Meeting colors

OPENPUBLICA · PUBLIC MEETING RECORD

Record of Proceedings

Carrollton Planning & Zoning Commission Meeting - August 2, 2018

Planning and Zoning Commission — Thursday, August 2, 2018

BodyCarrollton, Texas

SessionPlanning and Zoning Commission

DateThursday, August 2, 2018

StatusFILED

Video Record

⇩ GET FROM SOURCE

STREAMING COPY IN PREPARATION — RECORDING AVAILABLE FROM THE ORIGINAL SOURCE

Transcript — Verbatim

Speaker numbers apply only to this recording.

Speaker 1

0:01

Good evening, ladies and gentlemen.

0:03

Please silence your cell phones or other devices.

0:06

I call this meeting to order at 7.07 p.m.

0:09

This is the August 2nd, 2018 meeting of the Planning and Zoning Commission of the City of Carleton.

0:15

This commission consists of nine members, all of which are present this evening.

0:20

This commission has final authority on certain items and an advisory role on others.

Unassigned speaker

0:24

Speaker 1

0:24

the case of advisory items, our recommendation for denial will be considered by the city council if the applicant makes a written request in accordance with city ordinance.

0:34

We conduct our business in accordance with the posted agenda, copies of which are in the lobby outside these chambers.

0:41

All the items on the agenda under the heading public hearings

Unassigned speaker

0:44

will

Speaker 1

0:45

begin with the applicant's presentation.

0:47

After any questions from the commission of staff and the applicant, we will ask if there is anyone present who would like to speak on the case.

Unassigned speaker

0:55

Speaker 1

0:55

you wish to speak at that time, please come forward to the podium, give your name and address for the record, and make your comments to the commission.

Unassigned speaker

1:03

When

Speaker 1

1:03

the public has had the opportunity to speak, we will allow the applicant to make any closing comments.

1:09

At that time, we will close the public hearing, and there will be no further opportunities to speak.

1:14

The public hearing portions of cases considered tonight are intended to be an opportunity for the public to be heard by the commission.

1:20

It is not an opportunity for the commission to respond to public comments or answer questions from the public.

1:27

After the public hearing is closed, the commission will conduct any discussion and action as appropriate.

1:33

Our first time of business tonight

Unassigned speaker

1:35

Speaker 1

1:35

approval of the minutes of the July 5th, 2018 Planning and Zoning Commission meeting.

1:40

Commissioners, do we have a motion on that?

1:43

Commissioner Kaiser.

Speaker 2

1:45

Thank you, Mr.

1:45

Chairman.

1:46

I move that we approve the minutes of the July meeting as written.

1:51

It was second.

Unassigned speaker

1:56

Okay,

Speaker 1

1:57

we have a motion by Commissioner Kaiser, second by Commissioner Diamond to approve the minutes of the July 5th, 2018 Planning and Zoning Commission meeting as written.

Unassigned speaker

2:05

Speaker 1

2:05

we have any discussion?

Unassigned speaker

2:06

Speaker 1

2:07

not, we will go to a vote.

2:16

Okay.

2:16

This passes unanimously 9 to 0.

2:20

Next item of business tonight.

2:30

Case coordinators, Ms.

2:31

Coriel.

Speaker 3

2:36

Thank you, Mr.

2:37

Chairman.

2:38

Commission tonight, this is a case for a technical site plan approval for a public charter school, Bridgeway Preparatory Academy.

2:46

They are locating at a lease space at 2405 East Beltline Road.

2:51

They are simply leasing out space from an existing building in order to have a school with 39 students, pre-K through second grade with eight faculty members.

3:03

The site does meet all the requirements that we can ask of a TSP at the site, which includes one space for every five kindergarten and pre-K students and one space for every 400 square feet of elementary classroom area.

3:15

Additionally, 50% of the required parking spaces are located adjacent to the main entrance so that the children don't have to cross in order to enter.

3:38

Stipulations include the square footage on the plans have to match because there was just very minor inconsistency.

3:47

If the occupant load becomes 50 people or greater, a storm shelter shall be required, and a TIA will be required, a traffic impact analysis if the school has 85 or more students.

Unassigned speaker

4:00

The

Speaker 3

4:00

applicant is here tonight if you have any questions, and I can answer any questions at this time as well.

Speaker 1

4:05

Thank you.

4:06

Would the applicant like to speak at

Unassigned speaker

4:07

all?

Speaker 4

4:09

If you have any questions, I think happens.

Speaker 1

4:11

All right, commissioners, any questions?

4:14

Commissioner Sundrin.

4:16

I have a couple questions for the applicant.

Speaker 2

4:21

Hi.

Discussion Breakdown — Share of Meeting

Procedural█████████████████████████████████████████████55%

Zoning And Land Use██████████████████████████32%

Education███████████13%

Summary of Proceedings

Carrollton Planning & Zoning Commission Meeting - August 2, 2018

On August 2, 2018, the Carrollton Planning & Zoning Commission met in Council Chambers at City Hall, 1945 E. Jackson Road, Carrollton, Texas. The meeting was called to order at 7:07 p.m. with all nine members present, and it adjourned at 7:31 p.m. The posted agenda included a 6:00 p.m. briefing session on Carrollton's Traffic Control Systems; no public testimony was allowed during that session. The commission approved the July 5, 2018 minutes and each of the three agenda cases unanimously 9-0.

Consent Calendar

Approved the minutes of the July 5, 2018 Planning and Zoning Commission meeting as written, 9-0.

Public Comments & Testimony

No members of the public offered testimony during the public hearings for Certified Autoplex or Java Gaming Cafe. No citizen comments were received by staff for the Java Gaming Cafe request.

Discussion Items

Case No. 08-18TSP1 - Bridgeway Preparatory Academy: Staff presented a technical site plan for a public charter school at 2405 East Belt Line Road, within an existing building on an approximately 13.49-acre tract. The school would serve 39 pre-K through second-grade students with eight faculty members. Staff confirmed the site meets parking requirements, including one space per five kindergarten/pre-K students, one space per 400 square feet of elementary classroom area, and 50% of required parking adjacent to the main entrance. Stipulations require corrected square footage on the plans, a storm shelter if occupant load reaches 50 or more, and a traffic impact analysis if enrollment reaches 85 or more. Applicant Dr. Natalie Davenport explained the enrollment zone includes Carrollton, Irving, Lewisville, Farmers Branch, Addison, and Coppell, and described the school as an early-intervention program for children with unique needs that keeps support staff in regular classrooms. She said the location is temporary because the school is approved for 700 children and will eventually outgrow the space, and that the TEA charter has been obtained; occupancy certification is needed before the August 20 start date. The commission approved the case with staff stipulations, 9-0.
Certified Autoplex SUP amendment (agenda Case No. 06-15SUP1; corrected during discussion to 08-18SUP1): Staff presented a request to amend the existing special use permit at 1010 Hutton Drive, an approximately 3.3-acre tract zoned LI. The current permit allows a used car dealership/auto rental, auto repair, and body shop painting. The amendment would add three parking structures in the existing surface lot, a covered customer entry area, and paving of a sod area for additional vehicle storage, plus enhanced landscaping along Hutton Drive and Belt Line Road. Staff recommended approval, noting compatible industrial surroundings and other carport examples in Carrollton. Applicant Camille Cavisi stated the June hailstorm caused close to $1.5 million in damage and that his insurance company is dropping coverage, so the covered structures are needed to protect the business's investment. No public testimony was offered. The motion to close the public hearing and approve with staff stipulations passed 9-0.
Case No. 08-18SUP2 - Java Gaming Cafe: Staff presented a request to amend the SUP for an amusement arcade (excluding adult arcade) in an approximately 7,500-square-foot lease space at 2701 Old Denton Road, Suites 132 and 232, zoned PD-45 (LR-2). The original SUP, approved about two years earlier, allowed 95 gaming stations with set hours; the amendment would allow up to 120 stations and 24-hour, seven-day-a-week operation. Staff reported no incidents at the site according to police and code enforcement, and no written public comments. The applicant expressed support for the requested amendment, said business is strong, and stated the additional stations and 24-hour option would reduce wait times and allow watch parties for international e-sports tournaments; he noted the business would not necessarily be open 24 hours all the time. A commissioner asked whether the fire marshal was comfortable with capacity, and staff confirmed. No public testimony was offered. The motion to close the public hearing and approve with staff stipulations passed 9-0.

Key Outcomes

Approved the July 5, 2018 minutes, 9-0.
Approved Bridgeway Preparatory Academy technical site plan with staff stipulations, 9-0.
Approved Certified Autoplex SUP amendment with staff stipulations, 9-0; the agenda case number 06-15SUP1 was corrected to 08-18SUP1 during discussion.
Approved Java Gaming Cafe SUP amendment with staff stipulations, 9-0.
No staff reports were presented; the meeting adjourned at 7:31 p.m.

Meeting Transcript

Good evening, ladies and gentlemen. Please silence your cell phones or other devices. I call this meeting to order at 7.07 p.m. This is the August 2nd, 2018 meeting of the Planning and Zoning Commission of the City of Carleton. This commission consists of nine members, all of which are present this evening. This commission has final authority on certain items and an advisory role on others. In the case of advisory items, our recommendation for denial will be considered by the city council if the applicant makes a written request in accordance with city ordinance. We conduct our business in accordance with the posted agenda, copies of which are in the lobby outside these chambers. All the items on the agenda under the heading public hearings will begin with the applicant's presentation. After any questions from the commission of staff and the applicant, we will ask if there is anyone present who would like to speak on the case. If you wish to speak at that time, please come forward to the podium, give your name and address for the record, and make your comments to the commission. When the public has had the opportunity to speak, we will allow the applicant to make any closing comments. At that time, we will close the public hearing, and there will be no further opportunities to speak. The public hearing portions of cases considered tonight are intended to be an opportunity for the public to be heard by the commission. It is not an opportunity for the commission to respond to public comments or answer questions from the public. After the public hearing is closed, the commission will conduct any discussion and action as appropriate. Our first time of business tonight is approval of the minutes of the July 5th, 2018 Planning and Zoning Commission meeting. Commissioners, do we have a motion on that? Commissioner Kaiser. Thank you, Mr. Chairman. I move that we approve the minutes of the July meeting as written. It was second. Okay, we have a motion by Commissioner Kaiser, second by Commissioner Diamond to approve the minutes of the July 5th, 2018 Planning and Zoning Commission meeting as written. Do we have any discussion? If not, we will go to a vote. Okay. This passes unanimously 9 to 0. Next item of business tonight. Case coordinators, Ms. Coriel. Thank you, Mr. Chairman. Commission tonight, this is a case for a technical site plan approval for a public charter school, Bridgeway Preparatory Academy. They are locating at a lease space at 2405 East Beltline Road. They are simply leasing out space from an existing building in order to have a school with 39 students, pre-K through second grade with eight faculty members. The site does meet all the requirements that we can ask of a TSP at the site, which includes one space for every five kindergarten and pre-K students and one space for every 400 square feet of elementary classroom area. Additionally, 50% of the required parking spaces are located adjacent to the main entrance so that the children don't have to cross in order to enter. Stipulations include the square footage on the plans have to match because there was just very minor inconsistency. If the occupant load becomes 50 people or greater, a storm shelter shall be required, and a TIA will be required, a traffic impact analysis if the school has 85 or more students.

SUMMARIZED BY OPENPUBLICA AI

TRANSCRIPT VIA PUBLIC VIDEO
openpublica.com

Carrollton Planning & Zoning Commission Meeting - August 2, 2018

Consent Calendar

Approved the minutes of the July 5, 2018 Planning and Zoning Commission meeting as written, 9-0.

Public Comments & Testimony

No members of the public offered testimony during the public hearings for Certified Autoplex or Java Gaming Cafe. No citizen comments were received by staff for the Java Gaming Cafe request.

Discussion Items

Case No. 08-18TSP1 - Bridgeway Preparatory Academy: Staff presented a technical site plan for a public charter school at 2405 East Belt Line Road, within an existing building on an approximately 13.49-acre tract. The school would serve 39 pre-K through second-grade students with eight faculty members. Staff confirmed the site meets parking requirements, including one space per five kindergarten/pre-K students, one space per 400 square feet of elementary classroom area, and 50% of required parking adjacent to the main entrance. Stipulations require corrected square footage on the plans, a storm shelter if occupant load reaches 50 or more, and a traffic impact analysis if enrollment reaches 85 or more. Applicant Dr. Natalie Davenport explained the enrollment zone includes Carrollton, Irving, Lewisville, Farmers Branch, Addison, and Coppell, and described the school as an early-intervention program for children with unique needs that keeps support staff in regular classrooms. She said the location is temporary because the school is approved for 700 children and will eventually outgrow the space, and that the TEA charter has been obtained; occupancy certification is needed before the August 20 start date. The commission approved the case with staff stipulations, 9-0.

Certified Autoplex SUP amendment (agenda Case No. 06-15SUP1; corrected during discussion to 08-18SUP1): Staff presented a request to amend the existing special use permit at 1010 Hutton Drive, an approximately 3.3-acre tract zoned LI. The current permit allows a used car dealership/auto rental, auto repair, and body shop painting. The amendment would add three parking structures in the existing surface lot, a covered customer entry area, and paving of a sod area for additional vehicle storage, plus enhanced landscaping along Hutton Drive and Belt Line Road. Staff recommended approval, noting compatible industrial surroundings and other carport examples in Carrollton. Applicant Camille Cavisi stated the June hailstorm caused close to $1.5 million in damage and that his insurance company is dropping coverage, so the covered structures are needed to protect the business's investment. No public testimony was offered. The motion to close the public hearing and approve with staff stipulations passed 9-0.

Case No. 08-18SUP2 - Java Gaming Cafe: Staff presented a request to amend the SUP for an amusement arcade (excluding adult arcade) in an approximately 7,500-square-foot lease space at 2701 Old Denton Road, Suites 132 and 232, zoned PD-45 (LR-2). The original SUP, approved about two years earlier, allowed 95 gaming stations with set hours; the amendment would allow up to 120 stations and 24-hour, seven-day-a-week operation. Staff reported no incidents at the site according to police and code enforcement, and no written public comments. The applicant expressed support for the requested amendment, said business is strong, and stated the additional stations and 24-hour option would reduce wait times and allow watch parties for international e-sports tournaments; he noted the business would not necessarily be open 24 hours all the time. A commissioner asked whether the fire marshal was comfortable with capacity, and staff confirmed. No public testimony was offered. The motion to close the public hearing and approve with staff stipulations passed 9-0.

Key Outcomes

Approved the July 5, 2018 minutes, 9-0.

Approved Bridgeway Preparatory Academy technical site plan with staff stipulations, 9-0.

Approved Certified Autoplex SUP amendment with staff stipulations, 9-0; the agenda case number 06-15SUP1 was corrected to 08-18SUP1 during discussion.

Approved Java Gaming Cafe SUP amendment with staff stipulations, 9-0.

No staff reports were presented; the meeting adjourned at 7:31 p.m.

Meeting Transcript