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Record of Proceedings

Clarksville Town Council Meeting October 7, 2026: Budget Adoption, Salary Amendments, Proclamations

Town Council & Commissions — Wednesday, October 7, 2026
BodyClarksville, Indiana
SessionTown Council & Commissions
DateWednesday, October 7, 2026
StatusFILED
Video Record
0:00 / 28:22

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it

Speaker numbers apply only to this recording.

Speaker 1

0:03

Yes, thank you, Mr.

0:04

President.

0:05

So just for the record, this this is kind of a meeting before the meeting as was published a couple weeks ago for as of 545 for a 545 special session.

0:18

So this will fulfill that published meeting.

0:31

I send to the council we received also that we didn't by email some graphs to break down the budget proposal.

0:46

And then send a separate report to Chief Upton, which I believe he'll be pre sending to you in the township very soon.

0:55

So I think Mr.

0:59

Glenn Adams provided you with a very good overview by email this weekend.

1:04

This is our attempt to estimate for next year.

1:16

However, we know that come December, the DLGF will turn around and ask us to cut something.

1:25

What that amount is, we don't know.

1:26

It'll be based on their uh latest assessments of local income tax uh revenues for next year, uh excise taxes for next year, because again, over half of our funding now comes from uh non-property taxes.

1:42

So this is our best attempt, right?

1:45

To pass something.

1:46

We have to pass something by the end of October for the DLGF to review and then rebut and send back to us to amend and then uh put into execution for the next calendar year.

1:59

Um comments on this.

2:04

I I don't want to go into the weeds on this unless the council desires to.

2:07

I'm certainly here to advise you and answer questions.

2:11

Um there is a I'll just say there is a temporary pay increase for non-union factor in here.

2:19

Uh with but how we would make good on that after next year, I have I cannot answer that question.

2:26

Um and so again, I hate to even say what that pay increase is because the DLGF may turn around in December and ask us to do a 10% cut.

2:36

Um, but we have attempted to put in a reasonable at least one time uh one year uh pay raise for at the council's request.

2:46

Um the fire territory is what it is.

2:54

We all know the situation is is a great one.

2:56

Um at this point we are running on Theater X savings uh for the fire territory.

3:02

Um I wish I had better news for you on that front.

3:05

But again, um although we share with them a good chunk of our local income tax, um they only outs aside from that, all they have is their territory funding.

3:14

So I know there'll be some tough decisions, I'm sure, between council and union and leadership on how we go forward from here.

3:22

Um with that, uh Mr.

3:26

Adams, anything else you want to add?

3:27

I I thought your um your email overview was very uh respectable and uh correct and uh efficient.

3:36

So I'll turn it over to you if I may.

Speaker 2

3:40

So basically tonight the four is we have a budget that is balanced, is it does require us to go to the reserve.

3:50

We have done several things to mitigate additional expenses, uh made recommendations for possible future things.

3:58

Um the bottom line is until DLGF comes back and says this is what your actual revenue is projected to be.

4:12

I request to I know this sounds a little short-sighted, but I would request that we go ahead and pass this unanimously and then pass it again so we can hand it off to the state and be done until they come back with their final numbers.

4:28

I don't know how to squeeze any more than we've squeezed.

4:32

We've we've asked every single department to cut to the minimums, and we found a little bit of extra through the finance efforts, and I think those set conditions that we can afford the the pay rates that you guys just discussed.

4:50

Not just now but in perpetuity.

4:52

So I feel comfortable.

4:54

I'm a little more optimist, but that's my job than AD's position is.

Unassigned speaker

5:00

So I think we're in a good place.

Speaker 1

5:17

We had the our final I represented Clarksville with the on the final NUST committee meeting with the county.

5:26

And I don't know that I'm very popular with my own party at the county level right now.

5:30

I was developing vote on a new uh lit rate under the new lit system that would go into effect uh in 2028.

5:40

Uh at the end of the day, uh it just was not in our best interest uh to pass what was proposed.

5:46

Uh right now we share a quarter of our uh lit that includes editing loyalty funds uh with our first responders, police and fire.

5:53

Um while the proposal would have plugged our current fire operation deficit, it would have caused us to have to still cut three over three million dollars in uh in expenses of most of which would have been for uh police related.

6:11

Um so um if you have any further questions, I don't have to you know have those conversations with you.

6:18

So and just to conclude with that uh report on that meeting, um, nothing will go into effect.

6:25

It will just be at this point now a report that goes to the State House.

6:30

Uh, and we'll see what the State House does.

Speaker 3

6:35

Any comment from the council before we ask for a motion?

Unassigned speaker

6:40

Okay,

Speaker 3

6:40

at this time I look for a motion to approve our 2026 budget.

6:47

I'm sorry, holding forward.

6:48

Oh, you want to say 20?

6:49

Yeah, thank you.

6:50

My service is the opposite.

6:52

Uh all right, so uh look for a motion.

Discussion Breakdown — Share of Meeting
Procedural████████████████████████24%
Personnel Matters██████████████████18%
Budget Equity Analysis██████████████14%
Public Health█████████████13%
Public Engagement█████████████13%
Historic Preservation██████████10%
Fiscal Sustainability████4%
Public Safety████4%
Summary of Proceedings

Clarksville Town Council Meeting – October 7, 2026

The Clarksville Town Council held a special session and regular meeting on October 7, 2026 (the transcript references October 6, but the provided file metadata indicates October 7). The main actions included adoption of the 2026 budget after two readings, approval of salary ordinance amendments reclassifying a training inspector position, recognition of a construction award, and a proclamation for Breast Cancer Awareness Month.

Budget Special Session

  • The Council held a special session at 5:45 PM to consider the 2026 budget. Clerk-Treasurer A.D. Stonecipher and Interim Town Manager Glenn Adams presented the proposed budget. They noted that the budget is balanced but requires drawing from reserves. The budget includes a temporary one-year pay increase for non-union employees at the Council's request, though the exact amount was not specified because the Department of Local Government Finance (DLGF) may later require cuts (possibly up to 10%). The fire territory is operating on Theater X savings. Adams reported that the budget was crafted after asking all departments to cut to minimums. He requested unanimous approval to forward the budget to the state by the end of October. The Council unanimously passed the budget on first reading (motion by Mr. Stotts, second by Mr. Ramsey, all ayes). A second reading immediately followed (motion by Mr. Stotts, second by Mr. Ramsey), also passing unanimously. The budget will be submitted to the DLGF for review and possible amendment before final adoption for calendar year 2026.

Recognition & Appointments

  • The Indiana/Kentucky Associated Builders and Contractors presented the 2026 Award of Merit to the Town of Clarksville for the Clark County Riverside Drives project. Council members accepted on behalf of the town.
  • Councilwoman Karen Henderson read a proclamation designating October 2026 as Breast Cancer Awareness Month in Clarksville. The proclamation noted that approximately one in eight women in the U.S. will be diagnosed with breast cancer in their lifetime. The town will display the Susan G. Komen “Giving T” on the Rosie the Riveter statue to promote awareness. The proclamation was approved unanimously.

New Business

7-1: Salary Ordinance Amendment (Training & Safety Inspector)

  • Due to changes by the Federal Motor Carrier Safety Administration (FMCSA) effective February 7, 2022, which impose new instructor certification and registry requirements, the town can no longer perform CDL training in-house. The CDL training/safety inspector position was originally created to include CDL training, but with the new barriers, the role is being retitled to “Training & Safety Inspector” and CDL duties are eliminated. The estimated cost for instructor training alone was $10,000, plus $8,500 per year for registry access. The town trains an average of 1.5 individuals per year for CDLs. Staff and human resources recommended approval. The Council approved ordinance 2026-S-09 (amending 2025-S-15) on first reading (motion by Mr. Ramsey, second by Ms. Henderson, all ayes) and then on second reading (motion by Mr. Stotts, second by Mr. Ramsey, all ayes).

7-2: Pay Scale Amendment (Reclassification to LTC-1)

  • Following the removal of CDL duties, the Training & Safety Inspector position is reclassified from Supervisory, Administrative and Management (SAM-5) to Labor, Trades and Crafts (LTC-1) in the pay scale. The LTC-1 category was amended to reflect the title and salary range. Staff recommended approval. The Council approved on first reading (motion by Mr. Stotts, second by Mr. Ramsey, all ayes) and second reading (motion by Mr. Stotts, second by Mr. Ramsey, all ayes).

Old Business – Treasurer’s Report (A.D. Stonecipher)

  • Bond Rating: Stonecipher reported a positive video call with representatives from Standard & Poor’s Global to maintain the town’s A+ bond rating for the next public-private partnership regarding the Nan Clark project.
  • Water Fee: Indiana American Water filed a notice with the Indiana Utility Regulatory Commission (IURC) on September 29, 2026, seeking to pass on a hybrid fee to customers. The estimated increase for a typical residential 5/8-inch meter in Clarksville is $4.02 per month (potential effective date October 29, 2026, pending IURC ruling).
  • Public Records Requests: Since the last meeting, the town received 13 new public records requests (total 143 to date). Of these, 26 are still open: 23 are waiting for the requester to provide more specific details, and 3 are awaiting staff responses. The town aims to close requests within 30 days and has implemented a weekly denial reporting process to the Indiana Public Records Authority.

Casual Comments & Other Matters

  • Council members reported on the recent AIM (Accelerate Indiana Municipalities) conference. Several counties are not listening to municipalities regarding local income tax (LIT) distribution, and Clark County’s recent LIT proposal was not supported by Clarksville because it would have required over $3 million in cuts, mostly affecting police. The issue is under legislative review, and the effective date may be pushed back another year.
  • Councilwoman Henderson noted that October 8, 2026, marks Clarksville’s 243rd birthday (established 1783); the 250th anniversary will be celebrated in 2033. A concert with Cody Eckert and Hang Jones is scheduled for October 17, 2026, and a Halloween event is planned (time set for 5:30–8:00 PM on a Saturday).
  • Council members expressed gratitude to staff, firefighters, and the community for their support.

Key Outcomes

  • 2026 Budget Approved on first and second readings unanimously; to be submitted to the DLGF.
  • Ordinance 2026-S-09 (Training & Safety Inspector reclassification) approved on first and second readings.
  • Pay scale amendment (LTC-1 addition) approved on first and second readings.
  • Proclamation for Breast Cancer Awareness Month adopted.
  • Award of Merit accepted for Riverside Drives project.
  • Next steps: Budget may be revised after DLGF review; water fee IURC decision pending; public records processes remain ongoing.

Meeting Transcript

Yes, thank you, Mr. President. So just for the record, this this is kind of a meeting before the meeting as was published a couple weeks ago for as of 545 for a 545 special session. So this will fulfill that published meeting. I send to the council we received also that we didn't by email some graphs to break down the budget proposal. And then send a separate report to Chief Upton, which I believe he'll be pre sending to you in the township very soon. So I think Mr. Glenn Adams provided you with a very good overview by email this weekend. This is our attempt to estimate for next year. However, we know that come December, the DLGF will turn around and ask us to cut something. What that amount is, we don't know. It'll be based on their uh latest assessments of local income tax uh revenues for next year, uh excise taxes for next year, because again, over half of our funding now comes from uh non-property taxes. So this is our best attempt, right? To pass something. We have to pass something by the end of October for the DLGF to review and then rebut and send back to us to amend and then uh put into execution for the next calendar year. Um comments on this. I I don't want to go into the weeds on this unless the council desires to. I'm certainly here to advise you and answer questions. Um there is a I'll just say there is a temporary pay increase for non-union factor in here. Uh with but how we would make good on that after next year, I have I cannot answer that question. Um and so again, I hate to even say what that pay increase is because the DLGF may turn around in December and ask us to do a 10% cut. Um, but we have attempted to put in a reasonable at least one time uh one year uh pay raise for at the council's request. Um the fire territory is what it is. We all know the situation is is a great one. Um at this point we are running on Theater X savings uh for the fire territory. Um I wish I had better news for you on that front. But again, um although we share with them a good chunk of our local income tax, um they only outs aside from that, all they have is their territory funding. So I know there'll be some tough decisions, I'm sure, between council and union and leadership on how we go forward from here. Um with that, uh Mr. Adams, anything else you want to add? I I thought your um your email overview was very uh respectable and uh correct and uh efficient. So I'll turn it over to you if I may. So basically tonight the four is we have a budget that is balanced, is it does require us to go to the reserve. We have done several things to mitigate additional expenses, uh made recommendations for possible future things. Um the bottom line is until DLGF comes back and says this is what your actual revenue is projected to be. I request to I know this sounds a little short-sighted, but I would request that we go ahead and pass this unanimously and then pass it again so we can hand it off to the state and be done until they come back with their final numbers. I don't know how to squeeze any more than we've squeezed. We've we've asked every single department to cut to the minimums, and we found a little bit of extra through the finance efforts, and I think those set conditions that we can afford the the pay rates that you guys just discussed. Not just now but in perpetuity. So I feel comfortable. I'm a little more optimist, but that's my job than AD's position is. So I think we're in a good place. We had the our final I represented Clarksville with the on the final NUST committee meeting with the county. And I don't know that I'm very popular with my own party at the county level right now. I was developing vote on a new uh lit rate under the new lit system that would go into effect uh in 2028. Uh at the end of the day, uh it just was not in our best interest uh to pass what was proposed. Uh right now we share a quarter of our uh lit that includes editing loyalty funds uh with our first responders, police and fire. Um while the proposal would have plugged our current fire operation deficit, it would have caused us to have to still cut three over three million dollars in uh in expenses of most of which would have been for uh police related. Um so um if you have any further questions, I don't have to you know have those conversations with you. So and just to conclude with that uh report on that meeting, um, nothing will go into effect.

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