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Record of Proceedings

Cleveland County Board of County Commissioners Regular Meeting - August 3, 2026

Board of County Commissioners & Boards — Monday, August 3, 2026
BodyCleveland County, Oklahoma
SessionBoard of County Commissioners & Boards
DateMonday, August 3, 2026
StatusFILED
Video Record
0:00 / 22:49

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it
4:12

August third meeting.

4:16

I've asked Jolie to do the prayer and the flag slug.

4:23

She's not here.

4:25

She's in the office in there.

4:28

Or Carrie, do you want to do the prayer?

4:43

Anyway, decisions.

5:18

Thank you, Carrie.

5:24

Okay.

5:25

Uh call a meeting to order.

5:27

Roll call, please.

5:32

McHughes?

5:33

Here.

5:33

We have a forum.

5:35

Uh notice that the meeting was properly posted July the thirty first.

5:38

That was a great day.

5:40

Uh next up is approval amendments.

5:46

Motion to approve the admines.

5:48

Got a motion and I'll second roll call.

5:51

Yes.

5:51

McHughes?

5:52

Yes.

5:53

Motion carried.

5:54

Okay, next up is public comment.

5:57

No one has signed up.

5:58

Okay.

5:59

Uh consent docket is items two through thirteen.

6:04

Thirteen.

6:07

You have anything you want for?

6:09

Uh make a motion.

6:10

We approve the consent docket.

6:12

Okay.

6:12

I got a motion.

6:13

I'll second.

6:14

Roll call.

6:16

Yes.

6:17

Make you motion carried.

6:19

Okay.

6:21

Uh next up is item fourteen bid opening.

6:25

Um this is discussion possible action regarding bid.

6:29

C O M three two one five.

6:35

Um yes.

6:36

Yeah.

6:38

Buster Miles Chevrolet.

6:44

And Mike Hellock Chevrolet Inc.

6:47

Those were the only two bids received.

6:49

Please accept these and postponed for tabulation.

6:52

Okay.

6:53

That's my motion.

6:54

Second.

6:56

Uh motion and second roll call.

6:59

Yes.

6:59

McQuees?

7:00

Yes.

7:00

Motion carried next item is uh fifteen discussion possible action regarding bid FB twenty one ninety-eight wash bay renovation and expansion for the Cleveland County Fairgrounds.

7:16

Uh yes, Mr.

7:17

Chairman, please award to RPC operations LLC for Wash Bay One and Two.

7:23

They were the low bid.

7:25

Okay, that's my motion.

7:26

Second.

7:26

Motion and a second roll call.

Discussion Breakdown — Share of Meeting
Procedural█████████████████████████████████████████████62%
Personnel Matters████████████████████████████38%
Summary of Proceedings

Cleveland County Board of County Commissioners Regular Meeting - August 3, 2026

The Cleveland County Board of County Commissioners held its regular meeting on Monday, August 3, 2026, at 1:00 PM in Norman, Oklahoma. All actions were approved unanimously. The board approved prior minutes, a consent docket covering items 2 through 13, considered bids for trucks and facility projects, and held an executive session regarding the IT Director position.

Consent Calendar

  • Approved the minutes of the regular meeting held on July 27, 2026.
  • Approved consent items 2–13 as a block, including:
    • Mutual Cooperation Agreement with the City of Norman for grading, draining, and hard surfacing of certain streets, effective July 1, 2026, through June 30, 2027.
    • OccuSure escrow account deposit of $10,000.00 to cover claims more timely.
    • Armstrong Bank financing for the lease purchase of a 2026 Cat Vibratory Compactor from Warren Cat (5-year lease at 3.99%).
    • CED #5 Fund applications totaling $25,378.00: Tinhorns/Poly Pipe $15,602.00, Tinhorns/Poly Pipe $4,900.00, Tinhorns $4,876.00.
    • Blanket purchase orders and claims for Travel, Maintenance & Operations, and Capital Outlay were reviewed and approved.
    • Standard Service Contract with Cox Business for 2 Business TV Contour Primary receivers and Basic Cable Channels ($75.00 one-time charge, $42.50/month for 36 months, renewal July 30, 2029).
    • Removal of Kay Chamberlain-Wardlow as Cleveland County Clerk Requisitioning Officer; addition of Pam Howlett as new Requisitioning Officer.
    • Removal of Stephaine Black as Cleveland County Clerk Receiving Officer; addition of Kay Chamberlain-Wardlow as new Receiving Officer.
    • Independent Contractor Agreement for Langston Stewart with the Norman Farm Market ($20.00 per hour, effective July 1, 2026, through June 30, 2027).
    • Removal of Holly Rains as Fairgrounds requisitioning officer; addition of Roger Harris as new requisitioning officer.
    • Rescind and re-award from bid #BE-2196 page 5: Lysol Foam Cleaner item #SPA634300 replaced with item #REC02775 at $43.77 (the correct Lysol brand).

Public Comments & Testimony

  • No members of the public signed up to speak.

Discussion Items

  • Item 14 – Bid #COM3-2215 for three (3) 2026 Chevrolet Silverado 1500 Crew Cab Trucks for District 3: Bids were received from Buster Miles Chevrolet and Mike Hellock Chevrolet Inc. The board accepted the bids and postponed action for tabulation.
  • Item 15 – Bid #FB-2198 for Wash Bay Renovation and Expansion at the Cleveland County Fairgrounds: Awarded to RPC Operations LLC as the low bid for Wash Bay One and Two.
  • Item 16 – Bid #HD-2214 for Landscape Renovation Project at the Cleveland County Wellness Square (210 S. James Garner Ave., Norman, OK): Awarded to Grooms Irrigation and Landscape, which was not the low bid; an explanation was provided and accepted.
  • Items 17–18 – Executive Session: The board entered executive session pursuant to 25 O.S. § 307(B)(1) to discuss employment, hiring, and appointment of the Cleveland County IT Director. After returning to open session, the board took action to proceed as discussed.

Key Outcomes

  • All votes were unanimous (Chairman Rusty Grissom, Vice Chairman Rod Cleveland, and Member Jacob McHughes).
  • Bid #FB-2198 awarded to RPC Operations LLC.
  • Bid #HD-2214 awarded to Grooms Irrigation and Landscape.
  • Bid #COM3-2215 postponed for tabulation.
  • The board authorized action regarding the IT Director position following executive session.
  • No new business was raised; the meeting adjourned.

Meeting Transcript

August third meeting. I've asked Jolie to do the prayer and the flag slug. She's not here. She's in the office in there. Or Carrie, do you want to do the prayer? Anyway, decisions. Thank you, Carrie. Okay. Uh call a meeting to order. Roll call, please. McHughes? Here. We have a forum. Uh notice that the meeting was properly posted July the thirty first. That was a great day. Uh next up is approval amendments. Motion to approve the admines. Got a motion and I'll second roll call. Yes. McHughes? Yes. Motion carried. Okay, next up is public comment. No one has signed up. Okay. Uh consent docket is items two through thirteen. Thirteen. You have anything you want for? Uh make a motion. We approve the consent docket. Okay. I got a motion. I'll second. Roll call. Yes. Make you motion carried. Okay. Uh next up is item fourteen bid opening. Um this is discussion possible action regarding bid. C O M three two one five. Um yes. Yeah. Buster Miles Chevrolet. And Mike Hellock Chevrolet Inc. Those were the only two bids received. Please accept these and postponed for tabulation. Okay. That's my motion. Second. Uh motion and second roll call.

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