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Record of Proceedings

Clearwater City Council Work Session - October 12, 2026

Clearwater Municipal Meetings — Monday, October 12, 2026
BodyClearwater, Florida
SessionClearwater Municipal Meetings
DateMonday, October 12, 2026
StatusFILED
Video Record
0:00 / 1:25:27

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it

Speaker numbers apply only to this recording.

Speaker 1

1:01

Hi.

1:01

Again, Megan Brennan, VP of Marketing.

1:04

I'm here to report the quarterly update for the Bay Care Sound for October.

1:14

Perfect.

1:16

Since our last visit, we celebrated the third anniversary of the Bay Care Sound, which is hard to believe.

1:31

The sound looked awesome on TV.

1:33

I don't know if you guys got to see it, but it was pretty amazing.

1:37

We installed the sun shade, the much anticipated sun shade, and it has been working.

1:42

We use it in different shows depending on what the weather is like, but it has been really nice to have.

1:48

Some upgraded electrical that you're aware of.

1:52

And then you saw that on the screen the best rankings to date, and I will get to that in my um later in the presentation.

2:01

So far, or for 2026, we've presented 50 total events, and we still have over 10 events left to go.

2:09

October is very very busy.

2:12

I've seen a few of you out there over the weekend.

2:14

We had three shows, and then we have a show tomorrow night too.

2:18

And the end of the month, we have another set of four.

2:20

So we're hustling, so hope to see you out there.

2:39

One thing you'll notice is there's half-price beer, wine, and soda for people who go to that area or pay for that experience, as well as the five-dollar specialty cocktail that we have.

2:51

And then there's enhanced culinary selections, meaning there's just kind of a lot of food.

2:56

There's just a lot of different things, a little bit of something for everyone.

2:59

We're kind of doing some specialty items that are gonna hopefully become just staples of that area.

3:07

Again, experienced it over the weekend and heard a lot of great things, and um hopefully you'll notice it as well when you come out.

3:21

So now we're number two in the United States, which is very awesome, as you know.

3:29

Giving some updates on some of our social um followings.

3:34

Facebook and Instagram were at almost 30,000 for each of those.

3:39

We saw an increase since this time last year of over 20,000 new followers on both um total between the two platforms.

3:47

Um Instagram really takes off.

3:50

We do a lot more collaborating with artists now, and that's very impactful to our to our followers.

3:57

Um editorial coverage over the um year, we saw 65% increase from last year when I did this report.

4:05

We did 130,000 this year, we're at 198,000, and that's mostly in TV.

Unassigned speaker

4:11

Um,

Speaker 1

4:12

with some in radio and print as

Unassigned speaker

4:15

well.

Speaker 1

4:15

Um, we last year I brought you some stats on some of the surveys we did.

4:21

We've done a few more show attendee surveys surveys.

4:24

We started doing those after every show, so now we're getting a little more data for those like specific show by show instances.

4:30

Um, some of the things that we plucked out that we thought you might be interested in is um 75% of people said that they parked within three blocks of the venue.

4:40

Um, so that was a positive thing.

4:43

Uh, 11% are using ride share or public transportation if they aren't driving themselves.

4:48

And 69% of the people dined out, and of those 62% reported dining out in Clearwater.

Unassigned speaker

4:57

And then this one's one of my favorites.

Speaker 1

5:00

How many repeat visits?

5:03

Five or more shows was 23% last year.

5:07

And that statistic more than doubled this year.

5:10

So 53% of those people polled said they come to have come to five or more shows at the sound.

5:18

Obviously, two shows, 25%, but typically the people that are coming are repeat visitors.

5:27

And then a little bit more feedback from some of our statistics that we got from those surveys include how likely are you to recommend coming to the Baycare Sound, and 82% said they're very likely.

5:41

And the ease of parking, kind of going back to that parking within you know a few blocks, they said 79% said it was easy and likely to return.

5:51

84% are very likely to return.

5:54

Some top positives included excellent excellence of the venue and overall experience, friendly and helpful staff, cleanliness of facilities, and smooth admission process, which is great to hear.

6:09

Top obstacles, really everything sort of just boiled down to weather concerns.

6:14

Whether they were worried it was gonna rain or the chance it would rain, or who knows.

6:20

You know, all weather, they were warm.

6:23

Looking ahead for 2027.

6:26

I know this number because I have to send you this report in advance, is way different than what I'm telling you today.

6:32

But we have 17 shows confirmed.

6:34

There's a few little sneak peeks of some there, and we have 55 offers, but I know talking to Bobby, that number is a lot more.

6:42

Um lots of great and new names coming next year, so that's very exciting.

6:50

Um then from there I'm gonna pass it over to our fearless leader.

Unassigned speaker

6:57

Hi,

Discussion Breakdown — Share of Meeting
Public Private Partnerships████████████████████20%
Tourism Development███████████████15%
Procedural████████8%
Environmental Protection███████7%
Water And Wastewater Management███████7%
Public Facilities██████6%
Zoning And Land Use██████6%
Public Safety█████5%
Procurement█████5%
Summary of Proceedings

Clearwater City Council Work Session - October 12, 2026

On Monday, October 12, 2026, at 1:30 PM, the Clearwater City Council met in a work session in Council Chambers at the Main Library, 100 N. Osceola Avenue, Clearwater, FL. The council received the BayCare Sound quarterly update, acted on a large consent agenda, considered two third-reading planning ordinances, heard competing proposals for the city-owned property at 1875 Airport Drive, and discussed the annual evaluations of the City Manager and City Attorney. Meeting minutes were not available; this summary is based on the agenda and raw transcript.

Consent Calendar

  • Police and fire training (ID#26-1256): Approved a $168,000 purchase order with St. Petersburg College for police academy sponsorships, paramedic training, and advanced training. Clearwater Police sponsored 14 cadets in FY2025, 16 in FY2026, and expects 16 in FY2027; the police request was $100,000 and Fire Rescue's request was $68,000.
  • Library materials (ID#26-1204): Approved $191,000 for Ingram Library Services and $217,000 for the Pinellas Public Library Cooperative for books, shared databases, and ebook materials.
  • Enterprise asset management (ID#26-1112): Approved a $1,654,053 amendment with Black & Veatch, setting a new not-to-exceed total of $3,641,262, for Phase II configuration, maintenance, and support of the Public Works Trimble Unity Maintain asset management system through Oct. 31, 2029.
  • Lake Belleview land sale (ID#26-1265): Approved the seventh contract amendment extending the closing date to Dec. 31, 2026, for 1454 S. Martin Luther King Jr. Ave. Staff and Frank Cornier of Tampa Bay Neighborhood Housing Services said the site will be a 24-unit, owner-occupied, mixed-income affordable townhome project developed with Habitat for Humanity.
  • Peterbilt tractor (ID#26-1255): Approved $288,237.50 to Rush Truck Centers of Florida for a 2027 Peterbilt 567, declared unit G4643 surplus, and authorized auction or trade-in disposal plus lease purchase or interfund financing.
  • CWA agreement (ID#26-1269): Approved the two-year collective bargaining agreement with Communications Workers of America Local 3108 from Oct. 1, 2026 through Sept. 30, 2028, including a 3.5% first-year merit increase, 2% pay-grade minimum and maximum adjustments, and a second-year wage reopener.
  • Northeast WRF impeller (ID#26-1235): Approved a $322,171 work order to Ovivo USA for replacement of the aeration impeller assembly at the Northeast Water Reclamation Facility.
  • Alum supply (ID#26-1257): Approved a $36,000 increase to the Chemtrade Chemicals contract for liquid aluminum sulfate, for a new total not-to-exceed amount of $126,000.
  • Solid Waste Truck Wash (ID#26-1046): Approved a $6,002,356.25 construction contract with C and T Contracting Services. Staff noted the rebid received three bids and came in about $1 million below estimate.
  • On-call cost estimating (ID#26-1189): Approved four-year consulting service agreements for on-call construction cost estimating and advisory services.
  • Gulf Boulevard ILA (ID#26-1268): Approved an interlocal agreement with Pinellas County for Penny IV reimbursement of up to $147,388.81 for eligible Gulf Boulevard Improvement Plan work through March 31, 2027.
  • Board appointments (ID#26-1272 / ID#26-1274): Appointed Charlie Uslander to the Community Development Board and confirmed Chantel Rosario as housing recipient on the Clearwater Housing Authority Board; both terms expire Oct. 14, 2030.
  • Marina walkway and gangway (ID#26-1209): Approved a $5,559,036.86 construction contract and purchase order with Kelly Brothers Inc. for the Clearwater Harbor Marina N-E Walkway and Gangway Replacement, a FEMA-funded project tied to Hurricane Milton damage.
  • Legal services (ID#26-1277): Approved an agreement with Bryant Miller Olive, up to $100,000, for representation in The Nash Keys FL, LLC v. City of Clearwater, Case No. 26-005622-CI.
  • Custodial services (ID#26-1210): This consent item was pulled because of clerical issues with supporting documentation; no action was taken.

Presentations

  • BayCare Sound Quarterly Update: Megan Brennan, VP of Marketing at Ruth Eckert Hall, reported 50 events presented in 2026 with more than 10 remaining. The venue ranked No. 2 in the nation and No. 3 in the world in ticket-sales revenue, and 2027 already has 17 confirmed shows and 55 offers. Survey results included 75% of attendees parking within three blocks, 11% using rideshare or public transit, 69% dining out, with 62% of those dining in Clearwater, and repeat attendance at five or more shows rising to 53% from 23%. Susan Crockett, President and CEO of Ruth Eckert Hall, said that since opening in June 2023 the venue has hosted 161 events, that last year 275,000 concertgoers visited the Billheimer Capitol Theater and BayCare Sound combined, that Ruth Eckert Hall has invested $4.85 million in the venue, and that independent study figures showed over $110 million in economic impact from BayCare Sound and $252 million from the three venues. Councilmembers praised the venue and its community value.
  • The agenda also listed October Service Awards and, for the following council meeting, a Florida City Week Proclamation for Oct. 19-26, 2026 and a Creative Pinellas Art Everywhere presentation; these were not discussed in the work-session transcript.

Planning and Zoning Third Readings

  • CPA2025-10001 / Ordinance 9860-26: The city attorney presented the third reading of amendments establishing the Planned Redevelopment District (PRD) Overlay future land use category, adding North Greenwood Community Overlay District policies, and supporting existing nonconformity procedures. No questions were raised in the transcript.
  • LUP2025-11005 / Ordinance 9861-26: The city attorney presented the third reading of the Future Land Use Map amendment applying the PRD Overlay within the North Greenwood Community Redevelopment Area, excluding Central Business District, Industrial Limited, Transportation/Utility, Water, Preservation, and Recreation/Open Space designations. No questions were raised in the transcript.

Discussion Items

  • 1875 Airport Drive (ID#26-1275): City staff reviewed the competitive solicitation process for the city-owned site. An initial unsolicited proposal from Sunshine/Sunrise Recreational Entertainment LLC, with the spelling varying in the transcript, was received in October 2025, reviewed between January and May, and presented to council in August. A solicitation for additional proposals was advertised, and two proposals were received by Sept. 21, 2026. The evaluation committee met Oct. 1, 2026, and ranked the Sunshine/Sunrise proposal first. Staff recommended accepting the results and authorizing negotiation of an interim agreement under Florida Statute 255.065, which would make the firm the exclusive negotiating partner but would not guarantee a comprehensive agreement.
  • Sunshine/Sunrise proposal: The representative described an approximately $180 million, roughly three-year sports-complex project with outdoor and indoor fields, pickleball courts, aquatic and water park attractions, food service, and tournament programming. The updated concept added an indoor field house and eight basketball courts. The speaker said the proposed 65-year initial term with a 30-year option is consistent with the city charter, that a $50,000 phase one environmental site assessment would begin immediately if negotiations are approved, and that the redevelopment would improve stormwater treatment, add flood storage, and address the former landfill. He stated the field house would increase the site's tax contribution from about $47 million to $75.5 million, with about $13 million directly to the city, and that the proposal includes a minimum $240,000 annual rent offset by taxes.
  • Clearwater Golf Associates proposal: Julie Houston, president and part-owner, proposed renewing the 20-year lease for The Landings Golf Course rather than redeveloping the site. The proposal would keep the 18-hole public course and driving range, invest about $1 million in capital improvements over the first seven years, increase fixed annual rent from $48,000 to $60,000, and add a 3.5% performance-based payment on annual gross revenue above $1.2 million. She noted more than 50,000 rounds and 20,000 buckets of range balls were sold in 2025 and described the course as an accessible, affordable option for seniors, juniors, families, and beginners.
  • Council discussion: Councilmembers asked about the emergency operations center potential near Clearwater Air Park, artificial turf versus natural grass, community-driven design changes, pedestrian safety on Keene Road, stormwater and flooding, and brownfield remediation. Sunshine/Sunrise representatives described community-responsive changes including closing or restricting Airport Drive access, increased landscaping buffers, a 24-hour on-site manager and security presence, covered pickleball courts, and removal of paid parking. An engineer said redevelopment would need to meet new state stormwater rules requiring 85 to 95 percent reduction of nitrogen and phosphorus. The city attorney noted Mayor Rector will abstain from voting on the item due to his employment with a sports management facility, while Councilmember Menino was cleared to vote by a State Commission on Ethics opinion. At the end of discussion, the council did not take a final vote; staff said the item would be considered at Wednesday night's council meeting.
  • City Manager and City Attorney evaluations: The annual City Manager evaluation and salary and leave sell-back item (ID#26-1217) was scheduled for Wednesday night; the city attorney asked if council wanted a written amendment to allow sell-back of up to 10 days of general leave effective Sept. 19, 2026, and no councilmember objected. The City Attorney's annual evaluation (ID#26-1218) was also scheduled; the city attorney noted the employment contract makes him ineligible for a salary increase until October 2027, so the evaluation would be a review only.

Key Outcomes

  • Approved the consent agenda as listed above, with the exception of the pulled custodial services item.
  • Deferred action on 1875 Airport Drive to Wednesday night's council meeting; staff recommendation remains to accept the top-ranked Sunshine/Sunrise proposal and begin negotiating an interim agreement.
  • The city attorney will prepare an amendment to the City Manager's agreement to permit the annual sell-back of up to 10 days of general leave, if finalized for Wednesday.
  • The city attorney reported that council-rule changes related to an online speaker card and numbering system will be brought back in November after soliciting software providers.

Meeting Transcript

Hi. Again, Megan Brennan, VP of Marketing. I'm here to report the quarterly update for the Bay Care Sound for October. Perfect. Since our last visit, we celebrated the third anniversary of the Bay Care Sound, which is hard to believe. The sound looked awesome on TV. I don't know if you guys got to see it, but it was pretty amazing. We installed the sun shade, the much anticipated sun shade, and it has been working. We use it in different shows depending on what the weather is like, but it has been really nice to have. Some upgraded electrical that you're aware of. And then you saw that on the screen the best rankings to date, and I will get to that in my um later in the presentation. So far, or for 2026, we've presented 50 total events, and we still have over 10 events left to go. October is very very busy. I've seen a few of you out there over the weekend. We had three shows, and then we have a show tomorrow night too. And the end of the month, we have another set of four. So we're hustling, so hope to see you out there. One thing you'll notice is there's half-price beer, wine, and soda for people who go to that area or pay for that experience, as well as the five-dollar specialty cocktail that we have. And then there's enhanced culinary selections, meaning there's just kind of a lot of food. There's just a lot of different things, a little bit of something for everyone. We're kind of doing some specialty items that are gonna hopefully become just staples of that area. Again, experienced it over the weekend and heard a lot of great things, and um hopefully you'll notice it as well when you come out. So now we're number two in the United States, which is very awesome, as you know. Giving some updates on some of our social um followings. Facebook and Instagram were at almost 30,000 for each of those. We saw an increase since this time last year of over 20,000 new followers on both um total between the two platforms. Um Instagram really takes off. We do a lot more collaborating with artists now, and that's very impactful to our to our followers. Um editorial coverage over the um year, we saw 65% increase from last year when I did this report. We did 130,000 this year, we're at 198,000, and that's mostly in TV. Um, with some in radio and print as well. Um, we last year I brought you some stats on some of the surveys we did. We've done a few more show attendee surveys surveys. We started doing those after every show, so now we're getting a little more data for those like specific show by show instances. Um, some of the things that we plucked out that we thought you might be interested in is um 75% of people said that they parked within three blocks of the venue. Um, so that was a positive thing. Uh, 11% are using ride share or public transportation if they aren't driving themselves. And 69% of the people dined out, and of those 62% reported dining out in Clearwater. And then this one's one of my favorites. How many repeat visits? Five or more shows was 23% last year. And that statistic more than doubled this year. So 53% of those people polled said they come to have come to five or more shows at the sound. Obviously, two shows, 25%, but typically the people that are coming are repeat visitors. And then a little bit more feedback from some of our statistics that we got from those surveys include how likely are you to recommend coming to the Baycare Sound, and 82% said they're very likely. And the ease of parking, kind of going back to that parking within you know a few blocks, they said 79% said it was easy and likely to return. 84% are very likely to return. Some top positives included excellent excellence of the venue and overall experience, friendly and helpful staff, cleanliness of facilities, and smooth admission process, which is great to hear.

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