Attendees should sign in the designated sign sheet sign in sheet at the podium for the sunshine law.

All electronic devices, please must be turned off or muted so as not to disrupt the meeting.

Do that.

And any individuals wishing to address the board must do so from the podium.

Please state your name before making any comments.

First item on our agenda is approval of the minutes from the July 17th 2025 meeting.

Is there a motion?

I'd make a motion to approve uh July 17th, 2025 minutes.

Minutes.

Say is there a second?

Second.

All in favor approving the minutes signify by saying aye.

Opposed.

None noted.

Okay, at this time, uh the court reporter will swear in everyone.

So if you're coming to the podium to speak today, you'll need to be sworn in here.

Okay.

Thank you.

Okay.

Um beer applications approved by regulatory.

Uh we have one TWS golf LLC.

Uh beer-1324 was approved by regulatory.

Uh Bertha, do we have any others that were approved?

Bill.

We have new beer application number one has been approved.

Okay, so that is 100 food five LLC beer permit number one three two three has been approved.

Number two vision RCC L L C doing business as MCC Newton downtown.

That has um issue with legal.

Okay.

That's beer 1348.

On hold for legal, I think that have some issues.

Yeah.

Okay.

All right.

So we'll we'll we'll we'll uh we really don't need to pass it to the next meeting or do we?

No, um we don't do we just when it gets approved.

I just uh need the beer board to consider some things before they approve it.

Okay, very good.

All right.

Thank you.

And number three.

I guess it's corporate to Mrs.

Speedway 42185 as period 1353.

That has been approved.

Thank you.

All right, any others?

All right, thank you very much.

Wow.

This might be the shortest one yet.

But the one that uh called that right.

Uh do you uh is it say you're in the process of working with their board now on the uh vision, so we'll does it need to be uh we just need to wait till the next meeting.

No, so um what it is is that uh they're ready to come before the board and the board needs to make a decision as to whether or not to approve it because there are not necessarily issues with their application, but some things that the board needs to to discuss before approving.

Okay, so it's not something that regulatory people.

Okay.

Well, are there uh representatives from uh vision or rcc LLC here?

If you would come up to the podium, please.

All right, if you would both state your names, please.

Glenn Hogan.

Glenn.

I'm sorry, Miss Shelle Malone.

Yes, ma'am.

Okay.

Oh no, I guess she's going to tell us.

Give us just a minute here to review this.

So what the issue is when you apply for a beer permit, everyone who has 5% or more stake in the company or the entity owning the establishment has to go through the application process.

And a lot of times when there is an LLC involved, they will submit an organizational chart, which is what I passed around.

This organizational chart was uploaded on July 2nd, 2025.

And I got to looking at it, and I was I had some concern, I had some questions about you know who owned what because it seemed like Vision RCC LLC is the entity owning, do they own embassy suites or the locations that are having the beer permit?

Correct.

So Vision RCC is the ownership entity for the asset, which the asset would be the embassy suites hotel.

Okay.

Um but yes.

Okay, all right.

And and if I misstate anything, just feel free to correct me.

Okay.

So Vision RCC LLC is the entity that owns the embassy suites.

That entity is owned by two different entities.

LLC and the manager is Mitch Patel.

And New Vision Broad and Fourth LLC.

Well, the problem here is that we need a person attached to this beer permit so we can hold them accountable should something happen to the beer permanent or whatever.

Um and typically the manager is not the one that we hold accountable for the actual beer permit.

Um so I had some questions about okay, well, who owns this entity?

And I was then given another organizational chart yesterday, which to be fair, as soon as I asked for it, they gave it to me.

Um I just hadn't had a time to like do a deep dive into it until you know earlier this week.

There we go.

So the one you're handing at now is the revised that's the revised social shape.

Okay.

Um so you you'll see on this revised one who owns Riverfront District LLC is the 20 limited investors with passive non-controlling interest, none of which have 5% or more interest.

Okay, and then they own 80.26%, and then Mitch Patel owns 19.74% okay.

And then on the other side, River City Company is a nonprofit, and no individual has 5% or more interest.

Okay.

Um, so my question is is why the first and the second organizational chart looks different.

Was that a mistake or or what?

What happened there?

I would need to see the second organizational chart.

Um, with regards to the X.

Okay.

See how at the top like that.

Thank you.

I see it says Matul Patel.

That's what I'm talking about.

But I think she can talk about Mitch.

Yes, he does.

Okay.

Okay.

Yes, ma'am.

So um making sure that we explain exactly that Mitch Patel and we identify everyone that has more than a 5% ownership stake.

That is why we broke out Mitch Patel having the 19.74% when we take uh the full ownership percentage of that Vision Riverfront District owns, which is 88.43%, and then we multiply that by the 21% that he owns of Vision Riverfront District, that gives me a total of 19.74% of his ownership within Vision RCC LLC.

When you take um the next highest owner of Vision Riverfront Districts, that would just be 5%.

But due to the fact that Vision Riverfront District only owns 88.43%, the 88 times the five gets us less.

Okay.

Okay.

Um all right.

Well, um, I don't want to take away from Dan's, but does it anybody have any questions about this?

No.

I I have one question.

In the ordinance, does it identify that a person must own it probably says does it say a person has to be the applicant in a sense as far as ownership, or that an entity is it distinguish it between entity and person at all on the application?

Yes, because if it's a corporate entity, you list the officers of that entity, and those are the people that'll be responsible for the permit.

But if there's an actual person that owns a part of the entity, that person, and if that person owns five percent or more, that person is listed on the application what capability, yeah, yep, yeah.

So the way everything is set up now is Mr.

Patel is the only person that's gonna be responsible for this beer permit, but it's technically not an owner of the the vision riverfront.

Well, he's not an owner of Vision RCC LLC individually.

Well, he's an owner of the Vision Riverfront, which is also an owner derivative ownership, right?

And see, this is why I brought it to the board to see what y'all wanted to do with it.

When did the second come down?

Uh yesterday.

Yesterday.

May I ask uh Glenn, what role do you play?

Uh ownership representative.

I work with all the investors as well as do the uh financial work behind the scenes of the deal.

Okay, okay, and Michelle.

Is it Michelle?

I'll be the general manager at the embassy suites.

Okay, the which the general manager manager Mutel, the same person, because you got two names on here.

Yes, Mitch Patel is what he goes by, Matoul I.

Patel is his full legal name.

Okay.

Okay.

Question questions for the board.

So with that being said, does he is he aware that incidents or whatever is all gonna fall on him as opposed to any not that anything's going to, or if anything happens or whatever we're seeing correct, yes, sir.

Uh so he is aware that it would be yes, sir.

Yes, sir.

Typically, we apply at our hotel management uh company, but due to the fact that we have to deal with um square one and a couple different food and beverage outlets, we have to apply at the ownership level to be in compliance with the franchise as well as um the food and beverage manager.

So all right, Ron?

Yes, sir.

Tell me is this a bar environment that you want to be able to be managing there?

Is there a bar and with do you have ABC there?

Yes, yes, so uh it'll be a bar environment.

Uh we have a lower level bar that we'll be serving, and we'll also be selling beer out of our pantry, and everybody is ABC licensed.

So people off the street can come into this bar?

Yes.

Okay.

So Mutel is not a part of the LLC at all, correct?

Uh repeat the question.

Is he a part of the LLC since he's separated in this chart?

Um he is.

He is a part of the Vision Riverfront District LLC.

Um, but the reason I separated him out was due to the fact that he was the only one with more than a five percent stake in the total LLC.

When is when did he get his 19%?

Or because you just got this chart with the difference in it yesterday.

So is it a way to actually show that he has 19%, or is it just so giving us something on paper?

So actually, they also sent their operating agreement.

I have one copy of that.

Um, and it had uh Mr.

Patel listed as the uh manager as well as the different investors that's on the LLC agreement.

So manager of embassy's week.

No, the manager of um vision riverfront district LLC.

So I think what I need clarity on, and I would defer to legal, but technically speaking, there's no human ownership of Vision RRC LLC because it's owned by and potentially we don't know the ownership uh proportions between now that there's two LLCs owning Vision RRC LLC, the differential ownership of the two LLC, for instance, if Vision Riverfront District LLC owns 50% of Vision RRC LLC, then Mr.

Patel's ownership interest would then be a different proportion of Vision RRC LLC.

Because there's two LLCs involved, so it'd be 50% of 1974 percent, if I'm thinking correctly.

So I'm looking at the wrong one.

So Vision Riverfront District owns 88.43% of Vision RRC LLC, and that and so uh Mr.

Patel owns uh 19.74% of the Vision Riverfront District, right?

So if you bring all of that down, he still owes more than five percent of Vision RCC LLC that's gonna make sense.

Yeah, okay.

I'm understanding it.

Is that correct?

Correct.

And nobody else owns more than five percent of Vision R C C LLC, correct.

Ron, yes, sir.

Um have y'all already closed on this deal.

Sorry, the sale of the property or the change of the hands of or is there any of that going on?

No, the property is about two to three weeks out of being completed.

Um everything with regards to legality on our end has been finalized.

Is it any way possible that Mr.

Patill can just put the application instead of us just going off of the organization?

Well, if the organization owns it, that's that's the organization that needs to put it in.

Right, yeah, but and he's listed on the application, he's done all the stuff.

Oh, he's done all right.

All that part.

So there's been a background check ran on the and all of that stuff.

Okay, I thought we just went up.

Yeah, no, I got you.

Okay, all right.

Any other questions from any of the board members as far as legal doesn't have an issue with the derivative ownership thing because technically speaking there's not a human owner of vision RRC LLC.

I know Mr.

Patel has ownership interest in Vision Riverfront District LLC, but he doesn't have individual interest in Vision RRC LLC.

I see what you're saying from via the blood called visual right, right?

Yeah, I I get that.

Um is why I brought to y'all see which I wanted to do like because if there's not a human owner, then we can also be the officers as well.

So if you want to say, hey, the officers need to put in an application as well.

If they are, are there any officers of Vision RCC LLC?

The only officer would be Mitch Patel as an acting manager, right?

Okay.

So then is it a member managed LLC, Vision Riverfront District LLC, or is it member managed?

It's manager managed because I got the operating agreements manager.

Right.

And they said uh manager manager.

Legally speaking, is a manager of an LLC is considered an officer of an LLC.

That's a good question.

Um in corporate formality officers are like president, vice president, right?

Right.

My understanding doesn't have corporate maybe it does, maybe they're an agent of the members, and so they do have I don't know if this helps or anything, but he's also listed as a registered agent for the LLC or not.

Okay, I mean, usually the registered agent is just someone who accepts service, right?

Right, that's correct.

So that's why he the registered agent is someone who accepts service on behalf of the LLC.

Right.

Well, I thought that was a person that's in when all else fails, he's the one that's gonna be the answering the questions or responsible.

No.

Trevor's got some.

Well so there's there's three types of LLCs.

There's a uh member managed, a manager managed, and a board managed.

What they're saying is this LLC is a manager managed LLC.

Right.

That means only the manager has authority to bind the LLC.

Whereas the individual member do not so that managing member would be the one who'd be ultimately responsible for acting on behalf of LLC.

Right.

I think that was Trevor Ashley.

Yeah.

The direct owner, the applicant is Vision R C L L C at the bottom of the organization.

Do we have the operating if we have the operating agreement?

Is that a manager managed LLC?

Damn it.

Well, I don't have it in front of me, but what they're I think they're saying is this is like a joint venture between two incorporated entities into it.

Right.

Right.

And so it's essentially a partnership between those two between creating the manager managed LLC.

Right.

And that's the one at the top is the one you should be concerned with because it's the one that has the actual ownership interest of the of the property and we operating the business.

This vision or vision RCC LLC is the one that would be doing the and because the LLC above that is manager managed, that automatically makes no when the when these two entities form this vision R C C LLC, they selected when you when you off when you form an LLC, you select whether you want to be member managed, manager managed, or board managed, and they select it to be manager managed.

We don't know that.

She has it on the I have the articles of organization manager management and they uploaded it to the to the system and it says member manager.

I mean manager management.

Okay, very good.

Good questions.

Uh any further questions?

Yes, ma'am.

Oh, it says consumer and carry out permit.

Why do you need a carry out permit?

I don't know what that is.

Um here says they're applying for consumer carry out.

So carry out means someone can buy beer from your establishment like a six-pack and then or individual and take it out or carry out.

That's what I would say carry out to their room.

To their room that's there is a ball only though, thinking.

Yeah, yeah.

That considered carry out.

Yeah.

Yes.

That's that's something I felt carry, I would think it's because they have the pantry.

But they're leaving that little.

So you can come into the hotel buy a drink and walk out the hotel with it.

No.

How do you enforce it?

Uh-uh.

Yeah.

No, they would carry up to their room.

How do you enforce somebody just walking out the hotel with a drink?

How do we enforce it?

Yeah, just walking out of a hotel with a drink.

I would say the same way that any other bar would if we see somebody heading out with a a drink in their hand, we advise this, you know, it's we're not a carry city, and they'd like to consume that inside our building.

Yeah, I think your bartender would your bartenders tell them that is that in your uh in their job description to test them.

As it is with our front desk as well.

Okay.

Very good.

Part of their training.

So the um the pantry is only accessible to guests of the hotel.

Correct.

Okay.

Right.

All right.

What is accessible to guests?

Yeah, where they sell the market.

Yeah, we call it the market in our lobby.

Right.

Yep.

Okay.

That's kind of a standard operating model now for just about all of the absolutely uh places that want to be involved in any food or beverage, at least my experience has been they'll have a pantry to where if you're staying in the hotel and you want to go get a candy bar or some chips or whatever, they don't have a restaurant per se, uh, then you can do that.

And if if they have beer, then you have to show your ID to correct.

It's the same procedures as if they were buying a beer at a bar.

Yeah, right.

They're carded, and our company has a 100% carding policy.

And you have to be staying in the hotel in order to use the pantry, someone can't walk in off the street and buy it.

I mean, it won't, it just doesn't work that way.

Correct.

But you also have a bar downstairs that will be open to the public.

Correct.

But the two are not, are they adjacent to each other or is one is the pantry in one location in the bar?

The pantry is right next to the front desk and the bar is uh a bit away from that, still in the lobby, but a bar up to the side.

But it's okay.

It's separate.

No, okay.

All right, we've got it.

Anybody can come in and get bar.

So now you separate in the bar and a pantry.

So I think even if hypothetically someone walks in off the street, buys from the pantry and carries closed containers out of the hotel under this permit, that would be allowed as well.

I know it's not the internal policy of the hotel, so I'm not speaking of that, but even if that happened, they wouldn't be in any way violating the permit there.

Theoretically, it could be possible, and that's why I asked the question.

Yeah.

And my experience has been that you're playing, you're paying retail plus at the pantry.

Okay.

It's not how you buy it.

$15 or whatever, you know.

All right.

All right.

Further questions.

All right.

Is there a motion to approve the application?

I'll make a motion to approve.

All right.

Application beer permit 1348.

Thank you.

Second.

Discussion to the motion.

If not, I'll call the roll.

Uh Zach?

Yes.

Betsy.

Yes.

Yes.

JW?

Yes.

Ron?

Yes.

Veronica.

Yes.

Brooke is not here.

And Christine.

Christine.

Christina.

Sorry.

My glasses are scratched up.

I apologize.

And the chair votes, yes.

So all right, very good.

Thank you all very much.

And thank you for the explanation.

Appreciate you.

And to see this.

We got to make my brother.

What's that?

I thought this is kind of an interesting way to say that.

I know right now.

Right.

I said I know right.

Okay.

And then again.

Okay.

Thank y'all very much.

There is uh is there any other discussion that the board would like to discuss?

Complete this step.

Anyone from the public wishing to address the board?

All right.

Uh seeing none, is there a motion to adjourn the board meeting?

And immediately after the board meeting, the uh administrative hearing will start.

Is there a motion to adjourn?

Adjourn.

Motion to move.

Adjourn.

All in favor say aye.

Okay, thank you.

All right.