the vote to incorporate more inclusive playground equipment for children with disabilities, including sensory items and universally accessible merry-go-rounds.
  • Public Forum (Non-Agenda – Ceasefire Resolution): Six residents (Zahra Kutri, Iman Fahmi, Alina Elasmar, Samina Ali, Andrea Valaderas, and Tubasalun) spoke in support of placing a ceasefire resolution for Gaza on a future council agenda. Speakers cited over 27,000 casualties, the displacement of 85% of the population, and a rise in anti-Palestinian and Islamophobic hate crimes, urging the council to take a stand against the violence and genocide.

Worksession

  • Vision Plan Update: Kevin Turner of Gensler presented the facilitation plan for the city’s vision strategy. Council feedback sessions are set for February 22 and March 7. Two public engagement sessions are planned for early April, with a virtual follow-up in early May.
  • Rising Star Honoree: Councilmembers nominated Marty Rubio (Make It Count) and Susan Stevens (Grace Christian Preschool). Marty Rubio was selected as the 2024 Rising Star to be honored at the Metrocrest Chamber awards luncheon in early March.
  • Retreat Date: The 2024 Annual Council Strategic Planning Retreat is scheduled for July 26-27.

Consent Calendar

The council unanimously approved Items 12-14 and 16-24 en masse. Key approvals include: Item 13 (Indian Creek Golf Course cart barn renovation, $262,680), Item 14 (Rosemeade Rainforest starting blocks, $57,941.84, partially funded by the Aquatic Racers), Item 16 (Fair Housing Study, $25,000), Item 18 (Library digital materials, $273,157 over two-years, reflecting a 9% increase in digital checkouts), Item 19 (Branch Hollow Playground replacement, $329,686.50), Item 20 (Webb Chapel screening wall, $899,600), Item 23 (City Hall Remodel Phase II architectural design, $250,000), and Item 24 (MOU for DFW Intelligent Transportation Systems).

Discussion Items

  • Item 15: Grounds Maintenance RFP (#24-007): The council considered a contract for mowing and landscape maintenance across multiple departments totaling $709,000 annually over six years. Councilmembers Fleming and Palomo questioned the award process after the lowest bidder, Richmond Associates (a Carrollton business), was not selected for all nine categories. Councilmember Fleming noted the decision represented an approximate $1.8 million increase over the contract term and questioned the 55% pricing versus 45% reference weighting. Staff defended the recommendation as “best value,” citing the selected vendors’ capacity, experience with complex areas (e.g., tollway medians), and past failures with lowest bidders. The motion to approve passed 6-1, with Councilmember Fleming opposed.
  • Item 25 & 26: Kiddleton Arcades (H-Mart & 99 Ranch): The council approved retroactive Special Use Permits for amusement arcades. The H-Mart location (Item 25) will house 57 machines, and the 99 Ranch location (Item 26) will have 32 machines. Both are restricted to store hours and prohibit gambling devices. Both passed unanimously.
  • Item 27: IBP 190 (GBT & Midway): The council approved a rezoning and plan development for a 55-acre vacant site at the northwest corner of George Bush Turnpike and Midway Road. The applicant, Lucy Billingsley, outlined a phased development with 910,000 sq. ft. of office, over 700 multi-family and townhome units, and retail. The plan includes an 8-foot masonry wall, a 22-foot landscape buffer, and a 75-foot setback from adjacent single-family homes. The ordinance prohibits more intensive uses (e.g., auto repair, adult businesses) allowed under the previous heavy commercial zoning. The rezoning passed unanimously.

Key Outcomes

  • Item 15 (Grounds Maintenance Contract): Approved 6-1. Councilmember Fleming voted in opposition.
  • Item 27 (IBP 190 Rezoning): Approved 7-0.
  • Item 25 & 26 (Kiddleton Arcades): Approved 7-0 each.
  • Rising Star Selection: Marty Rubio selected.
  • County Funding: Approximately $5.85 million in county funding accepted.
  • Retreat Date: July 26-27, 2024.
  • Referral: Council discussed scheduling a future worksession to review the procurement process for city contracts.

Meeting Transcript

All right. Welcome, welcome to our work session for the uh February sixth City Council meeting. Thank you for all of our guests. We will uh start with our consent agenda items. We have a number of items that are going to be taken from the dais for public hearing purposes, but we'll start with consent agenda item number twelve, which is the minutes from the January twenty third meeting. One of the votes was incorrectly uh written down, so we'll be amending those minutes tonight. So we'll say as stipulated. And so just for purpose. Do we have the stipulated? Do we have the changes by chance? It was from item no. Okay. And this is um renovation of the current barn, yes. Mr. Mayor, yes, sir. So this is planned renovation, it's based on the um upgrade to the electric carts that um are now out of the golf course. Um I think this gives us any additional room so that they can fit all the golf carts and make them out of the get them out of the elements. So excuse me. Uh are they gonna make it bigger or just just total renovation? What are we pointing? Can by V tarts manager. Um, yes, so the current cart barn is about 40 years old. Um, if you've been out there, it's a little worn out. So we're going to reskin the entire building, remove some of the windows on the west side and add shatterproof windows on the east side. We are expanding just a little bit on the west side, adding another pad with an awning so we can spread out the carts a little bit. It's a little cramped inside the cart barn for them to move around when all the carts are in there. The electrical's been updated, so we're able to charge all the new carts that came in. And this is paid for by golf revenues? Correct. All improvements, all self-sustaining. That's the best way to do it. Okay, yeah. So enterprise fund. So it's uh they live up to it. Thank you. Uh next item is number 14. Consider approval of the purchase of starting blocks for the race roadsmead rainforest by Sunbell Pools or an interlocal agreement with Bybord in an amount not to exceed 57,941.84 cents on your mark. Is that anything? Mr.

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