So uh now that we've got Patrick, um, I'm gonna call this meeting to order.

It's 5 40 p.m.

And then moving on to roll call.

Um Patrick Brennan.

Here, present.

Jim Farron.

Present.

Kelsey Brinkley.

Present.

And I'm Heather Washburn coming to you from Maine.

Um, do we have um motion to approve the agenda?

Heather, I make that motion.

Do I have a second?

I seconded.

All right.

And now it looks like we're moving on to announcements.

Corey, are you up?

Um I do not have any announcements.

Um, except uh I previously showed kind of where we were at with membership and bringing on two new members and um not hearing follow-through on some others that were appointed.

And uh we've talked a little bit about looking into more recruitment uh keeping that in mind.

And I'd like to formally um welcome Jim and Kelsey to the group.

I look forward to hearing your comments and participation as we uh um go through these uh agenda items.

Very good, thank you.

Um did you both get a chance to review the June minutes?

Yes.

Yes.

Okay.

Um are there any petitions?

I take it no petitions.

Okay, so can I get a motion to approve the June minutes?

I make it motion.

Can I get a second?

I can second that motion.

Great.

All right.

So we can move on to the consent agenda.

Did everyone have a chance to look at the SALTI?

All right, Heather, can we do a vote on the motion to approve minutes?

Oh, sorry.

Vote to approve the minutes.

Aye.

Aye.

Aye.

Hi.

Okay.

All approved.

Yes.

Yes.

And then so now can we move on to consent agenda?

Okay.

So we have the SALTE.

Um I felt like this was uh straightforward.

Did anybody have anything that needs to be brought up?

Otherwise, I think we can go ahead and motion to move on.

All right.

Can I have a motion to approve the consent agenda?

I motion to approve the consent agenda.

Do I have a second?

And can we, and so now we can move on to voting on it.

Um we vote to approve.

Uh those that agree, aye.

All right.

Aye.

Aye.

Any nays?

Nope.

All right.

Then we're good with that one.

Moving on to new business.

So I pulled this one off of the consent agenda and was hoping that representatives could just run through um the project real quick.

Um and what we'll do is uh they'll present and then we'll have a chance to answer ask questions.

Um and Corey's just gonna have to lead me along on this one because this will be my first meeting, folks.

Um without the great John Weiss in front of me.

So great job.

Okay.

I'll throw out before um the applicant presents that this project should look familiar.

It's previously come to the um community design commission for approval of elevations.

Um so this is a modification.

Um, and this is a site over in Meadowmont near the Cedars at Chapel Hill.

Um for us uh to uh condominium buildings, and I'll let I think John said you'll be presenting.

We'll share my screen.

Okay with Kevin speaking.

All right.

I'm not sure if you had anything you want to lead off with before I jump into it.

I'm just wanted to you know introduce the the team for the Cedars, uh, that we didn't have a nice um opportunity to kind of talk through everything.

Yeah, I would assume most folks know, but if not, the Cedars is a continuing care retirement community that's in Meadowmont, which is you know, a place that allows older adults who wish to like join a community and then have a plan for themselves and the folks they love, including health care if needed.

Um but it's a social place, it's a fun place, but we are very sensitive to father times effect on us as we grow older, and we're grateful for you guys helping us to keep this moving as we um have started construction and are addressing a change that was required in some of the reviews that John is going to speak to.

John is a principal of Calway Johnson Moore West.

Uh he's 35 years experience with not just those continuing care retirement communities, but healthcare, higher ed and other Kevin Garrett is uh is a senior associate with them who's driving this deck force and does most of all the wonderful work that's needed.

Brian Anna is uh representing Resolute Building Company who's who's already working on the project.

So that's my quick thank you and and intros.

All right.

Thank you, Perry.

And I when you said that I was 35, I was hoping you're gonna say 35 years old and told, but uh you went on to 35 years of experience that's being the HB as it does.

But uh I guess if you progress to the next slide, it's kind of we're gonna go go fairly quickly through this.

Um this is the street perspective from uh Metamont uh lane.

Uh you saw this last time.

The per street perspective doesn't really change from what we were looking at before.

Uh click on to the next one.

Again, this is straight out an elevation.

And next slide.

And this is a site plan.

Uh and Kevin, I I think if we could show as well, let me just briefly explain as we went through the permit process with the town of Chapel Hill.

Uh it was their determination that they felt that the penthouse level needed a second means of egress.

Uh although we were challenged that uh they do have ultimate authority on this.

So we're working into this project uh second means of egress from the penthouse level only for both plans.

And our goal in doing this was to make it as unobtrusive as possible.

Uh we do not want to do anything that would mar the beautiful perspective that you see on the elevations and perspectives of this.

They want to minimize this as much as possible.

And so the first step for us was to place in a position where they would be primarily out of view uh from the roadside.

And on building three on the left hand side, you see we've got tucked at the very back corner uh into the project, so it's well screened.

Uh on the right hand side, because of the solar setback requirements, uh, we cannot put it in that same location.

And the least obtrusive spot we could place it is on the right hand side of building four.

But again, we're trying to keep as uh unobtrusive as possible and use some plantings and screenings uh to for the most part have it blend into the building because it is a metal stair, but we're gonna paint it so that blends in with the building, uh goes away.

So what we want you to be doing is kind of if you're seeing trees or you're looking through the stairs at trees or at the building, so minimize impact upon the project site.

So you've got some perspectives views, which are not that flattering, but you know, you see the stair on the left-hand side, but this is a view from that you really don't see of the project because it is screen, there's another building that's blocking that off.

But that shows it at the back of the property on building three.

And this is a perspective of the same building if you're at the back looking at it.

Uh if you can see the railings are designed so that they do blend in with the balcony that you that it's on the building.

And again, what our goal is that you're looking through it and seeing the building as well as seeing trees and landscaping.

All right, go on to the building four.

This again was the one that was a little bit more challenging to get it worked out to place it on the side of the building.

That same way.

Blend it in with the building that you focus on the uh the architectural beauty of the project.

And this is a view, again, looking for the back across both projects.

I think that's basically we could go through the individual floor plans, but I don't think that's conveying anything specific to you and then showing the placement on the building.

Again, these are only for the purposes of the penthouse level.

Gotcha.

And we're we're keeping all the original materials that was in the original submetal, the shingles, the handrails, the metal roof, everything's still the same.

We haven't changed any of that.

I think that's a a good summary.

Um why don't we go to questions?

Kelsey, would you like to start?

Um I don't have any uh specific questions regarding this project.

Thank you.

That's fine.

Jim?

Yeah, a couple couple questions.

Uh the uh if I'm to understand these stairs would not have been built except at Chapel Hill Town requested uh this egress.

Is that correct?

Correct.

That is correct.

And I also thought I didn't realize I was moved very near there, so I thought I did not realize that was part of Cedars.

Obviously, it's detached from the main campus.

But uh nice, nice buildings.

And uh I guess the other question, last question I had Heather, this was uh essentially on the agenda to be voted on tonight.

Is that correct?

And you pulled it.

Um it was on the consent agenda, and I'll give Patrick a chance to ask questions and then I'll ask my question, which is why I pulled it.

Yes.

Uh Patrick, do you have any questions?

Yes, other thanks.

Um Perry and team, thanks for this presentation.

What is anything substantially changed between your last presentation of this project to now?

I'm trying, I'm trying to go back in my mind.

Is anything anything materially different?

Only the stairs of these stairs.

Just the addition of the stairs.

Okay, got it.

But that that's the only difference in terms of what it was presented, I guess, in June.

Okay.

I've got no questions.

Okay.

So my question is is um if you go to building four, um, we've got the stairs off to the side, and then there's this extended platform that goes over to the one door, and you have 30 foot tall columns that's holding up that platform.

And and so I'm curious as to uh one why and how is that brace?

Is there going to be cross bracing or anything else to stabilize those columns?

Yeah, there may be cross bracing, but the the reason why we had to put the door in the location that it is is because of the remoteness of the exits.

We couldn't have them close together.

Yeah.

So there's probably there could very well be some bracing on the columns.

Okay, and there's no way that you could have that door towards the inside corner to eliminate having that platform come out.

Okay.

Um the the door that so you come up the stairs and you turn around the corner of the building, and then you had a platform and you hang right to get to the door.

And my question is, was there um did you guys investigate moving that door towards the inside corner so you wouldn't have to have such a long platform with a 30-foot column coming down?

Yeah, and the the the code requires a certain distance of the exits to be certain distance apart, and if we moved it any further or closer into the yeah, conflict with the interior stair.

Yes.

Yeah, that's that's what I was trying to get to because I'm like, I it's why did we do that?

Yeah, yeah.

We're gonna we're gonna save money or whatever that's picture right here.

Yeah.

Okay.

All right.

That answers my question.

I I appreciate the thoughtful answer or investigation of that though.

Okay.

Well, I appreciate you uh going through this with me.

I figured that there was definitely reason, and I I wanted to be able to walk through it.

So I appreciate that.

Um Corey, where do we go from here?

Um, so next in typical order, we would invite anyone from the public wishing to speak about the item.

Um not many in attendance.

I'll just go invite that if anyone did want to offer a public comment to use the raise hand function in Zoom.

Uh oh, it looks like uh got Liz Planning Commission chair.

Um I uh actually had a small question about the last item on about the salty, which I know is not what you're discussing now, and you've already passed it by, so maybe it's too late.

Uh, but I couldn't I'm I'm uh in between and I couldn't raise my hand when you asked.

So I think it's probably not appropriate to bring it up now while you have this item.

Uh I just thought since you asked for the public, I would raise my hand.

And maybe if there's time at the end, just ask this question.

It's probably more of you, Corey, than the uh salty.

So why don't we do that at the end if if you don't mind?

Yeah.

Yep.

Yep.

All right, thank you.

Um seeing no other hands raised, then uh Heather, next step would be um comments from the commission or any further discussion working towards uh uh motion.

Okay.

Um so let's go back in the same order.

Kelsey, do you have any comments?

I do not.

Jim, do you have any comments?

I do not either.

Patrick.

I'll just say I I think this is a very good plan and appreciate the thoughtfulness of it.

Uh plan to support it.

Uh just as a uh note, I think the Cedars is a wonderful um part of our community.

I'm 43 years old, and someone at dinner though night recommended I go ahead and get on get on the list uh because it's such a popular place.

Uh so there you go.

Thank you.

Let me know if you want me to tell them to reach out to you.

Hopefully not for a little bit longer, but that's why.

Uh I do not have any further comments.

Um I'm glad to see this moving forward.

So Corey, I think that we're ready to uh um call for votes of approval.

Yes.

Um let me know if uh I'm go ahead.

I make a motion that I make a motion that we uh vote to approve this uh this project.

Thank you, Patrick.

Do I have a second?

I'll second it.

Wonderful.

Okay.

Uh if you approve, can you please say aye?

Aye.

I hear all four ayes.

Aye.

Any nays.

Uh okay.

Then we have um unanimous for approval um for this piece.

And Corey, do we want to pick up the the salty?

Sure.

Um turn back to you Liz if you wanted to share your question.

Hi, yeah.

Sorry, I didn't get my hand up earlier.

This is out of order.

So my understanding and looking at the materials was that this is a request for the drive-in.

And I know the CDC um put a lot of effort into the early recommendations for university place about walkability.

And I'm just curious how we envision this affecting the ability to walk in that area.

Looks like it's at the very end, but um just curious if that has been carefully analyzed and addressed so that university place remains a very walkable entity.

Elizabeth, just to jump in.

So this is a walk up window, though drive up.

Oh gosh, that's why I was having so much difficulty figuring where the cards went.

Well, that explains everything.

All right, that's good.

I was just trying to understand how a drive-in there was gonna work.

So I am so happy to hear that.

No, this is okay.

Well, I further promote walking.

And I can say I am really looking forward to those donuts because I looked them up online and they looked delicious.

So all right apologies for interrupting the flow and totally supportive.

That's okay.

Uh Corey, is it okay for me to bring up the timing of the meeting now that we have everybody here?

That sounds good.

Okay members so Patrick um I wanted to I talked about this before you jumped on but I just wanted to bring it up amongst us while we're all here together just to evaluate whether the 530 time still works for all of us.

And I have the flexibility to do 530 six 630 do any of you have a better time or is 530 okay and I'll just Patrick I'll start with you of if 530 is okay or 6 or 630.

You know I I'd actually prefer six or six thirty and I and I I'd actually prefer a different night altogether um if that was an option as well um Thursday nights would be a little bit more flexible um not so early on the work week if I had my drawers I'd I'd really prefer like 6 30 on a Thursday night.

I am curious this is Camille stepping in here.

Yeah um I want to support the staff they have several meetings that they have to manage.

And so um Corey um well I appreciate that council may I think I mean a Tuesday versus a Thursday is probably pretty equal in my mind but I can mention that to their staff just to see if there are any considerations there about having staff availability um either way it's one CDC meeting per month and it's uh it's not a Friday so um I think we could work with the time just making sure we have uh enough time to communicate through our calendar when CDC meetings will be if there is a shift.

Yeah I I can say I cannot do a Thursday.

That's when it gets to the end of the work week I'm pressed I have flexibility and time on Tuesday to be able to make it later so any of the three times on Tuesday totally work but I've already blocked my schedule for the year um for Tuesdays so that would be very difficult change up.

In that case I couldn't I could not do later on uh Tuesdays I've got a 7 p.m meeting on Tuesday nights as well that I have to do okay.

Um Jim do you want to weigh in and then I'll go to Kelsey because I want to make sure I'm wrong.

Yeah I'm I'm flexible I I like 530 I probably would also be okay with 630 and to the point uh mentioned earlier uh that was brought up I think Camille mentioned it I had been just transferred off the uh board of adjustment they meet at 630 on Thursday so that would be another overload so probably from staff's perspective Tuesday would be better would seem yeah we I'll just mention for that point BOA will usually target first Thursday of the month um as long as we kind of usual expected week of the month um and I know to your point Heather that may not work right now if if you were thinking about going into 2026 or something like that.

Um the Thursday switch to not the first Thursday of the month with something about I think I could make a switch up 2026 I just couldn't do it now.

Kelsey I want to give you a chance to weigh in as well yeah I'm pretty flexible so um I normally wrap up the day by by 530 5530 so um that Heather what about what about a Wednesday would a Wednesday be optional meets on Wednesdays are these days of the week are selected for a reason so I'm just being very present here as a council member to help you all understand the bigger picture so I'd like to throw out the all right it sounds to me that 530 on Tuesday is what works for a Tuesday is that correct that is correct.

I'd like to propose that we keep this at 5 30 on Tuesday, and when we get to January or December, actually, let's say our December meeting.

We put it under new business to then evaluate whether we move it to Thursday.

That would anybody have any opposition to that.

I love that.

Thanks.

Sounds good.

Jim.

I think that's a well thought out proposal.

Okay.

So is this one that we go through the motion to put this on the agenda for December?

Do we need to be that formal?

I would say no.

I'm taking notes here.

So we'll meet that interest.

Okay.

Do we have any other business that we need to discuss?

Okay.

One comment on the way we vote.

You know, with the uh how you handle it, Heather.

I guess if I would make a recommendation, I would have each person individually say yay or nay rather than a group response.

I think that been the way you did it, but I mean that's I I individualized.

That would be my recommendation.

That's fine.

Can I get a motion for us to adjourn?

I make a motion to adjourn.

Can I get a second?

I second it.

Um Patrick.

Patrick votes aye.

Jim.

Yes.

Kelsey?

Aye.

And I say aye.

So we are.