Clarksville Redevelopment Commission Meeting – March 25, 2025

The Clarksville Redevelopment Commission convened on March 25, 2025, scheduled for 7:00 p.m. per the agenda (recorded meeting timestamp: 2025-03-25 12:15:00+00:00), at the Executive Conference Room, Clarksville Town Hall, 2000 Broadway St, Clarksville, IN. The agenda included approval of the February 25, 2025 regular and executive session minutes, project updates, two resolutions, a professional design services proposal for Fire Station #3, staff and legal reports, and approval of the claims register. The meeting transcript and minutes for this session were not provided in the source materials, so this summary reflects the agenda and supporting documents distributed for the meeting.

Consent Calendar

• The agenda included approval of the February 25, 2025 Regular Meeting Minutes and Executive Session Meeting Minutes. No vote record is available for this meeting.

Project Updates

• Main Street Floodwall Reconstruction (JTL/Prime AE): The flood control structure and sluice gate are installed. Remaining work includes bicycle path pavers (delayed by weather), striping (requires 50°F and rising), and signage; final surface asphalt is awaiting direction on the Flood Control Structure. The contract completion date per Change Order No. 3 was September 27, 2024, with work continuing past that date.
• Progress Way / Old Potters Lane Intersection (JTL/Prime AE): All right-of-way parcels are secured. Utility relocations are complete except INAWC, which has notice to proceed and plans to finish by the end of April 2025. The construction contract was awarded to E&B Paving following the February 18, 2025 bid opening; a pre-construction meeting with E&B Paving was held March 24, 2025.
• South Clarksville Street Grid – BOT 2 (RW Moore): The February 25, 2025 minutes reported 24% contract completion for this project, with ongoing utility identification/removal and groundwater treatment pending after core sample issues. No March status report was included in the provided materials.
• Riverside Drive Construction (Lochmueller Group): Riverside Drive final paving was completed by MAC Construction on March 18, 2025, and the intermediate asphalt course on Main Street was completed the same week. Crosswalks and stop bars were installed March 19, 2025, with striping scheduled for the following week when temperatures allow. The project is 95% complete under the current contract amount, with final completion expected September 1, 2025.

Resolutions

• Resolution 2025-R-01 – No Pass Through of Assessed Value: This resolution states that the Commission requires all assessed value in the Allocation Area to support debt service and redevelopment projects, and therefore determines there is no "excess assessed value" to allocate to overlapping taxing units under IC 36-7-14-39(b). The affected taxing districts are Clark County, the Town of Clarksville, Greater Clark County School Corporation, Clarksville Community Schools Corporation, Jeffersonville Township, Jeffersonville-Clarksville Flood Control District, Clarksville Parks and Recreation Department, and Clarksville-Jeffersonville Township Fire Territory.
• Resolution 2025-R-02 – Disposal of Surplus Property: This resolution declares a disassembled 85' x 60' blue metal building (approximately 5,100 square feet), formerly on the west side of the former Marathon property at 214 Center Street, as surplus. It authorizes disposal by sale, trade-in, transfer to another governmental agency, or junking/demolition if the cost of disposal exceeds the item's value.

Business Item: Fire Station #3 Renovation – Design Services Proposal

• GHC Orcutt | Winslow submitted a proposal to provide architectural and mechanical/electrical engineering design services for the Clarksville Fire Station #3 renovation at 404 Hale Road. The project involves renovating approximately 4,405 square feet of a single-story CMU/masonry structure, including offices, sleeping quarters, toilet/shower areas, apparatus bay door replacement, a new metal standing seam roof, new exterior windows/doors, and electrical and HVAC upgrades. The anticipated construction budget is approximately $1,000,000. The proposed professional fee is $109,700, with a phase breakdown of $12,500 (Schematic Design), $30,375 (Design Development), $36,450 (Construction Documents), $6,075 (Bidding and Negotiations), and $24,300 (Construction Administration), plus reimbursable expenses at 1.15 times cost. The schedule anticipates RDC review at the May 27, 2025 meeting and approximately nine months of construction.

Staff and Legal Reports

• The agenda included a Legal Report by C. Sturgeon and Staff Report by T. Gibson and K. Baity. No details from these reports were included in the provided materials.

Claims

• The agenda included approval of the Claims Register. The Accounts Payable Register dated March 21, 2025, lists claims totaling $495,909.37, including $402,743.32 to MAC Construction for the South Clarksville Street Grid Phase 2 (READI grant), $45,347.50 to Yasmin L. Stump Law Group for TIF legal services, $17,754.25 to Lochmueller Group for Riverside Drive construction inspection, and $9,427.84 to Cincinnati Insurance. No vote record is available.

Key Outcomes

• No formal votes, tallies, or adopted decisions are recorded in the provided materials for the March 25, 2025 meeting. The agenda items presented for action were approval of minutes, Resolution 2025-R-01, Resolution 2025-R-02, the Fire Station #3 design services proposal, and the claims register.
• The pre-construction meeting for the Progress Way / Old Potters Lane project was held March 24, 2025.
• Riverside Drive final paving was completed March 18, 2025, with striping and remaining landscaping scheduled for spring/summer 2025.