Okay.

Good morning, everybody.

Today's meeting of the neighborhood affordable housing advisory board is called to order on July seventh, twenty twenty sixth.

Welcome everyone.

The agendas of today's meeting are on the wall at the entrance to the chamber.

And I'm gonna give uh him a minute to come up here.

To hobble up here.

Please remember to turn off your cell phones to ensure a complete record of the board's actions.

We ask that each individual wishing to speak, clearly state your name and spell your last name for the clerk.

I will ask the board members to introduce themselves, identify the fields they each represent starting to my right.

Christine Bond, affordable housing.

Kelly Batskard, Home Villages of America.

Linda Buyers.

Excuse me, resident.

And I am Robin Field, the board chair, and I represent uh lending for affordable housing.

The first order of business is to approve approve the minutes of the board's May 12th, 2026 meeting.

May I have a motion to approve item 2.1?

Move approval.

Second.

Second.

All in favor.

Aye.

Any opposed?

Minutes are approved.

Is there anyone here to speak on items not on today's agenda?

If so, please step to the podium and state your name and spell your last name for the record.

You will have three minutes to speak on a subject that is not on today's agenda.

Seeing no one come forward, do we have any e-comments?

We will move to the next item.

Item 4.1.

To recommend city council approve the adoption of the City of Clearwater's fiscal year 2026-27 annual action plan, which is the second action plan of 20 of the 2025-26 through 2029-2030 consolidated plan to implement the goals and objectives set forth in the consolidated plan and authorize the appropriate officials to enter into agreements with HUD and organizations approved for funding together with authorization to execute administrative adjustments to same as needed.

Mr.

Dylan Mayu will present this item.

Good morning.

My name is Dylan Mayo.

I'm the housing manager.

So yeah, today we'll go over the 2026-2027 annual action plan.

But first I wanted to go over just a brief overview of both strategic plans that have to do with federal funding.

That plan establishes our priorities and goals for the next five years.

And then every single year, including that last year, we put together an annual action plan.

So where the con plan is a high level, you know, here's what we our goals are for the next five years.

The AAP starts to magnify down and looks at you know the funding that we assume we're going to be allocated and then uh how we're going to utilize those funds.

Um this next slide here will go over, you know, not a lot of significant significant changes have occurred from last year's AAP to this year's AAP as far as programming is concerned.

However, obviously budgeting for different services or activities have changed.

And this item specifically is for your recommendation to council for this plan going forward.

And then I added a couple of photos because you know I don't think we do this enough, but um these are some of the projects that we did last year.

Um actually these might be the 23-24 projects, but uh we did a a uh playground for lift.

We did uh we resited and we did some rehab to an HEP uh apartment complex, and um that's HEP's community kitchen um completely redone from you know ceiling to the to the floor.

So some actual tangible uh things that were done there.

Uh one thing I like to go over, so we do ask for public comments.

We received one public comment.

Um it was more of just uh um appraise to the program.

Um so I put that up there, and that's just for public record.

That is attached to the annual action plan as well.

Okay, so the nuts and bolts of the of the AAP.

So this slide here shows the funding that will be available or we expect to be available next year.

Um so at the top left, it goes over our entitlement or our allocation for next year.

It's what we expect to receive from the state and federal government.

Uh for C E B G, we're expecting 912,662.

For home, we're expecting 360,339.74 cents, and then ship we're expecting 825,856 dollars.

And one thing I like to point out on the slide that's that's interesting.

So you can see you know there's a variety of different numbers as far as the amounts are concerned.

And home is the outlier.

And the reason for that is home is one of the sources that we're allowed to stack over a number of years.

Where ship we have to expend that that entitlement within three years, home allows us uh seven years.

So we can really stack that money up and use it for the larger projects.

I think multifamily or even single family homes, but some of the stuff that costs you know in the millions, we can use that that fund.

Okay.

Part of our budget does go to administration of the programs.

Um so this slide here goes over how we will utilize the um the caps.

Each each funding source has a cap as far as how much you're allowed to utilize of the the source toward administration.

And that administration can be anywhere from our staff time to consultants to you know to help inspections or whatever it may be.

So it's utilized in a lot of different ways.

Um that's essentially how the the admin is going to be broken down for next year.

And then C VG public facilities and infrastructure projects.

So with our C VG dollars, one of the activities that we do is we invest in public facilities and infrastructure.

And so this year we we broke this down a little bit differently.

What we actually did was we separated it by activity, so homeless activity, community development, and then special needs.

Um you saw the applicant presentations and you've you've looked at the budget.

This budget has not changed since we last came back, or since we were last year.

Um but essentially, just to go over really quickly.

We intend to do for homeless HEPs, emergency shelter, they have a courtyard that has drainage issues, um, and then their kitchen entrance, the doors are really old, so they need to be replaced.

Um they also have a dental and wellness uh clinic.

Um they initially asked for their initial ask was for more than what we were able to uh bring to the table, and they were able to value engineer that number down, so we're able to assist them with that project.

Um St.

Vincent DePaul, their community kitchen will be doing a project there as well.

And then you'll see TBD public facilities.

If one of what we've learned over the years is if one of these projects falls out, instead of instead of having to go back and do a substantial amendment, that can take money in three months, it takes time and effort.

Um now we have this this specific category here where we can transition that fund and go back out either for a notice of funding availability, or if somebody comes forward to us and asks for funding, then we're able to move those funds around without having to go through an arduous administrative process.

Um, community development, we'll be working with uh directions for living on there.

They have a big collaborative space they use for a variety of different things, and it's real weathered, so they're gonna be you know fixing that area up, and then lifts.

Um, this one I'm really happy about that we could get this one that we're gonna get this one done.

It um they're they're outside, they don't really have any security provisions on the outside of the building, especially on the if I'm looking at the right side, but I think that would be the north side of the building.

Um, and so uh this will lift some of the walls that separate the the doors from the um from the outside, so people won't be able to jump over and get into the windows, and then also add some fencing as well.

So it's a that's a good project.

I like that one.

Um and Hope Villages, I like all of them, but that one especially.

Uh Hope Villages of America will be doing um, I think 136 windows.

Significant window project there.

So some good ones this year.

And then CBG also allows us to fund public services.

Now we do have a cap for how much we can put toward public services, that's 15% of our allocation.

We generally try to get to that exact number, that 15% every year.

Um, and again, this is broken down a little bit differently.

We actually have it broken down by uh activities.

So uh we'll be funding uh turning points by uh Westcare, uh Metropolitan Ministry's Neighbor Hope program, um Intercultural Advocacy Institute's victim advocacy program that's under community development, and then for special meat needs, we'll be uh uh providing funding for a case manager for Hope Villages of America.

We're also able to do economic development projects and services.

So this slide has both of those.

So Prospera is a um a uh uh uh nonprofit in the area that assists with uh low-income businesses and helping them with technical assistance.

We will be providing them with some funds with $20,000 upwards.

Uh they provide assistance to like at home child care services, low-income child care businesses, and then um our facade improvement programs.

This is not a service that the money is going out to, but instead we have a commercial facade program uh specific to low mod income areas that uh will provide a grant up to $60,000 for facade.

So think paint, windows, those kinds of things.

No landscaping, no driveways or anything like that, but just the facade of the building.

And then probably our largest category by far, affordable housing uh development.

Um, as you can see, kind of like I went over before, a home is a significant portion of that.

Um, but you know, we we do uh uh budget a few of the other sources as well, especially ship that is sometimes utilized as a local match to the um home dollars, and then um housing assistance.

So we do partner with uh local nonprofits to administer our um homeownership counseling and also process our down payment assistance program.

Um so for counseling, we have um three services this year.

Uh we have Sun Coast, we have housing education and alliance.

They're they're new to us this year, and Tampa Bay Neighborhood Housing Services.

Um we'll all be administering our home buyer education programs, and then for down payment assistance, um we we have budgeted um approximately um so yeah, this is broken now.

So Sun Coast will be will be is budgeted for 8250.

The way we budget this is we look at previous years and how much they've done, and that's how we kind of estimate it.

And again, these buckets can be transferred.

So if one does more than the other, then we can we can make adjustments.

Um Tampa B neighborhood housing services will we're budgeting 16,500, um, and then down payment assistance 65,000.

So we're assuming that's or sorry, 650,000.

So we're assuming we're gonna get somewhere between 10 and 15.

You know, that's the hope.

We do go all the way up to 75,000 in down payment assistance, and we see about 50% of those um close at that that full amount.

So no guarantee we'll get to that number, but you know, we we're budgeting a pretty large amount to try to get there.

And then tenant-based rental assistance um is 285,599.

We partner with Clearwater Housing Authority for that program.

And then finally, uh the removal of slum and blight.

Um, we always leave a little bit in this category.

You know, if we come across a property that's uh is is has been abandoned or has uh significant issues, we're able to either purchase that property and demolish it, or just demolish it if someone else purchases it.

So it's a nice bucket to have, you know, we can be strategic with it when it comes to specific projects.

And with that, um the only thing I'd like to go over.

So uh we did um this is the fourth meeting.

We're talking about this this project.

We did release the notice of funding availability in February of this year.

So basically that asks for you know, ask applicants to apply to the program.

That's how we got the services that we received.

Um we had uh kickoff meeting and application presentation meeting in March, the March seven uh March 17th meeting.

Um that's where it was a bit of a longer meeting, but everyone had three to five minutes to come up to present, depending on the number of applications they submitted.

Um after that, we had a budget allocation meeting in uh April.

That was when you first looked at this this budget.

Like I said, nothing's changed since that uh presentation.

And then uh after that, we compiled, we completed the the draft annual action plan with the budget um included and asked for a 30-day or sent out a 30-day comment period um at the end of May, it was May 27th.

So like I said, we received one comment, and now we're back to you to ask um for a recommendation.

So that's I'm happy to address any questions.

So the facade improvement is that business facade facades or business facades, yep.

I don't have any questions, but I do want to thank you for your presentation.

Not only for the benefit of the board for the public, because I don't think that the outreach to the public through this board, it has so much power that the more you say the better.

So I want to appreciate that and thank your staff because this is I read that action plan, it's 63 pages.

I read the consolidated post, 298 pages, and how you all keep up with all those dollars and numbers and technical advisory committees and public comments is commendable, and I just wanted to thank you for that.

Any other questions or comments?

Very well done.

Yes, does anyone from the public wish to comment on this item?

Please please come to the microphone.

State your name and spell your last name for the record.

Hello, my name's Kevin R.

T.

Lockland.

I just don't know if it's in their purview, but probably in your preview for affordable housing.

Um but Ms.

Sargent actually, who's recording this meeting, could have told us the Hamptons apartment building of what your affordable housing here in Clearwater.

Is that part of your purview?

Um air conditioning was restored this morning.

There they've been two weeks without air conditioning and in dire straits.

And sorry that a news story kicked on at full blast when it came through.

Um I'll watch it later, Maya.

I'm sure it's good reporting.

But I thought you would like to know.

Thank you.

And please spell your last name for the for the L-A-U-G-H-L-I-N.

Thank you.

She do we have any e-comments?

If I could respond real quick to that, so we actually that that um apartment complex is owned by the Clearwater Housing Authority.

Um we were notified we reached out to them, and um you know they they've had crews working out trying to fix the I guess the chiller on the top of the building.

Um they've also provided uh uh portable ACs and um food and beverages and stuff to the residents.

So that's that's where they're that's where that's the update.

That's where they're they're at.

Thank you.

Um hearing no further comments, no further public comment.

May I have a motion to approve.

Oh, excuse me.

Do I have a second?

All in favor?

Okay.

Any opposed.

Thank you very much.

Mr.

Mayu, do you have anything additional to report?

I do just really quickly.

So I wanted to uh just a couple of housekeeping items.

Um on your desk there, I I've uh provided a copy of the um essentially the rules and regulations of the board.

Uh I just want to make sure everyone had a copy of that.

Um, you know, I a lot of you have started before I started, so I just want to make sure everybody was aware like that exists, and you know, maybe to reread it just one time.

Um I also have here on the screen, so um, you know, our expectation is that you know the board will come having already read the um the agenda item and attachments, and so I wanted to show how to get to that just to make sure everybody was aware, and also for the public too, um, because this is this is public access.

So um, if you go on to the city's website and type in uh stream city meetings, it'll bring you to this page here, and all the upcoming events um are gonna be here at the top.

So our agendas are posted at least one week before the meeting, and if you click the agenda button here, it'll bring you to what you see what I print out every time.

But if you actually click the item, this will bring you to not only you know this a summary of of the items much more in depth than what you're getting on the the agenda, but also um uh uh a breakdown of or not breakdown, but all the attachments to the item.

So this one specifically for today for the AAP included the plan, it included the appendices and the budget sheet that basically is like it's a quick read, it's a it's a quick reference sheet.

Um that's not actually submitted to HUD, but it's it's still utilized but uh by us to read it quickly.

Um so anyway, this you know, this is a tool, and we we hope that you guys are reading it and and understand if you have any questions on how to get there.

I think we're gonna start adding it to the email like the the notice emails to you when they go out, just so that it's easy to get to the agenda item.

Um the other thing I wanted to show was uh this site here is extremely helpful.

It um it provides all of our guiding documents.

So, you know, last year's annual action plan.

This is the draft AAP that was attached to today's um meeting.

It has the CAPER from last year.

So if you ever have questions on what they do last year versus you know what they're planning to do this year, you can see our results from um our performance from last year.

The only thing that's not on here is the consolidated plan.

We can print that for you at the office, and we'll be back on there.

But we're working through accessibility requirements as far as ADA accessibility, and this document is except exceptionally large, so um, we're still working through getting that ADA compliant.

So as of right now, it's only available at our office, but it is available, or we can email it to you as well if you don't want to come in.

And then our local housing incentive strategy and our planned um for chip.

So if you ever have any questions, or if you ever have any, if you want to know what's in the plan or why we're doing something, or if it's okay, you can always go back to this.

And for the public too, this is a great resource if you're interested in um learning about what we do.

So that's all I have.

Thank you.

Thank you.

Do any board members have any final words before we adjourn?

Other than again to say thank you for specifically that information because I was having difficulty trying to go through the agenda and try to find the documents that were attached, but I appreciate that very, very much.

Thank you.

Okay.

This concludes our business for the day.

Our next Nahab meeting is scheduled for August 20th, 2026.

Thank you, everyone.

This meeting is adjourned.