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Record of Proceedings

Carrollton City Council Regular Worksession and Meeting - 2024-03-19

City Council — Tuesday, March 19, 2024
BodyCarrollton, Texas
SessionCity Council
DateTuesday, March 19, 2024
StatusFILED
Video Record
0:00 / 1:06:35

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it

Speaker numbers apply only to this recording.

Speaker 1

4:09

Okay, welcome, welcome, guys.

4:16

Um we are going to go right into executive session.

5:26

Okay, council will reconvene an open session to consider action if any on matters discussed in the executive session being none.

5:34

Council with that, we will, as we normally do, uh begin with our consent agenda item.

5:40

Uh our first item number 10 is to consider approval of the second and final renewal of RFP 22-01A for pool chemicals from Petra Chemical Acquisition Company LLC doing business as DCC ink in an amount not to exceed $60,000.

6:01

Any questions on this particular item?

Speaker 2

6:05

Gotta keep those pools clean.

Speaker 1

6:07

Clean pools.

6:09

And flat packs.

6:11

Okay, number 11.

6:12

Uh consider authorizing the city manager to approve a contract with Keller North America Inc.

6:17

for the emergency repair to the Mustang Park HOA retaining wall and public infrastructure damage by the retaining wall in an amount not to exceed 2,555,729.25 cents.

Speaker 3

6:32

Any questions?

Unassigned speaker

6:34

Okay.

Speaker 1

6:35

Moving on.

6:36

Number 12.

6:37

Consider a resolution authorizing the city manager to enter into an agreement with railroad management company.

6:44

Three, LLC, for the storm drain crossing of the Burlington Northern Santa Fe rail line west of Buckskin Circle in an amount not to exceed 4500.

Unassigned speaker

6:57

Uh

Speaker 1

6:57

this is basically bringing current and a former expired access license that expired in 2006.

Unassigned speaker

7:07

Okay,

Speaker 1

7:07

number uh thirteen.

7:09

Consider a resolution authorizing the city manager to negotiate and execute a professional services agreement with Hofer Welker LLC for design plan preparation and construction administration assistance phasing for the fire station six replacement project in an amount not to exceed one million one hundred and eighty-four dollars and nine ninety-two dollars and zero cents.

7:32

Any questions?

7:33

Yes.

Speaker 4

7:34

Is there a schedule for when this might go under construction?

Speaker 1

7:39

Yes, there is and I

Unassigned speaker

7:43

Mr.

Speaker 1

7:43

Wheat

Speaker 5

7:44

will tell us all about it.

7:45

John Wheat, Director of Engineering.

7:46

So as with most of our fire station designs, gonna take nine to twelve months, probably for the design, and then you throw in another what month, month and a half for the bid, and then construction.

7:57

So

Speaker 1

8:00

you're looking again through the balance that it's this year for design, all of next year for construction.

Speaker 5

8:04

Yeah,

Speaker 1

8:04

so then construction's 12 to 15 months typically.

Unassigned speaker

8:09

Thank

Speaker 1

8:09

you.

8:10

Any other questions?

8:11

Yes.

Speaker 6

8:12

Uh thank you, Mr.

8:14

Mayor.

8:14

This is aligned to the bond election um fire station, correct?

Speaker 5

8:20

So the this is uh 2020.

8:24

If it was aligned, it'd be 2018 bonds.

8:26

Yep.

8:26

The 2018 bonds.

Speaker 6

8:28

Okay, not the 20 not the 2020.

Speaker 1

8:31

Keep in mind, we have we have bond dollars and we have pay go pay go dollars, right?

8:34

So the bond dollars is probably much of it, and then pago dollars to supplement.

Speaker 6

8:39

Right, but it's aligned to the 2018.

8:42

I just want to make sure that we're clear.

8:44

We also had another bond and it also included fire stations as well.

8:47

Yes in 2022, correct?

8:49

Yes.

8:49

Okay, thank

Unassigned speaker

8:50

you.

Unassigned speaker

8:52

Okay,

Speaker 1

8:53

thank you.

8:54

All right, our next item is item number 14.

Discussion Breakdown — Share of Meeting
Engineering And Infrastructure█████████████████████21%
Procurement Process█████████████████████21%
Procedural██████████████████18%
Parks and Recreation██████████████████18%
Community Engagement███████████████15%
Public Safety████4%
Racial Equity███3%
Summary of Proceedings

Carrollton City Council Regular Worksession and Meeting - 2024-03-19

The Carrollton City Council convened on March 19, 2024, for a worksession followed by a regular meeting. The worksession included a detailed overview of the city's procurement processes, an update on the Parks Amenity Fund, and a discussion of future meeting dates. The regular meeting featured a proclamation for National Procurement Month and the unanimous approval of the consent agenda.

Presentations

  • Mayor Steve Babick read a proclamation recognizing March 2024 as National Procurement Month. Finance Director Melissa Everett and Purchasing Manager Blake Williams accepted the proclamation.

Consent Calendar

  • Item 10: Renewal of pool chemicals contract (Petra Chemical, $60,000).
  • Item 11: Emergency repairs contract for the Mustang Park HOA retaining wall and public infrastructure (Keller North America, $2,555,729.25).
  • Item 12: BNSF storm drain crossing agreement ($4,500).
  • Item 13: Professional services agreement for Fire Station 6 replacement design (Hoefer Welker, $1,184,092.00). (Note: The agenda lists this amount; the raw transcript contains an apparent audio-to-text error in reading the figure). Councilmember Axberg confirmed the project is funded through the 2018 bonds.
  • Item 14: Trail easement purchase for the Silver Line Trail project ($10).
  • Item 15: UASI grant awards for SWAT ballistic equipment and mobile barricades ($261,606.48).
  • Item 16: Amendment to the Bar K Holdings LLC economic development incentive agreement (12-month extension of deadlines).
  • Item 17: Street overlay project with Dallas County in four subdivisions ($646,856).
  • Item 18: Pavement markings services through interlocal agreement with the City of Allen ($200,000).
  • Item 19: Industrial pretreatment sampling contract (Southern Petroleum Laboratories, $130,000).
  • Item 20: New five-year lease with Frost Bank for space at the Gravley Center.

Public Comments & Testimony

  • No members of the public spoke during the Public Comment period or the Public Forum.

Discussion Items

  • City Procurement Processes: Finance Director Melissa Everett presented an overview of procurement rules, the competitive bidding threshold, and the HUB program requirements. Councilmember Palomo expressed support for promoting supplier diversity and requested staff consider conducting a disparity study to benchmark city purchasing practices. Staff indicated a willingness to explore the request.
  • Parks Amenity Fund Report Card: Parks Manager Kim Bybee detailed the infrastructure report card system used to prioritize park improvements. Since 2014, the city has invested over $6.3 million, resulting in a 103% increase in A grades and a 63% decrease in F grades, with 40% of the 244 inventoried facilities improved. Council discussed the grading criteria and cost-benefit prioritization.
  • Council Meeting Calendar: City Secretary Chloe Sawatzky presented proposed meeting dates from July 2024 through January 2025, generally following the first and third Tuesday schedule with adjustments for holidays and the August budget process.

Council Reports

  • Council members shared updates on community events, including the first graduates of the Avive (Live) emergency program, the Carrollton Comic Con, St. Patrick's Day festivities, and an upcoming council candidate forum.

Key Outcomes

  • The consent calendar (items 10-20) was approved unanimously (8-0).
  • March 2024 was proclaimed as National Procurement Month.
  • Staff was directed to consider a disparity study for procurement diversity.
  • The Parks Department will conduct its next report card cycle in 2025.
  • The proposed council meeting calendar for July 2024 through January 2025 was reviewed and accepted.

Meeting Transcript

Okay, welcome, welcome, guys. Um we are going to go right into executive session. Okay, council will reconvene an open session to consider action if any on matters discussed in the executive session being none. Council with that, we will, as we normally do, uh begin with our consent agenda item. Uh our first item number 10 is to consider approval of the second and final renewal of RFP 22-01A for pool chemicals from Petra Chemical Acquisition Company LLC doing business as DCC ink in an amount not to exceed $60,000. Any questions on this particular item? Gotta keep those pools clean. Clean pools. And flat packs. Okay, number 11. Uh consider authorizing the city manager to approve a contract with Keller North America Inc. for the emergency repair to the Mustang Park HOA retaining wall and public infrastructure damage by the retaining wall in an amount not to exceed 2,555,729.25 cents. Any questions? Okay. Moving on. Number 12. Consider a resolution authorizing the city manager to enter into an agreement with railroad management company. Three, LLC, for the storm drain crossing of the Burlington Northern Santa Fe rail line west of Buckskin Circle in an amount not to exceed 4500. Uh this is basically bringing current and a former expired access license that expired in 2006. Okay, number uh thirteen. Consider a resolution authorizing the city manager to negotiate and execute a professional services agreement with Hofer Welker LLC for design plan preparation and construction administration assistance phasing for the fire station six replacement project in an amount not to exceed one million one hundred and eighty-four dollars and nine ninety-two dollars and zero cents. Any questions? Yes. Is there a schedule for when this might go under construction? Yes, there is and I Mr. Wheat will tell us all about it. John Wheat, Director of Engineering. So as with most of our fire station designs, gonna take nine to twelve months, probably for the design, and then you throw in another what month, month and a half for the bid, and then construction. So you're looking again through the balance that it's this year for design, all of next year for construction. Yeah, so then construction's 12 to 15 months typically. Thank you. Any other questions? Yes. Uh thank you, Mr. Mayor. This is aligned to the bond election um fire station, correct? So the this is uh 2020. If it was aligned, it'd be 2018 bonds. Yep. The 2018 bonds. Okay, not the 20 not the 2020. Keep in mind, we have we have bond dollars and we have pay go pay go dollars, right? So the bond dollars is probably much of it, and then pago dollars to supplement.

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