Speaker numbers apply only to this recording.
The City Council of Carrollton, Texas, convened on November 18, 2025, beginning with a Pre-Meeting/Executive Session at 5:45 PM in the Council Briefing Room, followed by a Worksession and a Regular Meeting at 7:00 PM in the Council Chambers. The meeting addressed a wide range of topics including an update from the Trinity River Authority (TRA), proposed changes to the Cross Connection Control Program, setting council meeting dates for January through July 2026, and most notably, a contested decision on the management contract for Oak Creek Tennis Center. The council also approved a substantial consent agenda covering minutes, contracts, resolutions, and ordinances.
R consent agenda items. Um we are going to poll item 16 for separate consideration. This is um the RFP on the um 10 sports work cover that when we get there. Um so minutes nine and 10 uh and 11 are a series of prior minutes um for varying um technical um reasons these are being presented all at once now. Any questions on the minutes or edits uh number 12? Uh consider authorizing the city manager to enter into an agreement with Cascade Strategy USA Um pursuant to RFQ 5 058 for city um uh Carrollton strategy executive and visualization software and amount not to exceed 36, 880 annually for a five-year total not to exceed 184,400. Your recall, this was the one that Crystal uh boys went through at our retreat um that had a lot of the visualization in terms of connecting department goals all the way back to top level goals. Any questions on this? Uh I got a couple questions. Sure. Uh how will we measure the the the metrics as far as improvement uh regarding the software? Is there anything to measure the I guess the effectiveness of the software? Sure. Uh Crystal Voice Strategic Services Director. Um so this is kind of the culmination of a lot of strategic services tools that we actually already have in place. Um we use um Excel to track ex uh strategic business plans. We also use it for KPIs. What Cascade does is merges it all together so that way it creates one visual. Um what are the functionalities of Cascade that's gonna be really valuable is being able to pull all of this data together to show progress on other answer plans such as the vision plan. So we'll use that to kind of track progress. But Crystal, it's not by itself the the Cascade software by itself in and of itself isn't intended to be an ROI driver. What it is intended to do is is to drive KPIs, the inherent KPIs of all the goals, right? To ensure that you can shine the light on all those various goals to see whether you're of the um in the dance of or behind lagging your KPIs expectation, right? True. And I think go ahead. So one of the in aggregate, um, while you can't give it necessarily it's intended to drive X ROI, it is intended to drive to ensure um trust and verify accountability for each of the KPIs of each of the departments. Definitely. I think there's also just a transparency element. We've invested a lot of money in different planning documents over the last one to three years, and so being able to demonstrate progress on those plans is important. So I noticed we have it for um a total of a a five-year total. Is there any reason why we're putting a cap on it for five years? And is it subscription based? Um it the contract is a three-year contract with two one-year renewals. Um the only reason that I did uh I structured it that way is because I wanted the opportunity to um rebid if it doesn't meet all of our needs later on down the line. It's yeah, software is pretty uh lifespan software's becomes obsolete pretty quick. Right. And just being able to lock in this price point for for a couple of years will be great, but I also just want to be able to reevaluate as our needs change.