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OPENPUBLICA · PUBLIC MEETING RECORD

Record of Proceedings

Clovis City Commission Special Meeting – July 29, 2025

Meeting Portal — Tuesday, July 29, 2025

BodyClovis, New Mexico

SessionMeeting Portal

DateTuesday, July 29, 2025

StatusFILED

Video Record

0:00 / 45:43

Transcript — VerbatimClick a timed line to jump · ⧉ to share it

8:01

I told him to do it.

8:07

I don't know how to get 10 bytes.

8:18

It was the lesson that DNA donation not doing allowance.

8:51

Great.

8:52

We'll call the meeting to order in just a moment.

8:55

If I everyone would join me in a word of prayer and the pledge to our flag and salute to our state flag.

9:04

Heavenly Father, thank you for the blessings that you give us freely each day.

9:36

As we take up the business before us today, make us wise, make us good stewards of the public's resources, and Lord, lead us to cooperate with one another and glorify you.

10:04

Individual liberty and justice for all the time.

10:19

We are called to order Miss Reyes.

10:21

Would you please call the roll?

10:26

Commissioner Jones.

10:33

Commissioner Cassus here.

10:35

Commissioner Porter.

10:37

Mayor Pro Tim Bryant.

10:39

Here.

10:40

Commissioner Garza.

10:42

Here.

10:43

Commissioner Tarsen?

10:44

Here.

10:45

Commissioner Paula.

10:49

Commissioner Zamora.

10:50

Here.

10:50

Mayor Morris.

10:52

Here.

10:52

Commissioner Jones.

10:58

Can we have that again?

10:59

Maybe Commissioner Jones is here.

11:01

Thank you, Commissioner Jones.

11:04

Appreciate that.

11:05

So if I'm tracking correctly, we have Commissioner Jones, Commissioner Paula, and Commissioner Garza online.

11:14

And Commissioner Porter just walked in the room.

11:18

Not to draw undue attention to you there, Commissioner.

11:23

Well, we we have a quorum.

11:25

In fact, we have the full slate of commissioners to uh consider the business before us.

11:30

Speaking of the business before us, are there any objections to the agenda?

11:35

Hearing and seeing none, the agenda is adopted, and we'll record yes votes for each of the members, and that'll get us to our first items of business under introduction and adoption of resolutions and ordinances.

11:46

First item is request for approval of adoption of resolution number 330-2025, which is the 2025 final quarter financial report.

11:58

For this, we'll go to our finance director, Ms.

12:00

Malanson.

12:00

Ms.

12:01

Melancin.

12:01

Thank you, Mayor, Mayor Pro Tim and Commissioners.

12:04

We are at the end of one year and the beginning of a new.

12:08

So this uh resolution is required by DFA, our oversight that you all have seen the final quarter, that you know that it is here, it is balanced, it is due to DFA by midnight July 31st.

12:21

And if you will look on your packet, the DFA report is here.

12:26

If you look on page five of the packet, the third column from the right shows the 85307 690 308, which ties then to the bottom of page six, which was the 85 million that I reported in the June 30th monthly investment at the last commission meeting, and then that is the number that we will use to begin the 2026.

12:57

So this is just your approval to be signed by all of the commissioners and mayor, and I believe Ms.

13:04

Reyes has passed out both of the resolutions that we have, and then we will get the three that are online signed, and then this will be attached to my information and submitted to DFA to close out this year.

13:18

Thank you for that uh explanation.

13:21

Are there questions or debate on the item?

13:28

Make a motion to approve the uh resolution.

13:31

Second.

13:31

We have a motion for approval coming from the mayor pro tim, the second coming from Commissioner Porter.

13:38

Any further discussion?

13:41

Seeing none, it's been properly moved and seconded that you would approve adoption of resolution 3330 2025.

13:51

Please vote.

13:56

Commissioner Paula, your vote, please.

14:00

Yeah.

14:01

Thank you.

Discussion Breakdown — Share of Meeting

Budget Equity Analysis████████████████████████████████32%

Engineering And Infrastructure████████████████████████████28%

Procedural████████████████████████24%

Community Engagement███████7%

Fiscal Sustainability█████5%

Public Engagement███3%

Community Events█1%

Summary of Proceedings

Clovis City Commission Special Meeting – July 29, 2025

The City Commission of Clovis, New Mexico, held a special meeting on July 29, 2025, at 3:00 PM in the North Annex of the Clovis-Carver Library. The meeting featured the adoption of the final quarter financial report and the Fiscal Year 2026 budget, approval of the Clovis MainStreet Great Blocks project, acceptance of a CRISI grant from the U.S. Department of Transportation, and a change to vendor fees for community events. All votes were unanimous.

Resolutions and Ordinances

Resolution 3330-2025 – 2025 Final Quarter Financial Report

Finance Director LeighAnn Melancon presented the final quarter report, which shows a total of $85,307,690.31 (as reported on page 5 of the packet) that ties to the June 30 monthly investment balance. The report is balanced and required by the New Mexico Department of Finance and Administration (DFA) by midnight July 31, 2025. The resolution was approved unanimously.

Resolution 3331-2025 – Fiscal Year 2026 Budget

Ms. Melancon summarized changes from the preliminary budget: cash balances increased by over $10 million; two new positions were added (evidence supervisor in the police department and a parks maintenance specialist for the zoo); fire marshal funding was updated; Global Spectrum and Touchstone Golf budgets were included; grant revenue and expenditures were added. Overall revenue increased by $30 million (with $28 million from state and federal grants), and overall expenditures increased by $40 million. Personnel services represent 65% of general fund expenditures (27% of total expenditures), taxes represent 89% of the general fund (37% of total expenditures), and grant revenue represents 39% of total revenue. General fund ending cash is budgeted at $8.5 million, well above the DFA minimum reserve of $3.1 million. City Manager Justin Howalt highlighted that grant revenue ($41 million) now exceeds tax revenue (approximately $39 million). The budget was approved unanimously.

New Business

Request to Award Clovis MainStreet Great Blocks Project to Nick Griego & Sons

The project covers improvements to Main Street from 7th Street to 1st Street, including sidewalk upgrades, landscaping, and historic lighting. A single bid was received on June 25, 2025, from Nick Griego & Sons for about $3.4 million. Available grant funding was $2.74 million. After value engineering, the bid was reduced to $2,796,000, with a deficit of $48,964.63 to be covered from Fund 65 (capital outlay). Street furniture (benches and trash cans) was removed from the scope, saving approximately $118,000, with the intent to add them later. Clovis MainStreet board president Paul Tankersley and executive director Lisa Pellegrino Spear expressed strong support. Commissioner Porter advocated for fully funding the furniture now, noting future cost increases. The item was approved unanimously.

Request to Accept CRISI Grant from USDOT

City Manager Howalt reported that the city received a CRISI (Consolidated Rail Infrastructure and Safety Improvements) grant of approximately $1.2 million, with a required city match of $90,000 from Fund 65 and a contribution of about $550,000 from BNSF Railway. The approval authorizes the city manager to execute the grant agreement. Approved unanimously.

Request to Change Vendor Fees for Community Events

Assistant City Manager Claire Burroughes explained that the Parks and Recreation Beautification Committee recommended reducing the vendor fee from a flat $100 to $50 for events under four hours, retaining $100 for events over four hours. The change was prompted by a request from the police department regarding National Night Out, where vendors found the $100 fee too high for a short event. Commissioner Porter expressed opposition to any vendor fees, but the motion was approved unanimously.

Key Outcomes

All four agenda items were approved unanimously:
1. Resolution 3330-2025 (final quarter financial report)
2. Resolution 3331-2025 (FY2026 budget)
3. Award of the MainStreet Great Blocks project to Nick Griego & Sons with a $48,964.63 city contribution
4. Acceptance of the CRISI grant with a $90,000 city match
5. Adoption of a tiered vendor fee structure ($50 for events under 4 hours, $100 for 4+ hours)

Meeting Transcript

I told him to do it. I don't know how to get 10 bytes. It was the lesson that DNA donation not doing allowance. Great. We'll call the meeting to order in just a moment. If I everyone would join me in a word of prayer and the pledge to our flag and salute to our state flag. Heavenly Father, thank you for the blessings that you give us freely each day. As we take up the business before us today, make us wise, make us good stewards of the public's resources, and Lord, lead us to cooperate with one another and glorify you. Individual liberty and justice for all the time. We are called to order Miss Reyes. Would you please call the roll? Commissioner Jones. Commissioner Cassus here. Commissioner Porter. Mayor Pro Tim Bryant. Here. Commissioner Garza. Here. Commissioner Tarsen? Here. Commissioner Paula. Commissioner Zamora. Here. Mayor Morris. Here. Commissioner Jones. Can we have that again? Maybe Commissioner Jones is here. Thank you, Commissioner Jones. Appreciate that. So if I'm tracking correctly, we have Commissioner Jones, Commissioner Paula, and Commissioner Garza online. And Commissioner Porter just walked in the room. Not to draw undue attention to you there, Commissioner. Well, we we have a quorum. In fact, we have the full slate of commissioners to uh consider the business before us. Speaking of the business before us, are there any objections to the agenda? Hearing and seeing none, the agenda is adopted, and we'll record yes votes for each of the members, and that'll get us to our first items of business under introduction and adoption of resolutions and ordinances. First item is request for approval of adoption of resolution number 330-2025, which is the 2025 final quarter financial report. For this, we'll go to our finance director, Ms. Malanson. Ms. Melancin. Thank you, Mayor, Mayor Pro Tim and Commissioners. We are at the end of one year and the beginning of a new. So this uh resolution is required by DFA, our oversight that you all have seen the final quarter, that you know that it is here, it is balanced, it is due to DFA by midnight July 31st. And if you will look on your packet, the DFA report is here. If you look on page five of the packet, the third column from the right shows the 85307 690 308, which ties then to the bottom of page six, which was the 85 million that I reported in the June 30th monthly investment at the last commission meeting, and then that is the number that we will use to begin the 2026. So this is just your approval to be signed by all of the commissioners and mayor, and I believe Ms. Reyes has passed out both of the resolutions that we have, and then we will get the three that are online signed, and then this will be attached to my information and submitted to DFA to close out this year. Thank you for that uh explanation.

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