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Record of Proceedings

Cleveland County Board of County Commissioners Regular Meeting - February 23, 2026

Board of County Commissioners & Boards — Monday, February 23, 2026
BodyCleveland County, Oklahoma
SessionBoard of County Commissioners & Boards
DateMonday, February 23, 2026
StatusFILED
Video Record
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Transcript — Verbatim
2:26

Okay, we will call the meeting to order.

2:30

Roll call.

2:34

Jacob McHugh.

2:37

Running folks.

2:39

Here.

2:40

He's representing uh Rusty Grusome.

2:43

Rod Cleveland absent.

2:45

We have a quorum.

2:46

Okay.

2:47

Notice the meeting was properly posted on February twentieth, two thousand twenty-six.

2:52

For the purpose of this agenda, action means any of the following.

2:56

Amending, approving, approving as amended, deferring, denying, giving instruction to staff, making a rec recommendation to another public body, receiving documents or presentations, referring to committee, reconsider uh reconsidering, reopening, return and striking, or postponing the item.

3:17

Our first agenda item is approval of the minutes discussion possible action regarding the approval of the Board of County Commissioners minutes for February seventeenth, two thousand twenty-six.

3:31

Second.

3:32

Roll call.

3:38

Yes.

3:40

Yes.

3:41

Motion carried.

3:42

Next item on the agenda be public comment.

3:48

We have any signed up.

3:54

Items two through twenty-eight on the agenda are consent items.

3:58

Items on the consent agenda are routine in nature.

4:01

And approved with a single vote.

4:02

However, any item on the consent agenda is subject to individual consideration at the request of the member of the body.

4:25

Yes.

4:26

Yes.

4:40

Yes.

4:41

The first bid is for discussion of possible action regarding countywide bid twenty-one eighty-three to purchase and delivery of archival roller shelves for Cleveland County.

5:01

So I would recommend going ahead and awarding to them.

5:08

That is my motion.

5:09

A second okay.

5:16

Yes.

5:18

Yes.

5:18

Motion carried.

5:22

Okay, number two, the discussion and possible action regarding bid highway 2182, three-month non-encumbered contract to provide materials and installation for asphaltic concrete, uh concrete base and surface course hot mix slash hot laid asphalt.

5:40

The bid term will be from March 1st, 2026 through May 31st of uh 2026.

5:47

And we've got Coastal Energy Corporation, Aragon Asphalt and Emulsions, and Vance Brothers LLC.

6:00

Those were all bids received on this.

6:03

My uh recommendation is to uh accept these bids and postpone for tabulation.

6:09

That's my motion.

6:10

I second painter, yes, yes, motion carry.

6:23

Okay.

6:26

Next on agenda is unfinished business discussion, consideration, or action regarding the following items, discussion possible action regarding bid SA it's SHE 2180, a one-year non-encumbered contract.

6:42

I'm sorry, um yeah, Mr.

6:44

Folks.

6:45

I awarded those or opened those differently.

6:48

The first bid to open was countywide.

6:50

Did I say that wrong?

6:52

Uh 2183.

6:54

Yeah, I believe you took item number 32 on number 30.

6:58

Okay, can I make that correction and how would I do that?

7:02

Uh that correction.

7:04

Mr.

7:04

Um So was your numbers different because you did say we're I skipped down okay.

7:09

It was my error.

7:10

The one that the uh board just voted on was actually number 32 under unfinished business, right?

7:18

If it be the pleasure of the board to go ahead and go back to number 30.

7:22

We'll go back to 30.

7:24

Okay, so let's go back and I apologize.

7:26

It is discussion and possible action regarding highway 2186, road oils, emulsions, and sealants.

Discussion Breakdown — Share of Meeting
Procedural█████████████████████████████████████████████82%
Public Engagement██████████18%
Summary of Proceedings

Cleveland County Board of County Commissioners Regular Meeting - February 23, 2026

The Cleveland County Board of County Commissioners held a regular meeting on February 23, 2026, at 1:00 PM in Norman, OK. Chairman Jacob McHughes presided, with Vice Chairman Rusty Grissom represented and Member Rod Cleveland absent, establishing a quorum. The meeting covered routine approvals, a series of grant authorizations, bid awards, and the continuation of a county-wide burn ban.

Consent Calendar

  • Approved the minutes from the February 17, 2026 meeting.
  • Approved all items on the consent agenda (items 2–28) by a single vote. These included:
    • Review and approval of blanket purchase orders, travel/maintenance/operations/capital outlay claims, and payroll for the period ending February 15, 2026.
    • Authorization to submit three $15,000 AARP Community Challenge grant applications: for portable generators for residents with electricity-dependent medical equipment, for aluminum accessibility ramps for residents aged 50+, and for portable solar-powered phone chargers.
    • Acceptance and execution of a claim form for Oklahoma Department of Transportation payment on Project J3-1255(004), Parcel 42 ($20,000).
    • Approval of the Standley Systems contract renewal.
    • Approval of an error correction ($79,425.67) reallocating funds from account 110920-53000 to 110920-54000.
    • Allocation of Alcoholic Beverage Tax collected December 2025 ($77,910.81) among six municipalities.
    • Approval of an Online Auction Portal Agreement between the County Treasurer and GovEase Auction, LLC.
    • Approval of a BIS Grooper/AppEnhancer software upgrade for the Treasurer’s office.
    • Approval of four contracts between the Cleveland County Health Department and instructors (Alma Logan, Chloe Gustafson, Debbie Poland, Jamie Belknap) to provide classes at The Well ($30 per class, effective January 15 through June 30, 2026).
    • Approval of an amendment to the Program Manager Services agreement for the Health Department renovation.
    • Approval of a Cox Business contract for the Fairgrounds ($97.50/month plus $50 one-time fee, replacing AT&T).
    • Appointment of Fair Board members: District #1 Jerry Calvert (by acclamation), District #2 April Green, District #3 Troy Wright (by election held February 19, 2026).
    • Approval of an iPhone 15 and monthly service ($35/month) for the Fairgrounds marketing manager.
    • Declaration of surplus for an office chair (C102.93) from the Treasurer’s office.
    • Authorization of the Chairman’s, Treasurer’s, and County Clerk’s signatures on a letter regarding auditing financial statements for FY ending June 30, 2023.

Public Comments & Testimony

  • No public comments were made.

Discussion Items

  • Bid Opening and Award:
    • Bid CW-2183 (archival roller shelves): Awarded to the sole bidder (unnamed in transcript).
    • Bid HWY-2186 (road oils, emulsions, sealants – 6-month contract, March 7 – September 6, 2026): Bids received from Coastal Energy Corporation, Aragon Asphalt and Emulsions Inc., and Vance Brothers LLC. The board voted to accept the bids and postpone for tabulation.
    • Bid SHE-2180 (sheriff deputy uniforms – 1-year contract, March 1, 2026 – February 28, 2027): Awarded to multiple low bidders: Bamboa Sports, Cops Productions, and Top Tier Tacticals.
    • Bid HWY-2182 (asphaltic concrete base and surface – 3-month contract, March 1 – May 31, 2026): Initially mistakenly considered under item 30, then corrected. The board awarded to low bidders Haskell Lemon Group LLC and Silver Star Construction Company Inc.
  • County-wide Burn Ban: Staff noted elevated fire risk every day except Wednesday. The board decided to continue the existing two-week burn ban without a new motion.

Key Outcomes

  • All consent agenda items approved unanimously (two votes: Chairman McHughes and representative for Vice Chairman Grissom; no recorded dissent).
  • Authorization granted for three AARP grant applications.
  • Bid awards: CW-2183 (archival shelves), SHE-2180 (uniforms), HWY-2182 (asphalt) awarded to listed vendors; HWY-2186 postponed for tabulation.
  • County-wide burn ban continued.
  • New Fair Board members sworn in: Jerry Calvert (District #1), April Green (District #2), Troy Wright (District #3).
  • Meeting adjourned after board member statements (none offered).

Meeting Transcript

Okay, we will call the meeting to order. Roll call. Jacob McHugh. Running folks. Here. He's representing uh Rusty Grusome. Rod Cleveland absent. We have a quorum. Okay. Notice the meeting was properly posted on February twentieth, two thousand twenty-six. For the purpose of this agenda, action means any of the following. Amending, approving, approving as amended, deferring, denying, giving instruction to staff, making a rec recommendation to another public body, receiving documents or presentations, referring to committee, reconsider uh reconsidering, reopening, return and striking, or postponing the item. Our first agenda item is approval of the minutes discussion possible action regarding the approval of the Board of County Commissioners minutes for February seventeenth, two thousand twenty-six. Second. Roll call. Yes. Yes. Motion carried. Next item on the agenda be public comment. We have any signed up. Items two through twenty-eight on the agenda are consent items. Items on the consent agenda are routine in nature. And approved with a single vote. However, any item on the consent agenda is subject to individual consideration at the request of the member of the body. Yes. Yes. Yes. The first bid is for discussion of possible action regarding countywide bid twenty-one eighty-three to purchase and delivery of archival roller shelves for Cleveland County. So I would recommend going ahead and awarding to them. That is my motion. A second okay. Yes. Yes. Motion carried. Okay, number two, the discussion and possible action regarding bid highway 2182, three-month non-encumbered contract to provide materials and installation for asphaltic concrete, uh concrete base and surface course hot mix slash hot laid asphalt. The bid term will be from March 1st, 2026 through May 31st of uh 2026. And we've got Coastal Energy Corporation, Aragon Asphalt and Emulsions, and Vance Brothers LLC. Those were all bids received on this. My uh recommendation is to uh accept these bids and postpone for tabulation. That's my motion. I second painter, yes, yes, motion carry. Okay. Next on agenda is unfinished business discussion, consideration, or action regarding the following items, discussion possible action regarding bid SA it's SHE 2180, a one-year non-encumbered contract. I'm sorry, um yeah, Mr. Folks. I awarded those or opened those differently. The first bid to open was countywide. Did I say that wrong? Uh 2183. Yeah, I believe you took item number 32 on number 30.

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