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OPENPUBLICA · PUBLIC MEETING RECORD

Record of Proceedings

Carrollton Planning & Zoning Commission Meeting - January 4, 2024

Planning and Zoning Commission — Thursday, January 4, 2024

BodyCarrollton, Texas

SessionPlanning and Zoning Commission

DateThursday, January 4, 2024

StatusFILED

Video Record

0:00 / 1:53:48

Transcript — VerbatimClick a timed line to jump · ⧉ to share it

Speaker numbers apply only to this recording. Names come from transcript evidence. “Possibly” marks uncertain attribution.

Speaker 1

0:00

Good evening, ladies and gentlemen.

0:02

Um please silence your cell phones or other devices at this time.

0:08

I am calling the meeting to order at 6 30 p.m.

0:10

January 4th, 2024.

0:13

Happy New Year to everyone for the meeting of the Planning and Zoning Commission of the City of Carrollton.

0:18

This commission consists of nine members, all of whom are present tonight.

0:23

This commission has final authority on certain items and an advisory role on others.

0:29

In the case of advisory items, the commission's recommendation for denial will be considered by the city council if the applicant makes a written request in accordance with city ordinance.

0:40

The commission conducts its business in accordance with the posted agenda, copies of which are in the lobby outside these chambers.

0:48

In accordance with the state open meetings act, the planning and zoning commission is restricted from discussing or taking action on items that are not listed on the agenda.

1:00

Approval of a subdivision plat or replat is required by state law if the plat meets all applicable provisions of state law and the city of Carrollton's ordinances.

1:10

A plat is deemed approved by operation of law if no action to approve or deny a plat by planning commission is taken within 30 days after a plat meeting.

1:21

All requirements is filed.

1:23

The public may comment on all items listed on the agenda for planning and zoning commission consideration.

1:29

And if you wish to comment on the agenda item, please complete an appearance car located on the table at the entrance to city council chambers.

1:38

The items on the agenda under the heading public hearing will be considered individually, beginning with the case presentation.

1:46

After any questions from the commission of staff and the applicant, the commission will provide an opportunity for individuals to speak on the case.

1:55

When it is your time to speak, please come forward to the podium.

1:59

Please give your name and address for the record and make your comments to the commission.

2:04

When everyone has had the opportunity to speak, the applicant will be given an opportunity to make a brief closing comment.

2:12

At that time, there will be no further opportunities for public testimony on that item.

2:17

The public hearing portions of the cases considered tonight are intended to be an opportunity

Unassigned speaker

2:24

for

Speaker 1

2:24

the public to be heard by the commission.

2:26

It is not an opportunity for the commission to respond to public testimony or answer questions from the public.

2:33

After the case presentations and public testimony period is completed, the commission will conduct any discussion and action as appropriate.

2:43

Thank

Unassigned speaker

2:43

you.

Speaker 1

2:46

Just one second, please.

3:08

So the first order of business tonight is to hear the public comments for the one item that is on the consent agenda, which is the approval of the December 7th, 2023 meeting minutes.

3:21

Is there anybody in the audience with comments for this congender consent agenda item at this

Unassigned speaker

3:26

time?

Speaker 1

3:29

If not, are there any of the commissioners that have any comments about the consent agenda or wish to make a motion on our December 7th, 2023 meeting minutes?

3:45

Yes, Commissioner Kramer.

Speaker 2

3:48

Thank you, Mr.

3:49

Chairman.

3:50

I'd like to make a motion to approve the minutes of the December 7th, 2023 meeting minutes.

3:58

As written.

Speaker 1

4:02

Thank you, Commissioner Kramer.

Unassigned speaker

4:08

Yes,

Speaker 1

4:09

Commissioner Doyle.

Speaker 3

4:10

I'll second

Speaker 1

4:11

that.

4:11

Thank you, Commissioner Doyle.

Unassigned speaker

4:13

So

Speaker 1

4:14

the motion was made by Commissioner Kramer and seconded by Commissioner Doyle for the one item on the consent agenda, which is to approve the December 7th, 2023 meeting minutes.

4:24

There's not any discussion or is there any additional discussion or discussion by any of the commissioners at this

Unassigned speaker

4:30

time?

Speaker 1

4:34

If not, then we'll move to a vote.

4:50

The vote passes unanimously.

4:54

Thank you.

5:03

Okay.

5:04

Um now we'll proceed to the public hearing portion of the agenda item tonight, starting with item number two, which is to hold a public hearing to consider an ordinance amending the zoning to establish a special use permit to allow an amusement arcade excluding adult arcade on an approximately 6.5 acre track zone PD 045 for the LR 2, that's local retail district, and located at 2625 Old Denton Road, suite 232, and at the northwest corner of West Trinity Mills Road and Old Denton Road.

5:44

This is amending the official zoning map accordingly.

5:48

This is case number PLSUP 2023-125 Kittleton Arcade Hmart.

5:56

Our case coordinator tonight is Miss Emily Alfer.

Speaker 4

6:01

Good evening, Commissioners.

6:03

Emily Offer Development Services.

7:16

And there are a total of 57 arcade machines.

7:24

Taking a closer look at the machines themselves.

Discussion Breakdown — Share of Meeting

Zoning And Land Use█████████████████████████████████████████████53%

Public Engagement█████████████15%

Procedural██████████12%

Engineering And Infrastructure███4%

Water And Wastewater Management███3%

Public Safety███3%

Parks and Recreation██2%

Transportation Safety██2%

Technology and Innovation██2%

Summary of Proceedings

Carrollton Planning & Zoning Commission Meeting - January 4, 2024

The Carrollton Planning & Zoning Commission held a regular meeting on January 4, 2024, called to order at 6:30 PM and adjourned at 8:30 PM. The agenda included three public hearings: two Special Use Permits (SUPs) for amusement arcades and a major Planned Development (PD) amendment for a 55-acre mixed-use project. The commission also elected officers and recognized outgoing Commissioner Catherine Taylor.

Consent Calendar

Minutes: The commission unanimously approved the meeting minutes from December 7, 2023.

Public Hearings & Testimony

Special Use Permits: Kiddleton Arcade (Items 2 & 3)

Case PLSUP 2023-125 (H-Mart): Public hearing for a ~602 sq ft arcade with 57 arcade machines at 2625 Old Denton Rd, Ste 232. No public testimony was offered. Staff recommended approval.
Case PLSUP 2023-126 (99 Ranch): Public hearing for a ~283 sq ft arcade with 32 arcade machines at 2532 Old Denton Rd, Ste 105. No public testimony was offered. Staff recommended approval.

PD Amendment: IBP 190 (Item 4)

Case PLZPD 2023-116: Public hearing for a 55-acre tract at the NW corner of George Bush Turnpike and Midway Road. The applicant, Billingsley Company, sought to amend Planned Developments 54 and 66 to allow a mix of multifamily, single-family townhouses, office, and retail, replacing a prior heavy commercial plan.
Project Summary: The plan includes multi-story office and residential buildings, retail, a campus quad, and over 800 parking spaces above minimum requirements. Setbacks from neighboring Oak Creek Estates are proposed at a minimum of 75 feet with a 22-foot landscape buffer and 8-foot fence.
Public Testimony: The chair reported 4 written comments and emails in favor, 10 against, and 3 with unstated positions. Eleven residents spoke in opposition or with strong concerns during the hearing. Key positions included:
- Safety and Privacy: Multiple residents (Andrew Watkins, Marty Whitaker, Rick Kirby) argued an 8-foot wrought iron fence is insufficient for privacy and security, universally requesting a solid brick masonry wall.
- Soil Conditions: Residents contradicted the city's general concerns about brick wall maintenance. They stated the soil in Oak Creek Estates is rocky (limestone) approximately 18 inches down, unlike expansive clay found elsewhere. Applicant Henry Billingsley confirmed this based on his experience building nearby, arguing a brick wall would not heave.
- Building Height: Several residents (Joshua Marler, Jamie Marlar, Diane Panazzo) opposed the three-story townhomes near the property line, citing direct sightlines into their backyards and children's play areas.
- Rental vs. Ownership: A resident (Ryan Finnegan) noted a discrepancy in the project's characterization, stating the units are entirely rental apartments, not owned "townhomes," which raised concerns about community stability and transience.
- Environmental & Traffic: One resident (George Mediola) raised concerns about stormwater runoff from eliminating green space. Commissioners and residents questioned traffic flow on Rosemead Road, which the applicant clarified is a right-in/right-out access subject to City of Dallas approval. Staff confirmed a traffic study was completed and satisfied city criteria. The applicant confirmed no dumpsters would be located within 200 feet of adjacent property lines.
Applicant Position: The applicant emphasized the new plan prohibits heavy commercial uses currently allowed by right (auto repair, adult businesses), dramatically increases setbacks from the existing neighborhood, and removes proposed pedestrian connections specifically to address resident feedback. Applicant representatives stated they were willing to install a brick wall if required.
Commission Discussion: Commissioner Overholt expressed strong opposition to the entire project, stating the site should remain a future office campus given the ample existing multifamily supply in the area. Other commissioners focused on resolving the fence conflict. An attempt by Commissioner Kramer to suggest an automated parking system to reduce parking structure heights did not gain traction. The commission leaned towards modifying the fence stipulation to a brick wall given the unified resident request and the applicant's stated willingness.

Key Outcomes

Items 2 & 3: Both SUPs were approved unanimously and forwarded to the City Council meeting scheduled for February 6, 2024.
Item 4: The PD amendment was approved with an 8-1 vote (Commissioner Overholt opposed). The approval included a modification to staff stipulations, specifically requiring a brick masonry wall in place of the proposed wrought iron fence. The case will be forwarded to the City Council meeting on February 6, 2024, for a public hearing.
Elections & Recognition: Commissioner Willadine Martin was elected Vice Chair. Commissioner Mark Yarborough was elected First Vice Chair. The commission formally recognized and thanked outgoing Commissioner Catherine Taylor for her service.

Meeting Transcript

Good evening, ladies and gentlemen. Um please silence your cell phones or other devices at this time. I am calling the meeting to order at 6 30 p.m. January 4th, 2024. Happy New Year to everyone for the meeting of the Planning and Zoning Commission of the City of Carrollton. This commission consists of nine members, all of whom are present tonight. This commission has final authority on certain items and an advisory role on others. In the case of advisory items, the commission's recommendation for denial will be considered by the city council if the applicant makes a written request in accordance with city ordinance. The commission conducts its business in accordance with the posted agenda, copies of which are in the lobby outside these chambers. In accordance with the state open meetings act, the planning and zoning commission is restricted from discussing or taking action on items that are not listed on the agenda. Approval of a subdivision plat or replat is required by state law if the plat meets all applicable provisions of state law and the city of Carrollton's ordinances. A plat is deemed approved by operation of law if no action to approve or deny a plat by planning commission is taken within 30 days after a plat meeting. All requirements is filed. The public may comment on all items listed on the agenda for planning and zoning commission consideration. And if you wish to comment on the agenda item, please complete an appearance car located on the table at the entrance to city council chambers. The items on the agenda under the heading public hearing will be considered individually, beginning with the case presentation. After any questions from the commission of staff and the applicant, the commission will provide an opportunity for individuals to speak on the case. When it is your time to speak, please come forward to the podium. Please give your name and address for the record and make your comments to the commission. When everyone has had the opportunity to speak, the applicant will be given an opportunity to make a brief closing comment. At that time, there will be no further opportunities for public testimony on that item. The public hearing portions of the cases considered tonight are intended to be an opportunity for the public to be heard by the commission. It is not an opportunity for the commission to respond to public testimony or answer questions from the public. After the case presentations and public testimony period is completed, the commission will conduct any discussion and action as appropriate. Thank you. Just one second, please. So the first order of business tonight is to hear the public comments for the one item that is on the consent agenda, which is the approval of the December 7th, 2023 meeting minutes. Is there anybody in the audience with comments for this congender consent agenda item at this time? If not, are there any of the commissioners that have any comments about the consent agenda or wish to make a motion on our December 7th, 2023 meeting minutes? Yes, Commissioner Kramer. Thank you, Mr. Chairman. I'd like to make a motion to approve the minutes of the December 7th, 2023 meeting minutes. As written. Thank you, Commissioner Kramer. Yes, Commissioner Doyle. I'll second that. Thank you, Commissioner Doyle. So the motion was made by Commissioner Kramer and seconded by Commissioner Doyle for the one item on the consent agenda, which is to approve the December 7th, 2023 meeting minutes. There's not any discussion or is there any additional discussion or discussion by any of the commissioners at this time? If not, then we'll move to a vote. The vote passes unanimously.

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