Cleveland County Board of Commissioners Regular Meeting – April 13, 2026

The Board of County Commissioners of Cleveland County, Oklahoma, met in regular session on Monday, April 13, 2026, at 1:00 PM in the Cleveland County Office Building, Norman, Oklahoma. The meeting covered routine consent items, bid awards, a bond anticipation note resolution, executive sessions, and the hiring of a Fairgrounds Manager. Notice of the meeting was posted on April 10, 2025 (the agenda states “2025”; likely a typographical error for 2026).

Consent Calendar

• Minutes: Approved the April 6, 2026 regular meeting minutes (motion carried unanimously).
• District 1 – Mutual Cooperation Agreement with City of Oklahoma City (Item 2): Approved interlocal agreement for grading, draining, and hard surfacing of connecting streets, July 1, 2026 – June 30, 2027.
• District 1 – Chip Seal Project (Item 3): Approved agreement with City of Oklahoma City for base repair and chip seal of S. Midwest Boulevard between SE 149th and SE 179th (approx. 2 miles), Project PJ‑CL‑0073.
• District 1 – Landoll Trailer Purchase (Item 4): Approved purchase from Bruckner’s using $111,365.83 in ARPA funds (Project Code 3.006) and $24,146.17 from District 1 Hwy Unrestricted Capital.
• County Clerk (Items 5–8): Approved blanket purchase order, travel/maintenance/operations claims, payroll for period ending March 31, 2026, and the March 2026 monthly report.
• Assessor (Item 9): Approved County Assessor’s monthly report for March 2026.
• Fairgrounds (Items 10–11): Approved Independent Contractor Agreement (setup crew) for Brileigh McClain and approved a DUO Capacity Building Grant for the Norman Farm Market.
• Sheriff (Items 12–13): Approved renewal agreement with Central Square for jail management system (cloud‑based conversion, six‑month prorated at $14,157.58) and approved March month‑end reports.
• Emergency Management (Item 14): Approved quote from UniFirst for AED supplies totaling $4,472.00.

Public Comments & Testimony

• No members of the public signed up to speak; public comment period was held with none offered.

Discussion Items

• Bid Openings (Items 15–18): All bids were accepted and referred to the clerk for qualification and tabulation, with reports to return to the Board.
  • Item 15: Bid #COM‑2185, glass replacement at 631 E. Robinson, Norman.
  • Item 16: Bid #COM‑2190, installation of a new air handler for the courthouse and business offices (ARPA funds).
  • Item 17: Bid #SHE‑2192, one‑year contract for ammunition for the Sheriff’s Office (May 1, 2026 – April 30, 2027).
  • Item 18: Bid #HWY‑2191, one‑year contract for highway and bridge materials (May 5, 2026 – May 4, 2027).
• Resolution – Bond Anticipation Note (Item 19): Mr. David Floyd presented a resolution authorizing the sale of the Cleveland County Recreational and Entertainment Facility Authority’s Bond Anticipation Note, Series 2026A, in the amount of $5,000,000, to Clayton Holdings, LLC (a Commerce Bank subsidiary). The sale was negotiated after a request for quotes from ten institutions; six bids were received, and Clayton Holdings offered the best interest rate. The Authority had approved the sale earlier that day. The Board approved the resolution, waiving competitive bidding on the finding that the sale is in the best interest of the authority and the county, and ratified prior actions taken at the March 2, 2026 meeting. Commissioner Cleveland clarified that the county is the issuer of the debt. It was also noted that false information about agenda posting had been corrected—the agenda was properly posted.
• Board Member Statements: Commissioner Cleveland announced that a sales representative for rock asphalt (a natural rock granite asphalt product) has visited, that the product is on state contract, and that the purchasing department has set the vendor up. The county intends to test the product. Chairman McHughes introduced a new county intern, James Smith, who received an award from Representative Jason Blair for his service in the Civil Air Patrol.
• Executive Sessions: The Board held two executive sessions:
  • Item 20: Confidential communications with attorney concerning a pending investigation, claim, or action (25 O.S. §307(B)(4)). No action taken upon returning to open session for this item.
  • Item 21 (as read on the record): Discussion regarding hiring and employment for the position of Fairgrounds Manager (25 O.S. §307(B)(1)). After the session, the Board took action on this item.

Key Outcomes

• Approval of Minutes: Approved.
• Consent Agenda: All items approved unanimously.
• Bid Awards: Four bids accepted for qualification and tabulation; contract awards contingent on staff verification.
• Resolution 2026A Bond Anticipation Note: Approved (unanimous). The $5 million note will provide interim financing for the recreational/entertainment facility project, with permanent bond financing expected later in 2026.
• Hiring of Fairgrounds Manager: Motion carried to proceed with hiring Charles Hamilton as Fairgrounds Manager.
• Adjournment: Meeting adjourned; the Board then convened the separate Cleveland County Home Loan Authority meeting.