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OPENPUBLICA · PUBLIC MEETING RECORD

Record of Proceedings

Carrollton Planning & Zoning Commission Regular Meeting – June 3, 2021

Planning and Zoning Commission — Thursday, June 3, 2021

BodyCarrollton, Texas

SessionPlanning and Zoning Commission

DateThursday, June 3, 2021

StatusFILED

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Transcript — Verbatim

Speaker numbers apply only to this recording.

Speaker 1

0:00

Call this meeting to order at 702.

Speaker 2

0:11

This commission consists of nine members.

0:15

We have two members absent this evening, Commissioners Margot Diamond and Tony Romo the second.

0:21

This commission has final authority on certain items and an advisor role on others.

Unassigned speaker

0:27

Speaker 2

0:27

the case of advisory items, our official recommendation for denial will be considered by the city council if the applicant appeals our decision in accordance with city ordinance.

0:39

We conduct our business in accordance with the posted agenda, copies of which are in the lobby outside these chambers.

Unassigned speaker

0:47

Speaker 2

0:47

accordance with the state open meetings act, the planning and zoning commission is restricted from discussing or taking action on items not listed on the agenda.

0:56

The public may comment on items listed on the agenda for planning and zoning commission consideration, except for public hearing items.

1:04

If you wish to comment on agenda items, please complete an appearance card located on the table at the entrance to city council chambers.

1:14

All of the items on the agenda under the heading public hearings will be considered individually, beginning with the applicant's case presentation.

1:23

After any questions from the commission of staff and the applicant, we will ask if there's anyone present who would like to speak on the case.

Unassigned speaker

1:40

When

Speaker 2

1:40

everyone has had the opportunity to speak, we will allow the applicant to make any closing comments.

1:46

At that time, we will close the public hearing, and there will be no further opportunities to speak except at specific direction of the commission.

Unassigned speaker

1:56

The

Speaker 2

1:56

public hearing portions of certain cases considered tonight are intended to be an opportunity

Unassigned speaker

2:02

for

Speaker 2

2:02

the public to be heard by the commission.

2:05

Since the commission is intended to listen, they generally do not reply to public comments.

2:12

After the public hearing is closed, the commission will conduct any discussion and action as appropriate.

2:19

The first agenda item tonight is the consent agenda.

2:25

Agenda items number one through five.

2:30

Does anyone have any thing on the consent agenda?

2:43

First Vice Chair Chadwick.

Speaker 3

3:20

And case number PLRP 2021-55 dental depot plat with staff stipulation.

Speaker 2

3:32

Thank you, first vice chair Chadwick.

3:34

Is there a second on the motion?

3:36

Seconded by Commissioner Powell.

3:45

Motion was made by first Vice Chair Chadwick, seconded by Commissioner Powell to approve the consent agenda with staff stipulations on agenda items two and five, and as presented on agenda items three and four.

4:01

Any discussion?

4:04

If not, we'll go to a

Unassigned speaker

4:05

vote.

Unassigned speaker

4:20

The

Speaker 2

4:21

motion passes unanimously seven to zero.

Unassigned speaker

4:35

The

Speaker 2

4:35

next item on the agenda is agenda item number six.

4:39

Case number PLZ 2021 48 Turner High School Ball Fields.

4:45

Case coordinator is Michael McCauley.

Unassigned speaker

5:00

The applicant is requesting a plan development to allow for lighted athletic fields for R.

Speaker 4

5:07

Turner High School located

Unassigned speaker

5:09

Speaker 4

5:09

1613 Perry Street and 1600 South Josie Lane.

5:17

Apologize I went a little bit too far

Unassigned speaker

5:19

there.

Speaker 4

5:22

The ball fields consist of an existing baseball field and a proposed softball field.

5:28

The ball fields consist of the typical ancillary uses associated with such fields like dugouts, parking, uh bleachers, press box, batting cages, and of course uh the lighting itself.

5:43

Staff did receive a public comment card,

Unassigned speaker

5:46

uh,

Speaker 4

5:47

and that comment had been forwarded to you already.

Unassigned speaker

5:50

Speaker 4

5:50

staff is recommending approval with stipulations that are outlined in

Unassigned speaker

5:54

your

Speaker 4

5:54

staff report.

5:56

And if you have any questions for me, I'll try to answer them at this time.

Unassigned speaker

5:59

And

Speaker 4

6:00

the applicants here as well.

6:01

Should you have any questions for

Discussion Breakdown — Share of Meeting

Zoning And Land Use██████████████████████████████████34%

Public Engagement████████████████████████████28%

Procedural██████████████████18%

Technology and Innovation██████████10%

Parks and Recreation█████5%

Transportation Safety█████5%

Summary of Proceedings

Carrollton Planning & Zoning Commission Regular Meeting – June 3, 2021

The Carrollton Planning & Zoning Commission held a briefing session at 6:15 p.m. and a regular meeting at 7:02 p.m. on June 3, 2021, in the Council Chambers at City Hall. Nine commissioners serve on the commission; two members (Margot Diamond and Tony Romo II) were absent, leaving seven present for actions, except where noted. All votes were unanimous. The consent agenda was approved, and five public hearing items were considered and forwarded to the City Council with favorable recommendations.

Consent Calendar

Minutes: Approved the May 6, 2021 meeting (Agenda Item 1).
Carroll Crest Preliminary Plat (PLPP 2021‑052): Approved with staff stipulations for an approximately 19‑acre tract on Crosby Road.
High Country Business Park Replat (PLRP 2021‑42): Approved as presented for a 1.52‑acre tract subdividing lots.
Furneaux Creek Center Replat (PLRP 2021‑46): Approved as presented for combining two lots.
Parker Road Phase 2 Replat (PLRP 2021‑55): Approved with staff stipulations for subdividing one lot into two (Dental Depot Replat).
Motion by First Vice Chair Chadwick, seconded by Commissioner Powell, to approve items 1‑5 with stipulations on items 2 and 5, and as presented on items 3 and 4. Vote: 7‑0.

Public Comments & Testimony

Item 6 – Turner H.S. Ballfields: Donna Azevedo (1901 Hill Top Drive) asked about lighting levels but was informed that questions could not be answered during public comment; she did not express a clear position.
No public comments were made on items 7, 8, 9, or 10.

Discussion Items

Item 6 – Turner H.S. Ballfields (PLZ 2021‑48): Staff (Michael McCauley) presented a request to rezone about 24.25 acres to a Planned Development District to allow lighted athletic fields for R.L. Turner High School, including one existing baseball field and one proposed softball field with associated structures. Commissioner Carpenter asked about lighting heights: existing baseball field lights are 80 feet, proposed softball field lights 70 feet, and parking lot lights 24 feet. Staff stated the existing lights will stay but can be upgraded within the same height without further approvals. The glare ordinance minimizes light trespass. The applicant (Richard Scalgan, CEI Engineering, representing Carrollton‑Farmers Branch ISD) noted the project is funded by a bond and aims to bring Turner High School fields to the standard of other district schools. The public hearing was closed. Motion to approve with staff stipulations passed 8‑0. Note: The transcript records 8 votes but only 7 members were present, creating a discrepancy. The case will go to City Council on July 13, 2021.
Item 7 – Parallel Communication Tower (PLSUP 2021‑50): Staff (Michael McCauley) requested a Special Use Permit for a 100‑foot monopole tower at 4049 Huffines Boulevard for AT&T. The tower allows co‑location. Staff recommended approval with stipulations. Commissioner Carpenter asked about access; staff noted shared access easements on surrounding platted lots. The applicant (Doug Henderson, Hawks Consulting, for AT&T) explained the need due to growing demand from increased traffic and square footage. The public hearing was closed. Motion to approve passed 7‑0. The case was forwarded to City Council with a stated date of July 20 13th (likely July 13, 2021; the transcript is ambiguous).
Item 8 – Van Hyundai Relocation (PLSUP 2021‑054): Staff (Loren Shapiro) presented a Special Use Permit to relocate an auto dealership to an 8.5‑acre tract at I‑35E and Luna Road, with a 30,000‑sq‑ft building, service center, and vehicle display areas. A west driveway on Luna Road was removed per the applicant’s agreement due to grade/visibility issues. Staff added a tree preservation stipulation. Commissioner Denham asked about covered parking; staff indicated large‑scale covering would require a new permit. The applicant (Robert Sanders, Berkshire Hathaway Automotive) expressed appreciation and confirmed the relocation keeps the business in Carrollton. Commissioner Denham asked about unloading; the applicant confirmed haulers can access onsite. The public hearing was closed. Motion to approve with staff stipulations passed 7‑0.
Item 9 – Dental Depot‑Medical Retail (PLZ 2021‑31): Staff (Michael McCauley) requested an amendment to PD‑185 to modify conceptual plans and remove the prohibition of drive‑through services on a 2‑acre lot near Parker Road and Josey Lane. The proposal includes a dental office (train‑station architecture) and a multi‑tenant medical retail/restaurant building. Vice Chair Denham clarified that the median opening on Parker Road shown in the conceptual plan is not approved in this action. Staff recommended approval with stipulations. The applicant (Alan Perez, JM Civil Engineering) had no additional remarks. Public hearing closed. Motion to approve with staff stipulations passed 7‑0. Forwarded to City Council on July 13, 2021.
Item 10 – Lowes Expansion (PLZ 2021‑035): Staff (Loren Shapiro) presented an amendment to PD‑5 to allow a 3,200‑sq‑ft tool rental addition on the east side of the existing 135,000‑sq‑ft Lowe’s store at Trinity Mills Road and Raiford Road, plus a drive aisle and a 1,200‑sq‑ft screened outdoor storage area. All walls match the existing building height and design. Vice Chair Denham asked about the storage area, which is enclosed by a full‑height wall. Staff recommended approval with stipulations. The applicant (Joseph Taylor, Lowe’s representative) noted similar projects underway in Texas. Public hearing closed. Motion to approve with staff stipulations passed 7‑0. Forwarded to City Council on July 13, 2021.

Key Outcomes

All five public hearing items (items 6‑10) were approved unanimously and forwarded to the City Council for final consideration at the July 13, 2021 meeting (except Item 7 which may be July 13 or July 20; the transcript states “July 20 13th”). The votes were 7‑0 for items 7‑10, and 8‑0 for Item 6 (discrepancy noted).
Staff Reports: Staff announced that the Trinity Mills Phase 1 esplanade and six‑story office building project was approved by the City Council; construction is expected to begin fall 2021 for the esplanade, and the office building in 2022. The auto sales used car lot on Randolph was approved. The Kelly ball fields (approved by the Commission last month) were also approved by Council. The Silver Line SUP for the train station was continued by the Council to July 13, 2021, pending additional information on track design and accommodating the Vintage Railroad (Tarantula).
Training: Staff noted that training for commissioners will resume when the agenda volume decreases.

Meeting adjourned at 7:50 p.m.

Meeting Transcript

Call this meeting to order at 702. This commission consists of nine members. We have two members absent this evening, Commissioners Margot Diamond and Tony Romo the second. This commission has final authority on certain items and an advisor role on others. In the case of advisory items, our official recommendation for denial will be considered by the city council if the applicant appeals our decision in accordance with city ordinance. We conduct our business in accordance with the posted agenda, copies of which are in the lobby outside these chambers. In accordance with the state open meetings act, the planning and zoning commission is restricted from discussing or taking action on items not listed on the agenda. The public may comment on items listed on the agenda for planning and zoning commission consideration, except for public hearing items. If you wish to comment on agenda items, please complete an appearance card located on the table at the entrance to city council chambers. All of the items on the agenda under the heading public hearings will be considered individually, beginning with the applicant's case presentation. After any questions from the commission of staff and the applicant, we will ask if there's anyone present who would like to speak on the case. When everyone has had the opportunity to speak, we will allow the applicant to make any closing comments. At that time, we will close the public hearing, and there will be no further opportunities to speak except at specific direction of the commission. The public hearing portions of certain cases considered tonight are intended to be an opportunity for the public to be heard by the commission. Since the commission is intended to listen, they generally do not reply to public comments. After the public hearing is closed, the commission will conduct any discussion and action as appropriate. The first agenda item tonight is the consent agenda. Agenda items number one through five. Does anyone have any thing on the consent agenda? First Vice Chair Chadwick. And case number PLRP 2021-55 dental depot plat with staff stipulation. Thank you, first vice chair Chadwick. Is there a second on the motion? Seconded by Commissioner Powell. Motion was made by first Vice Chair Chadwick, seconded by Commissioner Powell to approve the consent agenda with staff stipulations on agenda items two and five, and as presented on agenda items three and four. Any discussion? If not, we'll go to a vote. The motion passes unanimously seven to zero. The next item on the agenda is agenda item number six. Case number PLZ 2021 48 Turner High School Ball Fields. Case coordinator is Michael McCauley. The applicant is requesting a plan development to allow for lighted athletic fields for R. L. Turner High School located at 1613 Perry Street and 1600 South Josie Lane. Apologize I went a little bit too far there. The ball fields consist of an existing baseball field and a proposed softball field. The ball fields consist of the typical ancillary uses associated with such fields like dugouts, parking, uh bleachers, press box, batting cages, and of course uh the lighting itself. Staff did receive a public comment card,

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Carrollton Planning & Zoning Commission Regular Meeting – June 3, 2021

Consent Calendar

Minutes: Approved the May 6, 2021 meeting (Agenda Item 1).

Carroll Crest Preliminary Plat (PLPP 2021‑052): Approved with staff stipulations for an approximately 19‑acre tract on Crosby Road.

High Country Business Park Replat (PLRP 2021‑42): Approved as presented for a 1.52‑acre tract subdividing lots.

Furneaux Creek Center Replat (PLRP 2021‑46): Approved as presented for combining two lots.

Parker Road Phase 2 Replat (PLRP 2021‑55): Approved with staff stipulations for subdividing one lot into two (Dental Depot Replat).

Motion by First Vice Chair Chadwick, seconded by Commissioner Powell, to approve items 1‑5 with stipulations on items 2 and 5, and as presented on items 3 and 4. Vote: 7‑0.

Public Comments & Testimony

Item 6 – Turner H.S. Ballfields: Donna Azevedo (1901 Hill Top Drive) asked about lighting levels but was informed that questions could not be answered during public comment; she did not express a clear position.

No public comments were made on items 7, 8, 9, or 10.

Discussion Items

Item 6 – Turner H.S. Ballfields (PLZ 2021‑48): Staff (Michael McCauley) presented a request to rezone about 24.25 acres to a Planned Development District to allow lighted athletic fields for R.L. Turner High School, including one existing baseball field and one proposed softball field with associated structures. Commissioner Carpenter asked about lighting heights: existing baseball field lights are 80 feet, proposed softball field lights 70 feet, and parking lot lights 24 feet. Staff stated the existing lights will stay but can be upgraded within the same height without further approvals. The glare ordinance minimizes light trespass. The applicant (Richard Scalgan, CEI Engineering, representing Carrollton‑Farmers Branch ISD) noted the project is funded by a bond and aims to bring Turner High School fields to the standard of other district schools. The public hearing was closed. Motion to approve with staff stipulations passed 8‑0. Note: The transcript records 8 votes but only 7 members were present, creating a discrepancy. The case will go to City Council on July 13, 2021.

Item 7 – Parallel Communication Tower (PLSUP 2021‑50): Staff (Michael McCauley) requested a Special Use Permit for a 100‑foot monopole tower at 4049 Huffines Boulevard for AT&T. The tower allows co‑location. Staff recommended approval with stipulations. Commissioner Carpenter asked about access; staff noted shared access easements on surrounding platted lots. The applicant (Doug Henderson, Hawks Consulting, for AT&T) explained the need due to growing demand from increased traffic and square footage. The public hearing was closed. Motion to approve passed 7‑0. The case was forwarded to City Council with a stated date of July 20 13th (likely July 13, 2021; the transcript is ambiguous).

Item 8 – Van Hyundai Relocation (PLSUP 2021‑054): Staff (Loren Shapiro) presented a Special Use Permit to relocate an auto dealership to an 8.5‑acre tract at I‑35E and Luna Road, with a 30,000‑sq‑ft building, service center, and vehicle display areas. A west driveway on Luna Road was removed per the applicant’s agreement due to grade/visibility issues. Staff added a tree preservation stipulation. Commissioner Denham asked about covered parking; staff indicated large‑scale covering would require a new permit. The applicant (Robert Sanders, Berkshire Hathaway Automotive) expressed appreciation and confirmed the relocation keeps the business in Carrollton. Commissioner Denham asked about unloading; the applicant confirmed haulers can access onsite. The public hearing was closed. Motion to approve with staff stipulations passed 7‑0.

Item 9 – Dental Depot‑Medical Retail (PLZ 2021‑31): Staff (Michael McCauley) requested an amendment to PD‑185 to modify conceptual plans and remove the prohibition of drive‑through services on a 2‑acre lot near Parker Road and Josey Lane. The proposal includes a dental office (train‑station architecture) and a multi‑tenant medical retail/restaurant building. Vice Chair Denham clarified that the median opening on Parker Road shown in the conceptual plan is not approved in this action. Staff recommended approval with stipulations. The applicant (Alan Perez, JM Civil Engineering) had no additional remarks. Public hearing closed. Motion to approve with staff stipulations passed 7‑0. Forwarded to City Council on July 13, 2021.

Item 10 – Lowes Expansion (PLZ 2021‑035): Staff (Loren Shapiro) presented an amendment to PD‑5 to allow a 3,200‑sq‑ft tool rental addition on the east side of the existing 135,000‑sq‑ft Lowe’s store at Trinity Mills Road and Raiford Road, plus a drive aisle and a 1,200‑sq‑ft screened outdoor storage area. All walls match the existing building height and design. Vice Chair Denham asked about the storage area, which is enclosed by a full‑height wall. Staff recommended approval with stipulations. The applicant (Joseph Taylor, Lowe’s representative) noted similar projects underway in Texas. Public hearing closed. Motion to approve with staff stipulations passed 7‑0. Forwarded to City Council on July 13, 2021.

Key Outcomes

All five public hearing items (items 6‑10) were approved unanimously and forwarded to the City Council for final consideration at the July 13, 2021 meeting (except Item 7 which may be July 13 or July 20; the transcript states “July 20 13th”). The votes were 7‑0 for items 7‑10, and 8‑0 for Item 6 (discrepancy noted).

Staff Reports: Staff announced that the Trinity Mills Phase 1 esplanade and six‑story office building project was approved by the City Council; construction is expected to begin fall 2021 for the esplanade, and the office building in 2022. The auto sales used car lot on Randolph was approved. The Kelly ball fields (approved by the Commission last month) were also approved by Council. The Silver Line SUP for the train station was continued by the Council to July 13, 2021, pending additional information on track design and accommodating the Vintage Railroad (Tarantula).

Training: Staff noted that training for commissioners will resume when the agenda volume decreases.

Meeting adjourned at 7:50 p.m.

Meeting Transcript