OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings
Carrollton Planning & Zoning Commission Meeting - January 3, 2019
Planning and Zoning Commission — Thursday, January 3, 2019
BodyCarrollton, Texas
SessionPlanning and Zoning Commission
DateThursday, January 3, 2019
StatusFILED
Video Record
STREAMING COPY IN PREPARATION — RECORDING AVAILABLE FROM THE ORIGINAL SOURCE
Transcript — Verbatim
Speaker numbers apply only to this recording. Names come from transcript evidence. “Possibly” marks uncertain attribution.
Discussion Breakdown — Share of Meeting
Zoning And Land Use48%
Procedural30%
Transportation Safety22%
Summary of Proceedings
Carrollton Planning & Zoning Commission Meeting – January 3, 2019
The Carrollton Planning & Zoning Commission met on Thursday, January 3, 2019. The posted agenda included a 6:00 p.m. briefing session in the City Council Briefing Room with no public testimony; the regular meeting was called to order at 7:06 p.m. and adjourned at 7:27 p.m. All action items passed unanimously 8-0. Commissioner Kaiser was absent.
Minutes Approval
- The commission unanimously approved the minutes of the December 6, 2018 meeting (motion by Commissioner Chadwick, second by Commissioner Romo), with one correction noted.
Public Comments & Testimony
- No members of the public spoke during the public hearings. During the median variance discussion, the applicant’s representative and property owner answered commissioners’ questions.
Discussion Items
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Case No. 12-8TSP1 – Covenant Church Expansion and Charter School (2660 E. Trinity Mills Road): Staff recommended approval of a technical site plan for a church expansion, a charter school with a maximum enrollment of 652 students, and an above-ground storm shelter on an approximately 20-acre tract. Staff reviewed vehicular and pedestrian circulation, parking/loading, landscaping/buffering, and building placement/orientation. The Traffic Impact Analysis was approved by the Transportation Engineering Manager; queuing was required for 60 vehicles, and the site provided more than 60 vehicles of queue storage. The applicant made no presentation. Approved unanimously 8-0. (The agenda lists the case as 12-8TSP1; the transcript references it as 12-18 TSP1.)
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Case No. 12-18MD1 – W. Hebron Parkway Median Variance: Staff recommended approval of a variance to the required separation between median openings on W. Hebron Parkway between Huffines Boulevard and Legacy Trail, based on a reviewed Traffic Impact Analysis and site review, with stipulations. Applicant representative Rod Kelly confirmed the applicant would enter into an indemnification agreement with the city. Property owner Regina G. confirmed an expansion of the facility, including an additional bay. Staff noted the proposed left-turn bay would have adequate capacity and could accommodate future activity; U-turns at Huffines were approximately five in the morning peak and 12 in the evening peak, with about 30 on weekends when the car wash was busiest. No public speakers came forward. Approved unanimously 8-0 with stipulations.
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Case No. 01-19SUP1 – Repeal of SUP 357 and SUP 430 (3050 N. Josey Lane and 3601 Huffines Boulevard): Staff recommended approval of a city-initiated repeal of two inactive special use permits: one had never been implemented and the other was no longer operating at the site. Both property owners were notified and did not object. No written public comments were received. Approved unanimously 8-0.
Elections and Staff Reports
- Vice chair: Commissioner Kaiser was reelected vice chair by voice vote, despite being absent.
- Second vice chair: Commissioner Chadwick was elected second vice chair (the chair noted the terms “first vice chair” and “second vice chair” were used interchangeably).
- Staff reported that the City Council had approved two cases from November: the CZO text amendments and the Quick Trip on Sandy Lake case.
- The commission welcomed newest Commissioner Catherine Taylor.
Key Outcomes
- All four action items (minutes, technical site plan, median variance, SUP repeal) were approved unanimously 8-0.
- Vice chair and second vice chair elections were completed.
- No public comments were heard on any public hearing item.
Meeting Transcript
Good evening, ladies and gentlemen. Please silence your cell phones or other devices. I call this meeting to order at 7.06 p.m. This is the January 3rd, 2019 meeting of the Planning and Zoning Commission of the City of Carrollton. This commission consists of nine members. We have one member absent this evening, Commissioner Kaiser. This commission has final authority on certain items and an advisory role on others. In the case of advisory items, our recommendation for denial will be considered by the city council if the applicant makes a written request in accordance with city ordinance. We conduct our business in accordance with the posted agenda, copies of which are in the lobby outside these chambers. All the items on the agenda under the heading public hearings will begin with the applicant's presentation. After any questions from the commission of staff and the applicant, we'll ask if there is anyone present who would like to speak on the case. If you wish to speak at that time, please come forward to the podium, give your name and address for the record, and make your comments to the commission. When the public has had the opportunity to speak, we'll allow the applicant to make any closing comments. At that time, we will close the public hearing, and there will be no further opportunities to speak. The public hearing portions of cases considered tonight are intended to be an opportunity for the public to be heard by the commission. It is not an opportunity for the commission to respond to public comments or answer questions from the public. After the public hearing is closed, the commission will conduct any discussion and action as appropriate. Our first item of business tonight is approval of the minutes of the December 6, 2018 Planning and Zoning Commission meeting. We had one correction. Commissioners, do we have any discussion or motion to approve the minutes? Commissioner Chadwick. All right. December 6th, 2018 planning and zoning commission. Okay. Motion by Commissioner Chadwick, second by Commissioner Romo to approve the minutes of the December 6th, 2018 Planning and Zoning Commission meeting with the uh one correction. We have any further discussion. If not, we'll go to a vote. Okay. The minutes are approved unanimously 8 to 0. Next item of business tonight, agenda item number two. This is case number 12-18 TSP 1 Covenant Church Expansion and Charter School. Case coordinators, Mr. McCauley. Thank you, Mr. Chairman. As you mentioned, it is a request for a technical site plan for the expansion of a church to establish a charter school with a maximum enrollment of 652 students, and the construction of an above ground storm shelter. When staff looked at this particular request, we did look at whether or not the proposal is providing a safe and efficient vehicular and pedestrian circulation system, the design and location of all street parking and loading facilities to ensure that all such spaces are usable and are safely and conveniently arranged. Whether the use of landscaping and screening to provide adequate buffers to shield lights, noise, movement, or other activities from adjacent properties are provided when necessary. And also whether or not the placement and orientation of the buildings and other facilities are adequately met. Staff believe all four of these items have been met. Further, the applicant is providing nice architectural elements to the expansion as well for the east wing to the church as well as the storm shelter that's being provided. Furthermore, the traffic impact analysis that the applicant submitted has been reviewed by the Transportation Engineering Manager, and he approved the TIA as presented.
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