Cleveland County Board of County Commissioners Regular Meeting – October 5, 2026

The Board of County Commissioners (BOCC) met on Monday, October 5, 2026, at 1:00 PM at the Cleveland County Office Building in Norman, OK. Chairman Rusty Grissom presided, with Vice Chairman Rod Cleveland and Member Jacob McHughes present. The meeting was called to order after the prayer and pledge, roll call confirmed a quorum, and the notice was properly posted on October 2, 2026. Commissioners unanimously approved the consent docket (Items 2–23), handled one unfinished business item, and allowed the county burn ban to expire.

Consent Calendar

The Board approved the consent docket as a single omnibus vote. The following routine items were adopted without discussion:

• Minutes of September 28, 2026.
• Oklahoma Court Services request to display purple ribbons for Domestic Violence Awareness Month.
• Surplus disposal of three commissioner items (D 611-144, D 611-167, D 611-195) via auction.
• Parking lot lease agreement with The Railhouse for 8 spots at $25/space/month (Nov 1, 2026 – Jun 30, 2027, renewable for up to three years).
• Contract for Services with Women’s Resource Center, Inc. for $40,000 (July 1, 2026 – June 30, 2027) for shelter and support services.
• Payment of $32,250.68 to the City of Norman to settle a tort claim for light pole damage.
• Preventive Maintenance Agreement with PR Fitness for $960/year (July 1, 2026 – June 30, 2027).
• Resolution appointing HUB International as Insurance Broker of Record for employee health, dental, and vision benefits.
• Creation of new account for Fire Management Assistance Grant (505120-54000).
• Declaration of surplus Motorola handheld radios at the Detention Facility.
• Acceptance of a donated Igloo cooler ($94.98) from Sam’s Club for the Sheriff’s Office.
• Renewal of DataWorks maintenance service agreement for the fingerprint machine ($775.50/year).
• Service Agreement and amendment for County Community Safety Investment (SQ 781) funding for Sheriff’s patrols focused on unhoused outreach.
• Approval of blanket purchase orders and claims for travel, maintenance & operations, and capital outlay.
• Surplus property from the Assessor’s office.
• County Treasurer’s Fee of Daily Collections report for September 2026.
• Publication notice for an online auction (Oct 9 – Nov 10, 2026).
• Memorandum of Understanding with Robin Hill Public School for emergency evacuation/reunification at the Fairgrounds.
• Amendment to contract with Sohayla Samirni for Pregnancy Resource Navigator and Doula services (reimbursement for professional development).
• VEEAM Data Platform agreement with CDW-G for county backups ($26,489.34/year via state contract).
• MS Enterprise agreement companion to previously approved MS 365 Gov licenses.

Discussion Items

Unfinished Business – Bid #CC-2220: Printing of Forms & Folders for Court Clerk (Item 24) Commissioner Rod Cleveland moved to award the contract to Midwest Printing Company, citing they were the lowest bidder. The motion was seconded and passed unanimously (Grissom yes, Cleveland aye, McHughes yes). The bid term runs October 5, 2026 through October 4, 2027, with two optional annual renewals.

New Business – Cleveland County Burn Ban (Item 25) Chairman Grissom reported speaking with George (likely Emergency Management), who had consulted six fire chiefs. All chiefs recommended allowing the existing burn ban to expire, noting the state would handle any subsequent bans at the county level. Commissioner Cleveland motioned to strike (remove) the burn ban; the motion was seconded and passed unanimously (Grissom yes, Cleveland aye, McHughes yes). It was noted the previous burn ban had expired on October 4, 2026.

Key Outcomes

• Consent docket (Items 2–23) approved as a single vote: all three commissioners voted yes.
• Bid #CC-2220 awarded to Midwest Printing Company (unanimous).
• Burn ban allowed to expire (unanimous).
• Meeting adjourned unanimously after brief board member statements regarding the upcoming OSU/Texas football game.