Meeting colors

OPENPUBLICA · PUBLIC MEETING RECORD

Record of Proceedings

Carrollton City Council Worksession and Meeting October 28, 2025

City Council — Tuesday, October 28, 2025

BodyCarrollton, Texas

SessionCity Council

DateTuesday, October 28, 2025

StatusFILED

Video Record

0:00 / 2:38:05

Transcript — VerbatimClick a timed line to jump · ⧉ to share it

Speaker numbers apply only to this recording. Names come from transcript evidence. “Possibly” marks uncertain attribution.

Speaker 1

0:00

We will get ready to start here and go right into executive session.

Speaker 2

0:05

Anybody assigned 15.

Speaker 1

0:07

Welcome, welcome to our city council meeting for October 28th.

0:13

Thank

Speaker 3

0:13

you all for being here.

Speaker 1

0:14

We're going to go right into executive session.

0:16

We have some interviews for boards of commission.

0:18

So council will convene.

0:20

We'll be in executive session probably until about 6.15.

0:23

So it'll be a while.

0:26

Council will convene in executive session pursuant to Texas government code, section 551.074 for private consultation with the city attorney to seek legal advice with respect to pending and contemplated litigation and including all matters on the agenda to which the city attorney has a duty to the governmental body under the Texas disciplinary rules of professional conduct regarding confidential information, confidential communications with the city council.

0:50

Section 551.074 to discuss personnel matters, boards, and commission appointments.

1:02

I did.

Speaker 4

1:02

Oh okay.

1:03

Give me just a second.

Speaker 1

1:06

Okay, council.

1:09

Council will reconvene in open session to consider action if any on matters that discussed in the executive session.

1:15

All actions will be um will be approved as part of our normal consent agenda items from the DIA, which we'll cover momentarily.

1:24

Um so the the items number 13 through 22 will be as amended or as stipulated based on um our work session uh and executive session.

1:36

All right, with that, I'm gonna go quickly through our consent agenda item.

1:41

Um number eight is authorizing the city manager to enter into a contract with day force through a cooperative purchasing agreement with Equalis Group in an amount not to exceed 490,604 for the first year and a total not to exceed 1,109 886 for three years.

2:00

Any questions?

2:03

Yes.

Speaker 5

2:03

Is this equipment?

2:04

Is this a program where it already have in a different model or is this a new program?

Speaker 6

2:12

The uh workforce services department, which is HR, they already have day force, but these are modules they didn't add because currently payroll and time in attendance live in the finance ERP system.

2:23

So it's actually just moving them from the finance ERP system into the existing HRIS solution that workforce services.

Speaker 5

2:29

So no staffing changes.

Speaker 6

2:31

There will be one person who moves from finance into workforce services, but that's it.

Speaker 5

2:36

Thank you.

2:36

Yep,

Speaker 6

2:36

you're welcome.

Speaker 1

2:37

Day force is a is a great application.

2:39

So I think we're in

Speaker 5

2:40

district.

Speaker 1

2:41

Uh number nine, consider authorizing the city manager to enter into an agreement with HDL companies pursuant to RFP 25-055 for sales tax compliance review and recovery services in an amount not to exceed 110,000 annually for a seven-year total of 770,000.

2:59

Any questions?

3:01

Yes.

Speaker 5

3:02

So they're paid on a percentage basis with a not to exceed, but not a contracted lump sum or anything like that.

3:10

It's a it's a it's a percentage is what I was thinking.

3:14

I read in the

Speaker 7

3:15

only thing that is guaranteed is we use their data, and so that's 4800.

3:21

And then other than that, if they don't recover anything, they don't get paid to everything.

3:25

Okay.

3:25

So they get so what we're authorizing is they're motivated to work.

3:29

Thank

Unassigned speaker

3:29

you.

Speaker 1

3:30

Very good.

3:31

All right.

3:32

Uh number 10, unless there's no other question.

3:34

Okay, number 10.

3:35

Consider a resolution authorizing the city manager to negotiate and execute an economic development incentive agreement with the COGI House LLC for renovations of 3044 Old Denton Road, suite 310, and an amount not to exceed 159,932.

3:51

This will be a nice restaurant at our corner of Frankfurt and uh Old Denton.

3:56

Any questions on

Unassigned speaker

3:57

this?

Speaker 1

3:59

Okay.

4:00

Number 11, consider a resolution authorizing the city manager to end to negotiate and execute an economic development incentive agreement with Hadrian Properties LLC for the renovation of 1028 South Elm Street in an amount not to exceed 99,640 dollars.

4:17

Um my only question is for staff is whether we've resolved all the fence plating issues and so forth are

Speaker 3

4:24

as far as uh the city's concerned that they've met all the requirements.

4:28

They've they provided egress outside of their the door from the uh American Legion.

Discussion Breakdown — Share of Meeting

Short Term Rentals████████████████████████████28%

Procedural████████████████████████24%

Parks and Recreation████████████12%

Community Engagement███████████11%

Miscellaneous█████████9%

Zoning And Land Use█████████9%

Economic Development██2%

Floodplain Management██2%

Public Safety█1%

Summary of Proceedings

Carrollton City Council Worksession and Meeting October 28, 2025

The Carrollton City Council met on October 28, 2025, for a Worksession beginning at 5:30 PM and a Regular Meeting at 7:00 PM, presided over by Mayor Steve Babick. The agenda included discussions on short-term rental regulations, a briefing on the District 35E development project, the approval of a consent agenda and board appointments, and a lengthy public forum where multiple residents spoke on a proposed management change at the Oak Creek Tennis Center.

Consent Calendar

Agenda Item 8: Approved a contract with Dayforce (Equalis Group) for HRIS improvements ($490,604 first year, $1,109,886 total over three years).
Agenda Item 9: Approved an agreement with HdL Companies for sales tax compliance review and recovery services (up to $110,000 annually, $770,000 over seven years).
Agenda Item 10: Approved an economic development incentive agreement with The Kogi House, LLC for renovations ($159,932).
Agenda Item 11: Approved an economic development incentive agreement with Hadrian Properties, LLC for renovations ($9,640).
Agenda Item 12: Approved an economic development incentive agreement with Kevin S. Jamison and Karen L. Stephens for renovations ($17,558.49).

Public Comments & Testimony

Con Lee (Citizen): Discussed Dart governance, urging the council to be cautious of a board size of 22–23 based on historical gridlock.
Oak Creek Tennis Center: A large majority of speakers opposed a proposed management change from city-run management to Impact Activities.
- Siri Arabali (Player): Opposed the change, highlighting thriving community, attendance, and revenue under current management.
- Claire Carr (12-year-old Player): Emotionally opposed, describing the center as a second home and pleading against the change.
- Bruce Davidson (Head Tennis Coach, PCA): Opposed, citing a lack of transparency in the process and the success of the current model.
- Annie Jiang (Player): Opposed, praising current coaches and the community.
- Tasha Mahaley (Citizen): Opposed, expressing her love for the center and desire for it to stay the same.
- Shyler Lee (Parent): Opposed, detailing a negative experience with Impact Activities at Courts of McKinney.
- Hamel Shah (Parent): Opposed, detailing poor experiences with Impact Activities elsewhere and praising Oak Creek.
- Leah Sanchez (Teacher): Opposed, advocating for community-driven management over profit.
- Daniel Hensley (Resident): Opposed, preferring local control over a corporate operator.
- Hai P (Parent): Opposed, questioning the source of profit for Impact Activities under the contract.
- Susannah Dooling (Former Parks Board): Opposed, stating the facility was intended to serve residents, not generate profit.
- Lisa Ratcher (Newly appointed CTA President): Expressed support for Impact Activities, citing positive experiences at their other managed facilities.

Discussion Items

Short Term Rentals (Worksession): Environmental Services Director Cory Heiple presented the final benchmarking report. Council discussed a range of potential new regulations, processes, and notices. Council reached consensus on a prospective prohibition of new short-term rentals and a suite of new requirements for existing operators, including a second trash bin, sworn owner application statements, exterior noise and video monitoring, occupant history requests, mandatory sex offender registry checks, and annual anti-trafficking training. Staff was directed to bring back a formal ordinance for a vote on December 2, 2025.
District 35E – Former NTTA Site (Worksession): Executive Director of Development Ravi Shah updated the council. The TOD Committee selected Alpine X as the master developer for the 121-acre site based on their experience with entertainment venues and utilization of negative space. The target is to reclaim over 50 acres for development. An RFP response is expected by November 21, 2025, with council action anticipated in early 2026.
Mayor and Council Reports: Councilmembers reported on community events including the Dart Silver Line opening, Diwali celebration, Coffee with the Cop, and boards and commissions appreciation events. City Secretary Chloe Sawatzky announced the Texas Municipal League conference (October 29-31). A council mini-retreat was scheduled for December 12, 2025 at the Crosby Recreation Center.

Key Outcomes

Consent Agenda: Items 8-12 were approved unanimously.
Board & Commission Appointments: Resolutions 13-22 were approved individually as amended. Councilmember Richard Fleming heavily criticized the process as lacking public transparency and alleged a candidate was selected due to a personal relationship rather than merit. He specifically noted the nominee had sued the city and other officials. He voted against or abstained on several of the resolutions. The Mayor and City Attorney defended the closed-session process as consistent with past practice to allow open discussion.
STR Regulation Direction: Council directed staff to draft an ordinance imposing a prospective ban on new short-term rentals and implementing new requirements for existing ones. The ordinance is scheduled for a vote on December 2, 2025.
District 35E: The master developer process will proceed with Alpine X, pending review of their RFP response and subsequent council approval.

Meeting Transcript

We will get ready to start here and go right into executive session. Anybody assigned 15. Welcome, welcome to our city council meeting for October 28th. Thank you all for being here. We're going to go right into executive session. We have some interviews for boards of commission. So council will convene. We'll be in executive session probably until about 6.15. So it'll be a while. Council will convene in executive session pursuant to Texas government code, section 551.074 for private consultation with the city attorney to seek legal advice with respect to pending and contemplated litigation and including all matters on the agenda to which the city attorney has a duty to the governmental body under the Texas disciplinary rules of professional conduct regarding confidential information, confidential communications with the city council. Section 551.074 to discuss personnel matters, boards, and commission appointments. I did. Oh okay. Give me just a second. Okay, council. Council will reconvene in open session to consider action if any on matters that discussed in the executive session. All actions will be um will be approved as part of our normal consent agenda items from the DIA, which we'll cover momentarily. Um so the the items number 13 through 22 will be as amended or as stipulated based on um our work session uh and executive session. All right, with that, I'm gonna go quickly through our consent agenda item. Um number eight is authorizing the city manager to enter into a contract with day force through a cooperative purchasing agreement with Equalis Group in an amount not to exceed 490,604 for the first year and a total not to exceed 1,109 886 for three years. Any questions? Yes. Is this equipment? Is this a program where it already have in a different model or is this a new program? The uh workforce services department, which is HR, they already have day force, but these are modules they didn't add because currently payroll and time in attendance live in the finance ERP system. So it's actually just moving them from the finance ERP system into the existing HRIS solution that workforce services. So no staffing changes. There will be one person who moves from finance into workforce services, but that's it. Thank you. Yep, you're welcome. Day force is a is a great application. So I think we're in district. Uh number nine, consider authorizing the city manager to enter into an agreement with HDL companies pursuant to RFP 25-055 for sales tax compliance review and recovery services in an amount not to exceed 110,000 annually for a seven-year total of 770,000. Any questions? Yes. So they're paid on a percentage basis with a not to exceed, but not a contracted lump sum or anything like that. It's a it's a it's a percentage is what I was thinking. I read in the only thing that is guaranteed is we use their data, and so that's 4800. And then other than that, if they don't recover anything, they don't get paid to everything. Okay. So they get so what we're authorizing is they're motivated to work. Thank you. Very good. All right. Uh number 10, unless there's no other question.

SUMMARIZED BY OPENPUBLICA AI

TRANSCRIPT VIA PUBLIC VIDEO
openpublica.com