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Record of Proceedings

Carrollton City Council Regular Worksession & Meeting - August 5, 2025

City Council — Tuesday, August 5, 2025
BodyCarrollton, Texas
SessionCity Council
DateTuesday, August 5, 2025
StatusFILED
Video Record
0:00 / 4:19:10

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it

Speaker numbers apply only to this recording. Names come from transcript evidence. “Possibly” marks uncertain attribution.

Speaker 1

5:51

August

Speaker 2

5:51

5th

Speaker 1

5:52

uh session.

5:53

Uh thank you call our guests remaining

Speaker 2

5:56

here.

5:56

Um we are going to go through our consent agenda items.

6:01

We'll cover a few four session items.

6:04

We do have an executive session to go into prior to council meeting, and then we will plan to come back to into

Speaker 3

6:10

uh this workroom to finish up our work session.

Unassigned speaker

6:13

So

Speaker 2

6:13

with that, I'll start with the consent agenda items.

6:15

Uh item number eight is consider authorizing the city manager to enter into an agreement with desk one thirty-eight LLC RFQ two five-045 for city of Carrollton legislative consultant services in an amount not to exceed 78,000 annually for a three-year total amount not to exceed two hundred and thirty-four thousand.

6:36

This of course is uh Larry Gonzalez is our consultant who supported us during the um during the uh normal session.

6:43

He's technically not under a under an agreement for the special session at this time,

Unassigned speaker

6:48

but

Speaker 2

6:48

this we put him under an agreement for three years.

6:51

Obviously, if there's changes at the state level, then this would be voidable.

6:56

Any questions?

6:57

Yes.

Speaker 4

6:58

Does this include special sessions?

Speaker 2

7:01

Um does it include special sessions?

Speaker 5

7:04

Crystal boys can speak to

Unassigned speaker

7:05

that.

Speaker 6

7:14

Good evening, Council.

7:15

Crystal Boyce Strategic Services Director.

7:17

Yes, this is an annual contract, so it's every month.

Unassigned speaker

7:20

Yeah, that's

Speaker 2

7:20

what I thought.

Speaker 6

7:21

Thank you.

Speaker 2

7:22

Good question though, thank you.

7:26

Number nine, consider authorizing the city manager to approve a contract for the purchase of one um case TV three seventy B skid steer from associated supply company through an interlocal agreement with by board purchasing and an amount not to exceed ninety-six thousand five seventy-eight and ninety cents.

7:45

Any questions?

Speaker 3

7:47

Just

Speaker 2

7:47

when do I get to drive it?

7:48

I don't know.

7:50

Sign you up next public works day.

7:52

How about that?

Speaker 5

7:53

The it says the item was stolen.

7:56

Um a problem with stolen vehicles.

Speaker 7

8:01

They're just taken off of a work site.

8:03

So not a regular occurrence, but it occurred.

8:07

So

Speaker 2

8:11

number 10.

8:12

Moving on to uh resolution appointing our our judges.

8:16

We do have a uh executive session to uh provide a review for a municipal judge.

8:21

But this will be all three judges.

8:23

Um in terms of renewing their contracts.

8:28

Number 11, consider a resolution authorizing the city manager to negotiate and execute professional services contract with BGE for engineering services related to intersection improvements at Old Denton Road and Trinity Mills and Josie Lane at Trinity Mills and an amount not to exceed 138,000.

8:47

Any questions keep our traffic flowing throughout the city.

8:53

Number uh 12, uh consider a resolution authorizing the city manager to enter into an agreement with Flock for a one-year lease of 57 IP cameras and an amount not to exceed 221,000.

9:07

There is a grant associated with this.

9:08

So um we'll uh get a grant for a hundred and eighty-four thousand and the balance uh will be tied into normal budget.

9:20

Number thirteen, consider a resolution for the adopting the twenty forty plan.

Unassigned speaker

9:26

Of

Speaker 2

9:26

course, this is uh simply adopting the work that was done by Gensler and

Unassigned speaker

9:30

uh

Speaker 2

9:30

the input from our community um as put together uh by our committee.

9:36

Um doesn't necessarily indicate that you agree one way or the other.

9:40

It's it is just adopting what our community told

Unassigned speaker

9:43

us.

Discussion Breakdown — Share of Meeting
Engineering And Infrastructure███████████████15%
Budget Equity Analysis██████████████14%
Transportation Safety████████████12%
Public Engagement███████████11%
Procedural██████████10%
Waste Management████████8%
Public Safety██████6%
Personnel Matters████4%
Zoning And Land Use████4%
Summary of Proceedings

Carrollton City Council Regular Worksession & Meeting - August 5, 2025

On August 5, 2025, the Carrollton City Council convened a combined Regular Worksession and Meeting starting at 5:45 PM with an executive session, followed by a worksession and the regular meeting at 7:00 PM. The Council approved the consent agenda, conducted public hearings on a thoroughfare plan amendment and a carport zoning amendment, set the proposed property tax rate for FY2026, and discussed the proposed budget and Additional Tax Base (ATB) items.

Consent Calendar

The Council unanimously approved items 8 through 13:

  • Item 8: Authorization for the City Manager to enter an agreement with Desk 138, LLC for legislative consultant services (up to $78,000 annually, $234,000 over three years).
  • Item 9: Purchase of one Case TV370B skid steer from ASCO through BuyBoard for $96,578.90 to replace a stolen unit.
  • Item 10: Resolution reappointing Municipal Court Judges Meredith Lyon (Judge) and Dana Huffman and Christopher Castro (Assistant Judges) for two-year terms.
  • Item 11: Professional services contract with BGE, Inc. for engineering services for intersection safety and operations analysis at Old Denton Rd./Trinity Mills Rd. and Josey Ln./Trinity Mills Rd., not to exceed $138,000.
  • Item 12: One-year lease of 57 IP cameras from FLOCK Safety for $221,000, primarily funded through a Texas Motor Vehicle Crime Prevention Authority grant with a 20% city cash match ($36,833).
  • Item 13: Resolution adopting the Destination 2040 Vision Plan as the city’s strategic framework.

Public Comments & Testimony

  • Thoroughfare Plan Amendment (Item 14): Several speakers addressed the Council in support of the removal of Capital Parkway from the transportation plan. Susanna Dooling, former Councilmember Adam Poulter, Jeff Varnell, and the applicant Steve Tabor spoke in favor. Tabor described his six-year effort to work with the city, including offering to donate right-of-way for an alternative alignment. Representatives from Lee Engineering and Kimley-Horn also provided testimony on traffic studies.
  • Carport Amendment (Item 15): No public comments were offered.
  • Public Forum (Item 17): No speakers came forward.

Discussion Items

  • Solid Waste Request for Proposal (RFP) Contract Negotiations and Chapter 50 Changes: Daniel Bryan presented the outcome of the RFP process. The recommended contract with Republic Services includes a 5-year term, a 4% annual rate cap, a bundled residential service rate increase to $26.30 per month, unchanged collection schedules, increased landfill self-service limits (6 cubic yards for $3 more), a new customer mobile app, and allowance for plastic yard waste bags. Apartment rates have a blended 13% increase, and a new two-yard compactor monthly service model was added. The contract also includes five sponsored events annually and maintains household hazardous waste collection.
  • Fiscal Year 2026 Proposed Budget: Finance Director Melissa Everett and CFO Diana Vaughn presented the proposed budget of $323 million in operating funds and $133 million in capital funds (the largest capital investment in city history). The proposed property tax rate is 53.875 cents per $100 valuation (flat from the current year). The average homestead tax bill would increase by approximately $100 if the rate remains flat. Sales tax is budgeted at $46.7 million. The budget includes a 2% employee compensation increase, step increases, and potential ATB items for Council consideration. The budget also reflects increased water rates (12% from DWU, 13% from TRA) that are pass-through to residents.
  • Thoroughfare Plan Amendment (Case PLTRA 2025-100): The Council held a public hearing on a request to remove the future expansion of Capital Parkway (from Sandy Lake Road north to Dickerson Parkway) from the transportation plan for the property at 1800 Sandy Lake Road. Staff opposed the amendment due to an incomplete Traffic Impact Analysis (TIA) and concerns about future traffic patterns. The Planning & Zoning Commission previously recommended denial (6-3). The applicant argued that the road is not viable due to floodplain and wetland constraints, offered alternative alignments, and stated that Capital Parkway is not on the NCTCOG plan. After extensive discussion, the Council voted to approve the amendment.
  • Carport Dimensions Amendment (Case PLZT 2025-108): The Council approved an amendment to the Comprehensive Zoning Ordinance to increase the maximum carport size from 24x24 feet to 32 feet wide by 24 feet long to accommodate three-car carports. The Board of Adjustment may authorize further increases if warranted.
  • Setting Proposed Property Tax Rate and Public Hearing Dates: The Council voted to set the proposed property tax rate at 53.875 cents per $100 valuation, with public hearings on the tax rate and FY2026 budget scheduled for September 9, 2025, at 7:00 PM. Adoption is also set for that date. The rate can be lowered but not increased after advertisement.

Key Outcomes

  • Consent Agenda: Approved unanimously.
  • Thoroughfare Plan Amendment: Approved (7-1; Councilmember Watters opposed).
  • Carport Amendment: Approved unanimously.
  • Proposed Tax Rate and Budget Schedule: Approved unanimously.
  • Executive Session: Council met in executive session to discuss pending litigation (Austin Waters wall failure) and personnel matters (annual reviews of Municipal Judge and City Attorney). The Council authorized the city attorney to take necessary actions to address the wall failure, including filing a lawsuit to bring the wall into compliance with city health and safety requirements.
  • Preliminary Budget ATB Decisions: The council made initial decisions on Additional Tax Base (ATB) items, funding many requests while pausing others for further consideration. Funded items include court refresh, fire station pay-go, localized drainage, homeless encampment cleanup, facilities concrete repairs, enhanced EMS education, end-of-life fire apparatus replacement (including Lucas device), TMRS rate increase, park security cameras, police vehicles, fleet additions, special event overtime, recruiting efforts, an electric vehicle, an asphalt patch truck, and increased street panel replacement (doubled to $2 million). The interns program was held flat, and the employee raise (2%) and compensation study were supported. Items paused for more detail include library access expansion, community events expansion at new venues, part-time recreation attendance, and the Perry Homestead position. Several downtown master plan items were not funded at this time. A potential eighth-cent property tax rate reduction (which would reduce the proposed rate) was discussed but not resolved, with final decisions to be made at the September 9 meeting.

Meeting Transcript

August 5th uh session. Uh thank you call our guests remaining here. Um we are going to go through our consent agenda items. We'll cover a few four session items. We do have an executive session to go into prior to council meeting, and then we will plan to come back to into uh this workroom to finish up our work session. So with that, I'll start with the consent agenda items. Uh item number eight is consider authorizing the city manager to enter into an agreement with desk one thirty-eight LLC RFQ two five-045 for city of Carrollton legislative consultant services in an amount not to exceed 78,000 annually for a three-year total amount not to exceed two hundred and thirty-four thousand. This of course is uh Larry Gonzalez is our consultant who supported us during the um during the uh normal session. He's technically not under a under an agreement for the special session at this time, but this we put him under an agreement for three years. Obviously, if there's changes at the state level, then this would be voidable. Any questions? Yes. Does this include special sessions? Um does it include special sessions? Crystal boys can speak to that. Good evening, Council. Crystal Boyce Strategic Services Director. Yes, this is an annual contract, so it's every month. Yeah, that's what I thought. Thank you. Good question though, thank you. Number nine, consider authorizing the city manager to approve a contract for the purchase of one um case TV three seventy B skid steer from associated supply company through an interlocal agreement with by board purchasing and an amount not to exceed ninety-six thousand five seventy-eight and ninety cents. Any questions? Just when do I get to drive it? I don't know. Sign you up next public works day. How about that? The it says the item was stolen. Um a problem with stolen vehicles. They're just taken off of a work site. So not a regular occurrence, but it occurred. So number 10. Moving on to uh resolution appointing our our judges. We do have a uh executive session to uh provide a review for a municipal judge. But this will be all three judges. Um in terms of renewing their contracts. Number 11, consider a resolution authorizing the city manager to negotiate and execute professional services contract with BGE for engineering services related to intersection improvements at Old Denton Road and Trinity Mills and Josie Lane at Trinity Mills and an amount not to exceed 138,000. Any questions keep our traffic flowing throughout the city. Number uh 12, uh consider a resolution authorizing the city manager to enter into an agreement with Flock for a one-year lease of 57 IP cameras and an amount not to exceed 221,000.

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