Cleveland County Board of County Commissioners Regular Meeting – January 12, 2026

The Cleveland County Board of County Commissioners met in regular session at 1:00 PM on January 12, 2026, at the Cleveland County Office Building, 201 South Jones, Suite 200, Norman, OK. Chairman Jacob McHughes, Vice Chairman Rusty Grissom, and Member Rod Cleveland were present. The board approved routine consent items and recurring financial documents, postponed two fairgrounds pricing items, opened and postponed two bids, accepted a donated granite bench, and took personnel actions after executive session. All votes were unanimous (3–0).

Consent Calendar

• Approved the January 5, 2026 Board of County Commissioners minutes (motion by Cleveland, second by McHughes; 3–0).
• Approved recurring agenda items 2–4: Blanket Purchase Orders for January 5 and 12, 2026; AP Cash Disbursements Journal and Non-Compliant List for January 5 and 12, 2026; and claims for payment of personal services for the payroll period ending January 15, 2026 (3–0).
• Approved consent items 5–10, including:
  • County Treasurer's Fee Record of Daily Collections and Monthly Report for December 2025.
  • $300.00 Blanket Purchase Order for the Health Department/The Well under ARPA Project #2.013, Object Code 54825, for David Shroyer's Youth Wellness initiative.
  • Donation of items to the Cleveland County Clerk's Office and Cleveland County Court Clerk's Office.
  • Increase in Norman Farm Market booth rent from $20.00 to $30.00 per booth, reflecting updated 2026 Rules & Regulations.
  • Independent Contractor Agreement between the Cleveland County Health Department and Vickie Classey for crochet classes at The Well, effective November 1, 2025 through June 30, 2026.
  • Disaster-use agreement allowing Griffin Memorial Hospital (GMH) and/or Children's Recovery Center (CRC) to use the Cleveland County Fairgrounds to temporarily house individuals for up to 30 days, unless extended by both parties, with GMH/CRC providing staff, supervision, security, and utility reimbursement; effective January 1 through December 31, 2026.
• Discussion was held on the recurring agenda item template; the board agreed to incorporate recurring items into future consent agendas.

Public Comments & Testimony

• Ralph L. Stevenson Jr., president of the Norman chapter and state society of the Sons of the American Revolution, spoke in support of accepting the donated granite bench and brick work for the east courthouse lawn. He described it as part of the national America 250 program to promote the 250th anniversary of the nation, with "We the People" as the center point of the bench.

Discussion Items

• Cleveland County Fairgrounds 2026 Rental Sheet (item 11) and 2026 Equipment & Services, Fees & Labor Pricing (item 12) were postponed until further notice (3–0 each).
• Cleveland County Fairgrounds Exclusive Caterer, Bartender, or Vendor Agreement (item 13) was approved (3–0).
• Cleveland County Sheriff's Office request to begin the application process for the 2027 Highway Safety Grant was approved. The grant funds emphasize impaired driving and support statewide traffic safety improvement goals and the reduction of fatality and serious injury crashes in Cleveland County (3–0).
• Bid #CC-2178 for scanning/conversion of paper records to electronic copies for the Cleveland County Court Clerk was received from nine bidders: All Pro Solutions, Inc., BirdDocs, LLC, BIS – Business Imaging Systems, Inc., DataBank IMX, LLC, Document Mountain, Kofile Technologies, Inc., Improvyze, MapleBear Consultants LLC, and Mercurius, Inc. The board voted to accept the bid and postpone for qualification and tabulation, with a report to return to the board (3–0).
• Bid #HWY-2179 for a six-month non-encumbered contract for Bulk Oil, Lubricants & Antifreeze, with a term of January 22, 2026 through July 21, 2026, was received from AEG Petroleum, Hooten Oil, and Safety Kleen Systems, Inc. The board voted to accept the bid and postpone for qualification and tabulation (3–0).
• Presentation and acceptance of a new granite bench and brick work donated by the Sons of the American Revolution, to be placed on the east courthouse lawn by the flag poles, was approved (3–0).

Personnel Actions / Executive Session

• The board entered executive session at 1:33 PM and returned to open session at 1:52 PM.
• The board approved proceeding as discussed to reclassify the County Commissioner's Administrative Assistant to Deputy Director of Operations (3–0).
• The board approved reclassifying the County Commissioner's Executive Assistant to Director of Operations (3–0).

Key Outcomes

• All motions carried 3–0.
• Items 11 and 12 (Fairgrounds rental sheet and equipment/fees pricing) were postponed.
• Bid openings for CC-2178 and HWY-2179 were postponed pending qualification and tabulation.
• The meeting adjourned at 1:55 PM.

Note on Discrepancy

The official minutes list items 13 and 14 before the bid openings, while the raw transcript indicates the board initially skipped them and later returned to approve items 13 and 14 after the executive session. The summary above lists them in the minutes' order.