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Record of Proceedings

Carrollton City Council Regular Worksession & Meeting - February 20, 2024

City Council — Tuesday, February 20, 2024
BodyCarrollton, Texas
SessionCity Council
DateTuesday, February 20, 2024
StatusFILED
Video Record
0:00 / 1:37:13

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it

Speaker numbers apply only to this recording.

Speaker 1

2:34

We will uh call our work session to order.

2:36

What a gorgeous day it is outside.

2:38

Hopefully everyone's enjoying it

Speaker 2

2:40

or spring today.

Speaker 1

2:41

It's it's spring.

2:42

It's spring is now sprung.

2:44

I think we're done for the cold.

2:46

Um I will note that we uh that Daisy Formos out sick and uh uh Andrew Plossius is on FMLA.

2:53

I think he'll be coming back first meeting in March.

2:56

The um with that, um we will go through our consent agenda items, then we're gonna convene an executive session.

3:04

Um and then we'll pick up up with our

Unassigned speaker

3:06

uh

Speaker 1

3:06

work session items.

Unassigned speaker

3:08

So

Speaker 1

3:08

counsel with that we'll start with item number eleven, which is our minutes.

3:12

Um we do have an edit.

3:13

Yep.

Speaker 3

3:13

That's

Speaker 1

3:14

stipulated.

Speaker 3

3:16

It was listed as a five to zero vote, and it's actually a five to one vote, and that item will need to be voted as amended, like you said.

3:27

Um it was item fifteen in the previous meeting minutes.

Speaker 1

3:34

Any other comments on the minutes that have not already been addressed.

3:38

All right.

3:42

Um authorizing the city manager to purchase audio visual equipment and installation and support services from ABI Systems Inc.

3:51

through an interlocal co-op agreement with tips for the Texas room at the senior center in an amount not to exceed two hundred and twelve thousand five hundred and seventy-nine dollars and ninety-one cents.

4:09

If you've seen a presentation or experienced an event.

Unassigned speaker

5:00

Uh consider approval of the purchase of IT products and services from free it data solutions uh on an existing agreement with Texas DIR in an amount not to exceed $830,000.

Speaker 1

5:08

This is related to our fiber networking project.

5:12

Uh there is a companion item on this uh in work session, so we'll take questions on that as part of the work session.

5:19

Item number 15.

5:21

Yeah, we're gonna take questions on that as part of the um work session.

Speaker 2

5:24

And that's 14 too.

Unassigned speaker

5:26

Uh-huh.

Speaker 1

5:27

Yeah.

5:28

Item number 15.

5:30

Um, same thing.

5:31

We'll take questions on that as part of the work session.

5:33

Number 16, um, authorizing the city manager to approve a construction contract with 3D paving and contracting LLC for the 2022 miscellaneous streets reconstruction project for the construct reconstruction of Jackson Road from Josie Lane Ford and study lane in an amount not to exceed 3,077

Unassigned speaker

5:56

uh

Speaker 1

5:56

485.50 sons.

5:58

It's a full reconstruction.

6:00

Yes.

Speaker 2

6:00

I just had a question.

6:01

I had two questions that I sent in.

6:03

One was what was the ad alternate, and then the second one is the numbers don't seem to be consistent throughout the agenda item.

Speaker 4

6:09

Okay.

Speaker 2

6:10

And um, see if we can figure out which numbers to use for when we make the motion.

Speaker 5

6:15

We should absolutely know that.

Unassigned speaker

6:16

Um John of the Wheat, Director of Engineering.

Speaker 5

6:19

So there's no ad alternate, it's the construction contingency, which we've added to a lot of our projects lately just to cover just undiscoverable costs that you can't see during design.

6:30

Uh so that's what that 90,000 contingency is.

6:33

There's a

Speaker 2

6:34

spreadsheet that shows an ad alternate attached to the agenda item.

6:37

So I was just trying to figure out what that was

Unassigned speaker

6:41

called.

Speaker 5

6:47

I'm gonna have to get an answer for you

Speaker 2

6:49

on that one.

6:50

Yeah, that was my curiosity question, and then my other question with that spreadsheet,

Speaker 4

6:54

it

Speaker 2

6:55

lists the total bid as two eight nine seven, four eighty-five.

Discussion Breakdown — Share of Meeting
Procedural██████████████████18%
Technology and Innovation████████████████16%
Floodplain Management████████████████16%
Community Engagement█████████████13%
Public Safety██████████10%
Public Health███████7%
Racial Equity███████7%
Engineering And Infrastructure██████6%
Public Engagement███3%
Summary of Proceedings

Carrollton City Council Regular Worksession & Meeting - February 20, 2024

The Carrollton City Council met on February 20, 2024, beginning with a worksession at 5:45 PM and a regular meeting at 7:00 PM. All members were present except Councilmember Daisy Palomo (ill) and Councilmember Andrew Palacios (on FMLA). The meeting featured presentations recognizing life-saving efforts and Black History Month, unanimous approval of a consent agenda with two amendments, and discussions on information technology projects, floodplain management, and community funding policies.

Consent Calendar

  • Approved unanimously, with item 11 (minutes) amended to correct a vote tally and item 16 (street reconstruction contract) amended to correct the total amount to $2,987,485.50. The consent agenda included:
    • Purchase of audio-visual equipment for the Senior Center Texas Room ($212,579.91)
    • Water and sewer supplies bid to five vendors (annual $315,000; three-year total $945,000)
    • IT products and services from Freeit Data Solutions ($830,000)
    • Fiber optic network from Astound Business Solutions (20-year total $7,750,000; Year 1 $5,150,000)
    • Construction contract with 3D Paving for Jackson Road and Study Lane reconstruction ($2,987,485.50 inclusive of contingency)
    • Public drainage easement purchase at 4201 Wilson Lane ($500)
    • Investment Officer's Quarterly Report for Q1 ended December 31, 2023
    • Billboard rental contract with OUTFRONT Media ($179,925 for two years)
    • Professional services agreements with AECOM and Lockwood, Andrews & Newnam ($525,000)
    • Appointment of Lisa Stavinoha to the Museum and Historic Advisory Committee

Presentations & Proclamations

  • Recognition of Life-Saving Efforts: Fire Chief Michael Thomson recognized bystanders and NTECC telecommunicators for two incidents of sudden cardiac arrest survival. Barney Shupe, Kelcey Jenkins (via representative), Bekkah Dorrough, Chris Frazier, Sterling Moxley, and Iisha Haggard (via representative) received certificates and challenge coins. Survivors Vicki Shupe and Brenton Croley were present.
  • Black History Month Proclamation: Mayor Babick read a proclamation declaring February 2024 as Black History Month. Representatives from NAACP, PACE, and Christ Community Connections accepted.

Public Comments & Testimony

  • No speakers appeared during the public comment period for agenda items (Item 10) or the public forum for non-agenda items (Item 22).

Discussion Items

  • Information Technology Project Update: CIO Chris Chiancone reported that IT staffing shifted from 5% project-focused in 2021 to 70% project-focused currently. Accomplishments included new ERP, HR, utility billing systems, mobile app (70% complete), network upgrades, security improvements, and 51% desktop refresh. Future work includes cloud migration planning, CRM consolidation, and data warehouse for predictive analytics. Councilmember Axberg requested a cloud migration roadmap.
  • Floodplain Management and Mapping Project: Director Jonathan Wheat provided a briefing. Last maps updated in 2011; a new study with Walter P. Moore is in review. Carrollton maintains a Community Rating System Class 6, giving residents a 20% flood insurance discount. Maps will be updated watershed-by-watershed; further presentations planned.
  • Community Service and Event/Special Project Funding Policies: Mayor Pro Tem Cline presented committee-recommended guidelines: events must be hosted in Carrollton or by a Carrollton partner, or attract statewide/national attention. Annual partner list is set through a budget application process. Councilmember Axberg urged inclusion of PACE, which had not applied. Consensus was to encourage PACE to submit an application. No formal vote; direction given to staff.

Mayor and Council Reports

  • Councilmember Axberg attended Metrocrest Hospital Board meeting and planned to attend Taiwanese Chamber of Commerce Lunar New Year event.
  • Councilmember Carpenter visited fleet services and praised operations.
  • Councilmember Fleming attended NAACP Community Builders event and shared Black History Month trivia.
  • Mayor Babick reported on community engagements: CPR training with fifth graders, a park cleanup (16-20 bags of trash), DART transit planning meeting, and CFB ISD culinary academy event.
  • Mayor Pro Tem Cline attended Harlem Wizards basketball game and Love Packs food delivery.
  • Councilmember Pendleton participated in multiple events including acts of kindness and a DART meeting.

Key Outcomes

  • Consent agenda approved with amendments.
  • IT project update and floodplain briefing received; no formal action taken.
  • Community funding policy discussion provided staff direction; no vote.n- Upcoming events: Vision 2040 kickoff with Gensler (Feb 22), Text Fest (Mar 2).

Meeting Transcript

We will uh call our work session to order. What a gorgeous day it is outside. Hopefully everyone's enjoying it or spring today. It's it's spring. It's spring is now sprung. I think we're done for the cold. Um I will note that we uh that Daisy Formos out sick and uh uh Andrew Plossius is on FMLA. I think he'll be coming back first meeting in March. The um with that, um we will go through our consent agenda items, then we're gonna convene an executive session. Um and then we'll pick up up with our uh work session items. So counsel with that we'll start with item number eleven, which is our minutes. Um we do have an edit. Yep. That's stipulated. It was listed as a five to zero vote, and it's actually a five to one vote, and that item will need to be voted as amended, like you said. Um it was item fifteen in the previous meeting minutes. Any other comments on the minutes that have not already been addressed. All right. Um authorizing the city manager to purchase audio visual equipment and installation and support services from ABI Systems Inc. through an interlocal co-op agreement with tips for the Texas room at the senior center in an amount not to exceed two hundred and twelve thousand five hundred and seventy-nine dollars and ninety-one cents. If you've seen a presentation or experienced an event. Uh consider approval of the purchase of IT products and services from free it data solutions uh on an existing agreement with Texas DIR in an amount not to exceed $830,000. This is related to our fiber networking project. Uh there is a companion item on this uh in work session, so we'll take questions on that as part of the work session. Item number 15. Yeah, we're gonna take questions on that as part of the um work session. And that's 14 too. Uh-huh. Yeah. Item number 15. Um, same thing. We'll take questions on that as part of the work session. Number 16, um, authorizing the city manager to approve a construction contract with 3D paving and contracting LLC for the 2022 miscellaneous streets reconstruction project for the construct reconstruction of Jackson Road from Josie Lane Ford and study lane in an amount not to exceed 3,077 uh 485.50 sons. It's a full reconstruction. Yes. I just had a question. I had two questions that I sent in. One was what was the ad alternate, and then the second one is the numbers don't seem to be consistent throughout the agenda item. Okay. And um, see if we can figure out which numbers to use for when we make the motion. We should absolutely know that. Um John of the Wheat, Director of Engineering. So there's no ad alternate, it's the construction contingency, which we've added to a lot of our projects lately just to cover just undiscoverable costs that you can't see during design.

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